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HomeMy WebLinkAboutMINUTES Board of Directors Estes Park Golf and Country Club 1944-06-07I .y THE ESTES PARK GOLF & COUNTRY CLUB. DIRECTORS MEETING. June 7, 1944. Meeting was called to order by President Gooch.at the Hayden Realty Company Office.atb7:30 P. M. Directors present Gooch, Brainard, Hayden, Preston, Monohan, Mills, Lewis. Mr. Hatfield Chilson, attorney for the town of Estes Park was also present. The proposition of turning the Estes Park Golf & Country Club over to the town of Estes Park was brought up and -thoroughly discussed. Tentative plans for such a transfer were to be drawn up along the lines taken by the discussion by Mr. Chilson. These plans were to be submitted to the Board for further consideration and made a part of the minutes of this meeting. They are attached hereto. Moved by Brainard and seconded by Hayden that the restrictions contained in these plans be incorporated in any lease or transfer of the property of the Estes Park Golf and Country Club to The town of Estes Park, that may be made hereafter. Motion was unanimously carried. On motion duly seconded and carried the meeting adjourned. 4ai'i 04C. Julian Hayden, Secretary. ROBERT M. McCREARY HATFIELD CHILSON • ATTORNEY AT LAW First National Bank Bldg..' phone Loveland 180 Loveland, Colorado June 8, 1944 Mr. Julian Hayden Estes Park, Colorado Dear Julian: I am enclosing herewith the proposed terms and conditions to -go in the deed to the Country Club property. I am also sending a copy to the Town Clerk. I am also enclosing a proposed letter to the stockholders which you may alter oradd to as you think best. I am also enclosing a form of Proxy. I am also enclosing a form of Affidavit to be executed by those having an interest in stock by inheritance where the estates are not now in the course of administration. For stock which is now in the course of administration in an estate, the Administrator or Executor may desire to sign the Proxy, and all that will be necessary is for him to sign the Proxy as Administrator or Executor of the Estate. - Upon thinking the matter over, I do not believe it would be well to have any of the stock assigned to the Town. I thinkitwould be much better —to -have each individual stockholder vote his stock either in person or by Proxy for or against the proposed transfer. If I can be of any further help in this matter, will you please . let me know. HC : GF Enc s . Sincerely yours, i/ Hatfield Chilson. r 1 PROPOSED T'E RhS UPON WHICH THE ESTES PARK COUNTRY CLUB WILL CONVEY TO THE TOWN OF ESTES Pia( THE COUNTRY CLUB PROPERTY 1. That the Town of 'Estes Park will, for a period of at least twenty-five years from the date of the deed, maintain and operate a suitable, public, standard golf course of at least nine holes, together with a suitable club house located thereon with the usual facilities and services. Said golf course and club house are to be maintained and operated on the above described premises, or at some other place within a reasonable distance of the Town of Estes Park and easily accessible to the residents thereof. 2. That the Town of Estes Park will not permit gambling in said club house, nor permit the sale of spirituous or vinous liquors therein. 3. That upon the failure or refusal of the Town to perform any one or more of the above terms and conditions, the premises conveyed shall revert to and become the property of The Estes Park Country Club, its successors or assigns. SUGGESTED LETTER TO THE STOCKHOLDERS OF THE ESTES PARK COUNTRY CLUB The directors of The Estes Park Country Club have met with the Town Board and have agreed upon terms acceptable to the Town and the Board for the transfer of the Country Club property to the Town. The terms agreed upon are as follows: 1. That the Town of Estes Park will, for a period of at least twenty-five years from the date of the.deed, maintain and operate a suitable, public, standard golf course of•at least nine holes, together with a suitable club house located thereon with the usual facilities and services. Said golf course and clubhouse are to be maintained and operated on the above described premises, or at some other place within a reasonable distance of the Town of Estes Park and easily accessible to the residents thereof. 2. That the Town of Estes Park will not permit gambling in said club house, nor permit the sale of spirituous or vinous liquors therein. 3. That upon the failure or refusal of the Town to perform any one or more of the above terms and conditions, the premises conveyed shall revert to and become the property of The Estes Park Country Club, its successors or assigns. The proposed transfer, of course, is subject to the approval of the stockholders. A large majority of the stockholders have already been contacted personally and have given their consent to the transaction. We are enclosing a form of Proxy which we ask that you sign, designating someone to vote your stock, and at the bottom of the We are informed that if the transfer goes through, that you will be able to take credit on your Income Tax Report as a donation the amount you have invested in this stock. However, we are not tax experts and suggest that you consult your own tax advisor if you are interested in the Income -Tax feature. Very truly yours, • • PROPOSED FORM OF AFFIDAVIT OF HEIRSHIP ST1iTE OF , ) ss. COUNTY OF . ) upon his oath, deposes and says: that , being first duly sworn who is the registered owner of shares of the capital stock of The Estes Park Country Club, is now deceased; that said stock has never been assigned or transferred; that the following named persons are the sole and only owners of said stock by virtue of inheritance of said stock_ from the above named decedent, to -wit: N. ME ADDRESS RELATIONSHIP TO _DECEASED that this affidavit is made for the purpose of establishing ownership to said stock in the above named persons and the right to vote the same by the Proxy which is hereto attached. Subscribed and sworn to before me this day of A. D. 1944. My commission expires Notary J ublic . PROXY I hereby nominate and appoint as my Proxy for me and in my name and stead to vote my stock in The Estes Park Country Club at a meeting of the stockholders to be held for the purpose of voting on the question of whether or not The Estes Park Country Club property shall be transferred to the Town of Estes Park. Number of shares I hereby direct that my said Proxy shall vote my shares for said transfer. against