The URL can be used to link to this page

Home My WebLink AboutMINUTES Town Board 2022-09-13Town of Estes Park, Larimer County, Colorado, September 13, 2022 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Pork, Lahnner County' Colorado. Meeting held in the Town Hall in said Town nfEstes Park onthe 13mday ofSeptember, 2O22. Also Present: Wendy Koenig, Mayor Scott VVebonneks[Mayor Pro Tern Trustees Marie Cenmc KirbvHaze|ton BorbaraK8@CA|pine PatriokK8artchink {|indyYoung|und Travis K8echa|ek, Town Administrator Jason Damvvobor, Assistant Town Administrator Dan Kramer, Town Attorney Kimberly Disney, Recording Secretary Absent: None Mayor Koenig called the meeting to order at TOO p.m. and all desiring to do so, recited the Pledge ofAllegiance. AGENDA APPROVAL. It was moved and seconded (MmrtohinWHozeUon) to approve the Agenda as presented, and itpassed unanimously. PUBLIC COMMENTS. Greg Rosener/Town citizen stated the Estes Valley Short-term Rental Alliance was onaa0ad to support the Novambor2O22 ballot issue to increase lodging tax. He provided the mission of the organization and stated the Alliance would use all of its resources to reach out toshort-term rentals regarding the ballot issue. TRUSTEE COMMENTS. Trustee comments were heard and have been summarized: A ribbon cutting was held at Good Samaritan Society — Estes Park Village celebrating their 1 9th anniversary and the JQQlh anniversary of the Good Samaritan Society. The draft comprehensive plan would be available for review on the Town's website in October 2022. The Estes Park Board of Adjustment met to review two cases and the Board would begin meeting in person in October 2022. Whether the Board role of Liaison to Western Heritage Inc should be adjusted to Liaison to Rooftop Rodeo. The Colorado Association of Ski Towns met and discussed short-term rentals and immigration issues. The Visit Estes Park Board met and approved the official ballot language for the upcoming November 2022 election and discussed the Beyond Elk promotion. The Lahmor County Behavioral Health Policy Council met and reported building of the in -patient facility was on schedule and should be open Auguet2O23. The Larimer County Solid Waste Policy Council discussed potential increases to the regional landfill fees. The Town of Estes Park was presented an award during the annual Scottish/Irish Highland Festival. The Family Advisory Board currently has two vacancies on the Board and applications are being accepted, The Estes Park EDC would meet to discuss the director report and the 2022 Fall B.A.S.E Program. The 8/11 Stair Climb was held September 11. 2022vvith a 100 participants and volunteers and planning has begun for o2O23event. TOWN ADMINISTRATOR REPORT. Town Administrator Machalek stated the Downtown Wayfinding Plan Virtual Open House was underway. He provided statistical clarification on the number of short-term rental fires in Estes Pork; the otatistio, which was previously stated at 00Y6. does include fires at hotel/motel type accommodations inaddition tovacation home licenses. CONSENT AGENDA: Board of Trustees — September 13, 2022 — Page 2 1. Bills. 2. Town Board Minutes dated August 23, 2022, Town Board Study Session Minutes dated August 23, 2022 and Special Joint Study Session Minutes dated August 19, 2022. 3. Audit Committee Minutes dated August 31, 2022. 4. Transportation Advisory Board Minutes dated July 20, 2022 (acknowledgment only). 5. Revised Policy 305 — Benefits. 6. Resolution 69-22 Limited Waiver of Section 5.3 of the Intergovernmental Agreement with Platte River Power Authority Regarding Changes to Billing Rate. 7. Resolution 70-22 Setting the Public Hearing for a New Hotel and Restaurant Liquor License Application for Della Terra LLC dba Della Terra Mountain Chateau for September 27, 2022. 8. Resolution 71-22 Setting the Public Hearing for a New Lodging and Entertainment Liquor License Application for Della Terra LLC dba Della Terra Events for September 27, 2022. It was moved and seconded (Younglund/Webermeier) to approve the Consent Agenda, and it passed unanimously. REPORTS AND DISCUSSION ITEMS: (Outside Entities). 1. ESTES PARK HOUSING NEEDS: PAST, PRESENT, AND FUTURE. Estes Park Housing Authority Board Chairperson Blackhurst provided a presentation on Estes Park housing needs. He highlighted historical and consistent housing issues, the previous housing studies conducted in 1990, 1999, 2008, and 2016, housing needs versus housing growth, creation of the Estes Park Housing Authority, commuter workforce, the current housing market, employers housing their own employees, and the potential revenues to address workforce housing if the ballot issue to increase the lodging tax passes. LIQUOR ITEMS: 1. RESOLUTION 72-22 TRANSFER OF A RETAIL LIQUOR LICENSE FROM RAMBO'S LONGHORN LIQUOR, INC., DBA RAMBO'S LONGHORN LIQUOR TO AAA, INC., DBA LONGHORN LIQUOR, 1640 BIG THOMPSON AVENUE, ESTES PARK, CO 80517. Mayor Koenig opened the public hearing and Town Clerk Williamson presented Resolution 72-22. She reviewed the application for the transfer of a Retail Liquor License, stating all paperwork and fees have been submitted, and a temporary permit has been issued allowing continued sale of alcohol during the transfer process. The applicant was aware of the Training for Intervention Procedures requirement and would schedule the training in the near future. The applicant was available for questions. Mayor Koenig closed the public hearing and it was moved and seconded (Hazelton/MacAlpine) to approve Resolution 72-22 for the Transfer of a Retail Liquor License from Rambo's Longhorn Liquor, Inc., dba Rambo's Longhorn Liquor to AAA, Inc., dba Longhorn Liquor, 1640 Big Thompson Avenue, and it passed unanimously. ACTION ITEMS: 1. RESOLUTION 73-22 AMENDING THE INTERGOVERNMENTAL AGREEMENT (IGA) WITH THE COLORADO DEPARTMENT OF TRANSPORTATION FOR US 36/COMMUNITY DRIVE INTERSECTION IMPROVEMENTS. Director Muhonen presented Resolution 73-22 to amend the IGA with CDOT for the US 36 and Community Drive intersection. The amended contract accepts additional CDOT funding and approves additional local funds which would address increased Board ofTrustees — September 12.2022—Page 3 construction mosts, employing a contractor to relocate electrical utility infraatnuctu/o, and increased material costs. It was moved and seconded (Webemnoier/Young|und) to approve Resolution 73-22, and it passed unanimously. Z FEE WAIVER REQUEST, 1O41SOUTH SAINT vRA|NAVENUE, PROSPECTOR APARTMENTS (FORMERLY KNOWN ASWIND RIVER APARTMENTS).RURAL COZ ESTE8 PARK LLC, OWNER/TRIUMPH DEVELOPMENT WEST, APPLICANT. Director Garner presented the fee waiver request for Prospector Apartments. The development would provide 94 deed restricted units for workforce and attainable housing. The applicant has requested a 50% waiver of building permit and review fees totaling $55,000, Due to contracting with SAFEBuilt, the Town would subsidize the project by paying SAFEBuilt the waived amount. The Board discussed fee waiving issues when contracting with SAFEBuilt, the childcare facility which was included in the original development p|an, restrictions for workforce housing, previous workforce housing fee waivers orrequests, ifthis was the original omner, would the fee waiver, if approved, be transferred to a new owner, updating the policy regarding fee waivers and fee subsidies, and how the Town budgets for fee waiver vequeate.|twoanmovedandaeconded(Webmnneier/Haza|ton)bzepprovethefme waiver request with a not -to -exceed waiver authorization of $55,000.00 for the proposed project, and i1passed unanimously. 3. RESOLUTION 74-22AGREEMENT WITH RURAL COZESTESPARK STVRA|N LLCFOR WATER TAP FEES FOR THE PROSPECTOR APARTMENTS. Director Hudson presented Resolution 74-22 for a water tap fee amortization agreement. The agreement would amortize the remaining water tap fees not to exceed $843,170.67 fora 10-yearpayment plan with annual payments at4.096 interest beginning in October 2024. The Board discussed affects of foreclosures, ownership transfer, and utility liens. It was moved and seconded (Young|und/Cenao) to approve Resolution 74'22.and itpassed unanimously. 4� ACCEPT DELIVERY OFTHE AUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDING DECEYNBER31,2O21.Director Hudson and Manager Garcia stated the reportwasreviewed attheAugust 31.2O22Audit Committee meeting. The report expressed an unmodified opinion that the financial statements presented fairly the financial positions of the funds and activities of the Town. The report contained the audit scope, required communication in accordance with audit stondands, financial highlights and new accounting pronouncements and general observations. It was moved and seconded (Haze|tnn/[NauA|pine) to accept the audit report and audited financial statement for the year ending Dwcwmber31. 2021. and it passed unanimously. 5. APPOINTMENT OFHAYN|E&COMPANY T]PERFORM THE AUDIT OFTHE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDING DECEK8BER31.202%. Director Hudson and Manager Garcia stated the audit pnzoeno for 2021 was completed without an extension and recommended the appointment ofHaynie & Company to perform the 2022 audit. The Board discussed the working relationship and expertise of Haynie & Company and it was moved and seconded (Youn0|und/HaoaUon) to award the engagement for the financial statement audit for the year ending December31. 2022 to Haynie & Company, and it passed unanimously. 6. RESOLUTION 75-22 SUPPLEMENTAL BUDGET APPROPRIATIONS #3 SUPPLEMENTAL COMPENSATION ADJUSTMENT. Town Administrator Macha|ok, Director's Hudson and Williamson, and Consultant Graves presented Resolution 75'22 to approve budget appropriations including supplemental compensation adjustments. The Town and Graves Consulting determined the Town had fallen behind on compensation relative to market communities due tuthe 2021 one-time bonus and the aging process,. using previous years for projecting market adjustments. Addhiona||y, the cost of living has increased substantially since January2U21 The proposed adjustment would bea5Y4increase tobase pay with o minimum of a $2/hnurfor full-time and part-time emp|oyeea, and u $.050/hour Board ofTrustees — September 1%.2022—Page 4 bonus for seasonal employees who stay till the end of their season. The Board discussed the aging pmooee for 2023, the affect of the increase on 2023 market adjuahnents, when data would be collected and finalized for2U23. when market adjustments usually occur, and the 2O21 one-time bonus. John [NehsmanTown citizen questioned the goal of increasing compensation and whether the Town would be competing with municipalities not in -line with the Town. It was moved and seconded (WebermeierNounglund) to approve Resolution 75- 22,mnditpasnodunanimouxly. Whereupon Mayor Koenig adjourned the meeting at 9:13 p.m. 'Kimberly N Recording Secretary Wendy