HomeMy WebLinkAboutPACKET Town Board Budget Study Session 2022-10-06TOWN BOARD
2023 BUDGET STUDY SESSION
Thursday, October 6, 2022
Meeting #2: 1:00 p.m. to 5:00 p.m.
In Person Meeting – Town Hall Board Room
Presentation of the following funds/departments:
1.Events
2.Community Development – Planning
3. Community Development – Building Insp.
4.Public Works Overview
5.Facilities
6.Streets and Stormwater
7.Parks
8.Conservation Trust Fund*
9.Transit
10.Parking Services Fund*
11.Fleet Maintenance Fund*
Break
12.Open Space Fund*
13. Engineering
14.Streets Improvement Fund*
15.Trails Expansion Fund
16.Power and Communications Fund*
17.Water Fund*
18.Budget Worksession Closing Summary
*- Denotes Special Revenue or Internal Service Fund
General Fund 2023 –Events
10101-1-5500
Revenue = $779,000
Transfers In (Out) = $0
Expenses = $2,676,228
Scope of Services
Services include:
Marketing and Sales of the Events Complex and
other Town event facilities
Maintain and coordinate the use of the Events
Complex and other Town event facilities
Plan and produce Town events (Wine & Chocolate,
Big Foot Days, Wool Market, July 4th Fireworks,
Rooftop Rodeo, Elk Fest, Rocky Mountain Craft Spirits
Festival, Tree Lighting, Catch the Glow Parade)
October 6, 2022
Decision Packages
Included:
Water Truck: $150,000
Event Center Acoustical Panels: $75,000
Other – Travel Stipends: $7,500
Revenue
0
50,000
100,000
150,000
200,000
250,000
300,000
2021
Actual
2022
Revised Est
2023
Proposed
2023
Admissions $246,700
Buildings/Event Venues
232,000
Sponsorhsip $85,000
Food Concessions $71,000
Commercial Vendors
57,300
Other $87,000
574,063 $603,600 $779,000
Total = $779,000
Expenses
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
2021
Actual
2022
Revised Est
2023
Proposed
2023
Operations &
Maintenance
1,484,515
Personnel $1,191,713
Capital $0.00
1,795,301 $2,284,805 $2,676,228
Total = $2,676,228
Strategic Plan -Resourced
Items funded:
Exceptional Guest Services:
Design and implementation of the Event Center reverberation project:
75,000
Items resourced within base budget:
Exceptional Guest Services:
Implement a plan to activate Bond Park events in different locations
in Town to help spread the audience through the Town
Explore broader event economic impact analysis for all events the
Town produces and hosts.
Public Safety, Health and Environment:
Develop an environmental impact plan for Town produced events.
Strategic Plan –Not Resourced
Items not resourced:
None
General Fund 2023 –Planning
10101-1-1600
Revenue = $40,000
Transfers In (Out) = $0
Expenses = $901,164
Scope of Services
Services provided for Estes Park include:
Current planning (development review):
Dev. Plans; Subdivisions; Special Reviews; Variances; etc.
Zoning review of building-permit plans
Long-range planning – creation, implementation, monitoring:
Comprehensive Plan; Downtown Plan; Stanley Historic District
Master Plan; etc.
Staff support to Planning Commission, Bd. of Adjustment,
various specific-purpose entities
Administering the Town sign code
Staff: 5.5 FTE (1 unfilled due to COVID-19)
Decision Packages
Development Code Rewrite
One-Time Expense: $150,000
Community Development Office Remodel
One-Time Expense: $220,000
Revenue
0
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
2021
Actual
2022
Revised Est
2023
Proposed
2023
Application Fees
40,000
General Occ. License
0
Other $0
122,915 $190,000 $40,000
Total = $40,000
Expenses
0
100,000
200,000
300,000
400,000
500,000
600,000
2021
Actual
2022
Revised Est
2023
Proposed
2023
Operations &
Maintenance $360,936
Personnel $540,228
Capital $0
701,202 $1,066,398 $901,164
Total = $901,164
Strategic Plan -Resourced
Items funded:
Development Code Rewrite (Strategic Plan Initiative:
Outstanding Community Services #6A, 6B)
Community Development Office Remodel (Capacity
Expansions, Infrastructure: #4)
Items resourced within base budget:
None
Strategic Plan –Not Resourced
Items not resourced:
None
General Fund 2023 –Building
10101-1-2300
Revenue = $564,000
Transfers In (Out) = $0
Expenses = $672,640
Scope of Services
Services provided for Estes Park include:
Building Safety - Promoting a safe built environment to
minimize loss of life and injury, and reduce property damage
and destruction
Review construction plans;
Conduct inspections at each construction stage;
Maintain record of all past and present permits.
Note: The Town contracts with SAFEBuilt Colorado to provide
most building-safety related services, including most staffing,
processing plans and permits, and inspections. The Town
maintains oversight, administration, and enforcement roles.
Some expenses remain Town obligations out of General Fund
e.g., part of Director and Admin. Asst. personnel costs.)
Decision Packages
None Included for 2023
Revenue
0
100,000
200,000
300,000
400,000
500,000
600,000
2021
Actual
2022
Revised Est
2023
Proposed
2023
Building Fees
557,000
Life Safety Inspection
4,000
Other $3,000
514,160 $398,000 $564,000
Total = $564,000
Expenses
0
100,000
200,000
300,000
400,000
500,000
600,000
2021
Actual
2022
Revised Est
2023
Proposed
2023
Operations &
Maintenance $599,115
Personnel $73,525
Capital $0
609,886 $649,997 $672,640
Total = $672,640
Strategic Plan -Resourced
Items funded:
None
Items resourced within base budget:
None
Strategic Plan –Not Resourced
Items not resourced:
None
2023 Public Works Overview
Revenue = $11,222,308
Transfers In (Out) = $0
Expenses = $20,867,624
Scope of Services
Services include:
Administrative direction for, and support of, the
department’s three Divisions: Mobility Services,
Facilities & Parks Services, Street & Stormwater
Services.
28 Full Time Employees (5 positions currently
vacant)
17 Seasonal Employees
Decision Packages
Included:
Twenty-eight Decision Packages submitted by Public
Works are resourced and will be described by the
Division Managers.
Public Works Revenue
Open Space
476,000
5%
1A Trails
2,592,651
29%
1A Streets
2,845,123
32%
Grants
3,070,625
34%
Conservation
Trust
34,100
0%
2023 INFRASTRUCTURE
IMPROVEMENT REVENUE:
9,018,499
Fleet
850,300
50%
Parking
838,875
50%
PUBLIC WORKS 2023
ENTERPRISE REVENUE:
1,689,175
50%
Engineering
0
0%
Streets
367,106
73%
Parks
25,000
5%
Facilities
52,528
10%
Transit
60,000
12%
PUBLIC WORKS 2023 GF
REVENUE: $504,634
Public Works Expenses
Open Space
302,674
2%
1A Trails
3,133,717
25%
1A Streets
5,075,409
41%
CRF Capital
3,926,876
31%
Conservation
Trust
64,000
1%
2023 INFRASTRUCTURE
IMPROVEMENTS
EXPENSES: $12,502,676
GRANT & LOCALLY FUNDED PROJECTS
Fleet
855,131
51%
Parking
811,215
49%
PUBLIC WORKS 2023 PW
ENTERPRISE EXPENSES:
1,666,346
Engineering
623,413
9%
Facilities
1,786,957
27%
Parks
1,544,801
23%
Sts & Strmwtr
2,043,140
31%
Transit
700,291
10%
PUBLIC WORKS 2023 PW GF
EXPENSES: $6,698,602
PW Grant Funded Projects
2022 GRANTS AWARDED for 2023 work ($3M)
COMM. DR/US36 ROUNDABOUT-CMAQ: AWARDED: $710K
COMM. DR/US36 ROUNDABOUT-CDOT: AWARDED: $550K
FALL RIVER TRAIL MMOF: AWARDED: $1.4M
BIG THOMPSON/FALL RIVER PLANNING – FEMA: AWARDED: $410K
Strategic Plan -Resourced
Items funded or resourced within base budget:
To be discussed by Division Managers
Strategic Plan –Not Resourced
Items not resourced:
To be discussed by Division Managers
General Fund 2023 –Facilities
10101-1-1700
Revenue = $52,528
Transfers In (Out) = $0
Expenses = $1,786,957
Scope of Services
Services include:
Exterior and Interior Maintenance (97 Town-owned
buildings and 9 other structures)
Fire/Safety Prevention and Protection
Utilities and Elevator Maintenance
Cleaning Contracts
ADA Compliance Measures/Monitoring
Records Management (Maintenance, As-Builts,
Warranties, Mechanical Equipment)
2 Employees
PW Admin Employees (shared between multiple funds)
Decision Packages
Included:
Employee Housing Reserve: $500,000 (Outstanding
Community Services)
Museum Roof/Wall Modification: $125,000
Infrastructure)(Fund 204)
Land Purchase Options: $100,000
Infrastructure)(Fund 204)
Design Town Hall Central Reception: $100,000
Infrastructure)(Fund 204)
Revenue
Total = $52,528$44,000
46,000
48,000
50,000
52,000
54,000
2020
Actual
2021
Revised
2022
Proposed
2022
Building Rent
52,528
47,408 $50,169 $52,528
Expenses
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
2021
Actual
2022
Revised Est
2023
Proposed
2023
Operations &
Maintenance
1,046,465
Personnel $225,992
Capital $514,500
909,953 $1,173,074 $1,786,957
Total = $1,786,957
Strategic Plan -Resourced
Items funded:
Pursue purchase options on the top opportunity sites
needed to implement the Facilities Master Plan
recommendations: $100,000 (Infrastructure
Objective 4.1)(See Fund 204)
Employee Housing Reserve Contribution: $500,000
Outstanding Community Services Goal 1.A)
Strategic Plan -Resourced
Items resourced within base budget:
Continue the process of moving the Police Department
out of Town Hall (Infrastructure Objective 4.2)
Develop and implement an annual budget contribution
mechanism for facility expansion needs as identified in
the Facilities Master Plan (Infrastructure Objective 4.B.1)
Install Phase 2 Town Hall Variable Refrigerant Flow
cooling units.(Infrastructure Objective 4.C.1)
Complete the ADA Transition Plan (Outstanding
Community Services, Objective 7.1)
Implement Ph 3 of the Security Camera project to
address the needs of the Event Center & parking (Public
Safety, Health, and Environment Objective 2.B.1)
Strategic Plan –Not Resourced
Items not resourced:
None
General Fund 20233 ––Streets & Stormwaternd202
101
202
0101-
233StreetS2202
11-3100 & 101
eet
0101-
s & Stseet
11-3175
Revenue = $367,106
Transfers In (Out) = $0
Expenses = $2,043,140
Scope of Services
Services include:
Responsible for 59 miles of roadway including snow removal,
street sweeping, striping and street maintenance programs.
Responsible for 100 miles of drainage ways including
roadway ditches, culverts, inlets, and bridges.
Replace and maintain permanent static & electronic signs and
seasonal Park-n-Ride signs within Town limits.
Install traffic control devices during special events.
Clean parking lots and streetscapes
7 Employees (4 Streets, 3 Stor mwater) (1 shared between two
funds)
1 Seasonal Employee
PW Admin & Eng. Employees (shared between multiple funds)
Decision Packages
Included:
Reclassify & Increase Paving Striping Contract:
85,000 (Transportation)
Street Sweeper Lease Purchase: $44,768
Transportation)(Fund 204)
Replace 2012 GMC 3500 4x4 Pickup: $46,000
Transportation)(Fund 635)
Revenue
0
50,000
100,000
150,000
200,000
250,000
300,000
350,000
2021
Actual
2022
Revised
2023
Proposed
2023
ROW Permits $0
Federal Grant $0
Operating Grant $0
Hwy User Trust Fund
277,106
Vehicle Registrations
30,000
Road & Bridge $60,000
Other $0
635,013 $370,604 $367,106
Total = $367,106
Expenses
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
2021
Actual
2022
Revised
2023
Proposed
2023
Operations &
Maintenance
1,121,902
Personnel $921,238
Capital $0
1,334,997 $1,908,940 $2,043,140
Total = $2,043,140
Strategic Plan -Resourced
Items funded:
Pavement Striping reassigned back to General Fund
Streets (ongoing): $85,000 (Outcome Area:
Transportation)
Items resourced within base budget:
None
Strategic Plan –Not Resourced
Items not resourced:
None
General Fund 2023 –Parks
10101-1-5200
Revenue = $25,000
Transfers In (Out) = $0
Expenses = $1,544,801
Scope of Services
Services include:
Responsible for the maintenance, renovation and
management of all Town-owned park land, open space
and conservation easements
Care for all landscaping of town-owned facilities
Manage Noxious Weed Program for all Town-owned
properties
Assist in snow removal
5 Employees
16 Seasonal Employees
4 Administrative Employees (shared between multiple funds)
Decision Packages
Included:
Bob ToolCat Trail Maint Equip: $70,000
Transportation)(Fund 204)
Compost and Soil Screen: $25,000 (Exceptional
Guest Services)(Fund 204)
Second Green House: $240,000 (Outstanding
Community Services Objective 5.1)(Fund 204)
Walker Riding Mower: $21,000 (Exceptional Guest
Services)(Fund 204)
Replace 2010 Ford F450 4x2 Pickup: $70,000
Exceptional Guest Services)(Fund 635)
Revenue
0
5,000
10,000
15,000
20,000
25,000
30,000
35,000
2021
Actual
2022
Revised
2023
Proposed
2023
Contributions and
Donations $0
Mrs. Walsh's Garden
Trust $25,000
Other $0
37,124 $31,712 $25,000
Total = $25,000
Expenses
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
2021
Actual
2022
Revised
2023
Proposed
2023
Operations &
Maintenance $740,005
Personnel $804,796
Capital $0
995,866 $1,626,307 $1,544,801
Total = $1,544,801
Strategic Plan -Resourced
Items funded:
Expand the greenhouse footprint and production
capacity to service expanding planting demands on
public properties: $240,000 (Outstanding Community
Services Objective 5.1)(Fund 204)
Items resourced within base budget:
In addition to the guides taking students from the schools
climbing, encourage local schools to implement field trips
for all ages to the Thumb Open Space for education
opportunities on native vegetation and being good
stewards of our environment. (Outcome area:
Outstanding Community Services, Objective 5.2.)
Strategic Plan –Not Resourced
Items not resourced:
Parks Master Plan: $150,000 (Outstanding
Community Services Goal 5.A)
2023 Conservation Trust Fund
211
Revenue = $34,100
Transfers In (Out) = $0
Expenses = $64,000
Scope of Services
Services include:
Collecting and accounting for the Town’s share
of the state lottery proceeds
Restricted for acquiring, constructing and
maintaining parks and open space facilities
This fund is managed by the Facilities & Parks
Division
Revenue
0
5,000
10,000
15,000
20,000
25,000
30,000
35,000
2021
Actual
2022
Revised
2023
Proposed
2023
Lottery Proceeds
34,000
Interest $100
Other $0
33,086 $33,300 $34,100
Total = $34,100
Expenses
0
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
2021
Actual
2022
Revised
2023
Proposed
2023
Operations &
Maintenance $24,000
Capital $40,000
102,966 $15,000 $64,000
Total = $64,000
Strategic Plan -Resourced
Items funded:
Parks Landscaping Replacement (one time):
40,000 (Outcome area: Outstanding Community
Services, Objective 5.2.)
Items resourced within base budget:
None
Items not resourced:
None
Strategic Plan –Not Resourced
General Fund 2023 –Transit
10101-1-5600
Revenue = $60,000
Transfers In (Out) = $0
Expenses = $700,291
Scope of Services
Services include:
143 days of Red Route service to match the paid parking
season
73 days for Blue, Gold, Brown and Silver Routes
5 routes and 54 stops
11 special events (February – November)
Federal and State grant management
2 FTEs (shared between multiple funds)
1 Seasonal (shared with RMNP)
PW Admin Employees (shared between multiple funds)
Decision Packages
Included:
2043 Multimodal Transportation Plan: $300,000
Transportation)(Fund 204)
Fleet Zero Emission Vehicle Transition Plan: $50,000
Transportation Objective 6.A.2)
Revenue
0
200,000
400,000
600,000
800,000
1,000,000
2021 Actual 2022
Amended
2023
Proposed
2023
Sponsorships
25,000
Federal Grant
35,000
Other $0
109,496 $889,597 $60,000
Total = $60,000
Expenses
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
2021 Actual 2022
Revised
2023
Proposed
2023
Operations &
Maintenance $503,703
Personnel $196,588
Capital $0
1,096,065 $1,320,006 $700,291
Total = $700,291
Strategic Plan -Resourced
Items funded:
Explore funding partnership opportunities for creation of a
plan to convert the Town fleet to low or zero emission vehicles
Transportation Objective 6.A.2)
Items resourced within base budget:
Utilize SB267 grant funds to design transit & parking
improvements in the Visitor Center Parking Lot
Transportation Objective 5.A.1)
Complete a Multimodal Transportation Plan that includes the
US34 Corridor Study (Transportation Objective 2.H.1)(Fund
204)
Seek funding to complete Transit Development Plan to guide
future transit operational and expansion decisions
Transportation Objective 2.H.2).
Strategic Plan –Not Resourced
Items not resourced:
Transit Development Plan: $80,000 (Transportation
Goal 2.H)
2023 -Parking Fund
256
Revenue = $838,875
Transfers In (Out) = $0
Expenses = $811,215
Scope of Services
Services include:
Management of 2,174 public parking spaces across 20 parking
areas, including enforcement, data collection, permitting and
technology
143-day paid parking season
Monitoring and maintenance of three dual-port Level 2 Electric
Vehicle charging stations and four dual-port Level 3 DCFC
charging stations
Ongoing public engagement and active customer support
2 Employees (shared between mutiple funds)
PW Admin Employees (shared between multiple funds)
Decision Packages
Included:
None
Revenue
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
2021 Actual 2022
Amended
2023
Proposed
2023
Parking Permits $24,000
Parking Tickets $39,000
Paid Parking Fees
775,125
Miscellaneous $750
929,474 $817,750 $838,875
Total = $838,875
Expenses
0
100,000
200,000
300,000
400,000
500,000
600,000
2021 Actual 2022
Revised
2023
Proposed
2023
Operations &
Maintenance $570,775
Personnel $240,440
Capital $0
676,695 $805,114 $811,215
Total = $811,215
Strategic Plan -Resourced
Items funded:
None
Items resourced within base budget:
Assist the Town Board with determination of a guiding
policy regarding the Town and private-sector roles in
implementing the Electric Vehicle Infrastructure &
Readiness Plan (Infrastructure Objective 3.B.1).
Utilize SB267 grant funds to design transit & parking
improvements in the Visitor Center Parking Lot
Transportation Objective 5.A.1).
Strategic Plan –Not Resourced
Items not resourced:
None
Fleet Maintenance Fund 2023
612
Revenue = $850,300
Transfers In (Out) = $0
Expenses = $855,131
Scope of Services
Services include:
Led by a Master ASE Certified supervisor, the Fleet
mechanics maintain and repair all Town-owned and
Estes Valley Fire Protection District vehicles and
equipment. The replacement value of our equipment
asset is approximately $7 million.
Assist with specifications of new vehicle and equipment
purchases for Town departments.
Manage and maintain maintenance records and a
modest in-house inventory of repair parts.
5 Employees (1 Mechanic position vacant)
PW Admin Employees (shared between multiple funds)
Decision Packages
Included:
None
Revenue
200,000
0
200,000
400,000
600,000
800,000
1,000,000
2021
Actual
2022
Amended
2023
Proposed
2023
Grants $0
Vehicle Labor,
Overhead $848,300
Interest $2,000
619,770 $897,597 $850,300
Total = $850,300
Expenses
0
200,000
400,000
600,000
800,000
1,000,000
2021
Actual
2022
Revised
2023
Proposed
2023
Operations &
Maintenance $115,129
Personnel $740,002
Capital $0
534,976 $1,570,400 $855,131
Total = $855,131
Strategic Plan -Resourced
Items funded:
None
Items resourced within base budget:
None
Strategic Plan –Not Resourced
Items not resourced:
None
2023 –Larimer County Open Space
220
Revenue = $476,000
Transfers In (Out) = $0
Expenses = $302,674
Scope of Services
Services include:
In 1995, Larimer County voters approved a one-
quarter of one percent sales tax increase to be used
for trails and open space purchases. This fund accounts
for the Town’s portion of the tax.
Program management and administration for Trails and
Grants
Noxious weed and cheat grass maintenance
Capital Projects – Planning, design, and Construction
for parks improvements and trails improvements
1 Employee (shared between multiple funds)
PW Admin Employee (shared between multiple funds)
Decision Packages
Included:
Parks Landscaping Replacement: $68,900
Outstanding Community Services)
Revenue
200,000
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
2021
Actual
2022
Revised Est
2023
Proposed
2023
Open Space
475,000
Grants $0
Interest $1,000
2,119,841 $968,501 $476,000
Total = $476,000
Expenses
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
2021
Actual
2022
Revised Est
2023
Proposed
2023
Operations &
Maintenance $46,200
Personnel $37,574
Capital $218,900
958,840 $1,189,192 $302,674
Total = $302,674
Strategic Plan -Resourced
Items funded:
Parks Landscaping Replacement (one time):
68,900 (Outcome area: Outstanding Community
Services, Objective 5.2.)
Items resourced within base budget:
No additions
Strategic Plan –Not Resourced
Items not resourced:
No additions
General Fund 2023 –Engineering
10101-1-2400
Revenue = $0
Transfers In (Out) = $0
Expenses = $623,413
Scope of Services
Services include:
Engineering support for traffic, trails, drainage, streets,
and parks
Program management and administration for
Transportation Engineering, Transportation Planning,
Development Review, Right of Way Management,
Grant Management, and Floodplain Management
Capital Projects – planning, design, and construction for
road, sidewalk, and intersection reconstruction and
drainage improvements
3 Employees (shared between multiple funds)
PW Admin Employees (shared between multiple funds)
Decision Packages
Included:
Downtown Wayfinding Ph 3 Pedestrian: $200,000
Transportation)(Fund 204)
Wonderview Village Townhome Sidewalk:
120,000 (Transportation)(Fund 204)
Revenue
0
100
200
300
400
500
600
700
800
900
2021
Actual
2022
Revised Est
2023
Proposed
2023
Floodplain
Permits
Grants
833 $0 $0
Total = $0
Expenses
0
100,000
200,000
300,000
400,000
500,000
600,000
2021
Actual
2022
Revised Est
2023
Proposed
2023
Operations &
Maintenance $123,027
Personnel $500,386
Capital $0
354,343 $477,140 $623,413
Total = $623,413
Strategic Plan -Resourced
Items funded:
No additions
Items resourced within base budget:
Pursue grant funding for private and/or public flood mitigation
projects and stormwater projects (Infrastructure, Objective
5.A.1)
Develop a funding proposal to expand stormwater
infrastructure and maintenance through a stormwater utility
Infrastructure, Objective 5.B.1)
Deliver technical support and public communication assistance
for construction of the Downtown Estes Loop by FHWA
Transportation, Objective 2.A.1)
Complete the construction of the roundabout on US36 at
Community Dr (Transportation, Objective 2.D.1)(Fund 204)
Strategic Plan -Resourced
Items resourced within base budget (continued):
Establish a task force consisting of representatives from
Public Works, TAB, RMNP, CDOT, and the FHWA to
identify opportunities, challenges, and timing sensitivities
for inclusion in a FLAP grant application in 2024 to fund
the design, environmental clearance, public outreach,
and construction of the Moraine Ave Multimodal
Improvements and a roundabout at the intersection of
Moraine Ave and Mary’s Lake Road (Outcome Area:
Transportation, Objective 2.C.1)
Strategic Plan –Not Resourced
Items not resourced:
No Additions
2023 –1A –Street Improvement Fund
260
Revenue = $2,845,123
Transfers In (Out) = $0
Expenses = $5,075,409
Scope of Services
Services include:
RAMP/FLAP reserve funds have been budgeted here
for Downtown Estes Loop; fully expended in 2020
Program management and administration for
Pavement Maintenance
Capital Projects – Planning, design, and construction
for annual pavement maintenance
Pothole patcher truck operations
Crush excess road material for re-use in-house
Maintenance Contracts
3 Employees (shared between multiple funds)
Decision Packages
Included:
STIP Major Street Rehab 2023-Cleave Street (one-
time): $2,400,000
STIP Overlay Program 2023 (one-time): $600,000
STIP Parking Lot Rehab 2023 (one-time): $220,000
Reclass Pavement Striping Contract to GF:
55,000)
Revenue
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
2021
Actual
2022
Revised Est
2023
Proposed
2023
Sales Tax $2,835,123
Interest $10,000
Capital Grants $0
2,514,677 $3,721,423 $2,845,123
Total = $2,845,123
Expenses
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
2021
Actual
2022
Revised Est
2023
Proposed
2023
Operations &
Maintenance $533,660
Personnel $201,749
Capital $4,340,000
1,666,082 $2,672,656 $5,075,409
Total = $5,075409
Strategic Plan -Resourced
Items funded:
STIP Major Street Rehab 2023-Cleave Street (one-
time): $2,400,000 (Transportation, Objective 1.A.1)
Items resourced within base budget:
No Additions
Strategic Plan –Not Resourced
Items not resourced:
No Additions
2023 –1A –Trails Expansion Fund
244
Revenue = $2,592,651
Transfers In (Out) = $0
Expenses = $3,133,717
Scope of Services
Services include:
Program management and administration for Trails
Expansion and Grants
Capital Projects - Planning, Design, and Construction
for Trails Expansion
1 Employee (shared between multiple funds)
PW Admin Employee (shared between multiple funds)
Decision Packages
Included:
Fall River Trail Extension 2023: $3,002,167
Transportation)
Revenue
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
2,000,000
2021
Actual
2022
Revised Est
2023
Proposed
2023
Sales Tax $590,651
Grants $2,000,000
Interest $2,000
652,618 $2,555,491 $2,592,651
Total = $2,592,651
Expenses
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
2021
Actual
2022
Revised Est
2023
Proposed
2023
Operations &
Maintenance $0
Personnel $131,550
Capital $3,002,167
256,068 $3,313,648 $3,133,717
Total = $3,133,717
Strategic Plan -Resourced
Items funded:
Complete the design (2023) & construction (2024)
for the Fall River Trail Extension: $3,002,167
Transportation, Objective 7.B.1)
Items resourced within base budget:
No Additions
Strategic Plan –Not Resourced
Items not resourced:
Complete the design (2023) and construction (2024)
of the multiuse path on the west side of Community
Drive between Manford Ave & US36: $682,634
Transportation Objective 7.B.1)
Utilities 2023 3 –Utilities 20233
Power & Communicationss 50202-
Revenue = $ 21,658,400
Transfers In (Out) =($ 1,354,934)
Expenses = $ 21,414,212
Capital = $ 3,012,600
Scope of Services
Services include:
Delivering modern high speed internet service
www.TrailblazerBroadband.com)
Reading and replacing all electric and water meters
Proving Energy efficiency programs ( EfficiencyWorks.org )
Proving Renewable energy options for customers
Supplying Electric power to approximately 10,500 accounts,
including service to Rocky Mountain National Park
Maintaining over 300 miles of electric distribution
Maintaining Trailblazer Broadband fiber optic lines
Constructing new Power and Fiber infrastructure
Decision Packages
Included:
ERP Accounting System Replacement: $350,000
Financial Health)
Reduce P & C Transfer to GF: ($290,343)
Financial Health)
Expand P&C Shop – Design & Geo-Tech: $300,000
Infrastructure)
Wildfire Mitigation – Replace Small #8 Lines: $350,000
Infrastructure)
Beaver Point Circuit Rebuild: $170,000
Infrastructure)
Automated Meter Reading Improvements: $150,000
Infrastructure)
Revenue
0
5,000,000
10,000,000
15,000,000
20,000,000
2021
Actual
2022
Revised Est
2023
Proposed
2023
Service Charges, Electric
19,226,200
Service Charges,
Trailblazer $2,251,200
Misc, $96,000
Investment Income,
85,000
20,719,715 $20,509,610 $21,658,400
Total = $21,658,400
Expenses
0
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
2021
Actual
2022
Revised Est
2023
Proposed
2023
Source of Supply, $8,168,860
Personnel $6,100,754
Power O&M, $3,898,07
Trailblazer OM, $618,774
Capital, $3,012,600
Debt Svc, $2,627,745
Transfer, $1,354,934
28,951,259 $31,829,954 $25,781,746
Total = $25,781,746
Strategic Plan -Resourced
Items funded:
ERP Accounting System Replacement: $350,000 (Financial Health)
Reduce P & C Transfer to GF: ($290,343)
Financial Health)
Expand P&C Shop – Design & Geo-Tech: $300,000
Infrastructure)
Wildfire Mitigation – Replace Small #8 Lines
Infrastructure)
Beaver Point Circuit Rebuild
Infrastructure)
Automated Meter Reading Improvements: $150,00
Infrastructure)
Items resourced within base budget:
1.C.1 - Make funding and staffing plan for a capital construction projects crew.
3.A.1 - Review PRPA's transition plan to the 2030 noncarbon energy goal and provide
constructive feedback that is reflective of the Town's philosophy.
3.A.2 - Begin implementing the recommendations of the Environmental Sustainability Task Force to
support renewable energy and storage sources for use by the Town and by individual residents in
concert with PRPA.
7.A.1 - Work with PRPA to develop an implementation plan to support our noncarbon goal.
Strategic Plan –Not Resourced
Items not resourced:
None
Utilities 2023 –Water
50303-
Revenue = $ 6,483,360
Transfers In (Out) = ($ 141,875 )
Expenses = $ 6,187,230
Capital = $ 3,459,500
Scope of Services
Services include:
Management of water rights and augmentation plan
accounting
Treatment plant operations
Regulatory compliance testing and reporting to meet
Colorado Department of Public Health and
Environment requirements
Capital construction on our aging infrastructure
Water quality monitoring throughout distribution
system
Laboratory support for other systems
Decision Packages
Included:
ERP Accounting System Replacement: $187,500
Financial Health)
Reclamation Neighborhood: $600,000 ($2.7M Total)
Infrastructure)
Carriage Hills Design: $500,000, (Infrastructure)
Glacier Storage Tank Modifications: $1,500,000
Infrastructure)
Marys WTP Pre-Treatment Design: $650,000
Infrastructure)
Revenue
0
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
2021
Actual
2022
Revised Est
2023
Proposed
2023
Service Charges
6,468,360
Bonds/Loans $0
Grants $0
Misc $0
7,179,700 $26,974,272 $6,483,360
Total = $6,483,360
Expenses
0
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
2021
Actual
2022
Revised Est
2023
Proposed
2023
Operations &
Maintenance $3,180,268
Personnel $ 3,148,837
Capital $ 3,459,500
4,949,517 $30,543,370 $9,788,605
Total = $9,788,605
Strategic Plan -Resourced
Items funded:
ERP Accounting System Replacement: $187,500 (Financial Health)
Reclamation Neighborhood: $600,000 ($2.7M Total)
Infrastructure)
Carriage Hills Design: $500,000, (Infrastructure)
Glacier Storage Tank Modifications: $1,500,000 (Infrastructure)
Marys WTP Pre-Treatment Design: $650,000 (Infrastructure)
Items resourced within base budget:
1.A.1 - Update the Water Master Plan
1.B.1 - Develop a Water Audits and Loss Control Program
1.C.1 - Make funding and staffing plan for a capital construction projects
crew
Strategic Plan –Not Resourced
Items not resourced:
None
Budget –2023
Study Sessionn Closing Summary
Town of Estes Park
Fiscal Year Ended
December 31, 2023
Budget Study Sessions
Sept 29 and Oct 6,
2022
Duane Hudson
Finance Director
Updated 10/7/2022
2023 Budget Summary
Ending fund balance of 26.5% for General Fund
Salestaxprojectionsat1.1%increasefromthe
2022 estimate
Several projects are expected to roll over from 2022
Fall River Trail Project
Community Drive Intersection
Second Electric Trolley Acquisition
Numerous utility projects, including
broadband construction
Others
2023 Budget Summary
Personnel Position Changes
3.0 FTE - new positions were included in the
General Fund:
1.0 FTE – New Patrol Sergeant
1.0 FTE – New Emergency Services Dispatcher
1.0 FTE – New Grant Writer Position
2.0 FTE - new fixed term positions were included in
the General Fund:
1.0 FTE – Fixed Term ERP Project Manager
1.0 FTE – Fixed Term ERP Staff Member
Both ERP positions allocated between General
Fund, P&C Fund, and Water Fund
2023 Budget Summary
12-31-2023 Ending Reserves
Reserve General Fund Community
Reinvestment Fund
Parking Garage Maint.49,000 0
Childcare 100,000 0
Workforce Housing 485,000 0
Facility & Employee
Housing 500,000 0
Capital 0 2,200,000
Other 126,361 0
25% Reserve- Policy 660 6,290,264 0
Projected total at
12-31-2023 7,550,625 2,200,000
2023 Budget Process
PROCESS OVERVIEW – Coming Up:
Sept 29 & Oct 6, 2022 – Town Board budget Study
Sessions
Oct 25, 2022 – Public hearing on proposed budget at
Town Board
Nov 8, 2022 - Public hearing and budget approval at
Town Board meeting
Dec 15, 2022 – Deadline to certify property tax levy to
County Commissioners
Jan 31, 2023 – Deadline to submit adopted budget to
State
Jan 2023 – Distribute bound budgets
2023 Budget Summary
Any changes or questions?