HomeMy WebLinkAboutPACKET Town Board 2022-08-09The Mission of the Town of Estes Park is to provide high‐quality, reliable services
for the benefit of our citizens, guests, and employees, while being good stewards
of public resources and our natural setting.
The Town of Estes Park will make reasonable accommodations for access to Town services,
programs, and activities and special communication arrangements for persons with disabilities.
Please call (970) 577-4777. TDD available.
BOARD OF TRUSTEES - TOWN OF ESTES PARK
Tuesday, August 9, 2022
7:00 p.m.
In Person Meeting – Mayor, Trustees, Staff and Public
ADVANCED PUBLIC COMMENT
By Public Comment Form: Members of the public may provide written public comment on a specific
agenda item by completing the Public Comment form found at
https://dms.estes.org/forms/TownBoardPublicComment. The form must be submitted by 12:00 p.m.,
Tuesday, August 9, 2022. All comments will be provided to the Board for consideration during the
agenda item and added to the final packet.
REMOTE PUBLIC PARTICIPATION DURING BOARD MEETING
Remote participation in the meeting will be available by call-in (telephone) or online via Zoom Webinar
which will be moderated by the Town Clerk’s Office. Instructions are also available at
www.estes.org/boardsandmeetings by clicking on “Virtual Town Board Meeting Participation”.
Individuals participating in the Zoom session should also watch the meeting through that site, and not
via the website, due to the streaming delay and possible audio interference.
CALL-IN (TELEPHONE):877-853-5257 (toll-free) Webinar ID: 982 1690 2040
ONLINE (ZOOM WEBINAR): https://zoom.us/j/98216902040 Webinar ID: 982-1690-2040.
PLEDGE OF ALLEGIANCE.
(Any person desiring to participate, please join the Board in the Pledge of Allegiance).
AGENDA APPROVAL.
PUBLIC COMMENT. (Please state your name and address).
TOWN BOARD COMMENTS / LIAISON REPORTS.
TOWN ADMINISTRATOR REPORT.
CONSENT AGENDA:
1.Bills.
2.Town Board Minutes dated July 26, 2022 and Special Joint Study Session
Minutes dated August 1, 2022.
3.Comprehensive Plan Advisory Committee Minutes dated July 14, 2022
(acknowledgment only).
4.Family Advisory Board Minutes dated June 2, 2022 (acknowledgement only).
5.Parks Advisory Board Minutes dated June 16, 2022 (acknowledgment only).
6.Transportation Advisory Board Minutes dated June 15, 2022 (acknowledgment only).
Prepared 07-29-2022
*Revised
NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was
prepared.
7. Letter of Support for a Grant Application to CDOT Federal Transit Authority Rural Area
Formula Program for Fiscal Year 2023 for Estes Transit Operations and
Administration.
ACTION ITEMS:
1. RESOLUTION 61-22 SUPPLEMENTAL BUDGET APPROPRIATIONS #2 TO THE
2022 BUDGET. Director Hudson.
Amend the 2022 budget for items that have been identified after the last budget
amendment.
2. RESOLUTION 62-22 GRANT AGREEMENT FOR FEDERAL EMERGENCY
MANAGEMENT AGENCY FLOOD MITIGATION ASSISTANCE WITH THE
COLORADO DEPARTMENT OF PUBLIC SAFETY. Director Muhonen.
Perform conceptual and preliminary engineering, environmental feasibility, utility
impacts, and a benefit cost analysis (BCA) for improvements on the Big Thompson
River and Fall River.
ADJOURN.
Town of Estes Park, Larimer County, Colorado, July 26, 2022
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 26th day of July, 2022.
Present: Scott Webermeier, Mayor Pro Tem
Trustees Marie Cenac
Kirby Hazelton
Barbara MacAlpine
Patrick Martchink
Also Present: Travis Machalek, Town Administrator
Jason Damweber, Assistant Town Administrator
Dan Kramer, Town Attorney
Jackie Williamson, Town Clerk
Absent: Mayor Wendy Koenig
Trustee Cindy Younglund
Mayor Pro Tem Webermeier called the meeting to order at 7:00 p.m. and all desiring to
do so, recited the Pledge of Allegiance.
PROCLAMATION – ESTES PARK RECYCLES DAY.
Mayor Pro Tem Webermeier presented a Proclamation for the Estes Park Recycle Day
on August 27, 2022 and encouraged the citizens of Estes Park to bring their electronics,
scrap metal and paper to be shredded during the event.
AGENDA APPROVAL.
It was moved and seconded (Hazelton/Cenac) to approve the Agenda with Action
Items 2 and 3 reordered, and it passed unanimously.
PUBLIC COMMENTS.
None.
TRUSTEE COMMENTS.
Trustee comments have been summarized: Bustang ridership has increased in 2022;
special joint meeting of the Town Board, County Commissioners and Visit Estes Park
(VEP) Board would be held to discuss the possible increase to the lodging tax for
workforce housing and childcare; Restorative Justice would hold their annual golf
tournament; Restorative Justice added six new volunteers and donated over 300 hours;
community conversations to continue in conjunction with the library; VEP continues to
work on the next steps related to the Lodging Tax Task Force recommendations;
accommodations seeing mid-week dip in reservation and short booking windows;
CompPAC met and discussed focus areas, land use areas, draft land use map, and
built environment; a community meeting would be held to discuss the draft
comprehensive plan; and the Board requested a discussion at an upcoming Board
meeting on Ordinance 02-22 which established a workforce housing linkage fee for
vacation homes.
TOWN ADMINISTRATOR REPORT.
None.
1.CONSENT AGENDA:
1.Bills.
2.Town Board Minutes dated July 12, 2022 and Town Board Study Session
Minutes dated July 12, 2022.
DR
A
F
T
Board of Trustees – July 26, 2022 – Page 2
3. Estes Park Board of Adjustment Minutes dated April 5, 2022 (acknowledgment
only).
4. Resolution 59-22 Memorandum of Understanding to Provide Mutual Aid and
Assistance in Investigations and Intervention Concerning Allegations of Child
Abuse and Neglect with Larimer County and Local Law Enforcement Agencies.
5. Revised Policy 306 Leave – To Provide Sick Leave to All Employees Including
Season Employees and Employees Working Fewer Than 20 Hours Per Week as
Required by the Colorado Healthy Families and Workplaces Act.
It was moved and seconded (Hazelton/Cenac) to approve the Consent Agenda,
and it passed unanimously.
REPORTS AND DISCUSSION ITEMS: (Outside Entities).
1. DISCUSS REQUEST FROM THE ESTES PARK HOUSING AUTHORITY TO
PROVIDE FINANCIAL SUPPORT FOR LAND-BANKING OPPORTUNITY.
Assistant Town Administrator Damweber presented the Board with a request from
the Estes Park Housing Authority to partner in the acquisition of an 11.35-acre
property off Mary’s Lake Road zoned E-Estate for a possible land banking
opportunity to construct workforce housing. He stated the property has been
removed from the market; however, staff anticipates the property would be for sale
in the near future. Staff requested feedback from the Board on the philosophy of
funding future opportunities to land bank. Scott Moulten/Estes Park Housing
Authority Executive Director requested the Board provide the Authority with
feedback on options presented in the memo to partner in the future: Option 1 –
complete funding of the purchase price of $1.375 million; Option 2 – funding of the
down payment of 50%; Option 3 – funding of the down payment of 30%; or Option 4
– providing a minimum of $400,000 which would require additional funding to be
identified through predevelopment and construction. The Authority would like to be
in a strong position to take action when the Mary’s Lake property or other similar
properties become available. He stated the Authority has the necessary funds for
the earnest money and has approximately $600,000 in operating reserves to
leverage.
Town Board discussion has been summarized: Board questioned what staff would
need to react to opportunities and to utilize the current workforce housing funds;
questioned the process used by the Authority to evaluate these opportunities; a
special meeting could be called to consider a purchase in the future; the Board
stated agreement with utilizing current workforce housing funds, however, additional
funding should be approved by the Board through a special meeting; questioned
how the Town funds would be utilized; and the discussion demonstated how little
$500,000 addresses workforce housing issuess and a need for a multi-prong
approach.
Staff stated land banking would be the most significant move and investment in the
future development of workforce housing. A policy outlining when the workforce
housing funds could be used and appropriating the funds in the annual budget would
allow staff the flexibility to react to opportunities without first bringing the item
forward for Board approval. Staff would review what other communities have
adopted to address workforce housing development and bring information forward
for an additional policy discussion.
PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or staff
for Town Board Final Action.
1. ACTION ITEMS:
A. ORDINANCE 11-22 REZONE TOWN-OWNED PARCEL 3522400923 FROM
RURAL ESTATE RE-1 TO TWO-FAMILY RESIDENTIAL R-2. Mayor Pro Tem
Webermeier opened the public hearing. Director Garner provided a review of the
DR
A
F
T
Board of Trustees – July 26, 2022 – Page 3
request stating RE-1 zoning district only exists for three lots within the Estes Park
development area. Two properties are owned by Rocky Mountain National Park
(RMNP) and one property contains a water tank at the end of Castle Mountain
Road operated by the Town’s Water Division. The Town’s lot at 4.07 acres does
not meet the minimum acreage requirements of the zoning district of 10 acres,
and the Town has no intent to further develop the lot. The request to rezone to
R-2 would be in alignment with the zoning of adjacent property. The Planning
Commission recommended approval of the rezoning. Mayor Pro Tem
Webermeier closed the public hearing. It was moved and seconded
(Martchink/MacAlpine) to approve Ordinance 11-22, and it passed
unanimously.
B. ORDINANCE 12-22 PARCEL DISCONNECTION REQUESTS FROM ROCKY
MOUNTAIN NATIONAL PARK PER §31-12-501(3), C.R.S. Mayor Pro Tem
Webermeier opened the public hearing. Director Garner presented the
ordinance and stated the National Park Service acquired three parcels,
approximately 91.7 acres in size, in the mid-2000s in order to protect bighorn
sheep habitat and prevent further development adjacent to RMNP. Two of the
lots are zoned RE-1, one zoned RE, and all three parcels border the Town
boundaries on the north side of Fall River Road. The Park Service has petitioned
the Town to disconnect the three parcels from the Town, and has already
completed a minor boundary revision to incorporate the sites into RMNP. None of
the parcels have been developed, and all are vacant of structures. The Board of
County Commissioners and affected agencies were notified of the request and
no comments or requests to hold a meeting were received. Mayor Pro Tem
Webermeier closed the public hearing. It was moved and seconded
(Hazelton/Martchink) to approve Ordinance 12-22, and it passed unanimously.
C. ORDINANCE 13-22 ESTES PARK DEVELOPMENT CODE AND ESTES PARK
MUNICIPAL CODE AMENDMENTS TO REMOVE RURAL ESTATE RE-1
ZONE DISTRICT. Mayor Pro Tem Webermeier opened the public hearing.
Director Garner stated the RE-1 zoning district creation pre-dates the adoption of
the former Estes Valley Development Code (EVDC) in November 1999 which
created a joint planning area, and the wholesale valley-wide rezoning that
accompanied those changes. The anecdotal evidence demonstrates the zoning
district was created by Larimer County in the early- to mid-1990s – pre-dating the
EVDC. Prior to November 1999, RE-1 zoning only applied to land in
unincorporated Larimer County, as the Town had no RE-1 or equivalent zoning
district. The staff has identified 27 parcels that contain 10 or more acres that
would qualify for the minimum lot size of the RE-1 district; however, 40% of the
parcels are owned by the public or quasi-public entities and are highly unlikely to
propose a single-family house in the future. Nearly all other properties have
been developed and would most likely preclude the redevelopment as a single-
family home. As noted during previous items there are only three parcels
designated within Town limits with the RE-1 zoning designation. The item was
recommended by the Planning Commission for the Board’s consideration. Mayor
Pro Tem Webermeier closed the public hearing. It was moved and seconded
(Martchink/MacAlpine) to approve Ordinance 13-22, and it passed
unanimously.
ACTION ITEMS:
1. ORDINANCE 14-22 AMENDING CHAPTER 8.06 OF THE ESTES PARK
MUNICIPAL CODE REGARDING NOISE. Mayor Pro Tem Webermeier opened the
public hearing. Director Muhonen requested consideration of an amendment to the
Town’s noise ordinance allowing administrative authority to the Town Engineer to
issue a right-of-way permit for construction activity in the public right-of-way between
the hours of 9 pm and 7 am with the following considerations: 1) the nighttime
construction would provide fewer cumulative detrimental impacts to the public than
delayed completion associated with daytime only construction; 2) the contractor’s
work zone illumination plan requires shielded light fixtures to reduce light spillage
outside the work zone; and 3) the Police and the property owners and occupants
DR
A
F
T
Board of Trustees – July 26, 2022 – Page 4
located within 500 feet of the nighttime work zone receive at least 48 hour notice
prior to the commencement of nighttime work. The amendment would directly assist
the Town and its partners in completing the Downtown Estes Loop project in 2024
rather than extending completion during the summer of 2025, thereby reducing the
time and overall cost of the project.
Board discussion was heard and summarized: questioned what days of the week,
time of year, duration, etc. that night construction would occur; questioned the
notification to be used; stated notification needs to be completed often to keep the
residence informed; the Board requested a personal notification rather than relying
solely on social media; questioned if the area would be accessible during
construction; a balance needs to be struck between the residents, businesses and
the need to complete the project; discussed the need to provide a 1000 foot
notification rather than the 500 foot outlined in the proposed ordinance; and a
concerted effort to communicate and educate the community would be vital.
Staff stated it was anticipated that broad discretion would be provided to the
contractor. The contractor would determine the days, hours, etc. for the night
construction based on need; however, construction would be restricted during
holidays and special event. Staff commented the contractor would be required, as
part of the contract to hire a public outreach team which works with all project
partners, including the Town.
John Meissner/Town citizen suggested a recording of the construction noise could
be provided to the residence to aid in understanding the level of noise during
construction; notification to short-term renters; and provide ear protection for those
living near the construction.
After further discussion on the notification, distance of the notifications, social media,
door-to-door, and use of digital signs, Mayor Pro Tem Webermeier closed the public
hearing. It was moved and seconded (Hazelton/Cenac) to approve Ordinance
14-22 with an amendment to 8.06.045 (b) from 500 feet to 1000 feet, and it
passed unanimously.
2.PUBLIC WORKS REORGANIZATION. Director Muhonen reviewed the
administrative reorganization of the department to assist with meeting the service
delivery expectations of the community and the Town Board and to further maintain
a reasonable and balanced workloads for the staff. The department has grown over
the years from 14 employees with two divisions in 2014 to 22 employees with six
divisions in 2021. The restructuring comes at a time when the department has a
number of vacancies, pending vacancies and retirements which provide an
opportunity to adjust how the department functions. The proposal would restructure
the department into three key divisions: Mobility Services, Facilities and Parks, and
Engineering. The Operations Manager position would be eliminated with duties
spread across the three newly established divisions. The Parking and Transit
Manager position would be replaced by a Mobility Services Manager and a Parking
and Transit Supervisor. Within this reorganization a new FTE would be created,
Fleet Asset Specialist, to perform the administrative duties once housed under the
Operations Manager to complete specialized fleet management and fleet
procurement for the entire organization. After further discussion, it was moved and
seconded (Martchink/Hazelton) to approve one additional staff position, Fleet
Asset Specialist, in the Public Works Department, and it passed unanimously.
3.RESOLUTION 60-22 AMENDING THE MEMORANDUM OF AGREEMENT AND
THE REIMBURSABLE AGREEMENT FOR THE DOWNTOWN ESTES LOOP.
Director Muhonen stated at the May 24, 2022 Town Board Study Session the project
Technical Advisory Committee members presented updated estimates on the
project’s increased construction cost and extended construction duration expected
due to the recent, significant cost escalation of materials and fuel, as well as supply
chain challenges. It was acknowledged the requirements of the Federal Lands
Access Program was to maintain the local match at 17.21% as outlined in the initial
Memorandum of Understanding and the Reimbursable Agreement. With the
DR
A
F
T
Board of Trustees – July 26, 2022 – Page 5
increase in construction cost it was estimated the local match would require an
additional $500,000 from the Town of Estes Park. Approval of the additional
matching funds would allow construction bidding to move forward in September
2022 with construction to begin in 2023.
Trustee Martchink questioned the status of Option X to overlay and restrip West
Elkhorn Avenue; if it would be included in the annual STIP program; and requesting
assurance the area would be addressed as it was a deliverable outlined in the
original devolution agreement with CDOT. Director Muhonen stated staff would
continue to review the Option and the overaly of the area.
It was moved and seconded (Martchink/MacAlpine) to approve Resolution 60-22,
and it passed with Trustee Cenac voting “No”.
Whereupon Mayor Pro Tem Webermeier adjourned the meeting at 9:35 p.m.
Scott Webermeier, Mayor Pro Tem
Jackie Williamson, Town Clerk
DR
A
F
T
Town of Estes Park, Larimer County, Colorado August 1, 2022
Minutes of a Joint Study Session meeting of the ESTES PARK TOWN
BOARD, LARIMER COUNTY COMMISSION, AND VISIT ESTES PARK
(VEP) BOARD of the Town of Estes Park, Larimer County, Colorado.
Meeting held Virtually in said Town of Estes Park on the 1st day of August
2022.
Town Board: Mayor Koenig, Mayor Pro Tem Webermeier, Trustees
Cenac, Hazelton, MacAlpine, Martchink and Younglund
County Commission: Chair Kefalas, Commissioners Shadduck-McNally and
Stephens
Visit Estes Park Board: Chairperson Gibson, Vice Chairperson Jurgens, Members
Chiappe, Murphy, Rice and Walker
Also Attending: Town Administrator Machalek, County Manager Volker, VEP
CEO Franker and Deputy Town Clerk Beers
Absent: VEP Board Members Chaippe and Murphy
RECOMMENDATIONS ON THE OUTCOMES OF THE LODGING TAX
EXPLORATION TASK FORCE. Introductions were conducted for both elected bodies,
the Visit Estes Park (VEP) Board and staff. CEO Franker stated the Task Force
was established in June of 2022 following the passage and signing of House Bill
22-1117 into law expanding the use of lodging tax revenue to address gaps in the
need for workforce housing and childcare. She provided a summary of the
recommendations and outcomes of the Lodging Tax Exploration Task Force. The
Visit Estes Park Board of Directors recommended pursuing a 3.5% increase over
the current lodging tax of 2% by submitting a ballot initiative to the voters
during the November 2022 Coordinated Election. The increased revenues of
approximately $5.25 million would fund workforce housing and childcare and be
administered by the Town of Estes Park through an intergovernmental agreement.
A letter of support for the increased lodging tax was provided by the Estes Park
Economic Development Corporation (EDC). In advance of the recommendation and
election preparation, VEP staff began the campaign process by circulating unofficial
petitions throughout the community, receiving approximately 543 signatures. She
reviewed additional proactive educational steps, including a media campaign and
video concept, website page, discussions with election consultants, ballot language
development, and community outreach.
Discussion ensued and has been summarized: clarification was requested regarding
the sense of urgency for a November 2022 election or Spring 2023 election;
workforce housing and childcare issues have existed in the community for decades
and to reduce the loss of workforce action must be taken; the issues have reached
critical levels; questions were raised regarding how the funds would be used
and for what; the importance of data and the campaign to adequately inform voters;
what the role of the Estes Park Housing Authority would play related to representing
housing needs in the community; the number of comments received by VEP and
demographics; including critical infrastructure workforce in media campaigns who
struggle with housing needs such as teachers, police officers, line workers etc.;
importance of targeted messaging clearly outline the benefits of the tax for the
average voter; and questioned who would run the campaign and how would it be
funded. Concerns were heard related to the discontinuation of services in the
valley such as pediatric and other medical services impacting families of all ages; the
lack of a clear plan for how the funds would be spent which may impact the outcomes
of the election; and the increase in the average age of citizens in Estes Park reflecting
young families leaving the community.
Town Administrator Machalek stated if the ballot measure passes, the Town would
work together with the County to develop an intergovernmental agreement outlining
roles and funding. Town staff are working with the Estes Park Housing Authority and
the EDC to
Joint Town Board County Commission Meeting – August 1, 2022 – Page 2
develop a plan directly connected to needs in the community. CEO Franker anticipated
data results from a tourism impact study would provide VEP with additional information
to support the ballot initiative. Consensus was heard by the Board of Trustees and
Larimer County Commissioners regarding the need to move forward with developing
ballot language and submitting the item to the electors during the November 2022
Coordinated Election.
There being no further business, Mayor Koenig adjourned the meeting at 4:07 p.m.
Bunny Victoria Beers, Deputy Town Clerk
Town of Estes Park, Larimer County, Colorado, July 14, 2022
Minutes of a JOINT Comprehensive Plan Advisory Committee meeting of the
Town of Estes Park. Meeting held Virtually in said Town of Estes Park on
July 14, 2022.
Committee: Chair Matthew Heiser, Vice-Chair Bob Leavitt, Members
David Bangs, Charles Cooper, Eric Blackhurst, John
Schnipkoweit, Frank Theis, Karen Thompson, Rose Truman,
David Wolf, David Shirk, Matt Comstock
Also Attending: Community Development Director
Jessica Garner, Larimer County Community Development
Director Lesli Ellis, Trustee Barbara McAlpine, Commissioner
Jody Shadduck-McNally, Drew Webb, Mike Kennedy,
Consultant Jeremy Call, Consultant Taylor Broyhill, Recording
Secretary Karin Swanlund
Absent: Members Comstock, Bangs
Chair Heiser called the meeting to order at 9:00 a.m.
APPROVAL OF MINUTES from June 23, 2022
The motion passed with a visual thumbs-up vote.
PUBLIC COMMENT.
None
DISCUSSION: (for full comments, view the meeting recording at engageestes.org)
Jeremy Call reviewed the meeting details from earlier in the week with the Town Board
and the Larimer County Commissioners.
This meeting was conducted in a workshop format focusing on Future Land Use and Built
Environment. Questions asked were:
1.Do any of the Land Use Categories need to be reworked or redefined?
2.How do you feel about the Draft Future Land Use Map?
3.Are there any major concerns with the direction of the Built Environment goals and
policies?
Taylor Broyhill raised the question of do we proceed with caution or courage.
Consolidating the Future Land Use categories from 18 down to 10 was discussed at
length. Members were urged to study the documents and share their opinions and
thoughts with Directors Garner and Ellis.
OTHER:
There will be a community-wide meeting on August 3 at the High School to discuss the
draft plan.
The next CompPac meeting is scheduled for July 28.
There being no further business, Chair Heiser adjourned the meeting at 11:00 a.m.
Karin Swanlund, Recording Secretary
Town of Estes Park, Larimer County, Colorado, June 2, 2022
Minutes of a meeting of the FAMILY ADVISORY BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held in Rooms 202/203 of
the Estes Park Town Hall in said Town of Estes Park on the 2nd day of June,
2022.
Committee: Chair Patti Brown, Vice Chair Nancy Almond, Members Debra
Avezzano, John Bryant, Deanna Ferrell, Laurie Dale Marshall,
Rut Miller, Jessica Moffett, Nicole White, and Sue Yowell
Also Attending: Town Board Liaison Younglund, Deputy Town Clerk Beers
and Visit Estes Park Lodging Task Force Project Manager Bill
Brown
Absent: Member’s Bryant and Avezzano, and Assistant Town
Administrator Damweber
Chair Brown called the meeting to order at 3:33 p.m.
PUBLIC COMMENT.
Vice Chair Almond requested discussion related to recent gun violence in the country and
opportunities to protect the community and show support for the Estes Park School
District. FAB was in favor of requesting Interim Captain Life lead a discussion on safety
protocol and procedures for July 7, 2022 meeting.
FAB members stated interest in gathering information related to displaced families due to
the closing of the Islander Apartments.
LIAISON REPORT.
None.
MEETING MINUTES DATED DECEMBER 2, 2021 AND MAY 5, 2022.
It was moved and seconded (White/Moffett) to approve the meeting minutes dated
December 2, 2021 and May 5, 2022 with a correction to the May 5, 2022 minutes
reflecting Vice Chair Almond as absent due to attendance by phone, and it passed
unanimously.
APPOINTMENT OF NEW VICE CHAIR.
It was moved and seconded (Yowell/Dale Marshall) to appoint Nancy Almond as Vice
Chair, and it passed unanimously.
CHAIR REPORT.
a. Attendance: Chair Brown stated the importance of attendance as outlined in the
bylaws. She requested input on the date and times of the FAB meetings. It was
determined the FAB meetings would continue to be held the first Thursday of the
month at 3:30 p.m.
b.FAB Team Building Gathering: FAB members were invited to a team building
exercise following the July 7, 2022 meeting at Creativity Cabin.
c.Background Reports on Housing & Childcare: In advance of the meeting Chair
Brown provided a memo by email comprised of the history and role of FAB.
Supplemental to the memo were reports related to childcare and housing issues
affecting the community including assessments, recommendations, task force
reports and presentations to the Town Board. The Chair requested FAB members
review these documents in advance of the July meeting to discuss opportunities
to advise the Town Board.
d.Readings on Families: The FAB would review opportunities to provide resources
to the community. Concerns were heard regarding substance abuse, mental health
and other issues impacting the community.
Family Advisory Board – June 2, 2022 – Page 2
COMMUNITY RESOURCE GUIDE.
After its formation, the FAB created the Community Resource Guide in coordination with
the Estes Park NonProfit Resource Center available to the public on the Town website.
Discussion ensued and has been summarized: Identifying and reviewing guides which
have been developed by various community organizations; the importance of guides
containing relevant information and consistency in updating content; and requesting staff
identify how often the public visits the Community Resource page of the Town’s website.
It was determined the FAB would review the guide and identify opportunities for
improvement. Any recommendations for changes to the FAB Community Resource
website page would be submitted to Chair Brown and relayed to staff.
HB22-1117 OVERVIEW.
Visit Estes Park (VEP) Lodging Task Force Project Manager Bill Brown reviewed efforts
and the timeline for the proposed increase in lodging tax to fund workforce housing and
childcare initiatives. There are 16 members serving the Lodging Task Force representing
various elements of the community including lodging owners. No percentage increase
has been determined. Manager Brown stated a 1% tax increase would yield
approximately $1.5 million in revenue each year. The Colorado Tourism Board hired a
contractor to conduct research related to lodging taxes and short-term rental fee changes
over the last few years for municipalities throughout Colorado. He provided information
on other communities which have increased lodging taxes or imposed fees on short-term
rentals. Task Force recommendations would be presented to the Town Board of Trustees,
the Larimer County Commissioners and the Visit Estes Park Board. FAB comments have
been summarized: Determining clear ballot language to avoid confusion; identifying
funding opportunities in advance; State limitations on childcare facilities limiting
opportunities; and concern was heard related to low wages for childcare providers and
the general workforce.
There being no further business Chair Brown adjourned the meeting at 5:02 p.m.
Bunny Victoria Beers, Deputy Town Clerk
Town of Estes Park, Larimer County, Colorado, June 16, 2022
Minutes of a Regular meeting of the PARKS ADVISORY BOARD of the
Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal
Building in said Town of Estes Park on the 16th day of June, 2022.
Board: Chair Elliot; Vice-Chair Poggenpohl; Members Berry,
Papineau, and Wilcocks
Attending: Chair Elliot; Members Berry, Papineau, and Wilcocks; Trustee
Younglund; Supervisor Berg; and Recording Secretary
McDonald. Also attending were Presenters John P. Bostron,
Joe Calvin, and Carey Stevanus (Estes Park Veterans
Monument Committee)
Absent: Vice-Chair Poggenpohl
Chair Elliot called the meeting to order at 8:30 a.m.
PUBLIC COMMENT
None.
TRUSTEE LIAISON UPDATES
Trustee Younglund advised that the Town Board approved the renaming of Children’s
Park to Women’s Heritage Plaza; the kids’ recreation area will remain there. Funding for
Estes Arts District will continue.
APPROVAL OF MINUTES DATED MAY 19, 2022
It was moved and seconded (Berry/Papineau) to approve the May 19, 2022, meeting
minutes, and the motion passed unanimously.
THUMB OPEN SPACE DEDICATION
Supervisor Berg advised that PAB members should have received an invitation for the
Grand Opening of Thumb Open Space on June 30 at 3:00 p.m. Since there were two
types of event invitations, it was requested that the invitations be resent for clarity.
ARTS MASTER PLAN UPDATES
Supervisor Berg and Trustee Younglund explained the Town Board’s historical position
that the Arts Master Plan (AMP) be fully researched, developed, and maintained by the
local arts community. Discussion points included whether a long-term vision for the arts
in Estes Park could succeed, particularly in the business community, without some sort
of official endorsement from the Town; the AMP’s dependence upon the Town’s support
in order to qualify for certain grant funds; the Town’s lack of adequate expertise, funds,
and staff to manage any component of the AMP; whether the purpose of the PAB
encompasses its involvement in public art beyond the existing Art in Public Places (AIPP)
program, which places art on Town-owned property only; the comparison of the PAB’s
AMP efforts to the Complete Streets proposal, which was championed by the
Transportation Advisory Board (TAB); and the possibility of the Estes Arts District utilizing
the research and resources provided by Vice-Chair Poggenpohl and Member Wilcocks in
the recent months. Chair Elliot advised that the arts community could present their ideas
at a future PAB meeting for feedback, or that they could speak during the Public Comment
period during a future Town Board Meeting.
VETERANS MONUMENT DONATION: SPACE FORCE ROCK
Chair Elliot welcomed Veterans Committee members Bostron, Calvin, and Stevanus to
present the proposal of adding a Space Force Rock memorial to Veterans Monument
Park, a project originally conceived by the late Laverne Mertz, a US Navy veteran.
Discussion points included the desired placement of the rock; plaque design details;
shopping and installation plans; maintenance needs; and whether the project could be
fully completed by Veterans Day, November 11. A permit is not needed. It was agreed
Parks Advisory Board – June 17, 2022 – Page 2
that the Veterans Committee would prepare final project plans for the PAB to approve
prior to seeking the Town Board’s consent.
MRS. WALSH’S GARDEN: EPHS AIPP APPLICATION
These five sculptures were created by Estes Park High School (EPHS) art students,
donated to Jane Bush, and would be loaned to Mrs. Walsh’s Garden for the summer. It
was agreed that this artwork brings a “kid touch” to the Garden. It was moved and
seconded (Wilcocks/Berry) to accept this AIPP donation, and the motion passed
unanimously.
PARKS UPDATE
Supervisor Berg advised that annuals are almost done being planted, with the last order
arriving today. There has been some damage from elk and foot traffic. Irrigation is slightly
behind. Big Thompson Recreation Area is pending the completion of shelters, refinement
of the boulder, and landscaping. Member Papineau reminded the PAB of the June 18
Monitored Weed Drop-Off event.
OTHER BUSINESS
Chair Elliot asked Trustee Younglund about the status of member applications for the
PAB. Trustees have been assigned to interview any qualified applicants.
There being no further business, Chair Elliot adjourned the meeting at 9:39 a.m.
/s/Lani McDonald, Recording Secretary
Town of Estes Park, Larimer County, Colorado, June 15, 2022
Minutes of a Regular meeting of the TRANSPORTATION ADVISORY
BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held
in the Municipal Building in said Town of Estes Park on the 15th day of June,
2022.
Board: Chair Morris; Vice-Chair Ekeren; Members Bernal, Ferko,
Finley, Gamble, Hanick, Igel, and Slack
Attending: Chair Morris; Vice-Chair Ekeren; Members Ferko, Finley,
Gamble, Hanick, and Igel; Manager Solesbee; Director
Muhonen; Trustee Martchink; and Recording Secretary
McDonald
Absent: Member Slack
Chair Morris called the meeting to order at 12:06 p.m.
Prior to the official agenda sequence, Chair Morris thanked Linda Hanick for her
continued service in being reappointed to the TAB, and welcomed newly appointed
members Jessica Ferko and Mark Igel. All members briefly introduced themselves. Also
at this time, Director Muhonen briefly explained the TAB’s mission, values, and approach
to dialogue. Members Ferko and Igel will attend a TAB orientation session prior to the
July 20 meeting.
PUBLIC COMMENT
None.
TRUSTEE LIAISON UPDATE
Trustee Martchink reported that four TAB member applications had been received and
reviewed prior to the appointments being approved. The Town Board Strategic Planning
Session #2 took place June 13.
APPROVAL OF MINUTES DATED MAY 18, 2022
It was moved and seconded (Finley/Ekeren) to approve the May 18, 2022, minutes
with minor amendments, and the motion passed unanimously.
PARKING & TRANSIT UPDATES
Manager Solesbee reported overall smooth operations for the paid parking season that
began May 27, with some technology issues Memorial Day weekend. Printed resources
have been distributed throughout town. The Car Park’s key performance indicator (KPI)
data reports, which were generated weekly in 2021, will be shared with the Town Board
and on the website twice monthly for the 2022 season. Parking activity accelerated this
week, and free lots are measurably busy; overall revenue is down about 2.5% from 2021.
Customer behavior reflects understanding of the system and compliance. Discussion
points included businesses observing fewer regional visitors and more budget-conscious
shoppers; the trend of people making last-minute reservations in this economy; the
tracking of electric charging stations; planning with the Police Department for
Independence Day weekend crowds; and the June 28 Town Board review of the Express
Pass pilot, for which Chair Morris submitted the TAB’s letter of support.
For transit updates, Manager Solesbee advised that summer transit service will be in full
force on July 1, with all six routes running through Scot Fest weekend, September 10-11.
Town and Bustang ridership reports will be presented in July. Reporting for Federal
Transit Administration/Colorado Department of Transportation (FTA/CDOT) is underway.
The grant-funded trolley barn project passed FTA environmental review, and design
should be completed soon; with likely cost increases, additional funding is being pursued
to cover the approximately 280k gap. The second trolley is still on its way. The Visitor
Center “mobility hub” parking lot project (SB 267) design agreement will be presented to
the Town Board in July for 2023 construction; a consultant will be sought in the fall. The
Transportation Advisory Board – June 15, 2022 – Page 2
CDOT Super Call in July will be an opportunity to pursue funds for administration,
operations, and the trolley facility.
ENGINEERING UPDATES
Director Muhonen guided review of the Downtown Wayfinding Plan (DWP) packet item,
which featured preliminary signage designs that are scheduled for public survey input on
June 21. Discussion points included the maintenance and durability factor of each
material; the impact of font size on legibility; the importance of avoiding signs that are too
small or that have sharp edges; the need for bike rack signage; and the benefits of
reducing the number of options and survey questions for public feedback. It was agreed
that the 2019 designs are aesthetically preferred and that building from the existing
designs and signage would be practical and efficient. Director Muhonen will share the
TAB’s feedback with the consultant.
ADMINISTRATION UPDATES
Director Muhonen briefed the TAB on goals and objectives of the June 13 Town Board
Strategic Plan. Of the 30 suggestions presented, 19 call for Public Works; 10 involve
transportation. It was agreed that this strategic planning process is done well and that
input from department staff is indispensable.
Tentatively scheduled for the June 28 Town Board Study Session is a Regional
Transportation Planning presentation for Larimer County municipalities by planner and
engineer Jenny Young. The purpose of this Mentimeter-based software presentation is
to take a regional snapshot of transportation needs, assess and develop community
cooperation, evaluate the current funding environment, and recommend polling
questions.
OTHER BUSINESS
With the transition in membership, Member Gamble asked whether the TAB desired to
change the meeting format, time, or location. Discussion ensued. It was moved and
seconded (Bernal/Gamble) to keep the current meeting specifications, and the
motion passed unanimously.
Manager Solesbee will email the TAB information on registering for the Volunteer Parking
Permit.
There being no further business, Chair Morris adjourned the meeting at 1:55pm.
/s/Lani McDonald, Recording Secretary
PUBLIC WORKS Report
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Vanessa Solesbee, Parking & Transit Division Manager
Greg Muhonen, PE, Public Works Director
Date: August 9, 2022
RE: Letter of Support for a FY 2023 FTA 5311 Grant Application
Objective:
Public Works staff requests that the Town Board authorize the Mayor to sign a support
letter to the Colorado Department of Transportation (CDOT) for a FY 2023 Federal
Transit Administration (FTA) 5311 Rural Area Formula Program grant application in
support of Estes Transit operations and administration in 2023.
Present Situation:
On July 1, the CDOT Division of Transit and Rail (DTR) issued a Notice of Funding
Availability (NOFA) for eight FTA and State transit funds, including the FY 2023 FTA
5311 Rural Area Formula Program. The FTA 5311 Program is for rural areas
(population less than 50,000) that operate fixed-route or demand-response general
public transit. The application is intended for those wishing to receive federal program
funds to purchase transit service in rural areas in 2023. Applications are due to CDOT
by Friday, August 19, 2022.
Proposal:
Over the past four years, Estes Transit has been able to increase its service offerings
and pilot various program and service changes under the guidance of Public Works staff
and the Transportation Advisory Board (TAB). We have welcomed new regional
transportation service (Bustang to Estes) and started electrification of our transit fleet.
Additionally, the Town has been fortunate to receive approximately $2.8 million in
Federal and State grant funding.
In both 2021 and 2022, Estes Transit has been able to run extended trolley service
during the peak summer months, offer expanded fall weekend service in September
(our second busiest month for visitation behind July), and gradually expand the Winter
Trolley Service that was piloted in 2020. All of these service expansions have been
supported in large part by two significant infusions of Federal stimulus dollars from
CARES (2020-2021) and CRRSAA (2022).
However, both Federal stimulus awards (CARES and CRRSAA) were time-limited
sources of funding and will not provide ongoing support to sustain Estes Park’s transit
service expansions. Estes Transit also received a modest award from the American
Rescue Plan Act (ARPA) for FY 2022, and those funds must be expended by June 30,
2023. In short, without securing other sources of operational and administrative funding,
the Town will likely have to decrease its number of service days and/or reduce routes in
2023.
The FTA 5311 Rural Area Formula Program is an annual grant program, and the Town
was successful in securing these funds for the first time in 2022. The Parking & Transit
Manager has been in active conversation with CDOT staff about the likely decrease in
Estes Park’s annual service if additional operational funds are not secured. CDOT staff
has provided guidance on the funding levels and the application narrative for the Town’s
FY 2023 FTA 5311 opportunity.
Advantages:
• Supplement the Town’s General Fund allocation for administration and operation of
Estes Transit in 2023.
• Continue providing an ongoing, annual source of funding that, while not guaranteed,
is considered stable due to the program’s longevity (10 years).
• Supports the Town Board’s 2023 Strategic Plan, Key Outcome Area: Transportation
Item 2.G.: “Explore the potential for year-round local and regional transit service.”
Disadvantages:
• Applying for and receiving grant funding is accompanied by additional administrative
burdens; however, Town staff have recent experience managing a federal grant of
this type.
Action Recommended:
Public Works staff recommends the Town Board authorize the Mayor to sign the
support letter to CDOT.
Finance/Resource Impact:
The grant program requires that applicants indicate a requested amount for 2023
divided into two categories: 1) operating funds (e.g., expenses related directly to
operations, including drivers’ salaries, fuel, oil, etc.) and 2) administrative funds (e.g.,
marketing, insurance, vehicle leases). The operating funds require a 50% local match
and the administrative funds require a 20% local match.
Based on these pre-defined categories and anticipated 2023 transit budget needs,
Public Works staff plans to submit an application request for $75,000, with $60,000
designated as operating funds and $15,000 as administrative funds.
Current Impact: The local match for the operating funds ($30,000) would come from
account #101-5600-456.22-60 and the local match for the administrative funds would
come from account #101-5600-456.26-03 ($3,000). With the 2022 budget process
currently underway, the transit base budget submitted to Finance by Public Works on
July 8 includes sufficient funds for the local match.
Future Impact: None anticipated at this time.
Level of Public Interest
Public interest in continued transit services for the Town of Estes Park is moderate. On
July 20, Public Works staff briefed the TAB on the desire to apply for this funding
program, and a letter of support from the TAB was requested.
Sample Motion:
I move for the approval/denial of support for the Mayor to sign the requested letter of
support.
Attachments:
1.Town Board Letter of Support for FY 2023 FTA 5311 Grant
Board of Trustees
Mayor & Trustees
970-577-4777wkoenig@estes.org
170 MAGREGOR AVE. P.O. BOX 1200, ESTES PARK CO. 80517 WWW.ESTES.ORG
August 9, 2022
Grant Review Committee
c/o Kim Phi, Transit Programming Specialist
FY 2023 FTA 5311 Operating/Administrative Grants
Colorado Department of Transportation
RE: Letter of Support
Dear Mr. Phi & CDOT Grant Selection Committee:
The purpose of this letter is to affirm the Town of Estes Park’s Board of Trustees’
support of the Town’s FY 2023 FTA 5311 Grant Application.
Over the past four years, Estes Transit has been able to increase its service offerings
and pilot various program and service changes under the guidance of Public Works staff
and the Transportation Advisory Board (TAB). We have welcomed new regional
transportation service (Bustang to Estes) and started electrification of our transit fleet.
Additionally, the Town has been fortunate to receive approximately $2.8 million in grant
funding from the FTA and State of Colorado (via SB 267).
In both 2021 and 2022, Estes Transit was able to run extended trolley service during the
peak summer months, offer expanded fall weekend service in September, and gradually
expand the Winter Trolley Service that was piloted in 2020. All of these service
expansions have been supported in large part by two significant infusions of Federal
stimulus dollars from CARES (2020-2021) and CRRSAA (2022).
However, both Federal stimulus awards (CARES and CRRSAA) were temporary and
time-limited sources of funding. The Town was grateful to receive our first award from
the FY 2022 FTA 5311 Program, which was supplemented by American Rescue Plan
Act (ARPA); however, those funds must also be spent by June 30, 2023. In short,
without securing other sources of operational and administrative funding, the Town will
likely have to make the difficult decision to decrease our number of service days in
2023.
ATTACHMENT 1
Board of Trustees
Mayor & Trustees
970-577-4777wkoenig@estes.org
170 MAGREGOR AVE. P.O. BOX 1200, ESTES PARK CO. 80517 WWW.ESTES.ORG
The Town respectfully requests that CDOT consider a more significant allocation for the
Town in FY 2023. While our full-time residency is only 5,800, we serve millions of
guests during our busy summer season, and in 2022 we have already seen a 32%
increase in ridership over 2021. We would use an increased FY 2023 allocation to
continue providing the same increased level of service that we have worked so hard to
build over the past four years.
CDOT’s favorable consideration of this request is greatly appreciated and will allow
Estes Park to continue providing a safe, efficient, and well-maintained transit system for
the benefit of our local community and guests.
TOWN OF ESTES PARK
Wendy Koenig
Mayor
FINANCE DEPT Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Duane Hudson, Finance Director
Date: August 9, 2022
RE: Resolution 61-22, Supplemental Budget Appropriations #2 to the 2022 Budget
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Amend the 2022 budget for items that have been identified after the last budget
amendment.
Present Situation:
The following explains the most significant proposed changes by Fund. Additional items
are detailed in the attached exhibit “Schedule of Budgeted Appropriation Changes”.
General Fund – Decrease of $3,203,870
This is primarily due to a $3,200,000 reduction in the transfer to the Community
Reinvestment Fund after the April 2022 TABOR De-brucing measure passed. The
Public Works restructuring approved July 26 resulted in a reduction in the General Fund
of $46,518.
Community Reinvestment Fund – Decrease of $2,763,370
This is primarily due to a $3,839,370 reduction in the transfer to the General Fund after
the April 2022 TABOR De-brucing measure passed. In addition, $550,000 funding is
appropriated for the Big Thompson River Flood Mitigation Design project, partially
funded by a $410,625 FEMA grant. These adjustments also include $500,000
additional funding for the LOOP project approved July 26.
Larimer County Open Space Fund – Increase of $91,328
This is primarily due to a $91,000 increase in the funding for Fall River Trail Phase 1B.
Trails Fund – Increase of 88,500
Increased funding for the Graves Ave trail in the amount of $76,000. This also includes
providing $12,500 in funding to EVRPD to assist with their MacGregor Trail Extension
project.
Parking Services Fund – Increase of $47,854
This is due to the Public Works restructuring approved July 26.
Power and Communications Fund – Increase of $16,204
This includes $20,000 additional funding to cover expected cost increases on two 1 ton
trucks budgeted for replacement in 2023.
Water Fund – Increase of $176,330
This includes correction of a salary projection error made in the original budget in the
amount of $181,060. Two long term existing positions had been inadvertently budgeted
at zero due to a spreadsheet error.
Fleet Maintenance Fund – Increase of $39,544
This increase is due to the Public Works restructuring approved July 26.
Proposal:
Staff is seeking approval of the budget resolution authorizing the proposed budget
amendments.
Advantages:
The Town will be able to operate in compliance with statutory requirements regarding
municipal budget law.
Disadvantages:
None identified.
Action Recommended:
Staff recommends approval of the 2022 supplemental budget appropriation #2
resolution.
Finance/Resource Impact:
After reflecting this budget amendment, the General Fund reserves are projected at
39% of 2022 operating expenditures after setting aside the $1.7 million capital reserve.
Level of Public Interest
Limited – no comments received.
Sample Motion:
I move for the approval/denial of Resolution 61-22 appropriating additional sums of
money for the Town of Estes Park for the budget year ended December 31, 2022.
Attachments:
1.Resolution 61-22 Supplemental Budget Appropriations # 2 to the 2022 Budget.
2.Recaps of Proposed Budget Adjustments and Supporting Documents
RESOLUTION 61-22
SUPPLEMENTAL BUDGET APPROPRIATIONS #2 TO THE 2022 BUDGET
WHEREAS, the Board of Trustees of the Town of Estes Park adopted the 2022
annual budget in accordance with the Local Government Budget Law on November 9,
2021; and
WHEREAS, additional projects and activities have been identified that were not
known or included in the original annual budget; and
WHEREAS, it is not only required by law, but also necessary to appropriate the
revenues provided in the budget to and for the purposes described below, so as not to
impair the operations of the Town of Estes Park.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
That the appropriations for 2022 be reduced by $5,507,480 for the funds
specified below and these amounts are hereby appropriated from additional revenue or
available fund balance of each fund.
Fund
#
Fund Name Existing
Appropriations
Amendment Amended
Appropriations
101 General Fund 31,124,804 (3,203,870) 27,920,934
204 Community Reinvestment Fund 8,978,756 (2,763,370) 6,215,386
211 Conservation Trust Fund 34,000 0 34,000
220 Larimer County Open Space Fund 1,095,691 91,328 1,187,019
236 Emergency Response System Fund 65,245 0 65,245
238 Community Center Fund 1,016,766 0 1,016,766
244 Trails Fund 3,223,294 88,500 3,311,794
256 Parking Services Fund 813,055 47,854 860,909
260 Street Fund 3,536,236 0 3,536,236
502 Power and Communications Fund 31,704,468 16,204 31,720,672
503 Water Fund 33,377,840 176,330 33,554,170
606 Medical Insurance Fund 4,145,000 0 4,145,000
612 Fleet Maintenance Fund 1,493,282 39,544 1,532,826
625 Information Technology Fund 968,124 0 968,124
635 Vehicle Replacement Fund 810,713 0 810,713
645 Risk Management Fund 395,500 0 395,500
Total All Funds 122,782,774 (5,507,480) 117,275,294
DATED this ______ day of _____________, 2022.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ATTACHMENT 1
101 204 211 220 236 238 244 256 260
GENERAL FUND
COMMUNITY
REINVESTMENT
CONSERVATION
TRUST
LARIMER COUNTY
OPEN SPACE
EMERGENCY
RESPONSE
COMMUNITY
CENTER TRAILS PARKING SERVICES STREET
Revenues $23,070,147 $5,914,916 $34,100 $968,501 $101,777 $1,016,766 $2,507,328 $816,095 $3,490,239
Expenses 27,920,934 6,215,386 34,000 1,187,019 65,245 1,016,766 3,311,794 860,909 3,536,236
Net (4,850,787)(300,470)100 (218,518)36,532 0 (804,466)(44,814)(45,997)
Estimated Beginning Fund Balance, 1/1/22 16,166,887 299,641 71,789 1,101,165 155,143 11 1,299,668 295,807 2,648,123
Estimated Ending Fund Balance, 12/31/22 $11,316,100 ($829)$71,889 $882,647 $191,675 $11 $495,202 $250,993 $2,602,126
502 503 606 612 625 635 645
POWER AND
COMMUNICATIONS WATER
MEDICAL
INSURANCE FLEET
INFORMATION
TECHNOLOGY
VEHICLE
REPLACEMENT
RISK
MANAGEMENT TOTAL
Revenues $20,509,610 $26,974,272 $3,335,368 $1,032,597 $939,672 $647,057 $395,500 $91,753,945
Expenses 31,720,672 33,554,170 4,145,000 1,532,826 968,124 810,713 395,500 117,275,294
Net (11,211,062)(6,579,898)(809,632)(500,229)(28,452)(163,656)0 (25,521,349)
Estimated Beginning Fund Balance, 1/1/22 19,477,782 10,946,462 2,447,376 656,965 653,393 1,438,512 35,866 57,694,590
Estimated Ending Fund Balance, 12/31/22 $8,266,720 $4,366,564 $1,637,744 $156,736 $624,941 $1,274,856 $35,866 $32,173,241
TOWN OF ESTES PARK
BA#2 - 2022 MIDTERM ADJUSTMENT
RECAP OF BUDGET
ALL FUNDS
7/28/2022 5:06 PM
BA#2 - 2022 Midterm Adj.xlsb
ATTACHMENT 2
101 204 211 220 236 238 244 256 260
GENERAL FUND
COMMUNITY
REINVESTMENT
CONSERVATION
TRUST
LARIMER COUNTY
OPEN SPACE
EMERGENCY
RESPONSE
COMMUNITY
CENTER TRAILS PARKING SERVICES STREET
Estimated Ending Fund Balance, 12/31/22 11,316,100 (829)71,889 882,647 191,675 11 495,202 250,993 2,602,126
Add Back Contingencies included in Budgeted Expenses 250,000 - - - - - - - -
Add Back Reserves included in Budgeted Expenses 97,000 - - - - - - - -
Adjusted Ending Fund Balance, 12/31/22 $11,663,100 ($829)$71,889 $882,647 $191,675 $11 $495,202 $250,993 $2,602,126
Contingency - Grants *250,000 - - - - - - - -
Contingency - Med Ins Claims **- - - - - - - - -
Budgeted Reserves ***
Pkg Garage Maint Reserve 101-1700-417-37-99 48,000 - - - - - - - -
Workforce Housing Reserve 85,000 - - - - - - - -
Capital Reserves 1,700,000 - - - - - - - -
Nonspendable Prepaid Fund Bal & Restr Donations 207,739 - - - - - - - -
Policy 660 Fund Balance Reserves 5,946,309 - - - - - - - -
Total Reserved Fund Balance 8,237,048 - - - - - - - -
Unreserved Budgetary Fund Balance $3,426,052 ($829)$71,889 $882,647 $191,675 $11 $495,202 $250,993 $2,602,126
502 503 606 612 625 635 645
POWER AND
COMMUNICATIONS WATER
MEDICAL
INSURANCE FLEET
INFORMATION
TECHNOLOGY
VEHICLE
REPLACEMENT
RISK
MANAGEMENT TOTAL
Estimated Ending Fund Balance, 12/31/21 8,266,720 4,366,564 1,637,744 156,736 624,941 1,274,856 35,866 32,173,241
Add Back Contingencies included in Budgeted Expenses - - 750,000 - - - - 1,000,000
Add Back Reserves included in Budgeted Expenses - - - - - - - 97,000
Adjusted Ending Fund Balance, 12/31/22 $8,266,720 $4,366,564 $2,387,744 $156,736 $624,941 $1,274,856 $35,866 $33,270,241
Contingency - Grants *- - - - - - - 250,000
Contingency - Med Ins Claims **- - 750,000 - - - - 750,000
Budgeted Reserves ***
Pkg Garage Maint Reserve 101-1700-417-37-99 - - - - - - - 48,000
Workforce Housing Reserve - - - - - - - 85,000
Capital Reserves - - - - - - - 1,700,000
Nonspendable Prepaid Fund Bal & Restr Donations - - - - - - - 207,739
Equipment Reserve 1,975,931 641,687 - - - 1,274,856 - 3,892,474
Policy 660 Fund Balance Reserves 4,361,674 1,221,937 1,227,144 153,283 200,000 - - 13,110,346
Total Reserved Fund Balance 6,337,605 1,863,624 1,227,144 153,283 200,000 1,274,856 - 19,043,559
Unreserved Budgetary Fund Balance 1,929,115 2,502,940 1,160,600 3,453 424,941 - 35,866 14,226,682
* The Grant contingency is intended to be used only to manage unanticipated delays in collection of grant funds. Transfers may be necessary to cover these deferrals in other funds so a contingency budget has been developed for that
purpose. It is not anticipated to be used so it is added back for budgetary fund balance reserve comparisons.
** The Medical Insurance Claims contingency is budgeted to cover unanticipated large medical claims at year end. Final claim expenses are not known until Feb or March of the following year, much too late to amend the budget,
resulting in the possibility of large claims paid out exceeding budgeted expenditures. This contingency has been developed to avoid appearance of a budgetary violation when year end liabilities dramatically exceed historical amounts.
Since this is not anticipated to be used, the reserve is added back for budgetary fund balance reserve comparisons.
*** These miscellaneous reserves include current year additions to the reserves budgeted as expenses plus amounts accumulated in prior years. The current year additions are added back to fund balance since these appropriations are
budget management accounts and are not intended to be spent in the current budgeted year.
TOWN OF ESTES PARK
BA#2 - 2022 MIDTERM ADJUSTMENT
RECAP OF BUDGETED RESERVES
ALL FUNDS
Fund/Dept Fund Name 2019 Actual 2020 Actual 2021 Actual
2022
Approved 2022 Amended
101 GENERAL FUND 22,300,431 18,324,050 23,037,469 26,889,697 23,070,147
204 COMMUNITY REINVESTMENT 3,396,952 1,313,175 1,376,520 8,684,800 5,914,916
211 CONSERVATION TRUST 38,679 33,086 38,116 34,100 34,100
220 LARIMER COUNTY OPEN SPACE 572,500 810,449 2,119,841 968,501 968,501
236 EMERGENCY RESPONSE 373,961 75,881 114,596 101,777 101,777
238 COMMUNITY CENTER 816,967 756,452 1,046,550 1,016,766 1,016,766
244 TRAILS 999,193 430,886 652,047 2,507,328 2,507,328
256 PARKING SERVICES - 365,882 929,474 816,095 816,095
260 STREET 2,047,078 1,848,541 2,511,225 3,490,239 3,490,239
502 POWER AND COMMUNICATIONS 20,021,167 19,557,503 20,840,078 20,509,610 20,509,610
503 WATER 7,304,661 6,870,008 7,179,700 26,974,272 26,974,272
606 MEDICAL INSURANCE 3,440,602 3,574,638 3,406,910 3,335,368 3,335,368
612 FLEET 521,653 365,239 617,575 1,032,597 1,032,597
625 INFORMATION TECHNOLOGY 850,161 906,802 970,234 939,672 939,672
635 VEHICLE REPLACEMENT 495,512 478,563 478,818 647,057 647,057
645 RISK MANAGEMENT 271,671 307,631 363,558 395,500 395,500
TOTAL 63,451,188 56,018,786 65,682,711 98,343,379 91,753,945
BA#2 - 2022 MIDTERM ADJUSTMENT
TOWN OF ESTES PARK
SUMMARY OF ANTICIPATED REVENUE
ALL FUNDS
Fund/Dept Fund Name 2019 Actual 2020 Actual 2021 Actual
2022
Approved
2022
Amended
101 GENERAL FUND
101-1100 Legislative 244,133 229,068 230,716 401,635 401,635
101-1190 Town Attorney 157,524 270,372 320,880 344,357 344,357
101-1200 Judicial 79,935 68,179 64,201 78,015 80,415
101-1300 Town Administrator's Office 333,761 346,845 348,020 366,830 380,798
101-1400 Town Clerk's Office 389,566 288,595 261,851 384,534 384,534
101-1500 Finance 545,941 552,905 603,905 659,199 659,199
101-1600 Planning 683,115 565,588 701,202 1,053,555 1,053,555
101-1700 Facilities 1,126,354 1,065,982 909,953 1,234,021 1,187,517
101-1800 Employee Benefits 120,124 181,909 198,520 410,058 410,058
101-1900 Community Service Grants 1,229,985 1,634,290 1,625,994 1,436,653 1,436,653
101-1945 Workforce Housing - - - 598,000 598,000
101-2100 Police - Patrol 3,613,063 3,852,231 4,404,113 4,760,906 4,778,126
101-2155 Police - Communications 1,020,236 960,067 1,000,408 1,238,675 1,238,675
101-2175 Police - Comm Svcs 313,582 369,657 375,410 382,586 382,606
101-2185 Police - Code Enforcement 98,345 127,757 132,084 143,752 143,792
101-2300 Building Safety Divison 620,963 506,550 609,886 647,837 647,837
101-2400 Engineering 314,032 332,073 354,343 455,435 503,112
101-2600 Visitor Center 487,629 403,016 408,476 617,019 617,019
101-3100 Streets 1,027,385 905,366 1,041,637 1,540,149 1,477,146
101-3175 Stormwater Maintenance - - - 376,652 396,287
101-5200 Parks 1,087,145 974,428 995,866 1,627,553 1,628,843
101-5500 Special Events 1,834,159 1,369,265 1,795,301 2,278,795 2,278,795
101-5600 Transportation 620,908 887,723 641,695 1,403,956 1,398,343
101-5690 Parking 179,474 - - - -
101-5700 Museum 391,419 395,116 401,043 450,713 459,713
101-9000 Transfers 3,199,789 1,345,138 1,371,857 8,233,919 5,033,919
101 GENERAL FUND 19,718,567 17,632,120 18,797,360 31,124,804 27,920,934
204 COMMUNITY REINVESTMENT 4,756,051 1,097,534 1,292,521 8,978,756 6,215,386
211 CONSERVATION TRUST 17,207 7,191 84,297 34,000 34,000
220 LARIMER COUNTY OPEN SPACE 421,580 1,574,680 958,840 1,095,691 1,187,019
236 EMERGENCY RESPONSE 363,110 53,655 71,888 65,245 65,245
238 COMMUNITY CENTER 793,392 780,025 1,046,540 1,016,766 1,016,766
244 TRAILS 813,685 325,427 256,068 3,223,294 3,311,794
256 PARKING SERVICES - 322,855 676,695 813,055 860,909
260 STREET 4,360,260 1,290,332 1,666,083 3,536,236 3,536,236
502 POWER AND COMMUNICATIONS 20,995,894 26,322,059 28,951,259 31,704,468 31,720,672
503 WATER 5,805,350 7,297,503 4,949,517 33,377,840 33,554,170
606 MEDICAL INSURANCE 2,636,662 3,301,785 3,265,130 4,145,000 4,145,000
612 FLEET 425,540 364,124 534,976 1,493,282 1,532,826
625 INFORMATION TECHNOLOGY 819,474 709,405 821,222 968,124 968,124
635 VEHICLE REPLACEMENT 243,430 123,559 7,572 810,713 810,713
645 RISK MANAGEMENT 271,627 307,015 328,353 395,500 395,500
TOTAL ALL FUNDS 62,441,829 61,509,269 63,708,322 122,782,774 117,275,294
BA#2 - 2022 MIDTERM ADJUSTMENT
TOWN OF ESTES PARK
SUMMARY OF APPROPRIATIONS
ALL FUNDS
Dept # 2019 Actual 2020 Actual 2021 Actual
2022
Approved
Budget
Current
Proposed
Amendment
2022
Amended
Budget
REVENUE
Taxes 14,431,402 13,467,699 18,201,848 17,669,731 - 17,669,731
Licenses and permits 809,296 630,290 762,931 703,950 200 704,150
Intergovernmental 638,151 1,385,415 1,111,437 1,434,108 1,500 1,435,608
Charges for services 756,871 310,959 464,496 655,318 16,220 671,538
Fines and forfeitures 61,890 37,284 35,174 32,000 5,000 37,000
Rental income 312,372 293,228 218,359 195,791 - 195,791
Investment income 166,001 110,437 (15,694) 175,000 - 175,000
Donations 141,447 41,510 51,992 34,800 8,000 42,800
Miscellaneous 235,563 188,022 189,608 536,879 (11,100) 525,779
Transfers-In from other funds 4,747,438 1,858,565 2,012,028 5,452,120 (3,839,370) 1,612,750
Sale of assets - 641 5,290 - - -
Financing Proceeds - -- - - -
Total Revenues 22,300,431 18,324,050 23,037,469 26,889,697 (3,819,550) 23,070,147
EXPENDITURES
Legislative 1100 244,133 229,068 230,716 401,635 - 401,635
Attorney 1190 157,524 270,372 320,880 344,357 - 344,357
Judicial 1200 79,935 68,179 64,201 78,015 2,400 80,415
Town Administrator 1300 333,761 346,845 348,020 366,830 13,968 380,798
Town Clerk 1400 389,566 288,595 261,851 384,534 - 384,534
Finance 1500 545,941 552,905 603,905 659,199 - 659,199
Planning 1600 683,115 565,588 701,202 1,053,555 - 1,053,555
Facilities 1700 1,126,354 1,065,982 909,953 1,234,021 (46,504) 1,187,517
Human Resources 1800 120,124 181,909 198,520 410,058 - 410,058
Outside Entity Funding 1900 1,229,985 1,634,290 1,625,994 1,436,653 - 1,436,653
Workforce Housing 1945 - - - 598,000 - 598,000
Police - Patrol 2100 3,613,063 3,852,231 4,404,113 4,760,906 17,220 4,778,126
Police - Communications 2155 1,020,236 960,067 1,000,408 1,238,675 - 1,238,675
Police - Comm Svc 2175 313,582 369,657 375,410 382,586 20 382,606
Police - Code Enforcement 2185 98,345 127,757 132,084 143,752 40 143,792
Building Safety 2300 620,963 506,550 609,886 647,837 - 647,837
Engineering 2400 314,032 332,073 354,343 455,435 47,677 503,112
Visitor Services 2600 487,629 403,016 408,476 617,019 - 617,019
Streets 3100 1,027,385 905,366 1,041,637 1,540,149 (63,003) 1,477,146
Stormwater Maintenance 3175 - - - 376,652 19,635 396,287
Parks 5200 1,087,145 974,428 995,866 1,627,553 1,290 1,628,843
Senior Center 5304 - - - - - -
Special Events 5500 1,834,159 1,369,265 1,795,301 2,278,795 - 2,278,795
Transit 5600 620,908 887,723 641,695 1,403,956 (5,613) 1,398,343
Parking 5690 179,474 - - - - -
Museum 5700 391,419 395,116 401,043 450,713 9,000 459,713
Transfers Out 9000 3,199,789 1,345,138 1,371,857 7,983,919 (3,200,000) 4,783,919
Contingency - Grants 9000 - - - 250,000 - 250,000
Rounding (8) (15) - - - -
Total Expenditures 19,718,559 17,632,105 18,797,360 31,124,804 (3,203,870) 27,920,934
Net Income (Loss)2,581,872 691,945 4,240,109 (4,235,107) (615,680) (4,850,787)
Beginning Fund Balance 8,652,961 11,234,833 11,926,778 16,166,887 16,166,887 16,166,887
Ending Fund Balance 11,234,833 11,926,778 16,166,887 11,931,780 15,551,207 11,316,100
TOWN OF ESTES PARK
BA#2 - 2022 MIDTERM ADJUSTMENT
SUMMARY BY FUND & DEPARTMENT
GENERAL FUND # 101
Dept # 2019 Actual 2020 Actual 2021 Actual
2022
Approved
Budget
Current
Proposed
Amendment
2022
Amended
Budget
REVENUE
Taxes - - - - - -
Licenses and permits - - - - - -
Intergovernmental 173,516 480,761 - 800,000 430,116 1,230,116
Charges for services - - - - - -
Fines and forfeitures - - - - - -
Rental income - - - - - -
Investment income 38,647 15,867 (21) 500 - 500
Donations - - - - - -
Miscellaneous - - 4,684 - - -
Transfers-In from other funds 3,184,789 816,547 1,371,857 7,866,300 (3,200,000) 4,666,300
Sale of assets - - - 18,000 - 18,000
Financing Proceeds - - - - - -
Total Revenues 3,396,952 1,313,175 1,376,520 8,684,800 (2,769,884) 5,914,916
EXPENDITURES
Community Reinvestment Fund 5400 72,264 49,613 93,017 159,238 - 159,238
Capital Outlay 5400 941,453 131,093 280,504 4,052,013 1,076,000 5,128,013
Debt Service 6700 916,866 916,828 919,000 928,135 - 928,135
Transfers Out 9000 2,825,468 - - 3,839,370 (3,839,370) -
Rounding - (1) - - - -
Total Expenditures 4,756,051 1,097,533 1,292,521 8,978,756 (2,763,370) 6,215,386
Net Income (Loss)(1,359,099) 215,642 83,999 (293,956) (6,514) (300,470)
Beginning Fund Balance 1,359,099 - 215,642 299,641 299,641 299,641
Ending Fund Balance - 215,642 299,641 5,685 293,127 (829)
TOWN OF ESTES PARK
BA#2 - 2022 MIDTERM ADJUSTMENT
SUMMARY BY FUND & DEPARTMENT
COMMUNITY REINVESTMENT FUND # 204
Dept # 2019 Actual 2020 Actual 2021 Actual
2022
Approved
Budget
Current
Proposed
Amendment
2022
Amended
Budget
REVENUE
Taxes - - - - - -
Licenses and permits - - - - - -
Intergovernmental 35,949 32,536 38,161 34,000 - 34,000
Charges for services - - - - - -
Fines and forfeitures - - - - - -
Rental income - - - - - -
Investment income 970 550 (46) 100 - 100
Donations - - - -- -
Miscellaneous 1,760 - - - - -
Transfers-In from other funds - - - - - -
Sale of assets - - - - - -
Financing Proceeds - - - - - -
Total Revenues 38,679 33,086 38,116 34,100 - 34,100
EXPENDITURES
Conservation Trust Fund 17,207 7,191 84,297 34,000 - 34,000
Rounding - - - - - -
Total Expenditures 17,207 7,191 84,297 34,000 - 34,000
Net Income (Loss)21,472 25,895 (46,182) 100 - 100
Beginning Fund Balance 70,605 92,077 117,972 71,789 71,789 71,789
Ending Fund Balance 92,077 117,972 71,790 71,889 71,789 71,889
TOWN OF ESTES PARK
BA#2 - 2022 MIDTERM ADJUSTMENT
SUMMARY BY FUND & DEPARTMENT
CONSERVATION TRUST FUND # 211
Dept # 2019 Actual 2020 Actual 2021 Actual
2022
Approved
Budget
Current
Proposed
Amendment
2022
Amended
Budget
REVENUE
Taxes - - - - - -
Licenses and permits - - - - - -
Intergovernmental 561,059 592,904 2,120,769 966,501 - 966,501
Charges for services - - - - - -
Fines and forfeitures - - - - - -
Rental income - - - - - -
Investment income 11,441 7,545 (928) 2,000 - 2,000
Donations - - - -- -
Miscellaneous - - - -- -
Transfers-In from other funds - 210,000 - -- -
Sale of assets - -- -- -
Financing Proceeds - -- -- -
Total Revenues 572,500 810,449 2,119,841 968,501 - 968,501
EXPENDITURES
Open Space 4600 82,355 80,770 90,839 121,748 328 122,076
Capital Outlay 4600 39,225 1,493,910 658,001 973,943 91,000 1,064,943
Transfers Out 9000 300,000 - 210,000 - - -
Rounding - 1 - - - -
Total Expenditures 421,580 1,574,681 958,840 1,095,691 91,328 1,187,019
Net Income (Loss)150,920 (764,232) 1,161,000 (127,190) (91,328) (218,518)
Beginning Fund Balance 553,476 704,396 (59,836) 1,101,165 1,101,165 1,101,165
Ending Fund Balance 704,396 (59,836) 1,101,164 973,975 1,009,837 882,647
BA#2 - 2022 MIDTERM ADJUSTMENT
SUMMARY BY FUND & DEPARTMENT
LARIMER COUNTY OPEN SPACE FUND # 220
TOWN OF ESTES PARK
Dept # 2019 Actual 2020 Actual 2021 Actual
2022
Approved
Budget
Current
Proposed
Amendment
2022
Amended
Budget
REVENUE
Taxes 81,697 75,645 104,655 101,677 - 101,677
Licenses and permits - - - - - -
Intergovernmental - - 9,960 - - -
Charges for services - - - - - -
Fines and forfeitures - - - - - -
Rental income - - - - - -
Investment income 419 236 (19) 100 - 100
Donations - - - - - -
Miscellaneous - - - - - -
Transfers-In from other funds - - - - - -
Sale of assets - - - - - -
Financing Proceeds 291,845 - - - - -
Total Revenues 373,961 75,881 114,596 101,777 - 101,777
EXPENDITURES
Emergency Response System 3600 7,962 5,112 23,344 16,700 - 16,700
Debt Service 3600 48,544 48,543 48,544 48,545 - 48,545
Capital Outlay 3600 306,604 - - - - -
Transfers Out 9000 - - - - - -
Rounding 1 3 - - - -
Total Expenditures 363,111 53,658 71,888 65,245 - 65,245
Net Income (Loss)10,850 22,223 42,708 36,532 - 36,532
Beginning Fund Balance 79,363 90,213 112,436 155,143 155,143 155,143
Ending Fund Balance 90,213 112,436 155,144 191,675 155,143 191,675
SUMMARY BY FUND & DEPARTMENT
EMERGENCY RESPONSE SYSTEM FUND # 236
TOWN OF ESTES PARK
BA#2 - 2022 MIDTERM ADJUSTMENT
Dept # 2019 Actual 2020 Actual 2021 Actual
2022
Approved
Budget
Current
Proposed
Amendment
2022
Amended
Budget
REVENUE
Taxes 816,967 756,447 1,046,550 1,016,766 - 1,016,766
Licenses and permits - - - - - -
Intergovernmental - - - - - -
Charges for services - - - - - -
Fines and forfeitures - - - - - -
Rental income - - - - - -
Investment income - 5 - - - -
Donations - - - - - -
Miscellaneous - - - - - -
Transfers-In from other funds - -
Sale of assets - -
Financing Proceeds - -
Total Revenues 816,967 756,452 1,046,550 1,016,766 - 1,016,766
-
EXPENDITURES -
Community Center 3800 793,392 780,025 1,046,540 1,016,766 - 1,016,766
Transfers Out 9000 - - - - - -
Rounding - 1 - - - -
Total Expenditures 793,392 780,026 1,046,540 1,016,766 - 1,016,766
Net Income (Loss)23,575 (23,574) 10 - - -
Beginning Fund Balance - 23,575 1 11 11 11
Ending Fund Balance 23,575 1 11 11 11 11
COMMUNITY CENTER FUND # 238
TOWN OF ESTES PARK
BA#2 - 2022 MIDTERM ADJUSTMENT
SUMMARY BY FUND & DEPARTMENT
Dept # 2019 Actual 2020 Actual 2021 Actual
2022
Approved
Budget
Current
Proposed
Amendment
2022
Amended
Budget
REVENUE
Taxes 408,484 378,223 523,275 508,383 - 508,383
Licenses and permits - - - - - -
Intergovernmental 286,000 50,000 120,039 1,998,745 - 1,998,745
Charges for services - - - - - -
Fines and forfeitures - - - - - -
Rental income - - - - - -
Investment income 4,709 2,663 (286) 200 - 200
Donations - - - - - -
Miscellaneous - - 9,018 - - -
Transfers-In from other funds 300,000 - - - - -
Sale of assets - - - - - -
Financing Proceeds - - - - - -
Total Revenues 999,193 430,886 652,047 2,507,328 - 2,507,328
-
EXPENDITURES -
Trails Expansion Operations 3400 40,220 32,056 34,213 102,050 - 102,050
Capital Outlay 3400 773,465 293,371 221,855 3,121,244 88,500 3,209,744
Transfers Out 9000 - - - - - -
Rounding 2 (3) - - - -
Total Expenditures 813,687 325,424 256,068 3,223,294 88,500 3,311,794
Net Income (Loss)185,506 105,462 395,979 (715,966) (88,500) (804,466)
Beginning Fund Balance 612,721 798,227 903,689 1,299,668 1,299,668 1,299,668
Ending Fund Balance 798,227 903,689 1,299,668 583,702 1,211,168 495,202
TOWN OF ESTES PARK
BA#2 - 2022 MIDTERM ADJUSTMENT
SUMMARY BY FUND & DEPARTMENT
TRAILS EXPANSION FUND # 244
Dept # 2019 Actual 2020 Actual 2021 Actual
2022
Approved
Budget
Current
Proposed
Amendment
2022
Amended
Budget
REVENUE
Taxes - - - - - -
Licenses and permits - 60 24,888 4,000 - 4,000
Intergovernmental - 24,500 - - - -
Charges for services - -864,783 795,000 - 795,000
Fines and forfeitures - 22,641 39,759 17,095 - 17,095
Rental income - -- - - -
Investment income - -- - - -
Donations - -- - - -
Miscellaneous - 90 45 - - -
Transfers-In from other funds - 318,591 - - - -
Sale of assets - -- - - -
Financing Proceeds - -- - - -
Total Revenues - 365,882 929,474 816,095 - 816,095
-
EXPENDITURES -
Parking Services Operations 5690 - 322,396 578,223 761,293 47,854 809,147
Capital Outlay 5690 - 459 98,472 51,762 - 51,762
Transfers Out 9000 - -- - - -
Rounding - (1) - - - -
Total Expenditures - 322,854 676,695 813,055 47,854 860,909
Net Income (Loss)- 43,028 252,779 3,040 (47,854) (44,814)
Beginning Fund Balance - - 43,028 295,807 295,807 295,807
Ending Fund Balance - 43,028 295,807 298,847 247,953 250,993
TOWN OF ESTES PARK
BA#2 - 2022 MIDTERM ADJUSTMENT
SUMMARY BY FUND & DEPARTMENT
PARKING SERVICES FUND # 256
Dept # 2019 Actual 2020 Actual 2021 Actual
2022
Approved
Budget
Current
Proposed
Amendment
2022
Amended
Budget
-
REVENUE -
Taxes 1,960,721 1,815,472 2,511,721 2,440,239 - 2,440,239
Licenses and permits - - - - - -
Intergovernmental - - 1,235 1,030,000 - 1,030,000
Charges for services - - - - - -
Fines and forfeitures - - - - - -
Rental income - - - - - -
Investment income 86,357 33,069 (1,731) 20,000 - 20,000
Donations - - - - - -
Miscellaneous - - - - - -
Transfers-In from other funds - - - - - -
Sale of assets - - - - - -
Financing Proceeds - - - - - -
Total Revenues 2,047,078 1,848,541 2,511,225 3,490,239 - 3,490,239
-
EXPENDITURES -
Street Improvement Operations 2000 588,488 581,815 545,029 741,226 - 741,226
Capital Outlay 2000 3,771,772 708,517 1,121,054 2,795,010 - 2,795,010
Transfers Out 9000 - - - - - -
Rounding (2) 1 - - - -
Total Expenditures 4,360,258 1,290,333 1,666,083 3,536,236 - 3,536,236
Net Income (Loss)(2,313,180) 558,208 845,142 (45,997) - (45,997)
Beginning Fund Balance 3,557,952 1,244,772 1,802,980 2,648,123 2,648,123 2,648,123
Ending Fund Balance 1,244,772 1,802,980 2,648,122 2,602,126 2,648,123 2,602,126
TOWN OF ESTES PARK
BA#2 - 2022 MIDTERM ADJUSTMENT
SUMMARY BY FUND & DEPARTMENT
STREET IMPROVEMENT FUND # 260
Dept # 2019 Actual 2020 Actual 2021 Actual
2022
Approved
Budget
Current
Proposed
Amendment
2022
Amended
Budget
REVENUE
Taxes - - - - - -
Licenses and permits - - - - - -
Intergovernmental 6,548 (759) 4,375 - - -
Charges for services 19,072,995 19,045,257 20,433,601 20,289,610 - 20,289,610
Fines and forfeitures - - - - - -
Rental income 2,745 5,400 5,400 - - -
Investment income 316,767 311,020 4,651 122,000 - 122,000
Donations 487,398 - - - - -
Miscellaneous 144,708 196,585 281,464 98,000 - 98,000
Transfers-In from other funds - - - - - -
Sale of assets (9,994) - 110,588 - - -
Financing Proceeds - - - - - -
Total Revenues 20,021,167 19,557,503 20,840,078 20,509,610 - 20,509,610
EXPENDITURES
Source of Supply 6100 8,142,386 7,718,129 7,963,435 8,168,860 - 8,168,860
Distribution 6301 3,430,531 3,898,088 4,798,010 4,758,430 - 4,758,430
Customer Accounts 6401 421,817 495,490 435,368 570,515 - 570,515
Admin & General 6501 2,164,940 2,099,898 2,072,627 2,563,801 (3,796) 2,560,005
Debt Service 6700 489,968 974,346 930,064 1,792,940 - 1,792,940
Broadband 6900 442,826 675,547 1,033,569 1,385,089 - 1,385,089
Capital Outlay 7001 4,130,498 8,740,532 10,048,158 10,976,833 20,000 10,996,833
Transfers Out 6600 1,772,928 1,720,029 1,670,028 1,488,000 - 1,488,000
Rounding (1) 1 - - - -
Total Expenditures 20,995,893 26,322,060 28,951,259 31,704,468 16,204 31,720,672
Net Income (Loss)(974,726) (6,764,557) (8,111,181) (11,194,858) (16,204) (11,211,062)
Beginning Fund Balance 8,969,681 37,175,241 28,716,335 19,477,782 19,477,782 19,477,782
Ending Fund Balance 7,994,955 30,410,684 20,605,154 8,282,924 19,461,578 8,266,720
TOWN OF ESTES PARK
BA#2 - 2022 MIDTERM ADJUSTMENT
SUMMARY BY FUND & DEPARTMENT
POWER AND COMMUNICATIONS FUND # 502
Dept # 2019 Actual 2020 Actual 2021 Actual
2022
Approved
Budget
Current
Proposed
Amendment
2022
Amended
Budget
REVENUE
Taxes - - - - - -
Licenses and permits - - - - - -
Intergovernmental 348,087 97,309 3,999 8,991,000 - 8,991,000
Charges for services 6,636,801 6,584,836 7,166,538 5,580,272 - 5,580,272
Fines and forfeitures - - - - - -
Rental income - - - - - -
Investment income 221,134 136,974 (11,490) 100,000 - 100,000
Donations - - - - - -
Miscellaneous 103,852 50,889 24,613 - - -
Transfers-In from other funds - - - - - -
Sale of assets (5,213) - (3,961) 135,000 - 135,000
Financing Proceeds - - - 12,168,000 - 12,168,000
Total Revenues 7,304,661 6,870,008 7,179,700 26,974,272 - 26,974,272
EXPENDITURES
Source of Supply 6100 105,523 146,014 125,029 120,000 - 120,000
Purification 6200 880,041 894,748 821,889 1,120,649 45,265 1,165,914
Distribution 6300 1,490,360 1,583,472 1,531,073 1,970,802 135,795 2,106,597
Customer Accounts 6400 245,114 293,507 295,013 410,849 - 410,849
Admin & General 6500 764,451 816,504 880,288 1,265,447 (4,730) 1,260,717
Debt Service 6700 104,892 127,513 106,581 487,181 - 487,181
Capital Outlay 7000 2,065,927 3,297,209 1,057,644 27,878,162 - 27,878,162
Transfers Out 6600 149,042 138,536 132,000 124,750 - 124,750
Rounding 1 (3) - - - -
Total Expenditures 5,805,351 7,297,500 4,949,517 33,377,840 176,330 33,554,170
Net Income (Loss)1,499,310 (427,492) 2,230,183 (6,403,568) (176,330) (6,579,898)
Beginning Fund Balance 8,070,619 9,354,291 9,123,115 10,946,462 10,946,462 10,946,462
Ending Fund Balance 9,569,929 8,926,799 11,353,298 4,542,894 10,770,132 4,366,564
WATER FUND # 503
TOWN OF ESTES PARK
BA#2 - 2022 MIDTERM ADJUSTMENT
SUMMARY BY FUND & DEPARTMENT
Dept # 2019 Actual 2020 Actual 2021 Actual
2022
Approved
Budget
Current
Proposed
Amendment
2022
Amended
Budget
REVENUE
Taxes - - - - - -
Licenses and permits - - - - - -
Intergovernmental - - - - - -
Charges for services 944,889 887,817 807,404 250,000 - 250,000
Fines and forfeitures - - - - - -
Rental income - - - - - -
Investment income 35,806 22,987 (2,967) 20,000 - 20,000
Donations - - - - - -
Miscellaneous 2,459,907 2,663,834 2,602,472 3,065,368 - 3,065,368
Transfers-In from other funds - - - - - -
Sale of assets - - - - - -
Financing Proceeds - - - - - -
Total Revenues 3,440,602 3,574,638 3,406,910 3,335,368 - 3,335,368
EXPENDITURES
Medical Insurance Fund Operations 4200 2,636,662 3,301,785 3,265,130 3,395,000 - 3,395,000
Contingency - Med Ins Claims 4200 - - - 750,000 - 750,000
Rounding (1) - - - - -
Total Expenditures 2,636,661 3,301,785 3,265,130 4,145,000 - 4,145,000
Net Income (Loss)803,941 272,853 141,779 (809,632) - (809,632)
Beginning Fund Balance 1,228,803 2,032,744 2,305,597 2,447,376 2,447,376 2,447,376
Ending Fund Balance 2,032,744 2,305,597 2,447,376 1,637,744 2,447,376 1,637,744
BA#2 - 2022 MIDTERM ADJUSTMENT
SUMMARY BY FUND & DEPARTMENT
MEDICAL INSURANCE FUND # 606
TOWN OF ESTES PARK
Dept # 2019 Actual 2020 Actual 2021 Actual
2022
Approved
Budget
Current
Proposed
Amendment
2022
Amended
Budget
REVENUE
Taxes - - - - - -
Licenses and permits - - - - - -
Intergovernmental 10 - - 300,800 - 300,800
Charges for services 505,992 361,131 617,915 592,797 - 592,797
Fines and forfeitures - - - - - -
Rental income - - - - - -
Investment income 7,321 4,138 (340) 4,000 - 4,000
Donations - - - - - -
Miscellaneous 580 - - - - -
Transfers-In from other funds - - - 135,000 - 135,000
Sale of assets 7,750 (30) - - - -
Financing Proceeds - - - - - -
Total Revenues 521,653 365,239 617,575 1,032,597 - 1,032,597
EXPENDITURES
Fleet Maintenance 4300 409,863 364,124 459,467 563,791 39,544 603,335
Capital Outlay 7000 15,677 - 75,509 929,491 - 929,491
Rounding (1) - - - - -
Total Expenditures 425,539 364,124 534,976 1,493,282 39,544 1,532,826
Net Income (Loss)96,114 1,115 82,599 (460,685) (39,544) (500,229)
Beginning Fund Balance 477,135 573,249 574,364 656,965 656,965 656,965
Ending Fund Balance 573,249 574,364 656,963 196,280 617,421 156,736
TOWN OF ESTES PARK
BA#2 - 2022 MIDTERM ADJUSTMENT
SUMMARY BY FUND & DEPARTMENT
FLEET MAINTENANCE FUND # 612
Dept # 2019 Actual 2020 Actual 2021 Actual
2022
Approved
Budget
Current
Proposed
Amendment
2022
Amended
Budget
REVENUE
Taxes - - - - - -
Licenses and permits - - - - - -
Intergovernmental (7) 5,000 15,691 - - -
Charges for services 841,570 896,096 953,242 935,672 - 935,672
Fines and forfeitures - - - - - -
Rental income - - - - - -
Investment income 6,751 3,815 (314) 4,000 - 4,000
Donations - - - - - -
Miscellaneous 1,847 1,891 1,615 - - -
Transfers-In from other funds - - - - - -
Sale of assets - - - - - -
Financing Proceeds - - - - - -
Total Revenues 850,161 906,802 970,234 939,672 - 939,672
-
EXPENDITURES -
IT Operations 2500 739,274 654,012 759,722 861,624 - 861,624
Capital Outlay 2500 80,200 55,393 61,500 106,500 - 106,500
Transfers Out 9000 - - - - - -
Rounding (1) - - - - -
Total Expenditures 819,473 709,405 821,222 968,124 - 968,124
Net Income (Loss)30,688 197,397 149,013 (28,452) - (28,452)
Beginning Fund Balance 276,297 306,985 504,382 653,393 653,393 653,393
Ending Fund Balance 306,985 504,382 653,395 624,941 653,393 624,941
TOWN OF ESTES PARK
BA#2 - 2022 MIDTERM ADJUSTMENT
SUMMARY BY FUND & DEPARTMENT
INFORMATION SYSTEMS TECHNOLOGY FUND # 625
Dept # 2019 Actual 2020 Actual 2021 Actual
2022
Approved
Budget
Current
Proposed
Amendment
2022
Amended
Budget
REVENUE
Taxes - - - - - -
Licenses and permits - - - - - -
Intergovernmental - - - - - -
Charges for services 455,898 478,139 517,006 646,557 - 646,557
Fines and forfeitures - - - - - -
Rental income - - - - - -
Investment income 857 484 201 500 - 500
Donations - - - - - -
Miscellaneous - - - - - -
Transfers-In from other funds 15,000 - - - - -
Sale of assets 23,757 (60) (38,389) - - -
Financing Proceeds - - - - - -
Total Revenues 495,512 478,563 478,818 647,057 - 647,057
EXPENDITURES
Fleet Replacement Operations 3500 - - - - - -
Capital Outlay 7000 243,430 123,559 7,572 793,332 - 793,332
Transfers Out 9000 - - - 17,381 - 17,381
Rounding - 2 - - - -
Total Expenditures 243,430 123,561 7,572 810,713 - 810,713
Net Income (Loss)252,082 355,002 471,246 (163,656) - (163,656)
Beginning Fund Balance 319,092 571,174 926,176 1,438,512 1,438,512 1,438,512
Ending Fund Balance 571,174 926,176 1,397,422 1,274,856 1,438,512 1,274,856
TOWN OF ESTES PARK
BA#2 - 2022 MIDTERM ADJUSTMENT
SUMMARY BY FUND & DEPARTMENT
VEHICLE REPLACEMENT FUND # 635
Dept # 2019 Actual 2020 Actual 2021 Actual
2022
Approved
Budget
Current
Proposed
Amendment
2022
Amended
Budget
-
REVENUE -
Taxes - - - - - -
Licenses and permits - - - - - -
Intergovernmental - - - - - -
Charges for services 271,616 307,344 358,356 395,500 - 395,500
Fines and forfeitures - - - - - -
Rental income - - - - - -
Investment income - - - - - -
Donations - - - - - -
Miscellaneous 55 287 5,202 - - -
Transfers-In from other funds - - - - - -
Sale of assets - - - - - -
Financing Proceeds - - - - - -
Total Revenues 271,671 307,631 363,558 395,500 - 395,500
EXPENDITURES
Risk Management Operations 4100 271,627 307,015 328,353 395,500 - 395,500
Rounding - - - - - -
Total Expenditures 271,627 307,015 328,353 395,500 - 395,500
Net Income (Loss)44 616 35,205 - - -
Beginning Fund Balance - 44 660 35,866 35,866 35,866
Ending Fund Balance 44 660 35,865 35,866 35,866 35,866
TOWN OF ESTES PARK
BA#2 - 2022 MIDTERM ADJUSTMENT
SUMMARY BY FUND & DEPARTMENT
RISK MANAGEMENT FUND # 645
General Fund
Community
Reinvestment Fund Total
Total Revenues 23,070,147 5,914,916 28,985,063
Less:
Capital & One Time Grants (One time funds)953,564 1,230,116 2,183,680
Transfer from Fleet Replacement Fund - 17,381
Transfers between GF & CRF - 4,648,919 4,648,919
953,564 5,896,416 6,849,980
Net Ongoing Revenues 22,116,583 18,500 22,135,083
Total Expenditures 27,920,934 6,215,386 34,136,320
Less:
Transfers between GF & CRF 4,648,919 - 4,648,919
Less Significant One Time Expenditures:
Parking Garage Maint Reserve 101-1700-417-37-99 12,000 - 12,000
Workforce Housing Reserve 101-1945-419-37-98 85,000 - 85,000
Workforce Housing Assistance 415,000 - 415,000
Conting-Grants 101-1900-419-60-02 250,000 - 250,000
Compensation Plan 231,532 - 231,532
Housing Needs Study 73,000 - 73,000
Facility Needs Study - 21,990 21,990
Capital 574,151 5,128,013 5,702,164
One Time Transfer to Fleet for final Water Shop Pmt 135,000 - 135,000
1,775,683 5,150,003 6,925,686
Net Ongoing Expenditures 21,496,332 1,065,383 22,561,715
Net Ongoing Rev vs Exp 620,251 (1,046,883) (426,632)
TOWN OF ESTES PARK
BA#2 - 2022 MIDTERM ADJUSTMENT
GENERAL & COMMUNITY REINVESTMENT FUNDS
ONGOING REVENUES VS ONGONG EXPENDITURES
General Fund
Comm
Reinvestment
Fund Total
Fund Balance 11,316,100$ (829)$ 11,315,271$
Reserves to Exclude
Parking Garage Maintenance Reserve 48,000 48,000
Capital Reserves 1,700,000 1,700,000
Workforce Housing Reserve 85,000 85,000
Prepaids and Restricted Donations Estimate 207,739 207,739
2,040,739 - 2,040,739
Fund Balance Subject to Reserve Calculation 9,275,361 (829) 9,274,532
Total Expenditures 27,920,934 6,215,386 34,136,320
Less Transfers Out Between GF & CRF 4,648,919 - 4,648,919
Net Expenditures 23,272,015 6,215,386 29,487,401
Less Capital Expenditures
General Fund 574,151 - 574,151
Community Reinvestment Fund - 5,128,013 5,128,013
Total Capital to Exclude 574,151 5,128,013 5,702,164
Total Expenditures Subject to Reserve Calculation 22,697,864$ 1,087,373$ 23,785,237$
25% Reserve Per Policy 660 5,946,309
Projected Reserve Ratio as of 12-31-2022 39.0%
TOWN OF ESTES PARK
BA#2 - 2022 MIDTERM ADJUSTMENT
GENERAL & COMMUNITY REINVESTMENT FUNDS
FUND BALANCE RESERVE RATIO
Fund Account #
Project
Code Project Descr Grant Program / Grantor
Federal /
State /
Other
2022 Approved
Budget
Current Proposed
Amendment
2022 Amended
Budget
101 101-1600-334.20-00 EVLTGT EV Land Trust Grant GOCO S -$ -$
101 101-1600-334.20-00 COMPPL Comp Plan Grant DOLA S 150,000 150,000
101 101-1945-334.20-00 *22HSN Housing Needs Study Grant DOLA S 51,000 51,000
101 101-1900-334.20-00 COVBUS
Colorado Small Business Relief
Program State of Colorado S - -
101 101-2100-333.00-00 BVEST Bulletproof Vest Partnership Program US Dept of Justice F - 1,500 1,500
101 101-2100-334.20-00 CDOT
High Visibility Enforcement (Seatbelt
and DUI Checkpoints)State of Colorado S - -
101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S - -
101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S 5,834 5,834
101 101-2100-334.20-00 LEAF LEAF State of Colorado S - -
101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S 5,000 5,000
101 101-2100-334.20-00 LEAF LEAF State of Colorado S 7,000 7,000
101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado 5,625 5,625
101 101-2100-334.20-00 CDOT
High Visibility Enforcement (Seatbelt
and DUI Checkpoints)State of Colorado S 5,000 5,000
101 101-2175-334.20-00 LPTOP2 Restorative Justice Remote Conferencing TCDOT-RMS Grant S - -
101 101-3100-334.20-00 *SIGNS Revitalizing Main St Program CDOT F - -
101 101-5500-334.20-00 *WINTR Revitalizing Main St Program CDOT S - -
101 101-5600-333.00-00 ELTRL2 Electric Trolley #2 CDOT F 382,547 382,547
101 101-5600-333.00-00 COVTRN COVID-19 Transit Operations CARES Act F - -
101 101-5600-333.00-00 CRRSAA
Coronavirus Response & Relief
Suppl Approp Allocation CRRSSA Federal Grant F 361,017 361,017
101 101-5600-333.00-00 *TR22 2022 Transit 5311 Operating Grant FTA-5311 F 51,481 51,481
101 101-5700-365.20-00 MUSSCN Museum Large Format Scanner Trust Fund Donation O - 5,663 5,663
101 101-5700-365.20-00 MUSSCN Museum Large Format Scanner
Friends of the Museum
Foundation O - 3,337 3,337
101 Total 1,024,504 10,500 1,035,004
204 204-0000-333.00-00 COMMDR Community Drive Intersection CDOT F 750,000 - 750,000
204 204-0000-333.00-00 BIGTHF
Big Thompson Flood Mitigation
Design FEMA F - 410,625 410,625
204 204-0000-334.20-00 WILL22 Willow Knolls - Birch Ruins Walkway State of Colorado S - 19,491 19,491
204 204-0000-334.20-00 34STDY US 34 Corridor Study CDOT S 50,000 50,000
204 Total 800,000 430,116 1,230,116
TOWN OF ESTES PARK
BA#2 - 2022 MIDTERM ADJUSTMENT
SUMMARY OF BUDGETED GRANT REVENUES, DONATIONS AND DEBT PROCEEDS
ALL FUNDS
Fund Account #
Project
Code Project Descr Grant Program / Grantor
Federal /
State /
Other
2022 Approved
Budget
Current Proposed
Amendment
2022 Amended
Budget
TOWN OF ESTES PARK
BA#2 - 2022 MIDTERM ADJUSTMENT
SUMMARY OF BUDGETED GRANT REVENUES, DONATIONS AND DEBT PROCEEDS
ALL FUNDS
220 220-0000-333.00-00 FRTR3 Fall River Trail Phase 3
Dept of Interior - Nat'l Park
Service F - -
220 220-0000-333.00-00 FRTR2A Fall River Trail Phase 2A Recreation Trail Grant Program F - -
220 220-0000-334.10-00 PICNIC
Big Thompson River Picnic Area
(Pkg Gar)GOCO S 43,275 43,275
220 220-0000-334.30-00 FRTR1B Fall River Trail Phase 1B MTF M405-026 S 448,226 448,226
220 220-0000-334.30-00 ROCK
Climbing Rock Big Thompson River
Picnic Area Visit Estes Park O - -
220 Total 491,501 - 491,501
236 236-0000-334.20-00 LPTOP3 Police EOC Computer Repl CDOT-RMS Grant S - -
236 Total - - -
244 244-0000-333.00-00 GRAVES Graves Ave Trail Grant Safe Routes to School F 500,000 500,000
244 244-0000-333.00-00 FRTR1A Fall River Trail Phase 1A TAP M405-025 F 955,000 955,000
244 244-0000-334.30-00 FRTR2B Fall River Trail Phase 2B Colorado the Beautiful S 363,706 363,706
244 244-0000-334.40-00 FRTR3 Fall River Trail Phase 3 Rocky Mnt Conservancy O 120,039 120,039
244 244-0000-334.40-00 FRTR2B Fall River Trail Phase 2B EV Parks and Rec District O 50,000 50,000
244 244-0000-334.40-00 FRTR2B Fall River Trail Phase 2B Larimer County Dept of Nat Res O 10,000 10,000
244 Total 1,998,745 - 1,998,745
256 256-0000-334.20-00 *EVPLN Electric Vehicle Infrastructure Plan DOLA - EIAF S - -
256 Total - - -
260 260-0000-334.30-00 EPMOBH
EP Mobility Hub - Visitor Center
Parking Lot CDOT S 1,030,000 1,030,000
260 Total 1,030,000 - 1,030,000
Fund Account #
Project
Code Project Descr Grant Program / Grantor
Federal /
State /
Other
2022 Approved
Budget
Current Proposed
Amendment
2022 Amended
Budget
TOWN OF ESTES PARK
BA#2 - 2022 MIDTERM ADJUSTMENT
SUMMARY OF BUDGETED GRANT REVENUES, DONATIONS AND DEBT PROCEEDS
ALL FUNDS
503 503-0000-333.00-00 PMLOAN Prospect Mtn Water Dist Waterline USDA Grant F 6,547,000 6,547,000
503 503-0000-333.00-00 GCDOVE
GC Disinfection Outreach &
Verification Effort USDAGrant F 2,369,000 2,369,000
503 503-0000-333.00-00 WUSBOR BOR Water Meter Project US BOR F 75,000 75,000
503 503-0000-388.40-00 PMLOAN Prospect Mtn Water Dist Waterline USDA Loan F 7,675,000 7,675,000
503 503-0000-388.40-00 GCDOVE
GC Disinfection Outreach &
Verification Effort USDA Loan F 4,493,000 4,493,000
503 Total 21,159,000 - 21,159,000
612 612-0000-333.00-00 ELTRCH Trolly Charging Station CDOT Grant F 300,800 300,800
612 Total 300,800 - 300,800
625 625-0000-334.20-00 HOTSPT Wireless Hotspot Grant S - -
625 625-0000-334.20-00 PHONES Phone System Upgrade CDOT-RMS S - -
625 625-0000-334.20-00 LPTOP1 Laptop Grant CDOT CanDo Program S - -
625 Total - - -
Grand Total 26,804,550$ 440,616$ 27,245,166$
Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Approved
Budget
Current
Proposed
Amendment
2022 Amended
Budget
DOCUMENT MANAGEMENT SOFTWARE & EQUIP DOCMGT 101-1400-414.37-01 SOFTWARE 32,194$ -$ 32,194$
COMPREHENSIVE LAND USE PLAN COMPPL 101-1600-416.22-13 CONTRACT/SKILLED SVCS 231,532 231,532
PARKING GARAGE MAINTENANCE RESERVE PKGRES 101-1700-417.37-99 MAINTENANCE RESERVE 12,000 12,000
HOUSING STUDY/NEEDS ASSESSMENT *22HSN 101-1945-419.22-98 PROFESSIONAL SERVICES - OTHER 73,000 73,000
WORKFORCE HOUSING ASSISTANCE NA 101-1945-419.29-80 WORKFORCE HSNG ASSISTANCE - 415,000 415,000
WORKFORCE HOUSING RESERVE WFHRES 101-1945-419.37-98 WORKFORCE HSNG RESERVES 500,000 (415,000) 85,000
VISITOR CENTER MAIN DOOR REPLACEMENT VCDOOR 101-2600-426.32-22 BUILDING REMODELING 55,000 55,000
VARIABLE MESSAGE SIGNS (CDOT COVID GRANT)*SIGNS 101-3100-431.34-98 OTHER MACHINERY/EQUIPMENT 8,587 8,587
2022 TRANSIT 5311 OPERATING GRANT *TR22 101-5600-456.22-60 TRANSPORTATION FEES 51,481 51,481
CRRSAA TRANSPORTATION GRANT CRRSAA 101-5600-456.22-60 TRANSPORTATION FEES 361,017 361,017
ELECTRIC TROLLEY #2 - 2ND GRANT ELTRL2 101-5600-456.34-42 VEHICLES/TRUCKS 454,370 454,370
COBB-MACDONALD CABIN RE-ROOF CBNRF 101-5700-457.32-22 BUILDING REMODELING 15,000 15,000
MUSEUM LARGE FORMAT SCANNER MUSSCN 101-5700-457.33-32 OFFICE EQUIPMENT - 9,000 9,000
*TOTAL GENERAL FUND 1,794,181 9,000 1,803,181
*
TOWN WIDE FACILITIES SPACE NEEDS STUDY *SPACE 204-5400-544.22-98 PROF SVCS - OTHER 21,990 21,990
FACILITY OPPORTUNITY SITES - FIRST RIGHT OF REFUSAL FACOPP 204-5400-544.31-11 LAND 100,000 100,000
WILLOW KNOLLS - BIRCH RUINS WALKWAY WILL22 204-5400-544.31-13 LAND IMPROVEMENTS - 26,000 26,000
MUSEUM ANNEX FOUNDATION REPAIRS MUSANX 204-5400-544.32-22 BUILDING REMODELING 12,200 12,200
MUSEUM BOYD BUILDING ROOF REPLACEMENT BOYDRF 204-5400-544.32-22 BUILDING REMODELING 32,000 32,000
STREET SHOP REMODEL STSHOP 204-5400-544.32-22 BUILDING REMODELING 299,000 299,000
TREGENT RESTROOM REMODEL TREGRR 204-5400-544.32-22 BUILDING REMODELING 286,000 286,000
EVENT CENTER ARENA FOOTING RENOVATION ARNA22 204-5400-544.32-22 BUILDING REMODELING 90,128 90,128
EVENT COMPLEX PAVING MPECPV 204-5400-544.32-22 BUILDING REMODELING 250,000 250,000
PERFORMANCE PARK REFURBISHMENT PERFPK 204-5400-544.32-22 BUILDING REMODELING 200,000 200,000
TOWN HALL AC UNIT REPLACEMENT - PHASE 1 & 2 ACUNIT 204-5400-544.33-31 FURNITURE/FIXTURES 440,000 440,000
EVENT CENTER PUBLIC ACCESS WIRELESS INTERNET ECWIRE 204-5400-544.33-36 COMMUNICATION EQUIPMENT 100,000 100,000
EVENT CENTER SECURITY CAMERA SYSTEM ECSEC 204-5400-544.33-98 EQUIPMENT-OTHER 148,500 148,500
STORMWATER CREW PICKUP G68C 204-5400-544.34-41 AUTOMOBILES 62,381 62,381
NEW OFFICER PATROL CAR G158 204-5400-544.34-41 AUTOMOBILES 70,000 70,000
COMMUNITY DR INTERSECTION CONSTRUCTION CDINTR 204-5400-544.35-51 STREETS 1,338,244 1,338,244
COMMUNITY DR ENGINEERING DESIGN COMMDR 204-5400-544.35-51 STREETS 160,827 160,827
BIG THOMPSON FLOOD MITIGATION DESIGN BIGTHF 204-5400-544.35-53 STORM DRAINAGE - 550,000 550,000
GRAVES AVE IMPROVEMENT- SCOPE EXPANSION GRAVES 204-5400-544.35-60 WALKWAYS & BIKEWAYS 250,000 250,000
DOWNTOWN WAYFINDING PROJECT - PHASE 1 & 2 WAYFND 204-5400-544.35-63 WAYFINDING SIGNAGE 212,733 212,733
FLAP/RAMP ESTIMATED COSTS FLAP 204-5400-544.36-60 FED GRANT - FLAP - 500,000 500,000
*TOTAL COMMUNITY REINVESTMENT FUND 4,074,003 1,076,000 5,150,003
TOWN OF ESTES PARK
BA#2 - 2022 MIDTERM ADJUSTMENT
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Approved
Budget
Current
Proposed
Amendment
2022 Amended
Budget
TOWN OF ESTES PARK
BA#2 - 2022 MIDTERM ADJUSTMENT
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
*
THUMB OPEN SPACE ACQUISITION THMBGO 211-5900-459.31-11 LAND - -
THUMB OPEN SPACE PARKING IMPROVEMENTS THMBPK 211-5900-459.35-61 PARK IMPROVEMENTS 19,000 19,000
*TOTAL CONSERVATON TRUST FUND 19,000 - 19,000
*
THUMB OPEN SPACE ECOLOGICAL ASSESSMENT *THUMB 220-4600-462-22-13 PROF SVCS - CONTRACT/SKILLED SVC 2,080 2,080
THUMB OPEN SPACE ROCK FALL STUDY *THUMB 220-4600-462-22-13 PROF SVCS - CONTRACT/SKILLED SVC 10,000 10,000
BIG THOMPSON RIVER PICNIC AREA (PKG GAR PAVILION) (GOCO PICNIC 220-4600-462.35-61 PARK IMPROVEMENTS 41,094 41,094
THUMB OS - GATE ON CURRY DRIVE THGATE 220-4600-462.35-61 PARK IMPROVEMENTS 16,000 16,000
THUMB OS - KIOSK & SIGNS THKIOS 220-4600-462.35-61 PARK IMPROVEMENTS 6,500 6,500
THUMB OS - TRAIL IMPROVEMENTS THTIMP 220-4600-462.35-61 PARK IMPROVEMENTS 30,240 30,240
CLIMBING ROCK BIG THOMPSON RIVER PICNIC AREA ROCK 220-4600-462.35-61 PARK IMPROVEMENTS 34,489 34,489
FALL RIVER TRAIL PHASE 1B (MTF GRANT)FRTR1B 220-4600-462.36-60 FALL RIVER TRAIL IMPR 686,513 250,107 936,620
FALL RIVER TRAIL PHASE 2A FRTR2A 220-4600-462.36-60 FALL RIVER TRAIL IMPR 159,107 (159,107) -
FALL RIVER TRAIL PHASE 3 FRTR3 220-4600-462.36-60 FALL RIVER TRAIL IMPR - -
*TOTAL LARIMER COUNTY OPEN SPACE FUND 986,023 91,000 1,077,023
*
POLICE EOC COMPUTER REPL LPTOP3 236-3600-436.26-33 DATA PROCESSING EQUIPMENT - -
*TOTAL EMERGENCY RESPONSE SYSTEM FUND - - -
*
BRODIE TRAIL EXTENSION BRODIE 244-3400-434.35-60 WALKWAYS & BIKEWAYS - -
GRAVES AVE TRAIL (SRT SCHOOL GRANT PROJECT)GRAVES 244-3400-434.35-60 WALKWAYS & BIKEWAYS 648,480 350,762 999,242
MACGREGOR TRAIL EXTENSION EVRPMT 244-3400-434-35-60 WALKWAYS & BIKEWAYS - 12,500 12,500
FALL RIVER TRAIL FRTRL 244-3400-434.36-60 FALL RIVER TRAIL IMPR 112,390 112,390
FALL RIVER TRAIL PHASE 1A (TAP GRANT)FRTR1A 244-3400-434.36-60 FALL RIVER TRAIL IMPR 1,593,750 1,593,750
FALL RIVER TRAIL PHASE 2B FRTR2B 244-3400-434.36-60 FALL RIVER TRAIL IMPR 491,862 491,862
FALL RIVER TRAIL PHASE 3 FRTR3 244-3400-434.36-60 FALL RIVER TRAIL IMPR 274,762 (274,762) -
*TOTAL TRAILS FUND 3,121,244 88,500 3,209,744
*
MISCELLANEOUS DATA PROCESSING EQUIP EQUIP 256-5690-569.33-33 DATA PROCESSING EQUIPMENT 3,200 3,200
PARKING SERVICE SOFTWARE & EQUIP PKSOFT 256-5690-569.33-33 DATA PROCESSING EQUIPMENT 48,562 48,562
*TOTAL PARKING SERVICES FUND 51,762 - 51,762
Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Approved
Budget
Current
Proposed
Amendment
2022 Amended
Budget
TOWN OF ESTES PARK
BA#2 - 2022 MIDTERM ADJUSTMENT
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
*
PINE KNOLLS DR IMPROVEMENTS PKNOLL 260-2000-420.35-51 STREETS 70,462 70,462
WILDFIRE ROAD IMPROVEMENTS WLDFIR 260-2000-420.35-51 STREETS 11,000 11,000
CLEAVE STREET MAJOR REHAB CLEAVE 260-2000-420.35-51 STREETS 70,663 70,663
3RD STREET MAJOR REHAB 3STLR 260-2000-420.35-51 STREETS 604,200 604,200
OVERLAY PROGRAM 2021 OVRLAY 260-2000-420.35-51 STREETS 105,116 105,116
OVERLAY PROGRAM 2022 OVRLAY 260-2000-420.35-51 STREETS 635,000 635,000
PARKING LOT REHABILITATION PARKLT 260-2000-420.35-52 PARKING LOT 11,569 11,569
EP MOBILITY HUB - VISITOR CTR PARKING LOT EPMOBH 260-2000-420.35-52 PARKING LOT 1,287,000 1,287,000
FLAP/RAMP ESTIMATED COSTS FLAP 260-2000-420.36-60 FED GRANT - FLAP - -
*TOTAL STREET FUND 2,795,010 - 2,795,010
*
TRAILBLAZER BROADBAND OFFICE TBNBND 502-7001-580.32-21 BUILDINGS 310,374 310,374
WOODSTOCK FACILITY LANDSCAPING TBNBND 502-7001-580.32-22 BUILDING REMODELING 14,404 14,404
P&C UPSTAIRS REMODEL PROJECT PCUPST 502-7001-580.32-22 BUILDING REMODELING 30,000 30,000
WOODSTOCK OFFICE FURNITURE TBFURN 502-7001-580.33-32 FURNITURE/FIXTURES 69,773 69,773
METERS ELMTR 502-7001-580.33-34 METERS 150,000 150,000
TRANSFORMER & TRIP SAVERS TRANSF 502-7001-580.33-35 TRANSFORMERS 226,680 226,680
SMART METER PURCHASES SMRTEL 502-7001-580.33-36 COMMUNICATION EQUIPMENT 70,000 70,000
VC, REPEATERS, SPARE VC CARDS EQUIP 502-7001-580.33-36 COMMUNICATION EQUIPMENT 10,000 10,000
NONSPECIFIC EQUIPMENT EQUIP 502-7001-580.33-41 TOOLS 15,000 15,000
2 REEL TRAILERS - #93370 & 93371 REELTR 502-7001-580.33-98 OTHER EQUIPMENT 48,000 48,000
3 PHASE REEL TRAILER 933104 502-7001-580.33-98 OTHER EQUIPMENT 130,000 130,000
REPL 2013 JEEP FREEDOM 93313C 502-7001-580.33-98 OTHER EQUIPMENT 36,344 36,344
NEW ONE TON PICKUP 93345 502-7001-580.33-98 OTHER EQUIPMENT 65,000 10,000 75,000
REPL 2003 JD 310SG BACKHOE 93328B 502-7001-580.33-98 OTHER EQUIPMENT 140,000 140,000
REPL 2015 CHEV 3500 93338B 502-7001-580.33-98 OTHER EQUIPMENT 65,000 10,000 75,000
REPL ONE TON TRUCK WITH TWO 1/2 TON TRUCKS 93319C 502-7001-580.33-98 OTHER EQUIPMENT 45,000 45,000
REPL ONE TON TRUCK WITH TWO 1/2 TON TRUCKS 93335A 502-7001-580.33-98 OTHER EQUIPMENT 45,000 45,000
STREET LIGHTING, POLES & FIXTURES LIGHTS 502-7001-580.35-55 STREET LIGHTS 40,000 40,000
SMART FUSES (INTELLIRUPTER & TRIP SAVERS)SMTFUS 502-7001-580.35-57 POWER LINE CONSTRUCTION 82,030 82,030
LINE REBUILD LRBLDS 502-7001-580.35-57 POWER LINE CONSTRUCTION 248,481 248,481
NEW SERVICE CONNECTIONS WOKEXT 502-7001-580.35-59 CUSTOMER SERVICE LINES 742,451 742,451
SMART GRID FIBER OPTIC INSTALL SMTFBR 502-7001-580.35-66 FIBER OPTIC INSTALL 3,694 3,694
TRAILBLAZER BROADBAND CONSTRUCTION TBNBND 502-7001-580.35-66 FIBER OPTIC INSTALL 8,255,488 8,255,488
GIS MAPPING IMPROVEMENTS GIS18 502-7001-580.37-01 SOFTWARE DEVELOPMENT 104,114 104,114
SMART GRID SOFTWARE/MIDDLEWARE DEVELOPMENT SMTGRD 502-7001-580.37-01 SOFTWARE DEVELOPMENT 20,000 20,000
UTILITY BILLING MODERNIZATON PROJECT UBPRTL 502-7001-580.37-01 SOFTWARE DEVELOPMENT 10,000 10,000
*TOTAL POWER & COMMUNICATIONS FUND 10,976,833 20,000 10,996,833
*
GLACIER CREEK WTP - DISCHARGE OUT STRUCTURE GCDSCH 503-7000-580.32-22 BUILDING REMODELING 50,000 50,000
BROOK DRIVE WATER SHOP REMODEL (KEARNEY SHOP)KEARNY 503-7000-580.32-22 BUILDING REMODELING 62,555 62,555
GCWTP ENGINEERING FOR INTAKE & PLANT IMPR GCTRET 503-7000-580.32-22 BUILDING REMODELING 1,650,000 1,650,000
Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Approved
Budget
Current
Proposed
Amendment
2022 Amended
Budget
TOWN OF ESTES PARK
BA#2 - 2022 MIDTERM ADJUSTMENT
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
GC DISINFECTION OUTREACH AND VERIFICATION EFFORT GCDOVE 503-7000-580.32-22 BUILDING REMODELING 183,941 183,941
BROOK DRIVE WATER SHOP FURNITURE & FIXT KEARNY 503-7000-580.33-31 FURNITURE/FIXTURES - -
GENERAL OFFICE EQUIPMENT REPLACEMENT EQUIP 503-7000-580.33-32 OFFICE EQUIPMENT 6,000 6,000
METER REPLACEMENT PROJECT SMRTW 503-7000-580.33-34 METERS 250,000 250,000
BOR WATER METER REPLACEMENT PROJECT WUSBOR 503-7000-580-33-34 METERS 183,390 183,390
SCADA UPGRADES AT GLACIER WTP GPSCAD 503-7000-580.33-36 COMMUNICATION EQUIPMENT 57,523 57,523
SCADA VHF REPEATER & RADIOS EQUIP 503-7000-580.33-36 COMMUNICATION EQUIPMENT 90,893 90,893
STORAGE TANK MIXER WTRMXR 503-7000-580.33-40 PURIFICATION EQUIPMENT 18,000 18,000
CONFINED SPACE ENTRY EQUIPMENT WTTOOL 503-7000-580.33-41 TOOLS 15,000 15,000
SAFETY EQUIP (TRENCH BOXES AND SPEED SHORING EQUIP)WTTOOL 503-7000-580.33-41 TOOLS 5,000 5,000
LEAK CORRELATOR EQUIP LEAKCO 503-7000-580.33-98 OTHER EQUIPMENT 30,000 30,000
BULK WATER DISPENSER REPLACEMENT WTRDIS 503-7000-580.33-98 OTHER EQUIPMENT 150,000 150,000
EXCAVATOR & SKID STEER ANNUAL TRADE-INS EQUIP 503-7000-580.33-98 OTHER EQUIPMENT 8,000 8,000
CHEV COLORADO PICKUP 90314 503-7000-580.34-42 TRUCKS 3,345 3,345
JOBSITE UTV 90383 503-7000-580.34-42 TRUCKS 20,000 20,000
2011 FORD F-350 UNIT 9037A REPL 9037B 503-7000-580.34-42 TRUCKS 62,471 62,471
2007 FORD F-150 UNIT 90311A REPL 90311B 503-7000-580.34-42 TRUCKS 3,362 3,362
2013 Dodge 3500 90310B 503-7000-580.34-42 TRUCKS 64,000 64,000
2011 FORD EXPLORER REPL 9035B 503-7000-580.34-42 TRUCKS 31,300 31,300
2012 FORD F-350 4X4 REPL 9036B 503-7000-580.34-42 TRUCKS 59,700 59,700
PROSPECT MTN WATER DIST - LOAN IMPROVEMENTS PMLOAN 503-7000-580.35-54 WATER SYSTEM 10,589,145 10,589,145
18" MAIN VALVE INSTALLATIONS 18VALV 503-7000-580.35-54 WATER SYSTEM 120,000 120,000
NCWCD MUNICIPAL SUBDISTRICT INCLUSIONS NCWCD 503-7000-580.35-54 WATER SYSTEM 79,048 79,048
CIP ROCKWELL/WEST RIVERSIDE DR 16" MAIN ROCKWL 503-7000-580.35-54 WATER SYSTEM 95,053 95,053
CIP BUREAU AREA PHASE 3 WTBRP3 503-7000-580.35-54 WATER SYSTEM 521,264 521,264
CIP BUREAU AREA PHASE 4 WTBRP4 503-7000-580.35-54 WATER SYSTEM 1,647,912 1,647,912
ACACIA 4" ABANDONMENT ACACA4 503-7000-580.35-54 WATER SYSTEM 39,500 39,500
1360 BROOK DRIVE WATER SHOP WATERLINE (KEARNEY SHOP)KEARNY 503-7000-580.35-54 WATER SYSTEM 39,950 39,950
PARKING STRUCTURE WATERLINE PKGWTR 503-7000-580.35-54 WATER SYSTEM 225,000 225,000
BIG HORN DR WATER MAIN REPL BHWTRM 503-7000-580.35-54 WATER SYSTEM 509,091 509,091
SPRUCE DRIVE WATER MAIN REPL SPWTRM 503-7000-580.35-54 WATER SYSTEM 295,496 295,496
DEVILS GULCH WATER LINE EXTENSION DEVEXT 503-7000-580.35-54 WATER SYSTEM 12,000 12,000
GC DISINFECTION OUTREACH AND VERIFICATION EFFORT GCDOVE 503-7000-580.35-54 WATER SYSTEM 10,043,300 10,043,300
CARRIAGE DRIVE WATER MAIN REPL CAHILL 503-7000-580.35-54 WATER SYSTEM 271,079 271,079
YMCA/THUNDER MOUNTAIN PUMP HOUSE THRMTN 503-7000-580.35-54 WATER SYSTEM 167,798 167,798
ROCK GRIZZLY DIRT SCREEN RCKGRZ 503-7000-580.35-54 WATER SYSTEM 10,500 10,500
UTILITY MASTER PLAN WTRMPL 503-7000-580.35-62 UT SYSTEM MASTER PLAN 30,000 30,000
WTR RISK ASSESSMT & EMERG RESPONSE PLAN UPDATE WTREMG 503-7000-580.35-62 UT SYSTEM MASTER PLAN 69,024 69,024
GIS WORK WTRGIS 503-7000-580.37-01 SOFTWARE DEVELOPMENT 19,725 19,725
CIP USA WATER RIGHTS WITH BOR WTRRBR 503-7000-580.37-10 WATER RIGHTS 48,797 48,797
WATER RIGHT ACQUISITION/RENEWAL WTRRIT 503-7000-580.37-10 WATER RIGHTS 40,000 40,000
*TOTAL WATER FUND 27,878,162 - 27,878,162
Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Approved
Budget
Current
Proposed
Amendment
2022 Amended
Budget
TOWN OF ESTES PARK
BA#2 - 2022 MIDTERM ADJUSTMENT
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
*
PURCH WATER SHOP FOR NEW FLEET MAINT FAC FLSHOP 612-7000-610.32-21 BUILDINGS 400,000 400,000
DESIGN FOR REMODEL OF WATER SHOP FOR PW FLSHOP 612-7000-610.32-22 BUILDING REMODELING 158,143 158,143
ELECTRIC TROLLEY FACILITY & CHG STATION ELTRCH 612-7000-610.32-22 BUILDING REMODELING 371,348 371,348
*TOTAL FLEET MAINTENANCE FUND 929,491 - 929,491
*
DELL SERVERS & 10 G SWITCHES & NAS STORAGE NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 89,000 89,000
MPEC SERVER ROOM AC UNIT ACMPEC 625-2500-425.33-98 OTHER EQUIPMENT 17,500 17,500
*TOTAL INFORMATION TECHNOLOGY FUND 106,500 - 106,500
*
POLICE G-155 CRUISER REPLACEMENT G-155A 635-7000-435.34-42 TRUCKS 64,000 64,000
POLICE CRUISER G-98A G-98B 635-7000-435.34-42 TRUCKS 21,068 21,068
POLICE CRUISER G-140A G-140A 635-7000-435.34-42 TRUCKS 60,000 60,000
STREETS -NEW STREET SWEEPER COMBINE G116A & G97B G116A 635-7000-435.34-42 TRUCKS 248,526 248,526
PARKS G-66B G66C 635-7000-435.34-42 TRUCKS 42,000 42,000
FLEET G-61 G61A 635-7000-435.34-42 TRUCKS 70,450 70,450
POLICE CRUISER REPL G142A 635-7000-435.34-42 TRUCKS 70,000 70,000
POLICE CRUISER REPL G148A 635-7000-435.34-42 TRUCKS 70,000 70,000
POLICE CRUISER REPL G71C 635-7000-435.34-42 TRUCKS 70,000 70,000
PARKS FORD RANGER PICKUP G45C 635-7000-435.34-42 TRUCKS 30,000 30,000
PARKS 4X4 UTILITY VEHICLE G114B 635-7000-435.34-42 TRUCKS 16,000 16,000
PARKS 4X4 UTILITY VEHICLE G128A 635-7000-435.34-42 TRUCKS 16,000 16,000
PARKS VANTAGE CART REPLACEMENT G202A 635-7000-435.34-42 TRUCKS 15,288 15,288
*TOTAL VEHICLE REPLACEMENT FUND 793,332 - 793,332
*
*TOTAL PROJECT RECAP 53,525,541$ 1,284,500$ 54,810,041$
TOWN OF ESTES PARK
BA#2 - 2022 MIDTERM ADJUSTMENT
SCHEDULE OF BUDGETED APPROPRIATION CHANGES
ALL FUNDS
Fund Fund Name Department Division Description Of Change
Type (One
Time or
Ongoing)
One Time
Increase
(Decrease)
Ongoing
Increase
(Decrease)
Total Changes
Increase
(Decrease)
101 General Fund Judicial NA
Increase appropriations to cover the increase in the Judge's
compensation approved by the Town Board in May 2022.Ongoing 2,400 2,400
101 General Fund
Town Administrator's
Office NA
The Jensen Hughes Inc. police investigation contract was not
completed until 2022. The balance of the budgeted
appropriations for this project was not rolled forward and closed
to fund balance at the end of 2021. The funding for the project
needs to be reappropriated in 2022 to cover the 2022 expenses.One Time 13,968 13,968
101 General Fund Workforce Housing NA
Reallocate $400,000 of the budgeted $500,000 workforce
housing reserve contribution to an actual funding assistance line
item in the budget. EPHA has proposed to acquire a large
parcel of land that recently came on the market for a future
workforce housing project and is seeking assistance for the
initial downpayment. The Town Board will set the actual
amount of assistance through a separate action. One Time 415,000 415,000
101 General Fund Workforce Housing NA
Reduce the 2022 workforce housing reserve contribution for the
amount budgeted for the EPHA downpayment assistance
explained above.One Time (415,000) (415,000)
101 General Fund Public Works Various Net impact of Public Works restructuring approved July 26th.Ongoing (46,518) (46,518)
101 General Fund Police Patrol
Net increase to cover Police Chief and Police Captain
recruitment consultant and to remove the golf tournament which
has been discontinued One Time 17,220 17,220
101 General Fund Police
Community
Services
(Restorative
Justice)
Minor increase for cost increases to member dues and
subscriptions.Ongoing 20 20
101 General Fund Police
Code
Enforcement
Minor increase for cost increases to professional services and
fee expense.Ongoing 40 40
101 General Fund Museum NA
Acquisition of a large scale roll scanner for Museum paid for by
an Estate Trust donation and donations from the Friends of the
Museum Foundation.One Time 9,000 9,000
101 General Fund Finance NA
Reduce transfers between the General Fund and Community
Reinvestment Fund since this is no longer necessary after the
April 2022 TABOR De-brucing measure passed.One Time (3,200,000) (3,200,000)
Fund Fund Name Department Division Description Of Change
Type (One
Time or
Ongoing)
One Time
Increase
(Decrease)
Ongoing
Increase
(Decrease)
Total Changes
Increase
(Decrease)
204
Community
Reinvestment Fund Public Works Stormwater
Big Thompson River Flood Mitigation Design project, partially
funded by a FEMA Flood Mitigation Assistance grant in the
amount of $410,625 with a local match of $139,375.One Time 550,000 550,000
204
Community
Reinvestment Fund Finance NA
Reduce transfers between the General Fund and Community
Reinvestment Fund since this is no longer necessary after the
April 2022 TABOR De-brucing measure passed.One Time (3,839,370) (3,839,370)
204
Community
Reinvestment Fund Public Works Engineering
Appropriate additional funding for the LOOP project out of
General Fund capital reserves.One Time 500,000 500,000
204
Community
Reinvestment Fund Museum NA
During 2018, the Town sold Centenial merchandise with the
proceeds restricted for Willow Knolls improvements. The final
phase of the planned improvements is completion of an
elevated steel walkway at the Birch Ruins to facilitate safely
visiting the structure. The State Historical Fund has awarded
the Town a $19,491 grant to be matched with at least $6,250 of
Town dollars, obtained from these restricted Centenial
revenues. A total of $26,000 in appropriations is hereby
proposed for this project.One Time 26,000 26,000
220 Open Space Fund Public Works Engineering
Net funding increase for Fall River Trail Phase 1B after
reclassifying appropriations from Fall River Trail Phase 2A One Time 91,000 91,000
220 Open Space Fund Public Works NA Net impact of Public Works restructuring approved July 26th.Ongoing 328 328
244 Trails Expansion Fund Public Works Engineering
Net funding increase to Graves Ave trail after reclassifying
appropriations from other projects One Time 76,000 76,000
244 Trails Expansion Fund Public Works Engineering
Funding to assist EVRPD with costs on the MacGregor Trail
Extension project.One Time 12,500 12,500
256 Parking Services Fund Public Works Parking Svc Net impact of Public Works restructuring approved July 26th.Ongoing 47,854 47,854
502
Power &
Communication Fund Utilities Capital Outlay
Increase funding for replacement of 2 one ton trucks due to
vehicle cost increases from $65,000 per unit to $75,000 per unit. One Time 20,000 20,000
502 P&C Fund Public Works Facilities Net impact of Public Works restructuring approved July 26th.Ongoing (3,796) (3,796)
Fund Fund Name Department Division Description Of Change
Type (One
Time or
Ongoing)
One Time
Increase
(Decrease)
Ongoing
Increase
(Decrease)
Total Changes
Increase
(Decrease)
503 Water Fund Utilities
Water
Purification
The salary projection for the original budget had an error in one
of the formulas, resulting in zero dollars budgeted for two
exisiting vacant positions, the Water Distribution Supervisor and
a Water Plant Operator III - these wages are split between
Water Purification and Water Distribution.Ongoing 45,265 45,265
503 Water Fund Utilities
Water
Distribution
The salary projection for the original budget had an error in one
of the formulas, resulting in zero dollars budgeted for two
exisiting vacant positions, the Water Distribution Supervisor and
a Water Plant Operator III - these wages are split between
Water Purification and Water Distribution.Ongoing 135,795 135,795
503 Water Fund Public Works Facilities Net impact of Public Works restructuring approved July 26th.Ongoing (4,730) (4,730)
612
Fleet Maintenance
Fund Public Works Fleet Maint Net impact of Public Works restructuring approved July 26th.Ongoing 39,544 39,544
Total Expenditure Appropriation Changes 1,315,688 (6,823,168) (5,507,480)
Public Works Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Greg Muhonen, PE, Public Works Director
Date: August 9, 2022
RE: Resolution 62-22 Grant Agreement for Federal Emergency Management
Agency Flood Mitigation Assistance with the Colorado Department of
Public Safety
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER
QUASI-JUDICIAL YES NO
Objective:
Public Works (PW) staff is asking the Town Board to approve the grant agreement with
the Colorado Department of Public Safety, Division of Homeland Security and
Emergency Management (DHSEM) for the Federal Emergency Management Agency
(FEMA) Flood Mitigation Assistance funding of the Project Scoping for capacity
improvements on the Big Thompson River and Fall River.
Present Situation:
The 2013 flood event had a negative impact in the Estes Park downtown area.
Hydrology and hydraulics analysis conducted for the Downtown Estes Loop Project
indicates that multiple bridges and river channels are not adequate to convey the
predicted flood flows necessary to protect properties, businesses, buildings and roads.
In 2019, the Town Board directed PW staff to submit an application to the Department
of Transportation (DOT) for their Better Utilizing Investments to Leverage Development
(BUILD) grant program. This application was not awarded. A second grant application
submitted in 2020 was also not awarded.
Undeterred, PW staff continued to look for funding opportunities; at about the same
time, FEMA established a new program, Building Resilient Infrastructure and
Communities (BRIC). Following several months of researching this funding program and
working with staff from the DHSEM, it was decided to take advantage of this Project
Scoping grant opportunity. The grant application was submitted to DHSEM in January
2021 and issued for award on April 21, 2022.
Proposal:
The FEMA Project Scoping program will provide the Town the opportunity to support
conceptual and preliminary engineering, environmental feasibility, utility impacts, and a
benefit cost analysis (BCA). The proposed project is large and complicated, so these
funds will provide valuable information and data used for a construction grant
application in the future.
The proposed project will assess widening the Big Thompson River channel between
the US 36 Bridge and the Riverside Drive Bridge; replacing the Riverside Drive Bridge
and Rockwell Street Bridge; and channel work on Fall River from the confluence
upstream to the Moraine Avenue Bridge. PW proposes to hire an engineering consulting
firm in 2023 to initiate this work. The scoping program effort must be completed before
the agreement expires in 2025.
Advantages:
• A FEMA Project Scoping grant positions the Town to submit a stronger construction
grant application in the future.
• Completing conceptual and preliminary engineering, environmental feasibility, utility
impacts, and a BCA will result in a construction grant application process that is
more efficient.
• This work is a first step in making our downtown river corridors more resilient.
• Project scoping will provide valuable information and data that can be used to help
protect our historic downtown area (properties, businesses, buildings and roads)
from significant flood events.
• This grant supports the Board’s adopted Stormwater Master Plan.
• This grant will provide priority information if phasing of subprojects is necessary.
Disadvantages:
• This focus on defining the preliminary design scope further delays construction;
however, it provides an opportunity for the Town to produce a stronger construction
grant application in the future.
• The local cost share requirement of $136k redirects funds from other competing
needs; however, it leverages $410k in federal funding to launch the broader
floodway improvements for downtown Estes Park.
Action Recommended:
Staff recommends the Town Board approve this grant agreement.
Finance/Resource Impact:
The total project budget is $547,500 with $410,625 contributed by the grant (75%) and
$136,875 required in local matching funds (25%) from the Town. The local cost share
can be added to either the 2022 or 2023 budgets for Fund 204, Community
Reinvestment Fund.
Level of Public Interest
Public interest is expected to be low because of the long time-span since the 2013
flood.
Sample Motion:
I move for the approval/ denial of Resolution 62-22.
Attachments:
1. Resolution 62-22 FMA 2020 Grant Agreement
2.FMA 2020 Estes Park Grant Agreement
RESOLUTION 62-22
APPROVING A FEDERAL EMERGENCY MANAGEMENT AGENCY FLOOD
MITIGATION ASSISTANCE GRANT AGREEMENT
WHEREAS, the Town Board desires to enter the grant agreement referenced in
the title of this resolution for the purpose of accepting federal funding to perform
conceptual and preliminary engineering, environmental feasibility, utility impacts, and a
benefit cost analysis (BCA) to assess widening the Big Thompson River channel
between the US 36 Bridge and the Riverside Drive Bridge; replacing the Riverside Drive
Bridge and Rockwell Street Bridge; and channel work on Fall River from the confluence
to the Moraine Avenue Bridge; and
WHEREAS, the project supports the goals of the Estes Valley Stormwater
Management Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the grant agreement
referenced in the title of this resolution in substantially the form now before the Board.
DATED this day of , 2022.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ATTACHMENT 1
700 Kipling Street, Lakewood, CO 80215 | www.colorado.gov/publicsafety
Jared Polis, Governor | Stan Hilkey, Executive Director
Wendy Koenig
Mayor
Town of Estes Park
170 MacGregor Avenue
Estes Park,CO 80517
June 22, 2022 20FMA22TEP
Dear Wendy:
We are pleased to inform you that the Colorado Department of Public Safety, Division of Homeland Security
and Emergency Management (DHSEM) has approved the Town of Estes Park’s application for funding pursuant
to the Flood Mitigation Assistance (“Program”) in the amount of $547,500.00 ($410,625.00 from Federal,
136,875.00 Local Match). This letter authorizes you to proceed with the approved application projects
Project”) in accordance with the terms of this Grant Award Letter.
Attached to this letter are the terms and conditions of your Grant. Please review these terms and conditions
as they are requirements of this Grant to which you Grantee agree by accepting the Grant Funds.
If you have questions regarding this Grant, please contact: Debbie Goerlitz at either
debbie.goerlitz@state.co.us or (720) 584-1958.
Sincerely,
Matt Arsenault
Mitigation Projects Team Supervisor
Colorado Department of Public Safety
Division of Homeland Security and Emergency Management
CC: Debbie Goerlitz, Mitigation Project Specialist
Grant File
Office of Grants Management
8000 South Chester Street, Suite 575
Centennial, CO 80112
Matt Arsenault
Digitally signed by Matt Arsenault
DN: cn=Matt Arsenault,
o=DHSEM, ou=DHSEM,
email=matt.arsenault@state.co.us
c=US
Date: 2022.06.22 14:20:11 -06'00'
ATTACHMENT 2
Grant Acronym + Year
Encumbrance #: ##XXX##XXXX Page 1 of 14 Version 08.10.2021
TABLE OF CONTENTS
GRANT AWARD LETTER ................................................................................................................................... 1
SIGNATURE PAGE ............................................................................................................................................... 2
1. GRANT ........................................................................................................................................................... 3
2. TERM .............................................................................................................................................................. 3
3. DEFINITIONS ................................................................................................................................................ 3
4. STATEMENT OF WORK .............................................................................................................................. 6
5. PAYMENTS TO GRANTEE ......................................................................................................................... 6
6. REPORTING - NOTIFICATION ................................................................................................................... 8
7. GRANTEE RECORDS ................................................................................................................................... 8
8. CONFIDENTIAL INFORMATION -STATE RECORDS ............................................................................. 9
9. CONFLICTS OF INTEREST ....................................................................................................................... 10
10. INSURANCE ................................................................................................................................................ 10
11. REMEDIES ................................................................................................................................................... 10
12. DISPUTE RESOLUTION ............................................................................................................................ 11
13. NOTICES AND REPRESENTATIVES ...................................................................................................... 11
14. RIGHTS IN WORK PRODUCT AND OTHER INFORMATION ............................................................. 11
15. GOVERNMENTAL IMMUNITY ............................................................................................................... 11
16. GENERAL PROVISIONS ........................................................................................................................... 11
EXHIBIT A, STATEMENT OF WORK ........................................................................................................ 1
EXHIBIT B, BUDGET ................................................................................................................................... 1
EXHIBIT C, SAMPLE OPTION LETTER .................................................................................................... 1
EXHIBIT D, FEDERAL PROVISIONS ....................................................................................................... 1
FMA 2020
Encumbrance #: 20FMA22TEP Page 1 of 13 Version 08.10.2021
GRANT AWARD LETTER
SUMMARY OF GRANT AWARD TERMS AND CONDITIONS
State Agency
Department of Public Safety
Grant Amount
410,625.00
Grantee
The Town of Estes Park
Local Match Amount
136,875.00
Federal Award Information
Grant Issuance Date
April 20, 2022
Encumbrance #: 20FMA22TEP
Subrecipient UEI: KNMKSMB6JNW5
Federal Award Identification # (FAIN): EMD-2020-FM-015
Federal Award Date April 20, 2022
Grant Expiration Date
April 20, 2025
Name of Federal Awarding Agency DHS / FEMA
Assistance Listing (CFDA): 97.029
Flood Mitigation Assistance
Identification if the Award is for R&D: No
Grant Authority
Federal Authority to enter into this Grant exists in Section 1366 of The National Flood Insurance Act of 1968, as amended
Pub. L. No. 90-448) (42 U.S.C. § 4104c)
State Authority: to enter this Grant exists in CRS §24-1-128.6.
Grant Purpose
The Flood Mitigation Assistance (FMA) grant program provides funding to States, Territories, Indian Tribal governments and
communities to assist in their efforts to reduce or eliminate the risk of repetitive flood damage to buildings and structures
insurable under the National Flood Insurance Program (NFIP).
Exhibits and Order of Precedence
The following Exhibits and attachments are included with this Grant:
1. Exhibit A, Statement of Work.
2. Exhibit B, Budget.
3. Exhibit C, Sample Option Letter.
4. Exhibit D, Federal Provisions.
In the event of a conflict or inconsistency between this Grant and any Exhibit or attachment, such conflict or inconsistency shall
be resolved by reference to the documents in the following order of priority:
1. Exhibit D, Federal Provisions.
2. The provisions of the other sections of the main body of this Grant.
3. Exhibit A, Statement of Work.
4. Exhibit B, Budget.
FMA 2020
Encumbrance #: 20FMA22TEP Page 2 of 13 Version 08.10.2021
SIGNATURE PAGE
THE SIGNATORIES LISTED BELOW AUTHORIZE THIS GRANT
GRANTEE
TOWN OF ESTES PARK
By: PRINT Name, Mayor, or Designated Delegate
Date: _________________________
GRANTEE
TOWN OF ESTES PARK
By: PRINT Name, Town Clerk
Date: _________________________
GRANTEE
TOWN OF ESTES PARK
By: Dan Kramer, Town Attorney
Date: _________________________
STATE OF COLORADO
Jared S. Polis, Governor
Department of Public Safety,
Division of Homeland Security and Emergency Management
Kevin R. Klein, Director
By: Sheila M. Q. Scanlon, Chief of Staff
for: Kevin R. Klein, Director
Date: _________________________
In accordance with §24-30-202 C.R.S., this Grant is not valid until signed and dated below by the State Controller or an
authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
Department of Public Safety,
Division of Homeland Security and Emergency Management
By: Laura Dehart, State Controller Delegate
Date: _________________________
8/1/2022
FMA 2020
Encumbrance #: 20FMA22TEP Page 3 of 13 Version 08.10.2021
1. GRANT
As of the Grant Issuance Date, the State Agency shown on the first page of this Grant Award Letter
the “State”) hereby obligates and awards to Grantee shown on the first page of this Grant Award
Letter (the “Grantee”) an award of Grant Funds in the amounts shown on the first page of this
Grant Award Letter. By accepting the Grant Funds provided under this Grant Award Letter,
Grantee agrees to comply with the terms and conditions of this Grant Award Letter and
requirements and provisions of all Exhibits to this Grant Award Letter.
2. TERM
A. Initial Grant Term and Extension
The Parties’ respective performances under this Grant Award Letter shall commence on the
Grant Issuance Date and shall terminate on the Grant Expiration Date unless sooner
terminated or further extended in accordance with the terms of this Grant Award Letter. Upon
request of Grantee, the State may, in its sole discretion, extend the term of this Grant Award
Letter by providing Grantee with an updated Grant Award Letter showing the new Grant
Expiration Date.
B. Early Termination in the Public Interest
The State is entering into this Grant Award Letter to serve the public interest of the State of
Colorado as determined by its Governor, General Assembly, or Courts. If this Grant Award
Letter ceases to further the public interest of the State or if State, Federal or other funds used
for this Grant Award Letter are not appropriated, or otherwise become unavailable to fund
this Grant Award Letter, the State, in its discretion, may terminate this Grant Award Letter
in whole or in part by providing written notice to Grantee that includes, to the extent
practicable, the public interest justification for the termination. If the State terminates this
Grant Award Letter in the public interest, the State shall pay Grantee an amount equal to the
percentage of the total reimbursement payable under this Grant Award Letter that
corresponds to the percentage of Work satisfactorily completed, as determined by the State,
less payments previously made. Additionally, the State, in its discretion, may reimburse
Grantee for a portion of actual, out-of-pocket expenses not otherwise reimbursed under this
Grant Award Letter that are incurred by Grantee and are directly attributable to the
uncompleted portion of Grantee’s obligations, provided that the sum of any and all
reimbursements shall not exceed the maximum amount payable to Grantee hereunder. This
subsection shall not apply to a termination of this Grant Award Letter by the State for breach
by Grantee.
C. Grantee’s Termination Under Federal Requirements
Grantee may request termination of this Grant by sending notice to the State, or to the Federal
Awarding Agency with a copy to the State, which includes the reasons for the termination
and the effective date of the termination. If this Grant is terminated in this manner, then
Grantee shall return any advanced payments made for work that will not be performed prior
to the effective date of the termination.
3. DEFINITIONS
The following terms shall be construed and interpreted as follows:
A. “Budget” means the budget for the Work described in Exhibit B.
FMA 2020
Encumbrance #: 20FMA22TEP Page 4 of 13 Version 08.10.2021
B. “Business Day” means any day in which the State is open and conducting business, but shall
not include Saturday, Sunday or any day on which the State observes one of the holidays
listed in §24-11-101(1), C.R.S.
C. “CJI” means criminal justice information collected by criminal justice agencies needed for
the performance of their authorized functions, including, without limitation, all information
defined as criminal justice information by the U.S. Department of Justice, Federal Bureau of
Investigation, Criminal Justice Information Services Security Policy, as amended and all
Criminal Justice Records as defined under §24-72-302, C.R.S.
D. “CORA” means the Colorado Open Records Act, §§24-72-200.1, et seq., C.R.S.
E. “Exhibits” exhibits and attachments included with this Grant as shown on the first page of
this Grant.
F. “Extension Term” means the period of time by which the Grant Expiration Date is extended
by the State through delivery of an updated Grant Award Letter.
G. “Federal Award” means an award of Federal financial assistance or a cost-reimbursement
contract under the Federal Acquisition Regulations by a Federal Awarding Agency to the
Recipient. “Federal Award” also means an agreement setting forth the terms and conditions
of the Federal Award. The term does not include payments to a contractor or payments to an
individual that is a beneficiary of a Federal program.
H. “Federal Awarding Agency” means a Federal agency providing a Federal Award to a
Recipient. FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) is the Federal
Awarding Agency for the Federal Award which is the subject of this Grant.
I. “Goods” means any movable material acquired, produced, or delivered by Grantee as set
forth in this Grant Award Letter and shall include any movable material acquired, produced,
or delivered by Grantee in connection with the Services.
J. “Grant Award Letter” means this letter which offers Grant Funds to Grantee, including all
attached Exhibits, all documents incorporated by reference, all referenced statutes, rules and
cited authorities, and any future updates thereto.
K. “Grant Funds” means the funds that have been appropriated, designated, encumbered, or
otherwise made available for payment by the State under this Grant Award Letter.
L. “Grant Expiration Date” means the Grant Expiration Date shown on the first page of this
Grant Award Letter.
M. “Grant Issuance Date” means the Grant Issuance Date shown on the first page of this Grant
Award Letter.
N. “Grantee” means the entity shown on the first page of this Grant Award Letter; an individual
or organization that has been awarded this grant. For the purposes of this Grant, Grantee is
also referred to as Subrecipient.
O. “Incident” means any accidental or deliberate event that results in or constitutes an imminent
threat of the unauthorized access or disclosure of State Confidential Information or of the
unauthorized modification, disruption, or destruction of any State Records.
P. “Initial Term” means the time period between the Grant Issuance Date and the Grant
Expiration Date.
FMA 2020
Encumbrance #: 20FMA22TEP Page 5 of 13 Version 08.10.2021
Q. “Matching Funds” means the funds provided Grantee as a match required to receive the
Grant Funds.
R. “Party” means the State or Grantee, and “Parties” means both the State and Grantee.
S. “PCI” means payment card information including any data related to credit card holders’
names, credit card numbers, or the other credit card information as may be protected by state
or federal law.
T. “PII” means personally identifiable information including, without limitation, any
information maintained by the State about an individual that can be used to distinguish or
trace an individual’s identity, such as name, social security number, date and place of birth,
mother’s maiden name, or biometric records; and any other information that is linked or
linkable to an individual, such as medical, educational, financial, and employment
information. PII includes, but is not limited to, all information defined as personally
identifiable information in §§24-72-501 and 24-73-101, C.R.S.
U. “PHI ” means any protected health information, including, without limitation any information
whether oral or recorded in any form or medium: (i) that relates to the past, present or future
physical or mental condition of an individual; the provision of health care to an individual;
or the past, present or future payment for the provision of health care to an individual; and
ii) that identifies the individual or with respect to which there is a reasonable basis to believe
the information can be used to identify the individual. PHI includes, but is not limited to, any
information defined as Individually Identifiable Health Information by the federal Health
Insurance Portability and Accountability Act.
V. “Recipient” means the State Agency shown on the first page of this Grant Award Letter, for
the purposes of the Federal Award.
W. “Services” means the services to be performed by Grantee as set forth in this Grant Award
Letter, and shall include any services to be rendered by Grantee in connection with the Goods.
X. “State Confidential Information” means any and all State Records not subject to disclosure
under CORA. State Confidential Information shall include, but is not limited to, PII, PHI,
PCI, Tax Information, CJI, and State personnel records not subject to disclosure under
CORA. State Confidential Information shall not include information or data concerning
individuals that is not deemed confidential but nevertheless belongs to the State, which has
been communicated, furnished, or disclosed by the State to Contractor which (i) is subject to
disclosure pursuant to CORA; (ii) is already known to Contractor without restrictions at the
time of its disclosure to Contractor; (iii) is or subsequently becomes publicly available
without breach of any obligation owed by Contractor to the State; (iv) is disclosed to
Contractor, without confidentiality obligations, by a third party who has the right to disclose
such information; or (v) was independently developed without reliance on any State
Confidential Information.
Y. “State Fiscal Rules” means the fiscal rules promulgated by the Colorado State Controller
pursuant to §24-30-202(13)(a), C.R.S.
Z. “State Fiscal Year” means a 12-month period beginning on July 1 of each calendar year and
ending on June 30 of the following calendar year. If a single calendar year follows the term,
then it means the State Fiscal Year ending in that calendar year.
AA. “State Records” means any and all State data, information, and records, regardless of
physical form, including, but not limited to, information subject to disclosure under CORA.
FMA 2020
Encumbrance #: 20FMA22TEP Page 6 of 13 Version 08.10.2021
BB. “Sub-Award” means this grant by the State (a Recipient) to Grantee (a Subrecipient) funded
in whole or in part by a Federal Award. The terms and conditions of the Federal Award flow
down to this Sub-Award unless the terms and conditions of the Federal Award specifically
indicate otherwise.
CC. “Subcontractor” means third-parties, if any, engaged by Grantee to aid in performance of
the Work. “Subcontractor” also includes sub-grantees.
DD. “Subrecipient” means a state, local government, Indian tribe, institution of higher education
IHE), or nonprofit organization entity that receives a Sub-Award from a Recipient to carry
out part of a Federal program, but does not include an individual that is a beneficiary of such
program. A Subrecipient may also be a recipient of other Federal Awards directly from a
Federal Awarding Agency. For the purposes of this Grant, Grantee is a Subrecipient.
EE. “Tax Information” means Federal and State of Colorado tax information including, without
limitation, Federal and State tax returns, return information, and such other tax-related
information as may be protected by Federal and State law and regulation. Tax Information
includes, but is not limited to all information defined as Federal tax information in Internal
Revenue Service Publication 1075.
FF. “Uniform Guidance” means the Office of Management and Budget Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 CFR Part 200,
commonly known as the “Super Circular, which supersedes requirements from OMB
Circulars A-21, A-87, A-110, A-122, A-89, A-102, and A-133, and the guidance in Circular
A-50 on Single Audit Act follow-up.
GG. “Work” means the delivery of the Goods and performance of the Services described in this
Grant Award Letter.
HH. “Work Product” means the tangible and intangible results of the Work, whether finished or
unfinished, including drafts. Work Product includes, but is not limited to, documents, text,
software (including source code), research, reports, proposals, specifications, plans, notes,
studies, data, images, photographs, negatives, pictures, drawings, designs, models, surveys,
maps, materials, ideas, concepts, know-how, and any other results of the Work. “Work
Product” does not include any material that was developed prior to the Grant Issuance Date
that is used, without modification, in the performance of the Work.
Any other term used in this Grant Award Letter that is defined in an Exhibit shall be construed and
interpreted as defined in that Exhibit.
4. STATEMENT OF WORK
Grantee shall complete the Work as described in this Grant Award Letter and in accordance with
the provisions of Exhibit A. The State shall have no liability to compensate or reimburse Grantee
for the delivery of any goods or the performance of any services that are not specifically set forth
in this Grant Award Letter.
5. PAYMENTS TO GRANTEE
A. Maximum Amount
i. Payments to Grantee are limited to the unpaid, obligated balance of the Grant Funds. The
State shall not pay Grantee any amount under this Grant that exceeds the Grant Amount
for each State Fiscal Year shown on the first page of this Grant Award Letter. Financial
obligations of the State payable after the current State Fiscal Year are contingent upon
FMA 2020
Encumbrance #: 20FMA22TEP Page 7 of 13 Version 08.10.2021
funds for that purpose being appropriated, budgeted, and otherwise made available. The
State shall not be liable to pay or reimburse Grantee for any Work performed or expense
incurred before the Grant Issuance Date or after the Grant Expiration Date; provided,
however, that Work performed and expenses incurred by Grantee before the Grant
Issuance Date that are chargeable to an active Federal Award may be submitted for
reimbursement as permitted by the terms of the Federal Award.
ii. The State, at its discretion and in good faith, may unilaterally increase or decrease the
total funds available under this Grant, the funds available under the Grant during any
State Fiscal Year or the funds available for any specific line item described in this Grant.
In Order to Exercise this right, the State shall provide written notice to Grantee in a form
substantially equivalent to Exhibit C. The exercise of this right shall not be valid until it
has been approved by the State Controller or delegate.
B. Federal Recovery
The close-out of a Federal Award does not affect the right of the Federal Awarding Agency
or the State to disallow costs and recover funds on the basis of a later audit or other review.
Any cost disallowance recovery is to be made within the Record Retention Period, as defined
below.
C. Matching Funds
Grantee shall provide Matching Funds as provided in §5.A and Exhibit A. Grantee shall have
raised the full amount of Matching Funds prior to the Effective Date and shall report to the
State regarding the status of such funds upon request. Grantee’s obligation to pay all or any
part of any Matching Funds, whether direct or contingent, only extends to funds duly and
lawfully appropriated for the purposes of this Agreement by the authorized representatives
of Grantee and paid into Grantee’s treasury or bank account. Grantee represents to the State
that the amount designated “Grantee’s Matching Funds” in Exhibit A has been legally
appropriated for the purposes of this Agreement by its authorized representatives and paid
into its treasury or bank account. Grantee does not by this Agreement irrevocably pledge
present cash reserves for payments in future fiscal years, and this Agreement is not intended
to create a multiple-fiscal year debt of Grantee. If Grantee is a public entity, Grantee shall not
pay or be liable for any claimed interest, late charges, fees, taxes, or penalties of any nature,
except as required by Grantee’s laws or policies.
D. Reimbursement of Grantee Costs
The State shall reimburse Grantee’s allowable costs, not exceeding the maximum total
amount described in this Grant Award Letter for all allowable costs described in this Grant
Award Letter and shown in the Budget, except that Grantee may adjust the amounts between
each line item of the Budget without formal modification to this Agreement as long as the
Grantee provides notice to the State of the change, the change does not modify the total
maximum amount of this Grant Award Letter or the maximum amount for any state fiscal
year, and the change does not modify any requirements of the Work. The State shall
reimburse Grantee for the Federal share of properly documented allowable costs related to
the Work after the State’s review and approval thereof, subject to the provisions of this Grant.
The State shall only reimburse allowable costs if those costs are:
i. Reasonable and necessary to accomplish the Work and for the Goods and Services
provided; and
FMA 2020
Encumbrance #: 20FMA22TEP Page 8 of 13 Version 08.10.2021
ii. Equal to the actual net cost to Grantee (i.e. the price paid minus any items of value
received by Grantee that reduce the cost actually incurred).
E. Close-Out
Grantee shall close out this Grant within 45 days after the Grant Expiration Date. To
complete close out, Grantee shall submit to the State all deliverables (including
documentation) as defined in this Grant Award Letter and Grantee’s final reimbursement
request or invoice. The State will withhold 5% of allowable costs until all final documentation
has been submitted and accepted by the State as substantially complete. If the Federal
Awarding Agency has not closed this Federal Award within 1 year and 90 days after the
Grant Expiration Date due to Grantee’s failure to submit required documentation, then
Grantee may be prohibited from applying for new Federal Awards through the State until
such documentation is submitted and accepted.
6. REPORTING - NOTIFICATION
A. Performance and Final Status
Grantee shall submit all financial, performance and other reports to the State no later than the
end of the close out described in §5.E, containing an evaluation and review of Grantee’s
performance and the final status of Grantee’s obligations hereunder.
B. Violations Reporting
Grantee shall disclose, in a timely manner, in writing to the State and the Federal Awarding
Agency, all violations of federal or State criminal law involving fraud, bribery, or gratuity
violations potentially affecting the Federal Award. The State or the Federal Awarding
Agency may impose any penalties for noncompliance allowed under 2 CFR Part 180 and 31
U.S.C. 3321, which may include, without limitation, suspension or debarment.
7. GRANTEE RECORDS
A. Maintenance and Inspection
Grantee shall make, keep, and maintain, all records, documents, communications, notes and
other written materials, electronic media files, and communications, pertaining in any manner
to this Grant for a period of three years following the completion of the close out of this
Grant. Grantee shall permit the State to audit, inspect, examine, excerpt, copy and transcribe
all such records during normal business hours at Grantee’s office or place of business, unless
the State determines that an audit or inspection is required without notice at a different time
to protect the interests of the State.
B. Monitoring
The State will monitor Grantee’s performance of its obligations under this Grant Award
Letter using procedures as determined by the State. Grantee shall allow the State to perform
all monitoring required by the Uniform Guidance, based on the State’s risk analysis of
Grantee. The State shall have the right, in its sole discretion, to change its monitoring
procedures and requirements at any time during the term of this Agreement. The State shall
monitor Grantee’s performance in a manner that does not unduly interfere with Grantee’s
performance of the Work. If Grantee enters into a subcontract or subgrant with an entity that
would also be considered a Subrecipient, then the subcontract or subgrant entered into by
Grantee shall contain provisions permitting both Grantee and the State to perform all
monitoring of that Subcontractor in accordance with the Uniform Guidance.
FMA 2020
Encumbrance #: 20FMA22TEP Page 9 of 13 Version 08.10.2021
C. Final Audit Report
Grantee shall promptly submit to the State a copy of any final audit report of an audit
performed on Grantee’s records that relates to or affects this Grant or the Work, whether the
audit is conducted by Grantee or a third party. Additionally, if Grantee is required to perform
a single audit under 2 CFR 200.501, et seq., then Grantee shall submit a copy of the results
of that audit to the State within the same timelines as the submission to the federal
government.
8. CONFIDENTIAL INFORMATION-STATE RECORDS
A. Confidentiality
Grantee shall hold and maintain, and cause all Subcontractors to hold and maintain, any and
all State Records that the State provides or makes available to Grantee for the sole and
exclusive benefit of the State, unless those State Records are otherwise publicly available at
the time of disclosure or are subject to disclosure by Grantee under CORA. Grantee shall not,
without prior written approval of the State, use for Grantee’s own benefit, publish, copy, or
otherwise disclose to any third party, or permit the use by any third party for its benefit or to
the detriment of the State, any State Records, except as otherwise stated in this Grant Award
Letter. Grantee shall provide for the security of all State Confidential Information in
accordance with all policies promulgated by the Colorado Office of Information Security and
all applicable laws, rules, policies, publications, and guidelines. If Grantee or any of its
Subcontractors will or may receive the following types of data, Grantee or its Subcontractors
shall provide for the security of such data according to the following: (i) the most recently
promulgated IRS Publication 1075 for all Tax Information and in accordance with the
Safeguarding Requirements for Federal Tax Information attached to this Grant as an Exhibit,
if applicable, (ii) the most recently updated PCI Data Security Standard from the PCI Security
Standards Council for all PCI, (iii) the most recently issued version of the U.S. Department
of Justice, Federal Bureau of Investigation, Criminal Justice Information Services Security
Policy for all CJI, and (iv) the federal Health Insurance Portability and Accountability Act
for all PHI and the HIPAA Business Associate Agreement attached to this Grant, if
applicable. Grantee shall immediately forward any request or demand for State Records to
the State’s principal representative.
B. Other Entity Access and Nondisclosure Agreements
Grantee may provide State Records to its agents, employees, assigns and Subcontractors as
necessary to perform the Work, but shall restrict access to State Confidential Information to
those agents, employees, assigns and Subcontractors who require access to perform their
obligations under this Grant Award Letter. Grantee shall ensure all such agents, employees,
assigns, and Subcontractors sign nondisclosure agreements with provisions at least as
protective as those in this Grant, and that the nondisclosure agreements are in force at all
times the agent, employee, assign or Subcontractor has access to any State Confidential
Information. Grantee shall provide copies of those signed nondisclosure restrictions to the
State upon request.
C. Use, Security, and Retention
Grantee shall use, hold and maintain State Confidential Information in compliance with any
and all applicable laws and regulations in facilities located within the United States, and shall
maintain a secure environment that ensures confidentiality of all State Confidential
Information wherever located. Grantee shall provide the State with access, subject to
FMA 2020
Encumbrance #: 20FMA22TEP Page 10 of 13 Version 08.10.2021
Grantee’s reasonable security requirements, for purposes of inspecting and monitoring access
and use of State Confidential Information and evaluating security control effectiveness. Upon
the expiration or termination of this Grant, Grantee shall return State Records provided to
Grantee or destroy such State Records and certify to the State that it has done so, as directed
by the State. If Grantee is prevented by law or regulation from returning or destroying State
Confidential Information, Grantee warrants it will guarantee the confidentiality of, and cease
to use, such State Confidential Information.
D. Incident Notice and Remediation
If Grantee becomes aware of any Incident, it shall notify the State immediately and cooperate
with the State regarding recovery, remediation, and the necessity to involve law enforcement,
as determined by the State. After an Incident, Grantee shall take steps to reduce the risk of
incurring a similar type of Incident in the future as directed by the State, which may include,
but is not limited to, developing and implementing a remediation plan that is approved by the
State at no additional cost to the State.
E. Safeguarding PII
If Grantee or any of its Subcontractors will or may receive PII under this Agreement, Grantee
shall provide for the security of such PII, in a manner and form acceptable to the State,
including, without limitation, State non-disclosure requirements, use of appropriate
technology, security practices, computer access security, data access security, data storage
encryption, data transmission encryption, security inspections, and audits. Grantee shall be a
Third-Party Service Provider” as defined in §24-73-103(1)(i), C.R.S. and shall maintain
security procedures and practices consistent with §§24-73-101 et seq., C.R.S.
9. CONFLICTS OF INTEREST
Grantee shall not engage in any business or activities, or maintain any relationships that conflict in
any way with the full performance of the obligations of Grantee under this Grant. Grantee
acknowledges that, with respect to this Grant, even the appearance of a conflict of interest shall be
harmful to the State’s interests and absent the State’s prior written approval, Grantee shall refrain
from any practices, activities or relationships that reasonably appear to be in conflict with the full
performance of Grantee’s obligations under this Grant. If a conflict or the appearance of a conflict
arises, or if Grantee is uncertain whether a conflict or the appearance of a conflict has arisen,
Grantee shall submit to the State a disclosure statement setting forth the relevant details for the
State’s consideration.
10. INSURANCE
Grantee shall maintain at all times during the term of this Grant such liability insurance, by
commercial policy or self-insurance, as is necessary to meet its liabilities under the Colorado
Governmental Immunity Act, §24-10-101, et seq., C.R.S. (the “GIA”). Grantee shall ensure that
any Subcontractors maintain all insurance customary for the completion of the Work done by that
Subcontractor and as required by the State or the GIA.
11. REMEDIES
In addition to any remedies available under any exhibit to this Grant Award Letter, if Grantee fails
to comply with any term or condition of this Grant or any terms of the Federal Award, the State
may terminate some or all of this Grant and require Grantee to repay any or all Grant funds to the
State in the State’s sole discretion. The State may also terminate this Grant Award Letter at any
FMA 2020
Encumbrance #: 20FMA22TEP Page 11 of 13 Version 08.10.2021
time if the State has determined, in its sole discretion, that Grantee has ceased performing the Work
without intent to resume performance, prior to the completion of the Work.
12. DISPUTE RESOLUTION
Except as herein specifically provided otherwise or as required or permitted by federal regulations
related to any Federal Award that provided any of the Grant Funds, disputes concerning the
performance of this Grant that cannot be resolved by the designated Party representatives shall be
referred in writing to a senior departmental management staff member designated by the State and
a senior manager or official designated by Grantee for resolution.
13. NOTICES AND REPRESENTATIVES
Each Party shall identify an individual to be the principal representative of the designating Party
and shall provide this information to the other Party. All notices required or permitted to be given
under this Grant Award Letter shall be in writing, and shall be delivered either in hard copy or by
email to the representative of the other Party. Either Party may change its principal representative
or principal representative contact information by notice submitted in accordance with this §13.
14. RIGHTS IN WORK PRODUCT AND OTHER INFORMATION
Grantee hereby grants to the State a perpetual, irrevocable, non-exclusive, royalty free license, with
the right to sublicense, to make, use, reproduce, distribute, perform, display, create derivatives of
and otherwise exploit all intellectual property created by Grantee or any Subcontractors or
Subgrantees and paid for with Grant Funds provided by the State pursuant to this Grant.
15. GOVERNMENTAL IMMUNITY
Liability for claims for injuries to persons or property arising from the negligence of the Parties,
their departments, boards, commissions committees, bureaus, offices, employees and officials shall
be controlled and limited by the provisions of the Colorado Governmental Immunity Act, §24-10-
101, et seq., C.R.S.; the Federal Tort Claims Act, 28 U.S.C. Pt. VI, Ch. 171 and 28 U.S.C. 1346(b),
and the State’s risk management statutes, §§24-30-1501, et seq. C.R.S. No term or condition of
this Contract shall be construed or interpreted as a waiver, express or implied, of any of the
immunities, rights, benefits, protections, or other provisions, contained in these statutes.
16. GENERAL PROVISIONS
A. Assignment
Grantee’s rights and obligations under this Grant are personal and may not be transferred or
assigned without the prior, written consent of the State. Any attempt at assignment or transfer
without such consent shall be void. Any assignment or transfer of Grantee’s rights and
obligations approved by the State shall be subject to the provisions of this Grant Award
Letter.
B. Captions and References
The captions and headings in this Grant Award Letter are for convenience of reference only,
and shall not be used to interpret, define, or limit its provisions. All references in this Grant
Award Letter to sections (whether spelled out or using the § symbol), subsections, exhibits
or other attachments, are references to sections, subsections, exhibits or other attachments
contained herein or incorporated as a part hereof, unless otherwise noted.
C. Entire Understanding
FMA 2020
Encumbrance #: 20FMA22TEP Page 12 of 13 Version 08.10.2021
This Grant Award Letter represents the complete integration of all understandings between
the Parties related to the Work, and all prior representations and understandings related to the
Work, oral or written, are merged into this Grant Award Letter.
D. Modification
The State may modify the terms and conditions of this Grant by issuance of an updated Grant
Award Letter, which shall be effective if Grantee accepts Grant Funds following receipt of
the updated letter. The Parties may also agree to modification of the terms and conditions of
the Grant in a formal amendment to this Grant, properly executed and approved in accordance
with applicable Colorado State law and State Fiscal Rules.
E. Statutes, Regulations, Fiscal Rules, and Other Authority
Any reference in this Grant Award Letter to a statute, regulation, State Fiscal Rule, fiscal
policy or other authority shall be interpreted to refer to such authority then current, as may
have been changed or amended since the Grant Issuance Date. Grantee shall strictly comply
with all applicable Federal and State laws, rules, and regulations in effect or hereafter
established, including, without limitation, laws applicable to discrimination and unfair
employment practices.
F. Digital Signatures
If any signatory signs this agreement using a digital signature in accordance with the
Colorado State Controller Contract, Grant and Purchase Order Policies regarding the use of
digital signatures issued under the State Fiscal Rules, then any agreement or consent to use
digital signatures within the electronic system through which that signatory signed shall be
incorporated into this Contract by reference.
G. Severability
The invalidity or unenforceability of any provision of this Grant Award Letter shall not affect
the validity or enforceability of any other provision of this Grant Award Letter, which shall
remain in full force and effect, provided that the Parties can continue to perform their
obligations under the Grant in accordance with the intent of the Grant.
H. Survival of Certain Grant Award Letter Terms
Any provision of this Grant Award Letter that imposes an obligation on a Party after
termination or expiration of the Grant shall survive the termination or expiration of the Grant
and shall be enforceable by the other Party.
I. Third Party Beneficiaries
Except for the Parties’ respective successors and assigns described above, this Grant Award
Letter does not and is not intended to confer any rights or remedies upon any person or entity
other than the Parties. Any services or benefits which third parties receive as a result of this
Grant are incidental to the Grant, and do not create any rights for such third parties.
J. Waiver
A Party’s failure or delay in exercising any right, power, or privilege under this Grant Award
Letter, whether explicit or by lack of enforcement, shall not operate as a waiver, nor shall any
single or partial exercise of any right, power, or privilege preclude any other or further
exercise of such right, power, or privilege.
K. Compliance with State and Federal Law, Regulations, and Executive Orders
FMA 2020
Encumbrance #: 20FMA22TEP Page 13 of 13 Version 08.10.2021
Grantee shall comply with all State and Federal law, regulations, executive orders, State and
Federal Awarding Agency policies, procedures, directives, and reporting requirements at all
times during the term of this Grant.
L. Accessibility
Grantee shall comply with and adhere to Section 508 of the U.S. Rehabilitation Act of 1973,
as amended, and §§24-85-101, et seq., C.R.S. Grantee shall comply with all State of
Colorado technology standards related to technology accessibility and with Level AA of the
most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in
the State of Colorado technology standards and available at
https://www.w3.org/TR/WCAG21/.
FMA 2020
Encumbrance #: 20FMA22TEP Page 1 of 4 Exhibit A
EXHIBIT A, STATEMENT OF WORK
1. GENERAL DESCRIPTION OF THE PROJECT(S).
1.1 Project Description. The Town of Estes Park will use Flood Mitigation Assistance (FMA) 2020
project scoping funds to improve channel capacity along two rivers through the historic downtown
corridor of Estes Park. This includes the consideration of bridge replacement at two river crossings.
Full project scope of work is further detailed in the Project Scoping, Environmental Historic
Preservation Memorandum included with the approved application for FMA 2020 funding.
1.2 Project Expenses. Approved project expenses include those outlined in the approved FMA 2020
application, and as described in §1.1 of this Exhibit A. All eligible expenses are listed in the budget
table in Exhibit B.
1.3 Non-Federal Match: This non-federal match section does apply to this Grant. If applicable the
match may include in-kind match. If it applies, this Grant requires a non-federal match contribution
of 25% of the total Grant budget. Documentation of expenditures for the non-federal match
contribution is required with each drawdown request.
2. PRINCIPAL REPRESENTATIVES:
For the State: For Grantee:
Matt Arsenault, Mitigation Projects Team Supervisor Greg Muhonen, Public Works Director
Department of Public Safety,
Division of Homeland Security & Emergency Management
Town of Estes Park
9195 East Mineral Avenue, Suite 200 170 MacGregor Avenue
Centennial, CO 80112 Estes Park, CO 80517
Matt.Arsenault@state.co.us gmuhonen@estes.org
3. ADMINISTRATIVE REQUIREMENTS:
3.1 The Grantee must request approval in advance for any change to this Grant Agreement, using the
forms and procedures established by the DHSEM.
3.2 Required Documentation: Grantees shall retain all procurement and payment documentation on
site for inspection. This shall include, but not be limited to, purchase orders, receiving documents,
invoices, vouchers, equipment/services identification, and time and effort reports.
Sufficient detail shall be provided with reimbursement requests to demonstrate that expenses are
allowable and appropriate as detailed below:
3.2.1 Equipment or tangible goods. When requesting reimbursement for equipment items with
a purchase price of or exceeding $5,000, and a useful life of more than one year, the Grantee
shall provide a unique identifying number for the equipment, with a copy of the Grantee’s
invoice and proof of payment. The unique identifying number can be the manufacturer’s
serial number or, if the Grantee has its own existing inventory numbering system, that
number may be used. The location of the equipment shall also be provided. In addition to
ongoing tracking requirements, Grantee shall ensure that equipment items with per unit cost
of $5,000 or more are prominently marked in a manner similar to the following:
Purchased with funds provided by the U.S. Department of Homeland Security.
3.2.2 Services. Grantees shall include contract/purchase order number(s) or employee names, the
date(s) the services were provided and the nature of the services.
EXHIBIT A, SCOPE OF WORK (CONT.)
FMA 2020
Encumbrance #: 20FMA22TEP Page 2 of 4 Exhibit A
3.3 Non-Supplanting Requirement: Grantees receiving federal financial assistance awards made
under programs that prohibit supplanting by law must ensure that federal funds do not replace
supplant) funds that have been budgeted for the same purpose through non-federal sources.
3.4 Procurement: A Grantee shall ensure its procurement policies meet or exceed local, state, and
federal requirements. Grantees should refer to local, state, and federal guidance prior to making
decisions regarding competitive bids, sole source or other procurement issues. In addition:
3.4.1 Any sole source transaction in excess of $100,000 shall be approved in advance by the
DHSEM.
3.4.2 Grantees shall ensure that: (a) All procurement transactions, whether negotiated or
competitively bid, and without regard to dollar value, are conducted in a manner that
provides maximum open and free competition; (b) Grantee shall be alert to organizational
conflicts of interest and/or non-competitive practices among contractors that may restrict
or eliminate competition or otherwise restrain trade; (c) Contractors who develop or draft
specifications, requirements, statements of work, and/or Requests for Proposals (RFPs) for
a proposed procurement shall be excluded from bidding or submitting a proposal to
compete for the award of such procurement; and (d) Any request for exemption of item a-
c within this subsection shall be submitted in writing to, and be approved by the authorized
Grantee official.
3.4.3 Grantee shall verify Contractor(s) is/are not debarred from participation in state and federal
programs by reviewing contractor debarment information on http://www.sam.gov.
3.4.4 When issuing requests for proposals, bid solicitations, and other published documents
describing projects or programs funded in whole or in part with these grant funds, Grantee
and Subgrantees shall use the following phrase in the request listing:
This project was supported by grant #20FMA22TEP, issued by the Colorado Division of
Homeland Security and Emergency Management.”
3.4.5 Grantee shall ensure that no rights or duties exercised under this grant, or equipment
purchased with Grant Funds having a purchase value of $5,000 or more, are assigned
without the prior written consent of the DHSEM.
3.5 Additional Administrative Requirements:
3.5.1 Grantee shall ensure all purchases are listed or referenced in §1 or §3 of this Exhibit A.
Equipment purchases, if any, shall be for items listed in the Approved Equipment List
A.E.L) during the grant period at https://www.fema.gov/authorized-equipment-list.
Additionally, funds used to support emergency communications activities should
comply with the FY 2021 SAFECOM Guidance for Emergency Communication Grants,
at https://www.cisa.gov/publication/funding-documents
3.5.2 Environmental Planning and Historic Preservation (EHP) Review: DHS/FEMA
funded activities that may require an EHP review are subject to the FEMA Environmental
Planning and Historic Preservation (EHP) review process. This review does not address all
federal, state, and local requirements. Acceptance of federal funding requires recipient to
comply with all federal, state, and local laws.
DHS/FEMA is required to consider the potential impacts to natural and cultural resources
of all projects funded by DHS/FEMA grant funds, through its EHP Review process, as
EXHIBIT A, SCOPE OF WORK (CONT.)
FMA 2020
Encumbrance #: 20FMA22TEP Page 3 of 4 Exhibit A
mandated by the National Environmental Policy Act; National Historic Preservation Act of
1966, as amended; National Flood Insurance Program regulations; and, any other applicable
laws and Executive Orders. To access the FEMA EHP screening form and instructions,
visit the DHS/FEMA website at: https://www.fema.gov/grants/preparedness/preparedness-
grants-ehp-compliance
In order to initiate EHP review of the project(s) requires completion of all relevant sections
of the EHP form and submit it to DHSEM, along with all other pertinent project
information. The EHP review process must be completed before funds are released to carry
out the proposed project; otherwise, DHS/FEMA and DHSEM may not be able to fund the
project due to noncompliance with EHP laws, executive order, regulations, and policies.
If ground disturbing activities occur during construction, subrecipient will monitor ground
disturbance, and if any potential archeological resources are discovered, subrecipient will
immediately cease work in that area and notify DHSEM, which will immediately notify
DHS/FEMA for further action.
3.5.3 All applicant agencies that own resources currently covered by the Colorado Resource
Typing Standards must agree to participate in the State's Emergency Resource Inventory
Report and update their information on a quarterly basis.
3.5.4 Regardless of exercise type or scope, After Action Reports/Improvement Plans are due to
the State Training and Exercise Program Manager within 45 days of the exercise. All
funding related to exercises must be managed and executed in accordance with the
Homeland Security Exercise and Evaluation Program (HSEEP), and must be National
Incident Management System (NIMS) compliant.
4. REPORTING REQUIREMENTS:
4.1 Quarterly Progress Reports. The project(s) approved in this Grant are to be completed on or
before the termination date stated on the agreement’s Grant Award Letter of this grant agreement.
Grantee shall submit quarterly progress reports for each project identified in this agreement using
the format provided by the Department of Public Safety’s Division of Homeland Security and
Emergency Management (DHSEM) throughout the life of the grant.
Grantee shall submit narrative and financial reports describing project progress and
accomplishments, and/or any delays in meeting project objectives and expenditures, to date as
described in §4 of this Exhibit A.
Reports shall be submitted in accordance with the schedule table below. The order of the reporting
period quarters below is irrelevant to the grant. Reports for the respective period are due on or
before the due dates listed below if the grant is open during the “report period” time, and for every
quarter that the grant remains open.
Report Period Due Date
October – December January 30
January –March April 30
April – June July 30
July – September October 30
4.2 Final Reports: Grantee shall submit final progress reports that provide final financial
reconciliation and final cumulative grant/project accomplishments within 45 days of the end of the
EXHIBIT A, SCOPE OF WORK (CONT.)
FMA 2020
Encumbrance #: 20FMA22TEP Page 4 of 4 Exhibit A
project/grant period of performance. The final report may not include unliquidated obligations and
must indicate the exact balance of unobligated funds. The final reports may substitute for the
quarterly reports for the final quarter of the grant period.
If all projects are completed before the end of the grant period, the final report may be submitted at
any time during the period of performance. Further reports are not due after the DHSEM has
received, and sent notice of acceptance, of the final grant report.
5. PAYMENT:
5.1 Payment Schedule: Grantee shall submit requests for reimbursement using the DHSEM’s provided
form, submission preference, and quarterly at minimum. One original or electronically
signed/submitted copy of the reimbursement request is due on the same dates as the required
progress reports outlined in §4.1 of this Exhibit A.
All requests shall be for eligible actual expenses incurred by Grantee, and as described in detail in
the budget table(s) of Exhibit B. Requests shall be accompanied by supporting documentation
totaling at least the amount requested for reimbursement and any required non-federal match
contribution as outlined in §3.2 of this Exhibit A.
If any progress reports are delinquent at the time of a payment request, the DHSEM may withhold
such reimbursement until the required reports have been submitted.
5.2 Payment Amount: If non-federal match is required, such match shall be documented with every
payment request. Excess match documented and submitted with one reimbursement request shall
be applied to subsequent requests as necessary to maximize the allowable reimbursement.
6. TESTING AND ACCEPTANCE CRITERIA:
The DHSEM shall evaluate Project(s) through the review of Grantee submitted financial and progress
reports, and may also conduct on-site monitoring to determine whether the Grantee is meeting/has met
the performance goals, administrative standards, financial management, and other requirements of this
grant. The DHSEM will notify Grantee in advance of such on-site monitoring.
FMA 2020
Encumbrance #: 20FMA22TEP Page 1 of 1 Exhibit B
EXHIBIT B, BUDGET
BUDGET:
Project Activity/Line Item Federal
Share
Grantee’s
Matching
Funds
TOTAL
Project
Environmental Impact Review $ 112,500.00 $ 37,500.00 $ 150,000.00
Preliminary Design Modifications based on BCA $ 37,406.25 $ 12,468.75 $ 49,875.00
Utilities Impact Assessment $ 18,750.00 $ 6,250.00 $ 25,000.00
Acquisition Assessment $ 37,406.25 $ 12,468.75 $ 49,875.00
Preliminary Design (30%), includes community input $ 111,562.50 $ 37,187.50 $ 148,750.00
BCA $ 37,125.00 $ 12,375.00 $ 49,500.00
Conceptual Design, includes community input $ 37,125.00 $ 12,375.00 $ 49,500.00
Initial BCA $ 18,750.00 $ 6,250.00 $ 25,000.00
PROJECT ACTIVITY SUBTOTALS $ 410,625.00 $ 136,875.00 $ 547,500.00
TOTAL AWARD AMOUNT $ 410,625.00
FMA 2020
Encumbrance #: 20FMA22TEP Page 1 of 1 Exhibit C
EXHIBIT C, SAMPLE OPTION LETTER
State Agency
Department of Public Safety
Option Letter Number
Insert Number (e.g. "1" for the first option)
Grantee
Insert Full Legal Name. Counties shall be written as
Board of County Commissioners of [County Name] County
Option Agreement Number
Insert CMS Number
Federal Award Information
Option Agreement Maximum Amount
Insert AmountEncumbrance #: YYPDMYYxxxx
Subrecipient DUNS#: Insert DUNS Number
Federal Award Identification # (FAIN): Insert FAIN Number
Agreement Performance Beginning Date
Month Day, YearFederalAwardDateMonthDay, Year
Name of Federal Awarding Agency Insert Fed Agency Acronym
Assistance Listing (CFDA): Insert CFDA #
Current Agreement Expiration Date
Month Day, Year
Grant Program Name
Identification if the Award is for R&D: No
1. OPTIONS:
A. Option to extend for an Extension Term
B. Option to modify Budget table under the Agreement
2. REQUIRED PROVISIONS:
A. For use with Option 1(A): In accordance with §(s) Number of the Original Agreement referenced above, the
State hereby exercises its option for an additional term, beginning Month Day, Year and ending on the current
Agreement expiration date shown above, at the rates stated in the Original Agreement, as amended.
B. For use with all Options that modify the Grant Maximum Amount: In accordance with §5(A)(ii), the Grant
Maximum Amount table on the Grant Award Letter is hereby deleted and replaced with the Option Agreement
Maximum Amount table shown above. The maximum amount payable by the State for performance of this Grant
Agreement is increased/decreased to $ and the maximum amount of local matching funds, if applicable, is
The total project amount is $ .
Project Activity/Line Item Federal Share State Share
Organization $ 0.00 $ 0.00
Planning $ 0.00 $ 0.00
Equipment $ 0.00 $ 0.00
Training $ 0.00 $ 0.00
TOTAL AWARD AMOUNT $ 0.00
3. OPTION EFFECTIVE DATE:
The effective date of this Option Letter is upon approval of the State Controller.
STATE OF COLORADO
Jared Polis, Governor
Department of Public Safety,
Division of Homeland Security and Emergency Management
By: Kevin R. Klein, Director
Date: _________________________
In accordance with §24-30-202 C.R.S., this Option is not
valid until signed and dated below by the State Controller
or an authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By:_________________________________________
Colorado Department of Public Safety,
Laura Dehart, State Controller Delegate
Option Effective Date:_____________________
FMA 2020
Encumbrance #: 20FMA22TEP Page 1 of 8 Exhibit D
EXHIBIT D, FEDERAL PROVISIONS
1. APPLICABILITY OF PROVISIONS.
1.1. The Grant to which these Federal Provisions are attached has been funded, in whole or in
part, with an Award of Federal funds. In the event of a conflict between the provisions of
these Federal Provisions, the Special Provisions, the body of the Grant, or any attachments
or exhibits incorporated into and made a part of the Grant, the provisions of these Federal
Provisions shall control.
1.2. These Federal Provisions are subject to the Award as defined in §2 of these Federal
Provisions, as may be revised pursuant to ongoing guidance from the relevant Federal or State
of Colorado agency or institutions of higher education.
2. DEFINITIONS.
2.1. For the purposes of these Federal Provisions, the following terms shall have the meanings
ascribed to them below.
2.1.1. “Award” means an award of Federal financial assistance, and the Grant setting forth
the terms and conditions of that financial assistance, that a non-Federal Entity receives
or administers.
2.1.2. “Data Universal Numbering System (DUNS) Number” means the nine-digit number
established and assigned by Dun and Bradstreet, Inc. to uniquely identify a business
entity. Dun and Bradstreet’s website may be found at:
http://fedgov.dnb.com/webform.
2.1.3. “Entity” means:
2.1.3.1. a Non-Federal Entity;
2.1.3.2. a foreign public entity;
2.1.3.3. a foreign organization;
2.1.3.4. a non-profit organization;
2.1.3.5. a domestic for-profit organization (for 2 CFR parts 25 and 170 only);
2.1.3.6. a foreign non-profit organization (only for 2 CFR part 170) only);
2.1.3.7. a Federal agency, but only as a Subrecipient under an Award or Subaward
to a non-Federal entity (or 2 CFR 200.1); or
2.1.3.8. a foreign for-profit organization (for 2 CFR part 170 only).
2.1.4. “Executive” means an officer, managing partner or any other employee in a
management position.
2.1.5. “Federal Awarding Agency” means a Federal agency providing a Federal Award to a
Recipient as described in 2 CFR 200.1
2.1.6. “Grant” means the Grant to which these Federal Provisions are attached.
2.1.7. “Grantee” means the party or parties identified as such in the Grant to which these
Federal Provisions are attached.
EXHIBIT D, FEDERAL PROVISIONS (CONT.)
FMA 2020
Encumbrance #: 20FMA22TEP Page 2 of 8 Exhibit D
2.1.8. “Non-Federal Entity means a State, local government, Indian tribe, institution of
higher education, or nonprofit organization that carries out a Federal Award as a
Recipient or a Subrecipient.
2.1.9. “Nonprofit Organization” means any corporation, trust, association, cooperative, or
other organization, not including IHEs, that:
2.1.9.1. Is operated primarily for scientific, educational, service, charitable, or
similar purposes in the public interest;
2.1.9.2. Is not organized primarily for profit; and
2.1.9.3. Uses net proceeds to maintain, improve, or expand the operations of the
organization.
2.1.10. “OMB” means the Executive Office of the President, Office of Management and
Budget.
2.1.11. “Pass-through Entity” means a non-Federal Entity that provides a Subaward to a
Subrecipient to carry out part of a Federal program.
2.1.12. “Prime Recipient” means the Colorado State agency or institution of higher education
identified as the Grantor in the Grant to which these Federal Provisions are attached.
2.1.13. “Subaward” means an award by a Prime Recipient to a Subrecipient funded in whole
or in part by a Federal Award. The terms and conditions of the Federal Award flow
down to the Subaward unless the terms and conditions of the Federal Award
specifically indicate otherwise in accordance with 2 CFR 200.101. The term does not
include payments to a contractor or payments to an individual that is a beneficiary of
a Federal program.
2.1.14. “Subrecipient” or “Subgrantee” means a non-Federal Entity (or a Federal agency
under an Award or Subaward to a non-Federal Entity) receiving Federal funds
through a Prime Recipient to support the performance of the Federal project or
program for which the Federal funds were awarded. A Subrecipient is subject to the
terms and conditions of the Federal Award to the Prime Recipient, including program
compliance requirements. The term does not include an individual who is a
beneficiary of a federal program.
2.1.15. “System for Award Management (SAM)” means the Federal repository into which an
Entity must enter the information required under the Transparency Act, which may
be found at http://www.sam.gov.
2.1.16. “Total Compensation” means the cash and noncash dollar value earned by an
Executive during the Prime Recipient’s or Subrecipient’s preceding fiscal year (see
48 CFR 52.204-10, as prescribed in 48 CFR 4.1403(a)) and includes the following:
2.1.16.1. Salary and bonus;
2.1.16.2. Awards of stock, stock options, and stock appreciation rights, using the
dollar amount recognized for financial statement reporting purposes with
respect to the fiscal year in accordance with the Statement of Financial
Accounting Standards No. 123 (Revised 2005) (FAS 123R), Shared Based
Payments;
EXHIBIT D, FEDERAL PROVISIONS (CONT.)
FMA 2020
Encumbrance #: 20FMA22TEP Page 3 of 8 Exhibit D
2.1.16.3. Earnings for services under non-equity incentive plans, not including group
life, health, hospitalization or medical reimbursement plans that do not
discriminate in favor of Executives and are available generally to all
salaried employees;
2.1.16.4. Change in present value of defined benefit and actuarial pension plans;
2.1.16.5. Above-market earnings on deferred compensation which is not tax-
qualified;
2.1.16.6. Other compensation, if the aggregate value of all such other compensation
e.g., severance, termination payments, value of life insurance paid on
behalf of the employee, perquisites or property) for the Executive exceeds
10,000.
2.1.17. “Transparency Act” means the Federal Funding Accountability and Transparency Act
of 2006 (Public Law 109-282), as amended by §6202 of Public Law 110-252.
2.1.18. “Uniform Guidance” means the Office of Management and Budget Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards. The terms and conditions of the Uniform Guidance flow down to Awards to
Subrecipients unless the Uniform Guidance or the terms and conditions of the Federal
Award specifically indicate otherwise.
3. COMPLIANCE.
3.1. Grantee shall comply with all applicable provisions of the Transparency Act and the
regulations issued pursuant thereto, all applicable provisions of the Uniform Guidance, and
all applicable Federal Laws and regulations required by this Federal Award. Any revisions
to such provisions or regulations shall automatically become a part of these Federal
Provisions, without the necessity of either party executing any further instrument. The State
of Colorado, at its discretion, may provide written notification to Grantee of such revisions,
but such notice shall not be a condition precedent to the effectiveness of such revisions.
4. SYSTEM FOR AWARD MANAGEMENT (SAM) AND DATA UNIVERSAL NUMBERING
SYSTEM (DUNS) REQUIREMENTS.
4.1. SAM. Grantee shall maintain the currency of its information in SAM until the Grantee
submits the final financial report required under the Award or receives final payment,
whichever is later. Grantee shall review and update SAM information at least annually after
the initial registration, and more frequently if required by changes in its information.
4.2. DUNS. Grantee shall provide its DUNS number to its Prime Recipient, and shall update
Grantee’s information in Dun & Bradstreet, Inc. at least annually after the initial registration,
and more frequently if required by changes in Grantee’s information.
5. TOTAL COMPENSATION.
5.1. Grantee shall include Total Compensation in SAM for each of its five most highly
compensated Executives for the preceding fiscal year if:
5.1.1. The total Federal funding authorized to date under the Award is $30,000 or more; and
5.1.2. In the preceding fiscal year, Grantee received:
EXHIBIT D, FEDERAL PROVISIONS (CONT.)
FMA 2020
Encumbrance #: 20FMA22TEP Page 4 of 8 Exhibit D
5.1.2.1. 80% or more of its annual gross revenues from Federal procurement
contracts and subcontracts and/or Federal financial assistance Awards or
Subawards subject to the Transparency Act; and
5.1.2.2. $30,000,000 or more in annual gross revenues from Federal procurement
contracts and subcontracts and/or Federal financial assistance Awards or
Subawards subject to the Transparency Act; and
5.1.2.3. The public does not have access to information about the compensation of
such Executives through periodic reports filed under section 13(a) or 15(d)
of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d) or §
6104 of the Internal Revenue Code of 1986.
6. REPORTING.
6.1. If Grantee is a Subrecipient of the Award pursuant to the Transparency Act, Grantee shall
report data elements to SAM and to the Prime Recipient as required in this Exhibit. No direct
payment shall be made to Grantee for providing any reports required under these Federal
Provisions and the cost of producing such reports shall be included in the Grant price. The
reporting requirements in this Exhibit are based on guidance from the OMB, and as such are
subject to change at any time by OMB. Any such changes shall be automatically incorporated
into this Grant and shall become part of Grantee’s obligations under this Grant.
7. EFFECTIVE DATE AND DOLLAR THRESHOLD FOR REPORTING.
7.1. Reporting requirements in §8 below apply to new Awards as of October 1, 2010, if the initial
award is $30,000 or more. If the initial Award is below $30,000 but subsequent Award
modifications result in a total Award of $30,000 or more, the Award is subject to the reporting
requirements as of the date the Award exceeds $30,000. If the initial Award is $30,000 or
more, but funding is subsequently de-obligated such that the total award amount falls below
30,000, the Award shall continue to be subject to the reporting requirements.
7.2. The procurement standards in §9 below are applicable to new Awards made by Prime
Recipient as of December 26, 2015. The standards set forth in §11 below are applicable to
audits of fiscal years beginning on or after December 26, 2014.
8. SUBRECIPIENT REPORTING REQUIREMENTS.
8.1. If Grantee is a Subrecipient, Grantee shall report as set forth below.
8.1.1. To SAM. A Subrecipient shall register in SAM and report the following data
elements in SAM for each Federal Award Identification Number (FAIN) assigned by
a Federal agency to a Prime Recipient no later than the end of the month following
the month in which the Subaward was made:
8.1.1.1. Subrecipient DUNS Number;
8.1.1.2. Subrecipient DUNS Number if more than one electronic funds transfer
EFT) account;
8.1.1.3. Subrecipient parent’s organization DUNS Number;
8.1.1.4. Subrecipient’s address, including: Street Address, City, State, Country, Zip
4, and Congressional District;
8.1.1.5. Subrecipient’s top 5 most highly compensated Executives if the criteria in
4 above are met; and
EXHIBIT D, FEDERAL PROVISIONS (CONT.)
FMA 2020
Encumbrance #: 20FMA22TEP Page 5 of 8 Exhibit D
8.1.1.6. Subrecipient’s Total Compensation of top 5 most highly compensated
Executives if the criteria in §4 above met.
8.1.2. To Prime Recipient. A Subrecipient shall report to its Prime Recipient, upon the
effective date of the Grant, the following data elements:
8.1.2.1. Subrecipient’s DUNS Number as registered in SAM.
8.1.2.2. Primary Place of Performance Information, including: Street Address, City,
State, Country, Zip code + 4, and Congressional District.
9. PROCUREMENT STANDARDS.
9.1. Procurement Procedures. A Subrecipient shall use its own documented procurement
procedures which reflect applicable State, local, and Tribal laws and applicable regulations,
provided that the procurements conform to applicable Federal law and the standards
identified in the Uniform Guidance, including without limitation, 2 CFR 200.318 through
200.327 thereof.
9.2. Domestic preference for procurements (2 CFR 200.322). As appropriate and to the extent
consistent with law, the non-Federal entity should, to the greatest extent practicable under a
Federal award, provide a preference for the purchase, acquisition, or use of goods, products,
or materials produced in the United States (including but not limited to iron, aluminum, steel,
cement, and other manufactured products). The requirements of this section must be included
in all subawards including all contracts and purchase orders for work or products under this
award.
9.3. Procurement of Recovered Materials. If a Subrecipient is a State Agency or an agency of a
political subdivision of the State, its contractors must comply with section 6002 of the Solid
Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The
requirements of Section 6002 include procuring only items designated in guidelines of the
Environmental Protection Agency (EPA) at 40 CFR part 247, that contain the highest
percentage of recovered materials practicable, consistent with maintaining a satisfactory level
of competition, where the purchase price of the item exceeds $10,000 or the value of the
quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste
management services in a manner that maximizes energy and resource recovery; and
establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
10. ACCESS TO RECORDS.
10.1. A Subrecipient shall permit Prime Recipient and its auditors to have access to Subrecipient’s
records and financial statements as necessary for Recipient to meet the requirements of 2
CFR 200.332 (Requirements for pass-through entities), 2 CFR 200.300 (Statutory and
national policy requirements) through 2 CFR 200.309 (Period of performance), and Subpart
F-Audit Requirements of the Uniform Guidance.
11. SINGLE AUDIT REQUIREMENTS.
11.1. If a Subrecipient expends $750,000 or more in Federal Awards during the Subrecipient’s
fiscal year, the Subrecipient shall procure or arrange for a single or program-specific audit
conducted for that year in accordance with the provisions of Subpart F-Audit Requirements
of the Uniform Guidance, issued pursuant to the Single Audit Act Amendments of 1996, (31
U.S.C. 7501-7507). 2 CFR 200.501.
EXHIBIT D, FEDERAL PROVISIONS (CONT.)
FMA 2020
Encumbrance #: 20FMA22TEP Page 6 of 8 Exhibit D
11.1.1. Election. A Subrecipient shall have a single audit conducted in accordance with
Uniform Guidance 2 CFR 200.514 (Scope of audit), except when it elects to have a
program-specific audit conducted in accordance with 2 CFR 200.507 (Program-
specific audits). The Subrecipient may elect to have a program-specific audit if
Subrecipient expends Federal Awards under only one Federal program (excluding
research and development) and the Federal program’s statutes, regulations, or the
terms and conditions of the Federal award do not require a financial statement audit
of Prime Recipient. A program-specific audit may not be elected for research and
development unless all of the Federal Awards expended were received from Recipient
and Recipient approves in advance a program-specific audit.
11.1.2. Exemption. If a Subrecipient expends less than $750,000 in Federal Awards during
its fiscal year, the Subrecipient shall be exempt from Federal audit requirements for
that year, except as noted in 2 CFR 200.503 (Relation to other audit requirements),
but records shall be available for review or audit by appropriate officials of the Federal
agency, the State, and the Government Accountability Office.
11.1.3. Subrecipient Compliance Responsibility. A Subrecipient shall procure or otherwise
arrange for the audit required by Subpart F of the Uniform Guidance and ensure it is
properly performed and submitted when due in accordance with the Uniform
Guidance. Subrecipient shall prepare appropriate financial statements, including the
schedule of expenditures of Federal awards in accordance with 2 CFR 200.510
Financial statements) and provide the auditor with access to personnel, accounts,
books, records, supporting documentation, and other information as needed for the
auditor to perform the audit required by Uniform Guidance Subpart F-Audit
Requirements.
12. GRANT PROVISIONS FOR SUBRECEPIENT CONTRACTS.
12.1. In addition to other provisions required by the Federal Awarding Agency or the Prime
Recipient, Grantees that are Subrecipients shall comply with the following provisions.
Subrecipients shall include all of the following applicable provisions in all subcontracts
entered into by it pursuant to this Grant.
12.1.1. [Applicable to federally assisted construction contracts.] Equal Employment
Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that
meet the definition of “federally assisted construction contract” in 41 CFR Part 60-
1.3 shall include the equal opportunity clause provided under 41 CFR 60-1.4(b), in
accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR
12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive
Order 11375, “Amending Executive Order 11246 Relating to Equal Employment
Opportunity,” and implementing regulations at 41 CFR part 60, Office of Federal
Contract Compliance Programs, Equal Employment Opportunity, Department of
Labor.
12.1.2. [Applicable to on-site employees working on government-funded construction,
alteration and repair projects.] Davis-Bacon Act. Davis-Bacon Act, as amended (40
U.S.C. 3141-3148).
12.1.3. Rights to Inventions Made Under a grant or agreement. If the Federal Award meets
the definition of “funding agreement” under 37 CFR 401.2 (a) and the Prime
Recipient or Subrecipient wishes to enter into a contract with a small business firm or
nonprofit organization regarding the substitution of parties, assignment or
EXHIBIT D, FEDERAL PROVISIONS (CONT.)
FMA 2020
Encumbrance #: 20FMA22TEP Page 7 of 8 Exhibit D
performance of experimental, developmental, or research work under that “funding
agreement,” the Prime Recipient or Subrecipient must comply with the requirements
of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and
Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements,” and any implementing regulations issued by the Federal Awarding
Agency.
12.1.4. Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act
33 U.S.C. 1251-1387), as amended. Contracts and subgrants of amounts in excess
of $150,000 must contain a provision that requires the non-Federal awardees to agree
to comply with all applicable standards, orders or regulations issued pursuant to the
Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act
as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal
Awarding Agency and the Regional Office of the Environmental Protection Agency
EPA).
12.1.5. Debarment and Suspension (Executive Orders 12549 and 12689). A contract award
see 2 CFR 180.220) must not be made to parties listed on the government wide
exclusions in SAM, in accordance with the OMB guidelines at 2 CFR 180 that
implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3
CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions
contains the names of parties debarred, suspended, or otherwise excluded by agencies,
as well as parties declared ineligible under statutory or regulatory authority other than
Executive Order 12549.
12.1.6. Byrd Anti-Lobbying Amendment (31 U.S.C. 1352). Contractors that apply or bid for
an award exceeding $100,000 must file the required certification. Each tier certifies
to the tier above that it will not and has not used Federal appropriated funds to pay
any person or organization for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, officer or employee of Congress, or
an employee of a member of Congress in connection with obtaining any Federal
contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also
disclose any lobbying with non-Federal funds that takes place in connection with
obtaining any Federal award. Such disclosures are forwarded from tier to tier up to
the non-Federal award.
12.1.7. Never contract with the enemy (2 CFR 200.215). Federal awarding agencies and
recipients are subject to the regulations implementing “Never contract with the
enemy” in 2 CFR part 183. The regulations in 2 CFR part 183 affect covered
contracts, grants and cooperative agreements that are expected to exceed $50,000
within the period of performance, are performed outside the United States and its
territories, and are in support of a contingency operation in which members of the
Armed Forces are actively engaged in hostilities.
12.1.8. Prohibition on certain telecommunications and video surveillance services or
equipment (2 CFR 200.216). Grantee is prohibited from obligating or expending loan
or grant funds on certain telecommunications and video surveillance services or
equipment pursuant to 2 CFR 200.216.
13. CERTIFICATIONS.
13.1. Unless prohibited by Federal statutes or regulations, Prime Recipient may require
Subrecipient to submit certifications and representations required by Federal statutes or
EXHIBIT D, FEDERAL PROVISIONS (CONT.)
FMA 2020
Encumbrance #: 20FMA22TEP Page 8 of 8 Exhibit D
regulations on an annual basis. 2 CFR 200.208. Submission may be required more frequently
if Subrecipient fails to meet a requirement of the Federal award. Subrecipient shall certify in
writing to the State at the end of the Award that the project or activity was completed or the
level of effort was expended. 2 CFR 200.201(3). If the required level of activity or effort
was not carried out, the amount of the Award must be adjusted.
14. EXEMPTIONS.
14.1. These Federal Provisions do not apply to an individual who receives an Award as a natural
person, unrelated to any business or non-profit organization he or she may own or operate in
his or her name.
14.2. A Grantee with gross income from all sources of less than $300,000 in the previous tax year
is exempt from the requirements to report Subawards and the Total Compensation of its most
highly compensated Executives.
15. EVENT OF DEFAULT AND TERMINATION.
15.1. Failure to comply with these Federal Provisions shall constitute an event of default under the
Grant and the State of Colorado may terminate the Grant upon 30 days prior written notice if
the default remains uncured five calendar days following the termination of the 30-day notice
period. This remedy will be in addition to any other remedy available to the State of Colorado
under the Grant, at law or in equity.
15.2. Termination (2 CFR 200.340). The Federal Award may be terminated in whole or in part as
follows:
15.2.1. By the Federal Awarding Agency or Pass-through Entity, if a Non-Federal Entity fails
to comply with the terms and conditions of a Federal Award;
15.2.2. By the Federal awarding agency or Pass-through Entity, to the greatest extent
authorized by law, if an award no longer effectuates the program goals or agency
priorities;
15.2.3. By the Federal awarding agency or Pass-through Entity with the consent of the Non-
Federal Entity, in which case the two parties must agree upon the termination
conditions, including the effective date and, in the case of partial termination, the
portion to be terminated;
15.2.4. By the Non-Federal Entity upon sending to the Federal Awarding Agency or Pass-
through Entity written notification setting forth the reasons for such termination, the
effective date, and, in the case of partial termination, the portion to be terminated.
However, if the Federal Awarding Agency or Pass-through Entity determines in the
case of partial termination that the reduced or modified portion of the Federal Award
or Subaward will not accomplish the purposes for which the Federal Award was
made, the Federal Awarding Agency or Pass-through Entity may terminate the
Federal Award in its entirety; or
15.2.5. By the Federal Awarding Agency or Pass-through Entity pursuant to termination
provisions included in the Federal Award.