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PACKET Town Board Study Session 2022-12-13
December 13, 2022 4:00 p.m. — 6:15 p.m. TOWN BOARDEP c, Board Room STUDY SESSION 6:15 p.m. Dinner In Person Meeting — Mayor, Trustees, Staff and Public AGENDA No public comment will be heard This study session will be streamed live and available on the Town YouTube page at www.estes.org/videos 4:00 p.m. Visitor Use Management at RMNP. (Superintendent Sidles) 4:45 p.m. 2022 Paid Parking Results & Recommendations for 2023. (Manager Solesbee) 5:10 p.m. Planning Division Review Deposit Fees. (Director Garner) 5:35 p.m. Cleave Street Improvements Draft Design. (Engineer Bailey) 6:00 p.m. Trustee & Administrator Comments & Questions. 6:10 p.m. Future Study Session Agenda Items. (Board Discussion) 6:15 p.m. Adjourn for Dinner & Town Board Meeting. Informal discussion among Trustees concerning agenda items or other Town matters may occur before this meeting at approximately 3:45 p.m. Town Board Study Session for December 27, 2022 Has Been Cancelled. 1 1� 12/14/2022 Rocky Mountain National Park t Visitor Use Management Update Proposed Timed Entry 2023/Long Range Visitor Use Plan _A - 3i"d4. ....4..iI 1 4,-' ArLiiiiillLt W t 14 Pi1, 1 Ale, .. :- PI \ / 4),jill*' ;_Afi \ 0A.• '‘I*- 44.'11 4 ' ' ' '.'' Rocky Mountain National Park °' ' 0,- Agenda -lbw' • Review of TEPS 2022 • Proposed TEPS 2023 ' 7 _. 7-_ ,_._ .,� I • Review of Long-Range Plan """'!"` Ideas • Overall Long-Range Planning Timeline p 2 1 12/14/2022 Rocky Mountain National Park ' Visitor Use Management Strategy Pilots • Rocky is one of the busiest national parks, 3rd in 2019 with over 4.6 million visitors, 44/c increase in visitation since 2012 - in 2021 visitation was 4.4 million during timed entry pilot • Demonstrated need to address park issues related to park resources, visitor experience, visitor and staff safety, and facilities and operations • Launched the "modern" shuttle system in 2000 to address vehicle congestion in the Bear Lake Road corridor • 2016 through 2019, experimented to address increased use - implemented restrictions at Bear Lake and Wild Basin Road, and active management of Alpine Visitor Center Parking when congestion warrants 3 Rocky Mountain National Park R! J • ,^milatt -, sLs r+ �. • 9 . _.ram 4 2 12/14/2022 Rocky Mountain National Park IF , _ ,. A _„.. , ,,_______ __ .. ... : ,.,,.. . ....• .. ___. _ ..., . • . ,,.... ,.__., $.,,,,. . . - . - . ..„ e__ ,......_ ' . . . * , -.. Aire -..411- . — 1 ._.;. . If It • It- r I ,-2..' __ ',, 115) tiFilm._;_ . . ''..ibiti.111-lin. ,amiffiximinnagramisiniLa 6 -1 lits N. I. f AO , A r 5 Rocky Mountain National Park Need for Managed Access Pilots • 2020 Covid Re-opening plan- 60% `, • Community concern about public health and large numbers of visitors; experimented with \w‘:: r one TEPs for a park-wide approach r- • 2021 Continued uncertainty - Covid bump, staff f"1 1 shortages- 80-85% - - r \ r,, ` • Adjusted to two types of reservations i k• '• Saw second highest visitation at 4.4 million • 2022 Continued adjustments to the pilot and data collection for long range planning effort- 90% • Hiker Shuttle and Bustang service was reinstituted 6 3 12/14/2022 Rocky Mountain National Park How our Pilots have been Evaluated • Extensive Traffic and Trail counter data collection and analysis • Staff Surveys • Visitor perception of TEPS surveys (2021 and 2022) • Mid-Action and After-Action Reviews .11111.1111.1 • Visitor Comments • Baseline data collection - social trailing, ! human waste, and bare ground • Socioeconomic Monitoring Survey • 7 Rocky Mountain National Park NATIONAL 2021 Visitor Experience Survey Effect of TEPS on Visitor Experience 30.0% 18.6% response rate for 10,258 surveys r 25.0% 20.0% Approximately 77.6% of visitors indicated that TEPS a 15.0% was about the same or better 10.0% 5.0% 0.0% Much Somewhat About the Somewhat Much Worse worse same better better TEPS Evaluation 8 4 12/14/2022 Rocky Mountain National Park a°° ` OPT— Visitor Evaluations of Justifications for Use-Limits r pairs and congestion impairs Parkmamt peace 1rWl is 167.ref.1.09 If emergency response Is delayetl by w.wing l act congestion x:4.04,ad'.106 Strong support for use limits If facilities n e.restrowns. for protection of: VCs)ere overwhelmed 3.51,mg 1.19 • Visitor experience W Wrlundres fur augur. are lst • Wilderness character E if R3.39.sd 116 • Solitude • Resource protection. " busy no ^spark parking is busy no x:3 MX ad-1 25 ► If visnor<aused resource Impacts Impair future genemacns enjoyment r.4.01.39.1.09 There should never be use Melts,even If use is high R.2.07.sd:1.19 Not at all Slightly Moderately Very Extremely (t) 19) (3) (a) (5) Agreement 9 Rocky Mountain National Park nzr op- Beaver Meadows Entrance Hourly Counts by Year 300 Legend: Year 250 — 2013 `5 - 2017 o L 200 — 2020 O 2021 <n — 2022 o v 150 Lane O - In:ToTRR c 100 11/414 (13 2 50 0 12 am 2 am 4 am 6 am 8 am 10 am 12 pm 2 pm 4 pm 6 pm 8 pm 10 pm Hour 10 5 12/14/2022 Rocky Mountain National Park SERVICEx OPT Beaver Meadows Entrance Mean June, July,August, September '22 Counts 300 Legend: Month 250 — Jun Jul 200 �� — Aug o_ Ei484616,60- \ Sep w Lane Ti 150 — In:To Bear Lake Rd C 100 C f0 a) 50 0 12am 2am 4am 6am 8am 10am 12pm 2pm 4pm 6pm 8pm 10pm Hour 11 Rocky Mountain National Park IP What happened after TEPS October 2022? 350 Legend: — Jul 300 Post-TEPS L 250 a u) 200 .) 150 C N 100 50 0 12am 2am 4am 6am 8am 10am 12pm 2pm 4pm 6pm 8pm 10pm Hour 12 6 12/14/2022 Rocky Mountain National Park ' Lessons From TEPS 2022 • Public knowledge/acceptance is improving • Spreading use throughout the park and throughout the day • Observed changes in visitation • Lower than typical visitation early in the season • September and October saw increases • Later booking by visitors • Some days were not sold out - available reservations for the day of, mainly late afternoon time slots • Trend with visitors checking in during their reservation window only to immediately leave and return later within Bear Lake Road Corridor 13 Rocky Mountain National Park 114114 Proposed TEPS 2023 • Official public announcement coming soon - coordination with our Regional and Washington offices ROCKY MOUNTAIN NATIONAL PARK • Interim pilot 2023 - as we work on TIMED-ENTRY SYSTEM Long-range Day-use Visitor Plan To enter the park,including outlying areas,you need: TIMED-ENTRY SERVICE PARK PASS or • Several National Parks proposing pilot RESERVATION �R RESERVATION + ENTRANCE FEE o: Ao managed access 2023 wN.v.rtcrtatlon 9w afmMmtry rcervalbn v.w m.�m n.i i v.= r i • Several Colorado National Forest and State Parks piloting managed access 14 7 12/14/2022 Rocky Mountain National Park Proposed TEPS 2023 - Changes • Shorten "Rest of Park" reservation period - reducing to 9am to 2pm • Increasing more reservations to "night before" 5pm sales to 40% • Extending the TEPS season - May 26 through Oct. 22 (two additional weeks) • Revised re-entry policy for Bear Lake Road Corridor: address visitors checking in and immediately leaving to return later. Re-entries allowed after 2pm daily(Bear Lake only) 15 Rocky Mountain National Parkfa Long-Range VUM Plan Potential Strategies • Public input and ideas wanted • Public comment period through February 1, 2023 r = = , � . • Mix and match or combine _ - elements from ideas y'- 16 8 12/14/2022 RCO Idea 1 RC1 Timed Entry — Two Reservation System: Bear Lake Road Corridor and "Rest of Park" Key Benefits • Similar to 2022 TEPS • Trip planning for visitors • Quality of visitor experience • • Could be ticketed or lottery or Proactively distributes use combination of both Trade-offs • Additional cost • Multiple reservation areas • Internet needed .411-111 17 NPS • 2023 Idea 2 Set Number of Timed Entry Reservations for Each Entrance Station with Shuttle-Only Access to upper portion of Bear Lake Road during specific time Key Benefits • Trip planning for visitors • Set number of reservation for each entrance station • Quality of visitor experience • First come, first served shuttle-only access to upper • Proactively distributes use portion of Bear Lake Road during set hours Trade-offs • Additional cost • Multiple reservation areas • Internet needed 11 /V 411 18 NPS • 2023 18 9 12/14/2022 Idea 3 Daily Reservations Key Benefits • Set number of reservations available for each day • Trip planning for visitors • Quality of visitor Could be ticket or lottery or combination of both experience • • One reservation area • Admittance could be any time of the day (no arrival Trade-offs window) • Additional cost • Internet needed • Number of reservations would decrease II tAt il 19 NPS• 2023 19 Idea 4 Metering and Temporary Delays at Entrances Key Benefits • When key parking lots fill up, staff would stop • No additional fees vehicles from entering until congestion alleviated • No internet access needed • No reservations • Temporary closures of three to five hours could be Trade-offs expected. • Long lines • Traffic could back up into town and block private and public access • Once inside the park visitors may not have access to desired location r# /1411 20 NPS• 2023 20 10 12/14/2022 Area Specific Strategies e, r i� 4 ilk._ toi ' ,.:, . Ti t , P •-•"° 't� s- „., —+�j�r lian.-".r�'. ( 4 r .) icy --.!�E s >r - 11 - fig_ N ' } - ` a P ; . ,* _ , --,-- : it ilk:1_; - 4:.°'''' '''''''- t { 'ice r eid, Longs Peak Key Destinations in Wild Basin Tundra Ecosystems 21 Complimentary StrasAgies Shuttles Enhance Education and - tigvk kgii ._:. Trip Planning /to. I I r s rr VY •.. \ I It‘w. 22 11 12/14/2022 Initial Civic Engagement - Impacts to park resources due to increased visitation - Public input on issues facing park,visitor use zones,and concept level strategies May 2021 Ideas Refinement Meetings - Refine strategies and identify preliminary alternatives - Identify strategies for civic engagement October 2022 Civic Engagement on Draft Strategies(Public Scoping) - Goal:Get public input on draft strategies/actions.Invite additional ideas for strategies based on issues statements and desired conditions. December 2022 Finalize NEPA Prep Materials - Pre-Commencement/Preferred Alternatives meetings January-March 2023 Draft EA Developed May-August 2023 - Park level reviews - Regional and Washington level reviews Public Review of Compliance Document Fall 2023 Final Plan Completed Early 2024 Implementation Season 2024 r• t# NPS • 2023 23 We want to hear from you ! HOW CAN I PARTICIPATE? • Through February 1, 2023, you are invited to participate in the planning process at this critical P stage. s •• The information gathered through this planning process will inform decision-makingand priority- 2 p � Y- o setting for public investments over the next decade. 2 3 • See the Story Map and info on how to comment: www.NPS.gov/ROMO 24 12 12/14/2022 ' ice`'ice: C '* : �} + v . ,:z.,..7.s; i...:_vat...v;‘,- .::...34;_arino,-•'-1,116: IL- il.-.1...;,L ti it 1114:,-1'1"-- ‘v , _ ; s , ..%4,._ vi.--tiiiint:':::0- ."me ir-.is.• •-•• ..* r. Vis.-4 .. --. 4 I 1, .t-1 rg 4114;*: •1.1_4y..,,..t Ak.li .ts .5" -....4.4 . ..,:: -. , i:....... -' ,_. i .:. :. , Millie' 1'41 . '". - 4-1-lela."-- •k‘ "-2- 1116,26:tt .:,.:.. ' ,t 1... ..*;. ±e 1,,.,,' ,..::1- In.44-,v1L-- 4:i........... . _. - bile Pa s Questions? 1 25 13 1 1� A IP TOWN OF ESTES PARI Report PUBLIC WORKS To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Vanessa Solesbee, CAPP, CCTM, Mobility Services Manager Greg Muhonen, PE, Public Works Director Date: December 13, 2022 RE: 2022 Paid Parking Program Results & Options for the 2023 Season Purpose of Study Session Item: Report on 2022 paid parking program results and present options for the 2023 summer guest season. Town Board Direction Requested: Town Board input on the Public Works staff recommendation for the 2023 seasonal paid parking program. Present Situation: As authorized by Ordinance 30-19 (2019) and Resolution 81-21 (2021), parking fees were charged in 682 total spaces for 143 days from May 27 through October 16, 2022. Adopted objectives of the paid parking program are: 1 . Support the Town's business districts by making parking available and by encouraging economic development; 2. Maintain adequate turnover of Town-controlled parking spaces; 3. Encourage an adequate amount of parking availability for a variety of parking users, efficient use of Town-controlled perimeter parking locations (parking structure and Events Complex Park-n-Ride), and enhanced use of the Town's free shuttle system and other transportation alternatives; and 4. Reduce congestion in travel lanes caused by drivers seeking available parking. 2022 program highlights include: • Operational Improvements o As shared with the Town Board at a Study Session on April 12, 2022, staff worked with community stakeholders during the 2021-2022 winter months to identify and then implement a number of program refinements. A few of the more notable improvements included: ■ Adjusted hours of operation, which have been well received by many downtown businesses and customers; ■ Elevated customer service through addition of non-enforcement field staff; more manager time spent visiting with businesses; ■ Installed updated payment signage and added more pedestrian- level signs; ■ Added five new kiosks at high traffic lots; and ■ Designated more Post Office patron parking and motorcycle spaces. • Occupancy & Turnover Data o In summary, 2022 data was expected to be similar to 2021 since there was not an increase in the number of paid parking areas, in the length of the paid parking season, or in prices of any type. o Overall average occupancy (including the Parking Structure and Events Complex) was flat compared to 2021 and up 1% over 2019; o Average occupancy in the paid parking areas was 72% (down 2% over 2021 and flat over 2019); o Average occupancy in the free parking areas was 60% (down 1% over 2021 and up 11% over 2019) o Parking Structure average occupancy was 19% (down 4% from 2021); however, the Structure did fill six times in September, October, and November. o 72% of parkers paid for two hours or less in the paid parking areas (flat compared to 2021). o Staff collected occupancy data in the gravel lots owned by CDOT that will be used for construction staging during the Downtown Estes Loop (DEL) project. Those lots saw an average of 99 cars per day on weekends, when the parking system is most utilized. • Parking Permit Program: o Permit rates did not change from 2021 to 2022; however, the total number of registered or purchased permits increased 48% over 2021. ■ Locals Permit (60 Minutes Free): 4,842 registered (37.8% increase over 2021) ■ Commercial Loading: 21 purchased (50% increase over 2021) ■ Residential Overnight: 85 (flat compared to 2021) ■ Rental Overnight: 93 (10.7% increase over 2021) ■ Employee Convenience:1,035 (110% increase over 2021) o In 2022, permitted parkers occupied approximately 15-18% of the total downtown supply. • Customer Education & Outreach: o There were a number of both formal and informal opportunities for residents and visitors to provide feedback on the 2022 paid parking program, including: ■ Downtown Parking Task Force (January —April) ■ Parking Listening Sessions with business & property owners (January-April) ■ Door to door visits with downtown businesses (May— October) ■ Spring and Fall updates to Chamber Board of Directors (April & September) ■ Library front desk— monthly comment reporting (June — October) ■ Annual permit survey (September— October) ■ New field staff positions dedicated to customer service (May — October) ■ Citizen Transportation Advisory Board updates (monthly) ■ Parking Revenue Task Force (November 2022 — January 2023) • Key Program Takeaways: o Operational improvements were well-received; however, more work is left to do to improve pay station and mobile transaction speeds. o While the summer had a softer start than 2021, August, September, and October were busier than 2021. o The current program is (typically) adequate on weekdays (Monday — Thursday); however, most paid parking areas are consistently full on the weekend, with occupancies at or near 100%. o Several free lots met the threshold identified by the Downtown Parking Management Plan (DPMP) to transition to paid lots (MacGregor, Davis, Spruce & Brownfields). o We are in a vastly improved place this year with regard to community relations and are continuing to build trust every day. Since the adoption of the DPMP in January 2018, Public Works staff have been committed to a data-driven approach to parking management. Similar to the content of this report in fall 2021 , if staff were to make our recommendations for the 2023 program based solely on data — and our professional training - recommendations would be to transition four (4) more public parking areas downtown from free to paid: MacGregor Avenue, Spruce lot, Brownfield's lot and Davis lot, for a total of 172 new paid parking spaces; limit the use of Employee Permits in the busiest lots on the weekends and implement demand-based pricing on the weekends in the core of downtown. However, when considering the 2023 paid parking program, staff feel that it is important to consider the larger context in which program changes would be made. With the recent approval of the DEL project and active conversations about the Cleave Street project, 2023 will bring construction disruption to the heart of downtown and the loss of two heavily-used gravel parking areas (-99 spaces per day during times of peak parking demand). The challenge faced by staff when planning for the 2023 season is to balance effective management of a limited, high-demand resource while also realizing that there are many known and unknown impacts to our downtown parking ecosystem coming in 2023. Proposal: Given the parking program's data-driven philosophy, staff prioritized bringing options for the 2023 paid parking season that represent a range of program changes that would be meaningful but incremental. Option 1: No Change / Hold Steady • May 26 — October 15, 2023 (143 days) • Eight paid parking areas (682 revenue spaces) • Rate: $2 per hour • Effective Hours: 10 a.m. - 5 p.m. • Net revenue potential: -- $300,000 - $400,000 (no change from 2022) Option 2: Incremental Program Expansion / No Rate Change • Same length of season, hours, and rates as 2022 • Add one new paid parking area: Davis (total new paid parking spaces: 41) • Employee Convenience permits would not be allowed in the Virginia lot or E. Riverside lot on weekends (Saturday and Sunday) • Net revenue potential: -- $340,000 - $440,000 (- $40,000 increase) Option 3: Incremental Program Expansion + Demand-Based Pricing • Same length of season, hours, and rates as 2022 • Some or all of Option 2 • Introduce demand-based pricing in the busiest paid parking areas on peak demand days (Virginia, E. Riverside, Bond Park and Town Hall) o Monday - Thursday: No change ($2.00 per hour, all paid parking areas) o Friday, Saturday and Sunday: $3.50 per hour (increase $1.50 per hour, four paid areas only) • Net revenue potential: - $520,000 - $560,000 (-$180,000 - $220,000 increase) Additional points of consideration for all options listed above: • The majority of all public parking in Estes Park will remain free and without time limit. • All spaces with persons for disabilities will remain free and without time limit. Vehicles displaying Americans with Disabilities (ADA) placards or Disabled Veterans (DV) license plates will continue to be exempt from paying parking fees in Town-owned parking spaces. • Motorcycles parking in marked motorcycle parking spaces will continue to be exempt from paying parking fees. • Town Hall, the Estes Valley Library, and the Post Office will continue to have dedicated spaces without charge for patrons. • Residents/locals who live in the Estes Park School R-3 District will continue to be eligible for 60 minutes of free parking each day in the paid parking areas. As directed by Ordinance 30-19, Public Works staff propose to bring a Resolution to set 2023 parking fees to the Town Board for Public Hearing on January 24, 2023. Given the larger community context described previously, Public Works staff recommend Option 1: No Change / Hold Steady for guest season 2023. Advantages: • Seasonal paid parking continues the Town's commitment to implementation of the Board-adopted DPMP and the four objectives of the paid parking program. • Implementation is designed to accommodate diverse user groups (locals, visitors and employees), is phased/incremental, and is in line with other Colorado communities supported by tourism-driven economies. • Paid parking fees will continue to reduce future reliance on the General Fund for parking management, future parking infrastructure (e.g., new parking structure downtown) and the heavily subsidized Town's free shuttle service (Estes Transit). Disadvantages: • Implementation of parking management in downtown Estes Park, especially paid parking, has been vocally opposed by some residents and business owners; however, Town staff are committed to continuing to build trust with the local community and to communicating effectively to our guests about all parking options. • Change is difficult—especially when that change involves taking something that has been free and assigning a fee to it. However, the Town-owned parking is a limited public asset with a cost to build and maintain, and it should be managed and priced in a way that manages demand in the most equitable way possible. Finance/Resource Impact: Current Impacts: The current Parking Fund (256) balance is $270,274. As in 2021, the 2022 program has met its financial goals, including: 1. Program costs were fully covered by program fees; 2. The Parking Fund will be able to "repay" the General Fund for the 2022 Parking Division base budget; and 3. Net revenues in the amount of $150,000 - $160,000 will be added to the Parking Fund. Future Impacts: After the first two years of seasonal paid parking, the Parking Fund balance should be approximately $420,274 - $430,274. Due to the timing of the Town's annual budgeting process, staff projected no significant changes to the 2023 paid parking program with $838,875 in anticipated revenue for the Parking Fund (256), including paid parking fees, permits, citations and special events. Expenses were conservatively projected at $811 ,215 for net revenues of $27,660. Level of Public Interest Public interest in seasonal paid parking continues to be moderate to high. Opinions about how downtown parking should be used, managed and/or not managed at all— and who should have access to those spaces—varies widely. The Transportation Advisory Board (TAB) had an opportunity to review these packet materials during their regular meeting in November. Due to the timing of that meeting (it was before the Town Board had a chance to weigh in on both DEL and Cleave Street), staff did not request a formal position or letter of support from TAB but instead indicated a desire to continue the conversation when more was known about those two impactful projects. Staff plan to visit with TAB and request a letter of support before returning to the Town Board in January 2023. Attachments: 1. Presentation: 2022 Paid Parking Results & Options for 2023 ATTACHMENT 1 Seasonal Paid Parking Program: A ,. 2022 Year-End Results & 0 tions for 2023 EP „._ Town Board of Trustees _ ----� Study Session, Dec. 13, 202 '!�` • ' " z ' - ' 1 ESTES PARK k.-- 7. THE CAR PARK C_ a aft _L J Presentation Overview "��IAFC F _ LL^^ 1 • Current Program Overview go •_ A. pi 2. 2022 Program Results" '•'t = _ - . `. • Operational Improvements a • Data =,0`� sN , • Community & Customer Feedback lr, ..:k • Key Takeaways """J''4-'''a % t , y 3. 2023 Program Options 4. Next Steps U ESTES PARK COLORADO I THE CAR PARK T Current Program �- - -= - -:,.... - Overview .r - -:� .j y , LP ESTES PARK COLORADO I THE CAR PARK Paid Parking Program Goals* j T _ 1,„ ..,,,., _, , -, , low - -----. ,_ Ill . 4Q:# 1. Support the Town's business districts by ! _ _ making parking available and by - tt encouraging economic development. � �. -y -� 0 2. Maintain adequate turnover of Town- — 4 controlled parking spaces. - — _ 3. Encourage an adequate amount of parking -' - _ - - — availability for a variety of parking users. G-- • ' AMP. gilalli UEN' • Efficient use of perimeter parking locations Z: ' c uTION`Rs pp5 • Enhanced use of the Town's free shuttle system and other transportation alternatives 4. Reduce congestion in travel lanes caused by - \7/ drivers seeking available parking. y *Defined in EPMC Ordinance 30-19 111. ESTES PARK COLORADO I THE CAR PARK 2022 Program Dates: Updated Hours: • 143 days 10 a.m. to 5 p.m. • May 27 — October 16, 2022 (daily) Paid Parking Locations: Percentage of Total Supply: Percentage of Downtown Supply: • Town Hall (224 paid stalls) Free vs. Paid Free vs. Paid • Bond Park(73) 31% o 33/ • E. Riverside (41) • Riverside (91) • Wiest (132) 69% 67% • Post Office (86)* ■ Free ■ Paid •Paid •Free • Virginia (19) Total paid stalls:682 • Tregent (16) Total free stalls:340 Total stalls:1,022 *Reserved stalls increased in 2022. ESTES PARK COLORADO I THE CAR PARK 4—RMNP FALL RIVER ENTRANCE � � E MI >, ` 4. w Nbnderview Ave 1t J�P�O hrongeor 0 TOWN HALL // / 0vQr.0 , • B Nynq ��/%,„, H © \ / b ^ ® VISITOR CENTER 11_,C); 0 © „r Nsagt0 vc. � iiil a.•w st © ,0 r Pvepii. © Or„ w Elkhorn EVENTS COMPLEX .. n - ;:1 ®PARK-N-RIDE 0.5 mi \ ' © N Saint y �,n er rE SHUTTLE STOP %oftensr 4. 'll . n it EV CHARGING © IS N n P PUBLIC RESTROOMS ���� awr,w,a, !N •,;;;; 104N1-5PM I$2/HR OVERNIGHT I$10 /� • it °521-2CT16) (NG CAMPING) O VISITOR INFORMATION i/ . ALL DAY 3 HOURS (MAY27-OCT16) tc 1 HOUR 30 MINUTES 901)AENDOWS ENTRANCE Al (WV 27-OCT 16) (MAY 27-OCT I6) ESTES PARK COLORADO I THE CAR PARK :1 2022 Program ,, 9 Results . +��-- 1 APB• -, ..{ J��I.YLI LI ktir B v t„K �' •_.. . - - i _ _"!_�________ 1 i a-. --".. 4 - — .• vs -v.e- o_ r LP ESTES PARK COLORADO I THE CAR PARK 2022 Results - - Operational Improvements • Adjusted hours of operation have been well- , may ;. received by many downtown businesses and customers „ , , 6 ,9 • Elevated customer service through addition of non-enforcement field staff; more manager time -- q . spent visiting with businesses ---_ . f ~.. `k� 127U0$ S S • • Installed updated payment signage and added �A., "'- 1 `�y , more pedestrian-level signs • Added five new kiosks at high traffic lots • MOBILE u• r- • !� Desi nated more Post Office atron arkin and motorcycle spaces - = ESTES PARK COLORADO I THE CAR PARK 2022 Results - Data (Peak Occupancy) YOY PEAK OCCUPANCY-PAID LOTS PEAK 100% 95% 93% 97% 96% 91% 91% 91% 91% 92% 92% OCCUPANCY: 90% 88% 85% 86% S7% 80% PAID LOTS 70% 60% 50% 40% 30% Season Average: 20% 2019 — 90% 10% Al 2021 — 91% 0% (� JUNE JULY AUG SEPT OCT 2022 — 92% —2019 2021 2022 -LOT FEELS FULL Key Definitions: • Occupancy:Vehicles parked divided by the total number of stalls available. 4 • Peak Occupancy:Average of daily peak demand during the observation period(10am-5pm,143 days). • Average Occupancy:Average of daily occupancy during the observation period(10am-5pm daily over 143 days). LP ESTES PARK COLORADO I THE CAR PARK 2022 Results - Data (Peak Occupancy) YOY PEAK OCCUPANCY-FREE LOTS *Excludes Estes Park Events Complex PEAK 100% - OCCUPANCY: 90% 87% 8,ai 87% 79% 80% 77% 80% 73% 72%76% 74% 73% FREE LOTS 70% 1 I 67% 60% 60% 50% 40% Parking Structure 30% at Capacity(+/-2%) 6 times in season: Season Average: 20% • Sept.3&4 2019 — 70% 10� I • Sept.24 2021 — 79% 0% • Oct.8 JULY AUG SEPT OCT • Oct. 2022 — 78% —2019 2021 2022 -LOT FEELS FULL • Nov.25 4 LP ESTES PARK COLORADO I THE CAR PARK 2022 Results - Data (Peak Occupancy) PEAK OCCUPANCY: 2022 Paid Lots Weekday Peak & Average Occupancy PAID LOTS 100 (Mon-Thurs only) 80% 1111 60% 40% 20% 0% — June July August Septerri_- Peak Average —Feels Full 4 LP ESTES PARK COLORADO I THE CAR PARK 2022 Results - Data (Peak Occupancy) PEAK OCCUPANCY: 2022 Free Lots Weekday Peak & Average Occupancy FREE LOTS 100% (Mon-Thurs only) go% 80% 70% 11 60% 50% 40% 30% 20% 10% 0% June July August September Peak Average —Feels Full 4 LP ESTES PARK COLORADO I THE CAR PARK 2022 Results - Data (Peak Occupancy) PEAK OCCUPANCY: 2022 Paid Lots Weekend Peak & Average Occupancy PAID LOTS 10096 (Fri, Sat, Sun) 90% s0% 70% 60% 50% 40% 30% 20% 10% 096 June July August Septerrr= Peak Average -Feels Full LP ESTES PARK COLORADO I THE CAR PARK 2022 Results - Data (Peak Occupancy) PEAK OCCUPANCY: 2022 Free Lots Weekend Peak & Average Occupancy FREE LOTS 1= (Fri, Sat, Sun) 80% 70% 50% 40% 530% 20% 10% 0% June July August September Peak Average _Feels Full LP ESTES PARK COLORADO I THE CAR PARK 2022 Results - Data (Turnover & Permits) LENGTH OF STAY (DURATION) Length of Stay 1% 1% I n 2022, by Transactions 2% permitted parkers occupied approximately ■1 Hour 31% 15-18% of total ■2 Hours 1133 downtown supply. 3 Hours 4 Hours • 153-184 out of s Hours 1,022 available •6Hours 72% PAID •7Hours FOR 2 HOURS spaces were 41% occupied by OR LESS A permit holders. LP ESTES PARK COLORADO I THE CAR PARK 2021 2022* BUDGET Budgeted Revenue $771,105.00 $771,105.00 VS. L ACTUALS Actual Revenue $864,583.00 $849,850.37 *Paid parking fees only (as of 10/31) 4 J Budgeted Expenses $426,618.00 $499,875.00 L J Actual Expenses $376,418.00 $464,580.56 t y Net Revenue** $488,165.00 $385,269.81 *2022 includes one less hour of revenue,full Bond Park event schedule and fewer revenue stalls at Post Office. **Net Revenue shown does not include Town expenses.Total parking program net revenue in 2021 was$270,274. LP ESTES PARK COLORADO I THE CAR PARK Community & Customer Input mr----T- 2022 Opportunities • Downtown Parking Task Force p • Parking Listening Sessions with business & property owners • Door to door visits with downtown businesses • Spring and Fall updates to Chamber Board • Library front desk - monthly comment reporting • Annual permit survey • New field staff positions dedicated to customer service ri • Parking Revenue Task Force LP ESTES PARK COLORADO I THE CAR PARK Community & Customer Input FrP- Iimr--4P- Library Front Desk • . 2021 : 104 comments (86 questions, 11 negative, 7 neutral) • 2022: 14 comments (1 positive, 7 questions, 3 negative, 3 neutral) Downtown Business Visits • Multiple times throughout summer (check-ins & material distribution) . Very different tone from 2021 4 r LP ESTES PARK COLORADO I THE CAR PARK Community & Permit Survey 2021: 871 responses Customer Input 2022: 761 responses 2021 2022 2021 2022 Online Registration Online Registration Parking Staff Parking Staff Experience Experience Experience Experience J4i 40 %iv _./411Ii Oi •Very Positive •Positive •Outstanding •Neutral/No Opinion •Above Average •Negative •Average Pi ■Very Negative ■Poor or Below Average ESTES PARK COLORADO I THE CAR PARK Key Takeaways • Operational improvements were well-received; however, more work is left to do to improve transaction speeds. • While the summer had a softer start than 2021, August, September and October were busier than 2021. • • The current program is (typically) adequate on the weekdays - ,y'; �'-- (Mon-Thurs); however most paid parking areas are consistently STEMS PAR i full on the weekend, with occupancies at or near 100%. °> .; • Several free lots met the DPMP identified threshold to transition - to paid lots (MacGregor, Davis, Spruce & Brownfields). - • We are in a vastly different place with regard to community relations and we are continuing to build trust every day. _ - - " .., _ 4 LP ESTES PARK COLORADO I THE CAR PARK x w oly �•'- ,: - _ JIB k` I 2023 Parking i4 - zr Program Options j„„ ,________ N .;, - --- , ,.... • , i J ,j �� LP ESTES PARK COLORADO I THE CAR PARK When Considering Change, Context is Important I b • DEL, Cleave Street and other projects • Impact to downtown employees and residents il • Ease of communication to customers (guests) • With all of the following options, we must: 1IP Define where parking revenues will be spent #� ' t • Promote parking structure and free trolley G F Continue our work on operational refinements =-, " — P-f ""_--- V • Strive to offer a world-class customer experience 4 [P ESTES PARK COLORADO I THE CAR PARK 2023 Program Options Option 1 : No Change / Hold Steady • May 26 - October 15, 2023 (143 days) • Eight paid parking areas (682 revenue spaces) Staff Recommendation • $2 per hour • 10 a.m. - 5 p.m. • Net revenue potential: N $300,000 - $400,000 4 [P ESTES PARK COLORADO I THE CAR PARK 2023 Program Options Option 2: Incremental Program Expansion / No Rate Change • Same length of season, hours and rates as 2022 • Add one new paid parking area: Davis • Total new paid parking spaces: 41 • Employee Convenience permits not allowed in Virginia or E. Riverside on weekends (Sat and Sun) • Net revenue potential: N $340,000 - $440,000 (-$40,000+) 4 LP ESTES PARK COLORADO I THE CAR PARK 2023 Program Options Option 3a: Incremental Program Expansion + Demand-Based Pricing • Same length of season, hours and rates as 2022 • Some or all of Option 2 • Introduce demand-based pricing in the busiest paid parking areas on peak demand days: o Virginia, E. Riverside, Bond Park and Town Hall • Mon - Thursday: No change ($2.00 per hour, all paid parking areas) • Fri, Sat & Sun: $3.50 per hour (increase $1 .50 per hour, four paid areas only) • Net revenue potential: _ - $520,000 - $560,000 (-$180,000 - $220,000+) 4 [P ESTES PARK COLORADO I THE CAR PARK 2023 Program Options Option 3b: Incremental Program Expansion + Demand-Based Pricing • Same length of season, hours and rates as 2022 • Some or all of Option 2 • Introduce demand-based pricing in the busiest paid parking areas on peak demand days: o Virginia, E. Riverside, Bond Park and Town Hall • Mon - Thursday: Decrease all paid lots to $1 .00 per hour • Fri, Sat & Sun: $3.50 per hour (increase $1 .50 per hour, four paid areas only) • Net revenue potential: _ - $410,000- $480,000 (-$70,000 - $110,000+) 4 LP ESTES PARK COLORADO I THE CAR PARK = ,... bl 1 i :_: __.,........ _ \ \;\,......,. .:: , , . _ . 1 _. Questions & ®4/: -. ._-" Discussion .. i ..44,t- . _ I [P ESTES PARK COLORADO I THE CAR PARK 1 1� IP ESTES PARK COMMUNITY DEVELOPMENT TOWN FEES EFFECTIVE JUNE 2016 form revised April 1, 2020 STANDARD FEES REVIEW DEPOSIT FEES Type of Application Fee Improvement Agreement/ 0.5%of credit Type of Application Deposit Letter of Credit amount Pre-Application Conference $500 Cell-Towers:Administrative Review $1,300 Development Plan: Staff Level _ $1,250 Administrative Appeal (Staff Level) $300 Development Plan: $3,250 Administrative Appeal $500 Commission-Level (includes Town (Board/Commission Level) Location & Extent Review) Amended Plat $1,250 Development Plan Amendment: Planning $1,500 Boundary Line Adjustment $1,250 Commission-Level Lot Consolidation $1,250 Conditional Use Permit $4,500 Right-of-Way Vacation $600 Special Review Development Plan $4,500 Easement Vacation $500 Planned Unit Development and Amendments $4,500 Legal Lot Determination $500 Development Agreement $1,250 Modification Temporary Use Permit $75 Preliminary Subdivision Plat $4,500 Variance: Prior to Construction $725 Variance:After Construction $1,275 Final Subdivision Plat $3,000 Development Plan $870 Minor Land Subdivision $1,500 Amendment: Staff Level Annexation $2,500 Rezoning $4,500 Development Agreement or $1,500 Annexation Agreement Preliminary Plat Time Extension $500 Final Plat Time Extension $500 Preliminary Condominium Map $1,200 Additional fire impact fees may be collected by the Town Final Condominium Map $500 of Estes Park-see EVFPD fee schedule at Supplemental Condominium Map $300 estesvalleyfire.org/plan-review-and-inspections Amended Condominium Map $500 Staff Minor Modification (EVDC 3.7): $150 Prior to Construction Staff Minor Modification (EVDC 3.7): $300 After Construction For information on County Fees, visit Certificate of Occupancy Inspection $0 for first, $50 https://www.larimer.org/sites/default/files/uploads/2019/dev for each elopment review fees 2019-2020 1.pdf subsequent Sign Permit(Except for Banners) $75 Temporary Banner Permit $35 Sign Variance $350 170 MAC GREGOR AVE. • P.O.BOX 1200 • ESTES PARK,CO • 80517 • PH.970-577-3721 • planning@estes.org • www.estes.org fpEST S PARK COMMUNITY DEVELOPMENT STANDARD FEES REVIEW DEPOSIT FEES The majority of land use applications and Land use application types requiring the most staff time and services require a standard fee, collected at resources will require a review deposit collected at the pre- the time of application submittal or delivery of application meeting. Project expenses, including, but not service. limited to, staff time, legal time, and overhead costs such as *GENERAL POLICIES printing and public noticing, • Submittals will not be accepted until the will be tracked by the department and issued to the applicant applicable fee has been paid. on the last business day of each month. Expenses will be • For standard fees, additional fees equal tracked until such time that the application is approved by to 20% of the original application fee will the decision-making body and/or recorded, or the application be charged for all incomplete applications or for multiple requests for plan review. is officially withdrawn by • Certain project types are eligible for fee the applicant. Should a project's expenses be less than the waivers. For more information on the collected deposit amount, the applicant shall be refunded the department's fee waiver policy, please difference. contact the Community Development The deposit amount indicates the maximum amount that Director. will be charged to the applicant, even if the project • Application reviews may be outsourced at expenses exceed that amount. Outsourced reviews are the discretion of the Community Development Director. Outsourced reviews not subject to a maximum. Should an applicant be will be charged at total cost of the review. submitting multiple applications concurrently, the largest • Recording fees will be collected at the time application deposit shall be collected. For example, if an of recording. Please make check payable applicant submits a Rezoning application and a Commission- to: Larimer County Clerk and Recorder. Level Development Plan, a *Applicable to all application types requiring $4,500 review deposit shall be collected. standard fees or review deposits unless The Review Deposit Fee Policy will improve levels of customer service for the most complex development review services provided by the Community Development Department. This new policy provides a number of benefits to applicants, including: • Incentives for complete submittals. Applicants are able to reduce their review costs by following development review requirements. • Elimination of certain pre-application meeting fees. No pre-application meeting fee is required for simpler application types, such as Amended Plats. • Quantified review process.Applicants will be provided with a list of tasks completed and time spent on their project each month during the review process. 12/14/2022 f® Community Development Until AESTES PARK. I•DEVELOPMENT fP EFFECTIVE DATE.APRIL 1,2016 REVIEW DEPOSIT FEES Type of Application Review Deposit i theme.cmylnyvelop,nnu r..,... Development Plan,Stag Level s1250 — .M444Powded MMeComm°nit, Development Plan:CommlWon.Level $3250 MWepwmt 0tw1°'mt'ykls"ty —Conditional Use Permit N.SOo pohgpmddmaa5Mwdhem0nt.I.. Special Review $4,500 . Inc*.Imti, tamp*00.we Denied Unit Development 11.500 nbmucet.eirre.cam In. Commission-Level Amendment: 11.500 : to reduce CBmmWlan-Level dn review Development Agreement Modification $1250 t.<q Iown.. Preliminary Subdivision Plat $9.500 MOmw mnWUhia are- Final Subdivsion Plat $3.000 i .pplwaun wed,lee anq°ued Minor Land Subdivision $1.500 for ampler application typ,.,.,1, Annexation $2.500 Code Amendment(e.g.Rezoning) $9.500 0v'°tl et Plats. POLICY Lad use application types requiring the most staff time and application meeting Project but pro- ERAI.OLICIES applkdinn meeting PmIl time.and overhlead co but not limitedm,d public legiltime,and overhead costs such as .Ievia he.has dsd h. anntisg and dtothelkwtlnng.will be lag baked by the department e.pMlnnlern wben and issued to thetracked until on the last budnem dayofeuh march. Sopenamwis be lrvedby thdechumetha0M<app .I......pe•.ndlywefw recolication ded.or the yIhed<c Illy•withdrawn body and/or tr rded.aneapplicationim.0.,wic wnby dm eposit in t Review Deposit Fee Discussion amour prof tli expenses be less than thecollected Mt applicant of .wpm q amount, shall be Medlgermce.Thedepm0 Ploum"` lmdimnthe mailmwm amanseMarwgthat amount. ', Jessica Garner,AICP,Community Development I0.....'.Reven i/Mep hdexpmeuexrcedgrmamounr. the Dm,antdmbmitt n stale apMatanscon.Should anOnnaotuad pub Director applicant be submitting ng multiple applications concurrently the '. Irgest applicationldep sit shellh IlectN.Far cmmpl<.if n .,,,n,,.,nm•n,. December 13,2022 applicant submits a Rezoning application and a C°mmisaiom Level • ,,,..t,, Development Plan,ase.5o0 review deposit shall be collected. • a 1 FillCommunity Development ....... I E41tGtA ESTESPARKCOMMUNITYDEVELOPMENT ESTES PARK ADMMUNai DEVELOPLENT EFFECTIVE DATE:APRIL 1,2016 , STANDARD FEES I.. 0)•pe ofApplication Fa i-.:f�::;;;i:DATE APRIL 1,2018 Amy _ REVIEW DEPOSIT FEES 2iaiiladad^"�mser„ee ie Renew aPPOxwaoa.ndla.nviaa.<q°icing• tyyeo(Applicatiee Rev.Deposit_ sae11nW*4C Mn $500 tandad re<mllected at the time _apm<m M.S.'Lase) $1254 50 .wmmF.otlk.kgprCaal (BoadrComm cave level) _ of application submittal o.delivery Development PW.(:mttmissian-Level $1250 - m<dtlmmtOPuta9Yts Boundary • Amended Pim/ Line Ad4tnmend 51,250 of service are as follow•: twdiminal Use Permit $1,500 pe4 W ypmaa_hmwtYm afht 5unmind.sell)o,�:"_... tpecn e WOOl Rnw 00 •• yPyw�k htttmem Taut. 5500 until LegrLLo enmma,00 miglas Paid.IC,app., need Untt Dnelopmen s4 m 500 ills MY Addiuo ,odopmenl Plan Amendment: $1.500 to walmat.01nmlorassaW Me originalfappinu°n tee wt0 m wamLnel iRnt7dr•'MPtw•r•4w a.nm< w oo be charged loran incomplete Desrlopment Agreement A.:Mullion Al 250 • WmJiaIaYA ° — app1caions or for multiple Ptebmmary Subdivision Plat $1.500 Mi.. �4• - 11ip m.nawndwm faro ....As for plan renew. I mat Subdivision Plat $3.000Daaidirri wgp(yymastlag era hlrgYd < mwo Certain projectWei for fee types me&Dble Moms Land Snbdn Sew v.wn sl,500 fardmp mm0 beiserp more mpobly.pkowinformation on tile 00oom `ode Amendment le.g.Reno ingl 51.500fee Appliesna4 Wi. Developer.. POLICY •listafeedaamplersdaerlane Director l and is.appluanon npn«quming the most nagtlm and $ M*.dm(Mmmm e(EVOC 3n: ftw • Application maybe will require a...vs deposit cdlec0Pd al the pre. 'd•tiae..d.wPow Prior t°Cnmtructwn outmusced at the diureu meeting.Prom expenses.including.bar .mmutwdml Stalf Minor Modification f3m Me community Development ,`.tdmnsugtime.kgil time and Mead costs such a. • 3Jmt0434Wes hes After Construction Uncwr.Oulwmced reviews stung and puMa notwing,will be tracked by the department W dteiphmlefm hats. Certificate a! mb�_ will be charged al total con of iuued it.the applicant on the A bums...lay ofeuh month. I.•d Occupancy fir, Me review. will lye tracked cant.such one that the .ape4e..wes we eligible Iv sequentSign Permit(Except for Banners/ or information on County .,ppliction is appro.s1 by the den.im.makittg body aodw irtIns. 'm Fen.vim ww.Wimeearg dw,wrdthe applammnis ull olficy wn n M OS hdwn the.ryili.ant .".`‘`,.....''```..T. Fl 0 to t .a.,,,,,,,,,,,..... not.a phew, be lea than the collected dchwu I.the appltcam shallne refunded Me dafneme.ih.deposit tameq,"a"t tnwcu` POLICY the Fates spark Mii � g .matt indicana M.muimum amount Mat will be charged to ' ApM.4ma .n.'. U wiryof eoPpin Clyde. .sourced vview'iareenotwbhw yert n•mteil dun amount.maximum.s should an Nta°eanw•'auwa amn n g l,. I end,the ltunnuned rose..WI.akat� .n via..tt ad via g P <,•. appl:atin deposit dull be colle,ted.' pI tf an . ytiw suhin .lemming application and .ommun.l.n< can w -- a w.evelpmetPlan.a 11500 mtew deposit shall be collected. MINENIMII 1 12/14/2022 P• History Fee Schedule enacted in 2016 • Staff from every department would: • Track time for individual projects • Provide detailed monthly invoices to each applicant • Refund any amount left over from fee collected • Emphasis on Cost Recovery • Revised fees more accurately mirrored staff expenditures • Some applications more time-intensive, others straightforward 3 Ep• History Since 2016: (rough estimates) • 133 Pre-applications • 170 Projects with Deposit Review Fees Staff refunded: ITown of Estes Perk DEPOSIT REFUND RECEIPT • 5 projects in 2018170 "cee°me • 1 project in 2019 ��oxk oar„ DATE PREPARED • 1 project in 2020 IBTXX FOxx • 2 projects in 2022 ES. ^•k°°a05" • No formal process instituted DESCRIPTION AMOUNT • Staff costs arbitrary ,-00 aoa 35. ,aoa 35. 35oa oa ,aoa ,a as 4 2 12/14/2022 {P Proposed Solution 1. Remove the two fee categories and propose a flat fee for all projects 2. Temporarily revise former Review Deposit Fees 3. Conduct a fee study in 2023 for the Board's consideration Questions, thoughts? 5 3 1 1� A fP TOWN OF ESTES PARI Report Public Works To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Jeff Bailey, PE, PTOE, Project Manager Greg Muhonen, PE, Public Works Director Date: December 13, 2022 RE: Cleave Street Improvement Project 60% Design Status Update Purpose of the Study Session Item: Present to the Town Board an overview of the Cleave Street Improvement Project and provide an update on the status of the design plans. Town Board Direction Requested: 1. Does the Town Board agree the vision and direction of the improvement project properly implements the vision of the Downtown Plan (including the full removal of on-street parking and undergrounding the overhead utility wires)? 2. Does the Town Board want the Public Works staff to pursue consolidation and provision of Town-maintained dumpsters along Cleave Street? 3. Does the Town Board prefer a specific Parking Mitigation Strategy from the list provided? Present Situation: In January of 2020, Public Works began a partnership with Kimley-Horn and Associates, Inc. for public outreach and design of what was intended to be interim public improvements along Cleave Street. With the onset of the pandemic and a challenging budget cycle in 2021, the project took a back seat to more pressing Town needs. Beginning earlier this year, and in light of several redevelopment proposals along Cleave Street, the project was reinitiated as an expanded, more time-intensive, permanent improvement project requiring a higher level of design, coordination and, subsequently, increased costs. In August of this year, Public Works and Kimley-Horn initially conducted community outreach through an online survey and public meeting, seeking feedback on four alternative design concepts for Cleave Street. The gathered public input showed varied preferences which were used to determine a preferred design alternative that met many of the community desires while also remaining true to the future vision for Cleave Street established in the 2018 Downtown Plan (DP). Additional public comment was collected on the preferred design at a second public meeting on October 20, and also during a separate meeting with several concerned business owners. Receiving limited new or actionable input, the formal design process has moved forward. It is important to note that the majority of public concern regarding the project revolves around the fact that the preferred design will remove all public on-street parking from the corridor, eliminating approximately 30 marked parking spaces. With limited right-of- way width, it was not possible to maintain on-street parking and still honor the vision the DP to accommodate multimodal amenities in this corridor. Staff have developed several options for mitigation of the loss of parking. Some options are immediate while others are more long-term, but none can offer an exact replacement without deviating from the guiding vision of the DP. A draft of the mitigation strategies is attached. Along with providing a more aesthetically pleasing and welcoming corridor through the use of stamped colored concrete and stacked stone planter walls, the design incorporates traffic calming features and multimodal accessibility in accordance with the Town's Complete Streets Policy (see attached draft complete Streets Checklist) while still maintaining loading areas critical to the adjacent businesses. Additionally, the existing drainage issues will be resolved and embedded heating features are proposed to help alleviate historic winter icing conditions in the drainage gutter. Proposal: Advance toward 100% design, incorporating input and direction from the Town Board in anticipation of construction commencing as early as October 2023. Advantages: • Mitigation of existing historic drainage and winter icing issues. • Conversion of a largely unattractive and unwelcoming service street into a welcoming, aesthetically-pleasing multimodal corridor that can blend well with existing redevelopment proposals and act as a catalyst for additional redevelopment and enhancement of the surrounding area. Disadvantages: • Increased construction costs over the originally planned interim improvements. However, the final product will represent the permanent improvement while minimizing future additional costs due to later removal of unknown portions of the interim improvements. • The loss of 30 marked on-street parking spaces in the downtown area; however, the benefit of a multimodal activated corridor will provide a welcoming experience for residents and visitors alike. Viable parking mitigation options are available. Finance/Resource Impact: The 2022 budget includes $305,663 for design and construction in the 260 Fund at 260- 2000-420.35-51. The approved 2023 budget includes another $3,000,000 for construction. Level of Public Interest Given the scope and ultimate impact/benefit to the surrounding properties and businesses and the high turnout for the public meetings, the level of public interest would be characterized as high. Attachments: 1. Corridor Rendering 2. 60% Design Plans Link 3. Parking Mitigation Strategies 4. Draft Complete Streets Checklist ATTACHMENT 1 CLEAVE STREET IMPROVEMENT PLAN CONCEPT PLAN ESTES PARK, COLORADO // , * . \ 7-- -,..... \ do o / I II I I I I I I I I I I I I I I I I Alait I I I I \------- 1 I II I I II I I I I I I I I I I I I I I _ I I I I I I • 4r F- itfl1 f 0,.. n ,0 �,o d al �1�y. e a '* �{ ��s� _��1 f, i } 3 Os, S P IDI ^W, . . • - 20" *1! I. r �.- � �" e I i � s 'I� CI ® I - I gi I III � I I I I I I 1 I MII I I I I I I1 1 I 1 , I I 11 II I I I � I I n I I I 1 I II 1 I 1 1 II 1 I 1 I 1 LEGEND GRAPHIC SCALE IN FEET 0 15 30 60 EXISTING RIGHT-OF-WAY NORTH irmaiiiiimi PAVING TYPE 1:COLORED CONCRETE WITH SAWCUT PATTERN PAVING TYPE 2:STD GREY CONCRETE DRAINAGE PAN:STD GREY CONCRETE LANDSCAPE PLANTER:SANDSTONE WITH TREE • do PLANTER POTS TBD IMI SEATING ELEMENT TBD PEDESTRIAN LIGHTING TBD •• BOLLARDS TBD - ELECTRICAL TRANSFORMER TBD KimIey>>> Horn DECEMBER 5, 2022 ©2022 KIMLEY-HOR ASSOCIATES, INC. SITE PLAN 4582 SOUTH ULSTER STREET, SUITE 1500 DENVER, COLORADO 80237 (303) 228-2300 ATTACHMENT 3 Cleave Street Improvement Project: Parking Mitigation Strategies Public Works is committed to accommodating the parking and access needs of Cleave Street's diverse parking user types, including residents, business owners, property owners, employees, residential guests and customers. Marked spaces on Cleave Street allow room for approximately 30 vehicles; however, field checks have counted up to 40 vehicles on busy days. This number does not include vehicles currently parking on private property, mostly behind the buildings on the south side of the street. As Cleave Street is also heavily used for loading/unloading and commercial deliveries, those uses should also be considered, along with private property loading access, customer loading/pick-up/drop- off, and resident loading/pick-up/drop-off. Through field observation and review of public comment submitted to date, the following short-term strategies have been identified. Please note that the following are still under development and subject to input/refinement by Town staff, the Kimley-Horn consultant team, and the community: 1. Permits for residents, residential guests, business owners and employees that can be used in the Big Horn parking lot (42 stalls), in the on-street spaces along Big Horn (35 stalls), and in the Spruce parking lot (44 stalls). Permits would be first-come, first-serve and follow the same rules as the existing Downtown Residential, Temporary Guest, and Employee Convenience permit types. No spaces will be reserved for specific uses or users. 2. Exploration of a shared parking agreement between the Town and nearby private parking area owners. 3. Proactive work with the selected construction contractor to maintain local access for private businesses during construction. 4. Definition of a new permit type for extended loading zone access along Elkhorn when Cleave Street access is restricted for commercial deliveries and/or private business loading. The Town is also exploring longer-term strategies that could potentially increase public parking in the project area, including: • Moving to Downtown Parking Management Plan Phase IV—Additional Parking Supply, with a focus on West Elkhorn and the core of downtown. Discussions to date have included: o Redesigning the Big Horn and adding a level of structured parking. This could possibly function as a demonstration project for investment in other similar"micro structures" placed strategically throughout downtown, as in the Spruce/Tregent lots and/or Performance Park. o Adding another level to a larger parking area like the Wiest lot. o Working with the private sector and/or other community partners to identify a mixed-use project in the downtown core that would include additional parking supply. o The Town's Parking Fund could be a potential revenue source for any of these projects. In November, the Town assembled a Parking Revenue Task Force charged with development of recommendation(s) to the Town Board about how to spend the Parking Fund. This task force consists of staff from the Town, Chamber, Visit Estes Park, the Transportation Advisory Board, and downtown businesses. A recommendation will be forthcoming early next year. If additional supply is highlighted as a priority, staff are committed to moving forward with location discussions, financing opportunities/partnerships, and design in 2023. ATTACHMENT 4 Exhibit A Complete Streets Checklist PROJECT: Cleave Street Improvements (60% Design) November 22, 2022 1. Existing Conditions: a. What accommodations for bicycles, pedestrians, and transit are included in the existing facility and on facilities it intersects or crosses? Currently, Cleave Street has the look, feel and operational characteristics of service corridor.While there are some residential uses and sidewalk segments along the corridor there are no connected pedestrian facilities and there are no accommodations for bicycles.There are also no transit accommodations along Cleave Street, but there are several nearby transit stops along Elkhorn Avenue. b. If there are not pedestrian or bicycle facilities and transit, how far from the proposed project are the closest parallel walkways and bicycle facilities? The nearest parallel walkways are approximately 150' south of the corridor along West Elkhorn Avenue. The nearest bicycle facility is the Fall River Trail, located approximately 200'west of the western terminus of the proposed improvement project. c. Are there existing impediments for bicycle,transit, and pedestrian travel that the proposed project could address? Yes, as mentioned above,the existing sidewalks lack continuity and are in various states of disrepair. The existing roadway surface is uneven and broken in places, and intermittent wintertime icy conditions due to poor drainage conditions all make pedestrian and bicycle mobility a challenge.The proposed project will provide a uniform concrete surface and will resolve the longstanding drainage issues. d. What current or future trip generators are in the vicinity of the proposed project that could potentially attract more pedestrians, bicyclists, employees,transit or users of other travel modes? A current private redevelopment project on the west end of Cleave Street and proposed private redevelopment of the Old Church Shops, midblock, will draw additional pedestrian and bicycle traffic to the corridor along with additional employee traffic. It is expected that these redevelopments, if successful, will also serve as a catalyst for additional future redevelopment, potentially drawing even more pedestrians, cyclists, and employees to the corridor. e. Did the project design consider conflicts between users of different modes of travel, including bicyclists, pedestrians, motor vehicles,transit or others? Yes,the proposed design draws largely from the vision expressed in the 2018 Downtown Plan while also considering the input received from two public meeting and a public survey.The resulting design accommodates mobility-challenged individuals, pedestrians, bicycles, automobiles and delivery vehicles in a plaza-esque space with stamped colored concrete that incorporates traffic calming features and design elements, such as raised planters and bollards,that enhance the overall safety of the corridor. f. Do any previously adopted plans call for the installation of bicycle or pedestrian facilities such as bike or multi modal lanes on, crossing, or adjacent to the proposed facility? If yes, list the applicable plans. Yes,the 2018 Downtown Plan established the vision for Cleave Street to be developed as an activated multi modal corridor with enhanced pedestrian and bicycle circulation. 2. Project Scope h. What accommodations, if any, are included for bicycle, pedestrians, and transit in the proposed project design? Cleave Street is being designed as a corridor that is welcoming to all users with only limited defined spaces for different modes of travel.The desired result is a low-speed corridor that accommodates all users equally,while still accommodating the needs of the area businesses. Because adequate transit opportunities are provided nearby along Elkhorn Avenue,there is currently no plan to add transit stops along Cleave Street. i. If the proposed project does not include bicycle and pedestrian facilities, list reasons. The Cleave Street Improvement Project has no marked bicycle facilities and sidewalks are only provided where necessary to maintain an accessible path per ADA regulations or to address topographic difficulties. Alternately, the roadway is being designed as a low-speed, shared space for all modes of travel and specifying particular areas for individual modes of travel would be counter to the overall vision and could encourage increased vehicular speeds. j. State the cost of the bicycle and pedestrian facilities and their proportion of the total project cost. Since the project is being developed as an activated multimodal corridor with only limited areas devoted solely to pedestrian traffic, it can be conservatively estimated that 25% ($750,000.00) of the total $3,000,000.00 budget will be to the benefit of the bike and pedestrian communities. The remaining 75%will be dedicated to subsurface issues and drainage improvements. k. What entity or district will be responsible for the maintenance of the bicycle and pedestrian facilities and how will they be budgeted? The Town of Estes Park will be responsible for maintenance of the facility and is expected to be budgeted as part of the town's annual budget. I.To what extent does the project include steps to calm traffic as outlined in the attached traffic calming guidelines at Exhibit B. Traffic calming is being accommodated through several design features. The actual vehicle travel path has been narrowed to 20' and effectively chicaned through the use of raised planters. Also, individual planter pots, benches and the colored and patterned concrete surface all give the impression that, while vehicular traffic is permitted, it is not a space for high speeds. Finally,the improved Cleave Street will still need to accommodate the varied delivery needs of the adjacent businesses, and the associated delivery vehicles will further reduce through traffic speeds as a result of both their size and intermittent presence. Kimley>>>Horn Expect More Experience Better iiii h At tp CLEAVE STREET IMPROVEMENTS Town Board Meeting December 13, 2022 k a . ___ „. . . , . to"Ai I r ir -4 , . • -: 1144:10 11 - ' kt ri 'All ` , ' 4 .. ,��.S _A jai I tQ� l IL "�. Project Overview • History • Public process • Downtown Plan _ to `� �� .. • Goals .....i, 441 i -71 ...0 c.' I '. ' / i a,..49 _ i‘: _ 01 144 c ----- MB ,- i 4 t - i r , - illi:: -,` r IAA t. A 4 -fir t A 4 * * f [ ti f, ii kulcAlliCatii EP Kimley>>)Horn CLEAVE STREET IMPROVEMENTS TOWN BOARD MEETING December 13, 2022 2 Key Features Iu 144\\S''' IF 0 I od- , , 0 II,, , I I , , , ; , I I , .; I I I I I i I II I II I I , I I I ijit , j A A t. T Jt -fir� t At 4-4 � � � �: . 4 hAiiiiiiiitAL ii ■ IP Kimley>)Horn CLEAVE STREET IMPROVEMENTS TOWN BOARD MEETING December 13, 2022 3 Street Look and Feel .) 4 � I di _ . , P. L illl .. _ �' `' F 1r• -. • • 0 c10‘ __ f . [CI O _1,==,..7,= [ci4 N. A a ii EP Kimley»>Horn CLEAVE STREET IMPROVEMENTS TOWN BOARD MEETING December 13, 2022 4 Vehicular Access i I I I I I • 1 - - , 1 . . f pzetit: i I h frf47' ...... ID , .'.. *1 .4111 1 1 L - - 4 _. . ' r-1"--- :-.-'' 'r-"'( it I I _ _A- 1 I I I r.il , I - ,..,,. ,_,,...7__ . ,, I lir- lb.-IMMO" i A , 4. 4 #41- t #_ At 4 4:1 *- i f, # At at tectitaitAti [P Kimley»)Horn CLEAVE STREET IMPROVEMENTS TOWN BOARD MEETING December 13, 2022 5 Drainage and Utilities II I _ I I i _ r�.M1 I ------- +�� ^ 1.10 :irLok - --- 4 1 4-...r, - . 0 .. , I I :='''.1g=''..4=145.--Till=1 "gr-" "ir-T *: A 41Ic t. lit tt -fir_ t A - 4-4 -?%- it f f. ii EP Kimley»>Horn CLEAVE STREET IMPROVEMENTS TOWN BOARD MEETING December 13, 2022 6 ®, g • IP IP IP EP A TOWN OF ESTES PARK E.uture Town Board Study Session Agenda Items December 13, 2022 January 10, 2023 Items Approved — Unscheduled: • Parks Advisory Board Sunset Review • Workforce/Affordable Housing and • Transportation Advisory Board Sunset Childcare Funding Policy Update Review • 1 A Renewal • Governing Policies Updates January 24, 2023 • Stanley Park Master Plan • Building Code Discussion Implementation • Downtown Loop Updates as Necessary February 14, 2023 • US34 Transportation Management Items for Town Board Consideration: Organization None 1 1�