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HomeMy WebLinkAboutGUIDE Town of Estes Park Benefit 20232023 Benefits Overview 2 WHAT’S INSIDE? PAGE 4 Medical/Rx UMR 800.826.9781 / www.umr.com Group # 76412721 OptumRx 877.559.2955 / www.optumrx.com Group # 2267 4 Teladoc 800.teladoc / www.teladoc.com Group # 136819 5 MASA Medical Transport Solutions 800.643.9023 / www.MASAmts.com Group # 1160286 Dental 800.942.0854 / www.metlife.com Group # 5392144 Vision 800.877.7195 / www.vsp.com Group # 12135694 6 Flexible Spending Accounts (FSA) 866.440.6556 / www.wexinc.com Life and AD&D 800.423.2765 www.lfg.com / Group ID: ESTESPARK Long-Term Disability 800.423.2765 www.lfg.com / Group ID: ESTESPARK 7 Voluntary Benefits 800.662.1113 / www.americanfidelity.com Employee Assistance Program (EAP) 800.873.7138 / www.minesandassociates.com Retirement 8 Employee Home Ownership Program Childcare Assistance Program 9 Paid Time Off Contributions 10 Important Notices 3 WELCOME The Town of Estes Park recognizes the importance of providing a comprehensive benefits program to our regular full-time and part-time benefit eligible employees. Benefits are extended to the employee, spouse1 and their dependents. These benefits help provide employees and their family members opportunities to maintain their health and welfare. This “Benefits Overview” provides employees with: • A description of the benefit options • Important phone numbers and websites to help employees manage their benefits For complete details of each benefit plan and benefit related forms, refer to the full text of the official Summary Plan Descriptions available on the Town’s Human Resources intranet page. Please review this enrollment booklet to understand your Town of Estes Park benefit enrollment options. The benefits that you choose at this time will remain in effect until the next open enrollment, unless you have a qualified change of family status, including but not limited to: • Marriage/Divorce • Birth/Adoption of a Child • Spouse’s loss of other coverage 1If your spouse is eligible for any other employer-sponsored group medical benefit plan, he/she will not be eligible to participate in the Town’s medical plan. Emily Lizotte Human Resources Manager hr@estes.org 970.577.4778 Jackie Williamson Human Resources Director/Town Clerk jwilliamson@estes.org 970.577.4771 Life and AD&D 800.423.2765 www.lfg.com / Group ID: ESTESPARK Long-Term Disability 800.423.2765 www.lfg.com / Group ID: ESTESPARK 7Voluntary Benefits 800.662.1113 / www.americanfidelity.com Employee Assistance Program (EAP) 800.873.7138 / www.minesandassociates.com Retirement 8Employee Home Ownership Program Childcare Assistance Program 9Paid Time Off Contributions 10Important Notices Questions? Cordell Cossairt Human Resources Generalist hr@estes.org 970.577.4778 4 BENEFIT IN-NETWORK OUT-OF-NETWORK Annual Deductible $500/$1,500 $1,000/$3,000 Out-of-Pocket Maximum $2,000/$5,000 $5,000/$15,000 Coinsurance 10%30% Preventive Care 100%30% after deductible Office Visit PCP/Telemedicine/Specialist $25 copay/$25 copay/$25 copay 30% after deductible Teladoc No copay N/A Urgent Care $40 copay 30% after deductible Emergency Room $150 copay Inpatient Hospital Services 10% after deductible 30% after deductible +$750/admission deductible Outpatient Hospital Services 10% after deductible 30% after deductible +$500/ admission deductible Outpatient Lab & X-ray 100%30% after deductible Acupuncture/Chiropractic Services (20 visits/year)$25 copay 30% after deductible Physical/Occupational/Speech Therapy $25 copay 30% after deductible Outpatient Mental Health $25 copay, deductible waived 30% coinsurance, deductible waived PRESCRIPTION DRUGS Generic Brand $5 copay Member pays 100%, then reimbursed 50% after applicable copay Preferred Brand $25 copay Non-Preferred Brand $50 copay Specialty 20% ($150 maximum) MEDICAL The Town offers a self-funded medical plan (PPO Choice Plus) administered by UMR. Below are the medical plan highlights. Please refer to your plan document for a full description. TELADOC Need a consultation? You can talk with a Teladoc doctor via phone consult, video consult within the secure member portal, or video consult within the Teladoc mobile app. • 1-800-Teladoc • Teladoc.com • Facebook.com/Teladoc • Teladoc.com/mobile What is Teladoc? Teladoc is the first and largest provider of telehealth medical consults in the United States, giving you 24/7/365 access to quality medical care through phone and video consults. Get the care you need Teladoc doctors can treat many medical conditions, including: • Cold & flu symptoms • Allergies • Bronchitis • Skin problems • Respiratory infection • ...and more! All benefit eligible employees and immediate family members can utilize Teladoc at no additional cost. Utilization of Teladoc is not dependent upon enrollment in the Town’s medical plan. 5 BENEFIT IN-NETWORK OUT-OF-NETWORK Calendar Year Deductible Individual/Family (Type 2 & 3)$25/$75 $25/$75 Calendar Year Maximum $2,500 $2,500 Preventive Care 100%100% Basic Services 80%80% Major Services 50%50% Orthodontia 50%50% Orthodontia Lifetime Maximum $1,500 $1,500 BENEFIT IN-NETWORK OUT-OF-NETWORK FREQUENCY Exam $10 copay Up to $50 12 months Material $25 copay Reimbursements vary 12 months Frames $130 allowance Up to $70 24 months Necessary Contact Lenses Covered in full, after copay Up to $210 12 months Elective Contact Lenses $130 allowance Up to $105 12 months VISION VSP allows you to choose an ophthalmologist or optometrist from the VSP national network, or you may use any licensed provider of your choice. VSP offers you one of the largest vision care networks in the industry, with a wide selection of experienced ophthalmologists, optometrists, and opticians. Regardless of who you choose, the vision plan will cover a portion of the benefits. Staying healthy includes obtaining quality dental care for you and your family. The Town offers a Dental plan through MetLife. The chart below provides an overview of the Dental plan: DENTAL MASA MEDICAL TRANSPORT SOLUTIONS Emergencies can happen to anyone, anytime and anywhere. With MASA, employees will have zero out of pocket expenses for any emergent air or ground transport from anywhere in the U.S., regardless who transports you. MASA is provided at no cost to all benefit eligible Town of Estes Park employees and their household members. Search for a participating dentist online by using the PDP Plus Network at www.metlife.com/dental. 6 LIFE AND DISABILITY LIFE AND ACCIDENTAL DEATH AND DISMEMBERMENT (AD&D) Life insurance is an important part of your financial well-being, especially if others depend on you for support. Town of Estes Park provides at no cost to you, Basic Life and AD&D coverage in the amount of 1 times your annual salary, up to $50,000 for full-time employees working 24 hours per week through Lincoln Financial Group. VOLUNTARY LIFE AND ACCIDENTAL DEATH AND DISMEMBERMENT (AD&D) In addition to the Town-paid life and AD&D insurance, employees may purchase Voluntary Life and AD&D insurance for themselves, their spouse and/or their dependent children. Please see the table below. The cost of Voluntary Life & AD&D insurance is based on your age (for both employee and spousal coverage) and the amount of coverage chosen. For dependent coverage, only one premium is required regardless of the number of dependent children. Annually, during the month of November, employees and spouses may be able to increase their coverage amounts to the next election amount without medical evaluation/evidence of insurability (EOI). If you wish to increase any cover- age amounts, please contact Human Resources. If you do not elect any coverage upon initial employment for you and your dependents, you will be subject to EOI. Please see Human Resources for the appropriate paperwork. VOLUNTARY LONG TERM DISABILITY You may purchase Long Term Disability (LTD) benefits offered through Lincoln Financial Group. LTD benefits are designed to replace your income in the event that you suffer an illness or off-the-job injury and are unable to work. If disability continues for longer than 90 days, the LTD benefit will reimburse 60% of your monthly earnings up to a monthly maximum of $5,000. The benefit duration will depend on your age at the time of disability. NEW! The Town of Estes Park’s Flexible Spending Accounts are now administered through Wex Inc.. You may participate in the Town’s Health and Dependent Care Flexible Spending Accounts (FSAs). These accounts allow you to use pre-tax dollars to pay for a wide variety of health and/or dependent care expenses that aren’t covered through your other benefit plans. The maximum annual amount you can elect is $3,0501 for Health and $5,0001 for Dependent Care. Your contribution to each account will be divided into equal amounts and deducted pre-tax from your paychecks. You can incur claims for 2023 expenses up to March 15, 2024. You will then have until April 15, 2024 to turn in those claim expenses. 1This amount is subject to change as directed by the IRS. FLEXIBLE SPENDING ACCOUNT BENEFIT AMOUNTS GUARANTEE ISSUE MINIMUM MAXIMUM Employee $10,000/$20,000/ $30,000/$50,000/ $80,000/$100,000 $100,000 < age 65 $25,000 age 65-69 No Guarantee Issue age 70+ $10,000 $100,000 Spouse $10,000/$15,000/ $25,000/$30,000 $30,000, if employee is < age 65 No Guarantee Issue, if Employee is age 65+ $10,000 $30,000 Dependent $250 (14 days - 6 months) $10,000 (6 months-age 19 or age 25, if full-time student) $10,000 $10,000 $10,000 7 EMPLOYEE ASSISTANCE PROGRAM The Mines and Associates Employee Assistance Program (EAP) may help give you a performance boost, helping employees and their immediate family members identify challenges that can interfere with work performance, health, and well-being. As a Town of Estes Park employee, you and your household members are each entitled to 5 counseling sessions per issue, per year. The use of your Employee Assistance Program is strictly confidential and available 24/7. Mines and Associates can help with everyday issues that come up in your life, including: • Stress • Career • Child and elder care • Death and grief • Anxiety • Financial problems • Drug/alcohol abuse • Eating disorders • Depression • Legal referrals • Relationships • Work-related issues The EAP is a free service, so simply call 800.873.7138 or you can also go to the website at www. minesandassociates.com. Please log in with username: estespark and password: employee. VOLUNTARY BENEFITS As a Town of Estes Park employee you are also able to purchase additional American Fidelity Voluntary Benefits, such as: • Disability Insurance • Life Insurance • Accident Insurance • Cancer Insurance • Critical Illness Insurance • Hospital Indemnity Insurance PERA/MISSION SQUARE (formerly ICMA) Town of Estes Park offers PERA and Mission Square retirement plans. Eligible PERA employees are full-time and part-time employees and management (optional). Eligible Mission Square employees are sworn Police Officers and management (optional). Employee and Employer contributions are listed below: *PERA may initiate automatic adjustments up to .5% in June of each calendar year effective the following calendar year. Mission Square contributions will be the same as PERA contributions. VOLUNTARY 401(k)/457/ROTH IRA The Town of Estes Park also offers Voluntary 401(k) and 457/Roth IRA. There are also Roth IRA options available through PERA. Please see Human Resources for additional Information. RETIREMENT PERA*/MISSION SQUARE CONTRIBUTIONS Employee Employer Contribution Rate 9%14.73% 8 EMPLOYEE HOME OWNERSHIP PROGRAM CHILDCARE ASSISTANCE PROGRAM The Town of Estes Park provides all eligible full-time employees the opportunity to purchase or build a home in the Park R-3 School District as their primary residence. The Employee Home Ownership Program offers 3-year and 5-year programs, in which an internal account is funded by the Town’s contributions (amounts shown below) and can be used as part of a down payment on the purchase of a home. The employee must set-up a separate savings account and make per payroll contributions (amounts shown below). Please see Human Resources for eligibility requirements and restrictions. HOME OWNERSHIP PROGRAM CONTRIBUTIONS The Town (per participating employee)Employee 3-year program $555.55 per month $159.00 per payroll 5-year program $333.33 per month $95.00 per payroll Please note, The Estes Park Housing Authority evaluates eligibility for all employees and the Town reserves the right to alter this program at anytime. The Town of Estes Park will match up to a 100%1 of an employee’s annual contribution (up to the annual maximum) to a Dependent Care Flexible Spending Account (DCFSA) to assist with childcare expenses. In order to participate in this program, employees must meet the following requirements: • Seasonal and part-time employees without benefits are not eligible for this program; • Have one or more dependent children aged birth through twelve (12) years; • If there are two parents/guardians in the household, the second parent/guardian must work a minimum of 20 hours per week or attend school with 6 credit hours or equivalent per term; and • One (1) Childcare Assistance per household as allowed by IRS standards. • Sign up for Dependent Care Flexible Spending Account through the Town. 1The amount of this contribution will vary by year depending on the Town’s budget. 9 DENTAL CONTRIBUTIONS (BI-WEEKLY) Employee Employer Employee Only $1.76 $15.81 Employee + Family $5.20 $46.74 VISION CONTRIBUTIONS (BI-WEEKLY) Employee Employer Employee Only $0.53 $4.76 Employee + Family $1.14 $10.24 CONTRIBUTIONS PAID TIME OFF HOLIDAYS The Town of Estes Park observes 10 holidays and accrues thirty-two floating holiday hours each year for full-time employees (new hires are pro-rated based on start date). SICK LEAVE As a Town of Estes Park employee you accrue at the rate of four hours for the first two bi-weekly pay periods of each month. VACATION LEAVE Vacation leave hours are accrued based on years of service. For the first three years of employment you accrue at the rate of four hours for the first two bi-weekly pay periods of each month VOLUNTEER TIME All full-time employees are eligible for 8 hours of Volunteer time per year. For more paid time off leave information, refer to Policy 306: Leave. MEDICAL CONTRIBUTIONS (BI-WEEKLY) Employee Employer Employee Only $48.86 $390.01 Employee + Spouse $164.48 $760.24 Employee + Child(ren)$92.70 $739.97 Family $242.81 $1,078.61 *Benefits accruals are pro-rated for eligible part time employees. Please note, the medical rates above do not include contributions from the Medical Insurance Fund. 10 Private Health Information A portion of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) addresses the protection of confidential health information. It applies to all health benefit plans. In short, the idea is to make sure that confidential health information that identifies (or could be used to identify) you is kept completely confidential. This individually identifiable health information is known as “protected health information” (PHI), and it will not be used or disclosed without your written authorization, except as described in the Plan’s HIPAA Privacy Notice or as otherwise permitted by federal and state health information privacy laws. A copy of the Plan’s Notice of Privacy Practices that describes the Plan’s policies, practices and your rights with respect to your PHI under HIPAA is available from your medical plan provider. For more information regarding this Notice, please contact the Human Resources Department. Summary of Benefits and Coverage (SBC) Effective for plan renewals after January 1, 2012, the Patient Protection and Affordable Care Act requires employers that offer health coverage to provide a uniform Summary of Benefits and Coverage (SBC) to people who apply for and enroll in the health plan. This document contains the following: • Four-page overview of plan benefits, cost sharing and limitations • Required set of examples of how the plan works • Phone number and internet address for obtaining copies of plan documents • A standard glossary of medical and insurance terms must also be available The SBC will be updated each plan renewal to reflect applicable plan changes. Women’s Health and Cancer Rights Act The Town medical plans, as required by the Women’s Health and Cancer Rights Act of 1998, provides benefits for mastectomy- related services. These services include: • All stages of reconstruction of the breast on which the mastectomy was performed • Surgery and reconstruction of the other breast to produce a symmetrical appearance • Prostheses and treatment of physical complications resulting from mastectomy (including lymphedema) This coverage will be provided in consultation with the attending physician and the patient, and will be subject to the same annual deductibles and coinsurance provisions that apply to the mastectomy. For more information, contact your medical plan provider. Notice of Prescription Drug Creditable Coverage The Town provides a “Notice of Prescription Drug Creditable Coverage” to all Medicare eligible participants on an annual basis. This notice states that under the Town’s medical plan, you have prescription drug coverage that is, on average, as generous as the standard Medicare Prescription Drug Coverage. Premium Assistance Under Medicaid and the Children’s Health Insurance Program (CHIP) If you or your children are eligible for Medicaid or CHIP and you are eligible for health coverage from your employer, your State may have a premium assistance program that can help pay for coverage. These States use funds from their Medicaid or CHIP programs to help people who are eligible for these programs, but also have access to health insurance through their employer. If you or your children are not eligible for Medicaid or CHIP, you will not be eligible for these premium assistance programs. If you or your dependents are already enrolled in Medicaid or CHIP, you can contact your State Medicaid or CHIP office to find out if premium assistance is available. If you or your dependents are NOT currently enrolled in Medicaid or CHIP, and you think you or any of your dependents might be eligible for either of these programs, you can contact your State Medicaid or CHIP office at www.insurekidsnow.gov to find out how to apply. If you qualify, you can ask the State if it has a program that might help you pay the premiums for an employer-sponsored plan. Federal regulations require the Town to provide benefit eligible employees with the following notices listed below. If you would like a complete copy of any of the following notices, please contact Human Resources. IMPORTANT NOTICES 11 This brochure provides only a highlight of the benefit plans offered to you by the Town of Estes Park and in no way serves as the actual plan description or plan document for the plans. The plan documents will always govern the offered benefits that your employer provides for you. We reserve the right to modify any or all of these plans at anytime. Once it is determined that you or your dependents are eligible for premium assistance under Medicaid or CHIP, as well as eligible under your employer plan, your employer must permit you to enroll in your employer plan if you are not already enrolled. This is called a “special enrollment” opportunity, and you must request coverage within 60 days of being determined eligible for premium assistance. If you have questions about enrolling in your employer plan, you can contact the Department of Labor electronically at www.askebsa.dol.gov. For All States: (877) 267-2323, Ext. 61565 U.S. Department of Labor Employee Benefits Security Administration www.dol.gov/ebsa or 1-866-444-EBSA (3272) U.S. Department of Health and Human Services Centers for Medicare & Medicaid Services www.cms.hhs.gov or 1-877-267-2323, Ext. 61565 Uniformed Services Employment And Reemployment Rights Act (USERRA) If you are called to active duty in the uniformed services, you may elect to continue coverage for you and your eligible dependents under USERRA. This continuation right runs concurrently with your continuation right under COBRA and allows you to extend an 18-month continuation period to 24 months. You and your eligible dependents qualify for this extension if you are called into active or reserve duty, whether voluntary or involuntary, in the Armed Forces, the Army National Guard, the Air National Guard, full-time National Guard duty (under a federal, not a state, call- up), the commissioned corps of the Public Health Services and any other category of persons designated by the President of the United States. Wellness Program The Town’s wellness programs and activities are voluntary programs. The programs are administered according to federal rules permitting employer-sponsored wellness programs that seek to improve employee health or prevent disease, including the Americans with Disabilities Act of 1990, the Genetic Information Nondiscrimination Act of 2008, and the Health Insurance Portability and Accountability Act, as applicable, among others. If you choose to participate in a program you may be asked to answer voluntary questions about your health-related activities and behaviors and whether you have or had certain medical conditions (e.g., cancer, diabetes, or heart disease). In some programs, employees who choose to participate can earn a small incentive. If you are unable to participate in any of the health-related activities to earn an incentive, you may be entitled to a reasonable accommodation or an alternative standard. You may request a reasonable accommodation or an alternative standard by contacting the Human Resources/Benefit Department. Town of Estes Park Human Resources 970.577.4778 170 MacGregor Avenue Estes Park, CO 80517 Where benefits matter...