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HomeMy WebLinkAboutPACKET Transportation Advisory Board 2021-1-19 A �P _ TOWN OF ESTES PARK Transportation Advisory Board Agenda Current Members: Belle Morris (03/31/23) January 20,2021 Lawrence Gamble(03/31/23) Gordon Slack(03/31/21) 12:00 PM—2:00 PM Ron Wilcocks (03/31/21) Tom Street(03/31/22) Ann Finley(03/31/23) Linda Hanick(03/31/22) VIRTUAL—Zoom Scott Moulton (03/31/22) Janice Crow(03/31/21) The Transportation Advisory Board will participate in the meeting remotely due to the Declaration of Emergency signed by Town Administrator Machalek on March 19, 2020 related to COVID-19 and provided for with the adoption of Ordinance 04-20 on March 18, 2020 Options for the Public to Participate Remotely and Provide Public Input: 1. By Electronic Mail: Members of the public may provide public comment or comment on a specific agenda item by sending an email to publicworks@estes.org.The email must be received by 5:00 p.m.,Tuesday,January 19, 2021. All emails will be provided to the Transportation Advisory Board and incorporated into the minutes. 2. By Telephone Message: Members of the public may provide public comment or comment on a specific agenda item by calling(970) 577-3587.The calls must be received by 5:00 p.m.,Tuesday, January 19, 2021.All call-in information will be provided to the Transportation Advisory Board and incorporated into the minutes. 3. No public attendance at this meeting. PUBLIC PARTICIPATION DURING MEETING Options for participation in the meeting will be available by call-in telephone option or online via Zoom Webinar which will be moderated by the Transportation Advisory Board Chairperson. CALL-IN (TELEPHONE OPTION): Dial public participation phone number,Toll Free 833-548-0276 Enter the Meeting ID for the January 20, 2021 meeting: 990 2454 9834 followed by the pound sign (#). The meeting will be available beginning at 11:50 a.m. the day of the meeting. Please call into the meeting prior to 12:00 p.m., if possible. Request to Speak: For public comment,the Chairperson will ask attendees to indicate if they would like to speak—phone participants will need to press *9 to "raise hand".The Chairperson will be moderating the Zoom session to ensure all participants have an opportunity to address the Transportation Advisory Board. Once you are announced by phone please state your name and address for the record. PUBLIC PARTICIPATION (ONLINE): Individuals who wish to address the Board via virtual public participation can do so through Zoom Webinar at https//zoom.us/w/99024549834—Zoom Webinar ID: 990 2454 9834. Individuals participating in the Zoom session should also watch the meeting through that site, and not via the website, due to the streaming delay and possible audio interference. Start Time:The Zoom Webinar will be available beginning at 11:50 a.m. on the day of the meeting. Participants wanting to ensure their equipment setup is working should join prior to the start of the meeting at 12:00 p.m. Request to Speak: For public comments, the Chairperson will ask attendees to click the "Raise Hand" button to indicate you would like to speak at that time.The Chairperson will moderate the Zoom session to ensure all participants have an opportunity to address the Transportation Advisory Board. •You will experience a short delay prior to re-connecting with the ability to speak. • State your name and address for the record. In order to participate,you must: • Have an internet-enabled smartphone, laptop or computer. o Using earphones with a microphone will greatly improve your audio experience. •Join the Zoom Webinar. o The link can be found above. • Click"Participate Virtually in the Transportation Advisory Board Meeting". • DO NOT watch/stream the meeting via the website at the same time due to delays and possible feedback issues. Documents to Share: If individuals wish to present a document to the Transportation Advisory Board, material must be emailed by Tuesday, January 19, 2021 by 12:00 p.m. to the Public Works Office at publicworks@estes.org. AGENDA NEXT PAGE AGENDA Transportation Advisory Board Wednesday, January 20, 2021 12:00 p.m. 12:00—12:05 Public Comment Chair Belle Morris 12:05—12:10 Approval of December Minutes Chair Belle Morris 12:10—12:20 2021 Officer Elections Chair Belle Morris 12:20—12:30 SRTS Task Force& Needs Inventory Chair Belle Morris Member Larry Gamble Member Scott Moulton 12:30—12:50 2021 TAB Priorities& Categories Chair Belle Morris Public Works Director Greg Muhonen 12:50—1:05 Transit Updates Parking& Transit Mgr. Vanessa Solesbee - 2021 Estes Transit Service 1:05—1:20 Parking Updates Parking& Transit Mgr. Vanessa Solesbee - Parking Enforcement Revisions to the Estes Park Municipal Code 1:20—1:25 General Updates Parking& Transit Mgr. Vanessa Solesbee 1:25—1:35 Project Updates Engineering Mgr. David Hook 1:35—1:45 Project/Administration Updates Public Works Director Greg Muhonen 1:45—1:55 TAB Bylaws Chair Belle Morris 1:55—2:00 Other Business Adjourn Carlie Bangs, Town Board Trustee Liaison Greg Muhonen, Estes Park Public Works Staff Liaison Town of Estes Park, Larimer County, Colorado, December 16, 2020 Minutes of a Regular meeting of the Transportation Advisory Board of the Town of Estes Park, Larimer County, Colorado. Meeting held virtually on the 16th day of December 2020. Committee: Belle Morris, Tom Street, Janice Crow, Ann Finley, Larry Gamble, Linda Hanick, Scott Moulton, Gordon Slack, Ron Wilcocks Attending: Belle Morris, Tom Street, Janice Crow, Larry Gamble, Linda Hanick, Scott Moulton, Gordon Slack, Ron Wilcocks, Trustee Carlie Bangs, Public Works Director Greg Muhonen, Parking &Transit Mgr. Vanessa Solesbee Absent: Ann Finley Chair Morris called the meeting to order at 12:06 p.m. PUBLIC COMMENT No electronic submissions of public comment were received prior to the deadline and no public was in attendance. APPROVAL OF MINUTES A motion was made and seconded (Slack/Crow)to approve the November meeting minutes and all were in favor. SIDEWALK/TRAIL INVENTORY (Chair, Belle Morris) Chair Morris shared that three task force meetings are being scheduled for Mondays from 12— 1 p.m. on December 21, 2020, January 4 and January 11, 2021. At this time, there will be five TAB members and two individuals unrelated that will be on the task force. All public is encouraged to attend. These meetings will be published on the Town website with a link to attend the meeting. Morris plans to get into the weeds when identifying the initiatives for the task force, how the data will be collected, the timeline, the information layers needed for Public Works while covering requirements for Safe Routes to School (SRTS)grants. Member Gamble encouraged the task force to keep it simple in the beginning. Gamble stated that it would be best to keep it at a one-mile radius and evaluate the process. Then to branch out and continue throughout the Estes Valley. The one-mile radius is the critical need and can be used as a template once evaluated. Wilcocks asked that Morris expound on what the task force will be doing and how that relates to the area around the school. Morris shared the information and stated that the intention was to work with the Engineering Department on the SRTS guidelines and interact with teachers, parents and students to encourage and educate which is a requirement of the funds being received from the SRTS grant. Wilcocks stated that the Fish Creek Trail,which has multiple owners(Town of Estes Park, Larimer County)would be an excellent candidate when evaluating the areas needing attention for students.Wilcocks stated that if the trail was paved and plowed, many kids would have a safe and direct route to school. Manager Hook stated it was relatively shovel-ready with the recent installation of the dirt trail repairing 2013 flood damage. Trustee Bangs will communicate with Larimer County about the trail ownership and access. Hook stressed the importance of beginning with a Needs Assessment, then moving on to tackling the subsequent projects and prioritization.The key needs from Engineering are the education and encouragement aspects of the SRTS requirements. Transportation Advisory Board —December 16, 2020—Page 2 Gamble reminded the group of the TAB Shared—Initiative Resources' shared Google folder for both TAB members and those participating in specific initiatives with the TAB. Gamble stated there are many resources already out there that would be beneficial for those interested to review. Trustee Bangs stated that part of the outreach would include gaining ambassadors, while having a liaison within Town government. Bangs feels it would be beneficial to connect the ambassador with the Community& Family Advisory Board. PROJECT UPDATES (Engineering Mgr. David Hook) Manager Hook provided updates on active Engineering projects. Graves Avenue Trail Project—SRTS:An RFP was issued for the design of the Graves Avenue Trail Project. Four proposals were received. The design is anticipated to be complete in mid-2021, with construction occurring in Fall 2021. Member Gamble asked when identified needs for the trail would need communicated, in relation to the design work. Muhonen stated all would need identified and communicated a minimum of one month prior to the 30%completion portion of the design process. Downtown Wavfinding Project(Paid Parking Signage):There is a minor tweak to the design of the parking signs and the Town will be going out to bid sometime after the first of the year. The sign installation needs to be completed prior to mid-May. Fall River Trail Project:Trail work is nearly completed, and contractors are working on punchlist items. Member Hanick stated she has walked the new trail and said it is very nice. Hook confirmed this trail would be maintained by the Town Parks Division. Alarado Project:The last of underground work is finishing up. The signals will need installed by Memorial Day. Other Project Discussion: Hook stated that there are two new development projects being reviewed by the Engineering Division. One is a new film center for the Stanley Hotel Group. The other is the Elkhorn Lodge Development. The construction plans have finally been submitted. One key aspect of this development is the new sidewalk to Mrs. Walsh's Garden with a crossing to access the west end of the Riverwalk. Director Muhonen asked if Hook foresees any potential to involve TAB in the development review process when impacting public rights of way. Hook stated he has a longer-term plan for TAB involvement but is working in conjunction with the Town's Comprehensive Plan. Hook stated that the remaining gaps in the Estes Valley Master Trails Plan have been identified, and future development at the Stanley Property will trigger sidewalk development. These gaps may require introduction as part of the Film Center Development. PROJECT/ADMINISTRATION UPDATES (Public Works Director Greg Muhonen) Downtown Estes Loop (DEL): Muhonen shared that he will not comment on the active litigation related to the DEL project. Design work continues, and one of the hot topics is the Riverwalk crossing at Ivy St. and the one at Rockwell, with two different approaches having been taken. There are safety challenges in both locations so design team, along with Muhonen, will continue to work through the details. Additional work is occurring on the diagonal Barnes Dance crosswalk design at the intersection of Riverside Dr. & Elkhorn Ave. Muhonen will be meeting with CDOT for further discussions. Transportation Advisory Board —December 16, 2020—Page 3 Morris asked Muhonen if a letter of support on a specific design would benefit the efforts, showing reinforcement. Muhonen suggested the business community be involved in a discussion prior to deciding on a specific design to support. Muhonen informed the group that while the first phase of Right of Way acquisitions (seven parcels) has been completed, the second phase consists of 32 easements or deeds of designation. There have been 17 offers extended at this point. Muhonen stated that the monthly meetings held on the team are posted on the Town website under the Town Board Study Session minutes. Traffic Calming: Muhonen and Engineer Ryan Barr investigated a request for traffic calming on Otis Lane due to purported speeding. This request seems based on traffic calming projects occurring in the Reclamation District as a result of cut-thru traffic. Otis Lane is on a cul-de-sac with nine homes. Public Works needs to establish protocol for traffic calming considerations. Upper Front Range Transportation Planning Region (UFRTPR):At the most recent meeting it was that Larimer County Commissioner Tom Donnahue has termed out of his current role and would no longer be a representative at the UFRTPR. The new leadership will be from the Weld County/Morgan County area, meaning there will no longer be a representative from Larimer County. Donnahue was a great advocate for Larimer County. Evaluation of next steps continues. Wellington was awarded the 2020 CMAQ dollars due to their excellent application. US-36& Community Drive Roundabout:The final bid documents are currently on hold until additional funding is established. Chair Morris suggested that rather than have the design include all the new infrastructure, to use the shovel-ready portions located in the area. Morris added that it may be beneficial to wait for the new U.S. administration for more opportunity. PROJECT UPDATES (Parkina& Transit Mar. Vanessa Solesbee) Manager Solesbee introduced Sarah Davis of SRD Consulting to provide an update on the Electric Vehicle Infrastructure& Readiness Plan ("Plan") and thanked all TAB members for their feedback on the recent survey. Davis presented survey and polling results as will be presented to the Town Board. She then walked through an overview of where Estes Park stands on electric vehicles, complimenting the Town of Estes Park for being the recipient of the Colorado Association of Transit Agencies (CASTA)Award in 2020 due to the electric trolley. Davis went on to discuss the Goals of Effort,Vehicles of Focus and Key Recommendations contained in the Plan. Education and outreach are key in this initiative. The final Plan will be due for the Town Board the first meeting in February. The changes that will be made prior to presenting are 1)Acknowledgement of the Estes Valley Master Trails Plan, and 2)Addition of the scenario of a day-tripper from the Front Range. Future work will include work on introduction of e-bikes, micromobile alternatives to infrastructure and trail planning.Another item would be to develop incentives and support with partner organizations. Manager Solesbee expressed her thanks to Davis and Grant Specialist Crosser for their hard work on the Plan. Solesbee will take this item to the Town Board Study Session at the end of January for introduction and will request Town Board adoption in early February. Parking: Manager Eisenberg shared that the Parking Division has been coordinating Transportation Advisory Board —December 16, 2020—Page 4 with the Police Department to propose new Ordinance language regarding towing or immobility. Eisenberg stressed that this will not be used unless absolutely necessary. The proposed language will be presented to the TAB prior to moving forward. Eisenberg is also visiting with community members in the Reclamation Neighborhood due to continued use of the only available parking spaces by out-of-town visitors to the Town of Estes Park, not visitors of the property owners in the area. Data will be collected during the summer and the solutions can be used for other neighborhoods facing these issues. Solesbee wanted to reiterate that the enforcement measures discussed will only be used in extreme circumstances. Currently there is a letter sent and a court date set as allowing for parking enforcement. In 2020 there have been over 200 citations left unpaid totaling over$10K, which is not insignificant. Solesbee understands this has been a very challenging year and is wanting to provide options to pay the citations. Examples include providing a receipt from a local business of the same amount of the fine, receipt for donation to a local charity, or other creative methods. Solesbee is open to discussions about this. Member Wilcocks asked what the cost would be in 2021 for Employer Permit Fees. Solesbee confirmed the amount would be$40 and the permit would allow use anywhere in the parking network. Transit:Solesbee shared that the Shuttle Committee met regarding the ridership statistics. For 2021,there were many ideas and a robust discussion on service times and routes. It was also discussed how to continue to provide a high level of service to local employees, residents and visitors on a limited budget. Solesbee is working with partner agencies to promote and market transportation options. Solesbee plans to invite the Shuttle Committee to the January meeting to discuss 2021 transit service. Solesbee will continue data collection of winter ridership through the end of December. At that time, she will evaluate needed changes. OTHER BUSINESS (Chair, Belle Morris) Muhonen shared that the 2020 updates to the TAB Bylaws had not yet been taken to the Town Board for approval.These will be discussed again at the January meeting to determine, prior to generating a Town Board item, no additional changes are needed. Member Slack reminded all that there are still spots available for Salvation Army bell ringers and said that the one at Dollar General is out of the wind. Member Wilcocks recommended to the Town representatives that it would be beneficial to put future large projects on the ballot for a public vote before implementing like the Estes Valley Recreation Center. He expressed concern that the paid parking item did not go to a public vote, similar to the Downtown Estes Loop.Wilcocks feels it would eliminate some of the controversy in the community. Trustee Bangs asked to meet offline with him to discuss further and review what's involved in that process. Muhonen expressed his thanks to all TAB members for the time investment and passion brought to the TAB. There being no further business, Chair Morris adjourned the meeting at 2:04 p.m. Megan Van Hoozer, Recording Secretary Town of Estes Park, Larimer County, Colorado, December 21 , 2020 Minutes of a scheduled meeting of the Safe Routes to School Task Force of the Transportation Advisory Board of the Town of Estes Park, Larimer County, Colorado. Meeting held virtually on the 21st day of December, 2020 Task Force: Belle Morris, Ann Finley, Larry Gamble, Linda Hanick, Scott Moulton Attending: Belle Morris, Ann Finley, Larry Gamble, Scott Moulton, Public Works Director Greg Muhonen, Blake Robertson, and Christy DeLorme Absent: Linda Hanick Chair Morris called the meeting to order at 12:03 p.m. PUBLIC INVOLVEMENT The Task Force Meeting was advertised and a link to the virtual meeting was provided. Members of the public participating in the meeting included Blake Robertson and Christy DeLorme. APPROVAL OF MINUTES This was the inaugural meeting of the Safe Routes to School (SRTS) Task Force, so there were no minutes to be reviewed or approved. Gamble agreed to take notes and to prepare minutes of the meeting. Because this was the first meeting of the SRTS Task Force, those present introduced themselves to the group. During his introduction, Gamble informed the group that there is a shared Google Drive folder that contains resources for the SRTS Task Force to use. The web address is: https://drive.google.com/drive/folders/1 BLnzgUgMd52cTbt0meiAslMRgtFyh0b At the start of the meeting, several members of the Task Force did not have access to the shared Google Drive folder. This issue was resolved during the meeting. Chair Morris explained that the task before the group is to conduct an audit following SRTS engineering guidelines within a 1-mile radius of the school campus. A checklist would be used when conducting the audit. The SRTS Task Force needs to develop a checklist that would determine what is to be recorded. The group also needs to decide if there should be a photographic record, where the information should reside, and who will manage the data. Ultimately, the information would be provided to the Public Works Department. This initial effort can be used as a template to expand the program to other areas of the Estes Valley. Gamble provided a brief overview of SRTS program and mentioned that there are many resources available online that can help with the process. DeLorme asked if the SRTS Task Force would be providing a spreadsheet that identifies where there are sidewalk issues or lack of sidewalks? Gamble responded that is something that this Task Force will be working on - essentially an audit of existing conditions and what will be needed to improve access to and from the school campus and other nearby destinations. Chair Morris informed the group that the SRTS program includes 6 Es: • Education • Encouragement • Equity • Enforcement • Engineering • Evaluation Public Works Director Muhonen stated that the Stanley Park Master Plan identified engineering deficiencies for pedestrian routes in the area of Stanley Park. He went on to recommend a central repository for identified needs. That information would go to the full Transportation Advisory Board (TAB) at some point to prioritize needs. From there the prioritized needs would be submitted to Public Works. He also shared on screen the SRTS sidewalk inventory form. The Task Force does not have to create an inventory form from scratch, but could tweak the existing form to suit the needs of the Task Force. Because speeding and other behaviors help to create an unsafe walking or biking environment, understanding traffic speed on walking or biking routes could be important. Roberson has a handheld stand-alone radar unit that could possibly be used to determine if vehicles are following the speed limit. He also developed a street map and a satellite image map that cover the 1-mile radius around the school campus. The maps were emailed to all of the meeting participants and will be uploaded to the shared Google Drive folder. To keep things simple, Finley suggested that we use the SRTS street inventory form. DeLorme stated that it is very like that there will be streets that the group inventories that will not need any improvements. Gamble suggested that the SRTS street inventory form be tweaked so that each segment of street is identified on the form. He also would like to know where students are currently walking so the group's efforts can be focused in those areas. DeLorme recommended that the inventory form or a survey should go out to the broader school community. Morris stated that knowing how routes are used can help the TAB to prioritize needed improvements. Parent and student communication moves into the education piece of SRTS, while at this point the SRTS Task Force is focused on the engineering piece. Public Works Director Muhonen stated that knowing what routes kids are taking to and from school is critical. Information and a survey could be sent home for parents and students to complete. DeLorme mentioned that good communication with Hispanic families is essential. To encourage a good return rate on a survey, there should be just a few simple questions. The survey could potentially be administered via Survey Monkey. Gamble pointed out that there are sample Spanish language questionnaires in the shared Google Drive folder. Public Works Director Muhonen encouraged the Task Force to think strategically about gathering data. Surveys online and via mail do not typically have a good return rate. He believes it is critical for this effort to engage with students, parents, teachers, and the school administration. Finley agreed with the need for a multi-prong approach to gathering data. Chair Morris identified the need for a good map that could be used to engage all stakeholders. Moulton mentioned that data on how people move is out there (Apple, Google, etc.). The issue is that we may not have access to that information. Robertson suggested that at this particular time "remote learning" could be used to distribute information and collect data from students and parents. He also suggested that there should be a school liaison as part of the SRTS Task Force. DeLorme indicated that she has ties with the school administration, and at least for now she could be our liaison with the school district. Chair Morris suggested that the app "Map My Run" could be a tool to be used for identifying sidewalk and bike route issues. Identified next steps: 1. Ensure that everyone has access to the shared folder 2. Craft a survey and a map 3. Determine distribution strategy Prior to the next meeting on January 4, 2021 each Task Force Member is to identify 3 - 4 survey questions. If desired, these can be copied from the existing surveys that are in the shared Google Drive folder. Town of Estes Park, Larimer County, Colorado, January 4, 2021 Minutes of a scheduled meeting of the Safe Routes to School Task Force of the Transportation Advisory Board of the Town of Estes Park, Larimer County, Colorado. Meeting held virtually on the 4th day of January, 2021 Task Force: Belle Morris, Ann Finley, Larry Gamble, Linda Hanick, Scott Moulton Attending: Belle Morris, Larry Gamble, Scott Moulton, David Hook (representing Public Works), Blake Robertson, and Christy DeLorme Absent: Ann Finley, Linda Hanick Chair Morris called the meeting to order at 12:01 p.m. PUBLIC INVOLVEMENT The Task Force Meeting was advertised and a link to the virtual meeting was provided. Members of the public participating in the meeting included Blake Robertson and Christy DeLorme. APPROVAL OF MINUTES A motion was made and seconded (Moulton/Delorme) to approve the December 21 meeting minutes and all were in favor. NEW BUSINESS At the December 21, 2020 meeting Task Force members were given the assignment to identify 3 - 4 questions that could be included in a local survey about walking or biking to/from school. Delorme really liked the Oregon Safe Routes to School Parent/Caregiver Survey. This sample survey is available on the shared Google Docs drive: https://drive.google.com/drive/folders/1 BLnzgUgMd52cTbt0meiAslMRgt Fyh0b To keep things simple we do not need to "reinvent the wheel." Gamble also liked the Oregon survey, and he had identified four questions that could be used in the Estes Park survey. He mentioned that some of the questions on the Oregon survey aren't relevant to Estes Park and can be deleted. Morris and Moulton both suggested that one of the impediments that should be added to the Estes Park survey is "bad weather." All meeting attendees agreed that the Estes Park survey should include a question on impediments to walking or biking to/from school. Robertson recommended that the Task Force should determine what survey instrument would be used. SurveyMonkey® is one possibility, and it can compile the results if we stick to multiple choice questions rather than narrative questions. Because there may not be access to email or a computer in every home, the survey may need to be printed out and distributed as well. One possibility would be for the school to hand out a paper survey for students to take home with them. Delorme wanted to know the end goal of the project and the timeframe. Is it primarily to obtain project funding? She pointed out that in-person learning will not happen in the schools for another two weeks. Chair Morris responded to Delorme's questions by stating that the Task Force had set up three meetings to get this "task" on track. As a group, an official timeline has not been established. The purpose of the project is to capture data that can assist with grant writing and to inform the Town of Estes Park Public Works Department of on-the- ground infrastructure deficiencies that need to be addressed. The task force will develop a working document (spreadsheet) to capture data and that can be continually added to over time. TAB chose the Safe Routes to School (SRTS) process because it provides a funding source and there are lots of guidelines and examples available. Morris is trying to maintain Task Force focus on an initial 1-mile radius around the schools. We should try to reach agreement on the process by the end of January. Delorme wanted to know if the school district has done anything to promote SRTS? She also wanted to know if there has been any communication between TAB and the school district. Chair Morris indicated that to the best of her knowledge there has been no communication with the school district. Delorme indicated that she can initiate communication with the school district (John Bryant) when needed. Chair Morris reiterated that the Task Force focus at this time is on "Engineering," which is just one of the six Es of the SRTS program. What we accomplish initially will be incorporated into a larger project involving the entire Estes Valley. The initial task is to identify "engineering" needs within a 1-mile radius of the schools. The survey that is being developed will determine who the users are (walking and biking to/from school), and impediments to walking or biking to/from school. The audit to be completed (spreadsheet) will help to identify where there are deficiencies in the infrastructure. The Task Force and likely others will be doing a "boots on the ground" inventory to determine where the deficiencies are. Moulton gave a brief update on the process to date and where we find ourselves today. Three TAB meetings ago the Task Force members were tasked with identifying infrastructure defects. SRTS was chosen as a way to guide the Task Force. The end product was to create a centralized database or spreadsheet that would inform Public Works where project dollars would be needed to make improvements. Robertson mentioned that we may be talking about a "video inventory." At least there would be multiple "eyes" assessing the situation which could then be distilled into useful information for Public Works. Chair Morris informed the group that we need to have a conversation on how to document the deficiencies and needed improvements. At a minimum there should be photographs. The original task was to look valley-wide. However, that would be too cumbersome and a huge undertaking. It was initially decided that SRTS could be used as guide, and if successful, the process and materials we develop now can be used for a valley-wide inventory. Delorme believes that having "boots on the ground" is a great idea. She did have a concern that the survey may make it difficult to limit the results to the 1-mile radius around the schools. Conceivably, the survey could produce information that would cover much of the Estes Valley. She recommended starting with the "boots on the ground" inventory first, then move forward with the survey. Moulton suggested that with a mail out survey it could be confined to the 1-mile radius around the schools. However, the survey could ask parents/caregivers how far they live from the school. The Task Force could initially screen out those that are more than 1 mile away. Even with responses from greater than 1 mile, it would be good information to have. He also mentioned that SurveyMonkey® questionnaires can also be printed and handed out. Chair Morris stated that the Task Force needs to develop an on-the-ground audit form. Robertson recommended that information be obtained from the school district on the criteria they use to determine who can or cannot ride the school bus. There may be distance criteria involved. Gamble wondered if the Task Force would want to narrow down the on-the-ground inventory to those routes where students are currently walking or biking to/from school. Hook stated that Public Works was interested in information beyond just the routes that students were using to walk or bike to school. Chair Morris wanted to know what information Public Works needs from the audit. She wondered if there are certain things that need to be captured in the database or spreadsheet. Hook stated that Public Works can come up with a list of 6 - 8 things that should be captured during the audit. These could be termed "absences" (for example a sidewalk that simply dead ends) and/or deficiencies (for example a deteriorating concrete sidewalk). Chair Morris suggested that the Task Force could focus first on developing and populating the spreadsheet. Then as a group, priorities would be established for the items on the spreadsheet. The spreadsheet could be melded with the survey (for example, the survey could help to establish priorities). Robertson wanted to know if the Town's "video car" could be used to capture video along the streets. Hook will check and see if the "video car" has that capability. It is currently configured for license plate recognition. Robertson suggested that at a minimum GPS encoding should be enabled when taking photos. Also, photos should include a description indicating the cardinal direction the photo was taken and perhaps reference how far the photographer was standing from a known feature. Chair Morris suggested that the map developed by Robertson could be divided into segments that could be assigned to Task Force members and others who might assist with the inventory. Robertson wondered if the Town had mapping capability that could assist with the project. Hook stated that presently the Town has no dedicated GIS person. However, he thought that a list of street names could be developed for use in the spreadsheet, and could possibly be divided up into geographic areas. Hook stated that it is not likely that the school district would provide email addresses for the Task Force surveys. For that reason the school district may need to email the surveys, if that is how they will be administered. Delorme wanted to know if it is okay to involve the school district at this point? Chair Morris responded that involvement of the school district will be key. The school district should know that the TAB is working on the first phase (1 mile radius around the school) which will be a model for future phases. Our initial focus will be on "Engineering" within the 1-mile radius. The survey results will hopefully provide information that will assist with other 5 Es in the SRTS framework. Hook stated that we do desire to have an ongoing partnership with the school district. Morris mentioned that there are other groups that could be part of the partnership. Estes Valley Investment in Childhood Success (EVICS) and the Estes Park Learning Place are two such examples. There may be other groups and services that engage with students of all ages. Chair Morris reiterated that the on-the-ground audit should not just be confined to where students walk or bike. There are other streets and locations that would benefit from an audit. IDENTIFIED NEXT STEPS 1. Every Task Force member is to identify survey questions. These are to be emailed to Larry Gamble and Belle Morris ASAP. Gamble and Morris will put together a draft survey for review at the January 11 Task Force meeting. The goal is to finalize the survey by next week. Gamble email: pinewood670@gmail.com Morris email: BelleSMorris@hotmail.com 2. By group consensus, two questions will be included on the survey: A. How far the respondent lives from the school campus B. Include "bad weather" as an impediment to walking or biking to/from school 3. Hook will determine what audit information Public Works would like to have on the spreadsheet. 4. Hook will look into the potential for developing a list of street names that can be incorporated into the spreadsheet. 5. Moulton will incorporate Public Works audit needs into the spreadsheet and will develop a draft naming convention for photographs or videos that are taken during the audit. The Task force will review these items at the next meeting. 6. Delorme will communicate with the school district and request information on school busing criteria and will determine if it is possible to email the survey to parents/caregivers. 3 3 3 3— I 2 2 2 2 o u v 0 a) a) Cu a) U U U U co a) f6 N QJ Y Y Y Y .I.. 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Town of Estes Park Transportation Advisory Board BY-LAWS I. ROLE The mission of the Town of Estes Park Transportation Advisory Board (TAB) is to advise the Town Board of Trustees and the Public Works staff on: A. Local and Regional Comprehensive Transportation Planning Policies that protect air quality, diminish congestion, and enhance the safety and quality of life for the citizens, businesses, and visitors to the Estes Valley, including but not limited to pedestrian, bicycle, automobile, and transit modes. B. Maintenance, Operation, and Expansion Programs for all modes of the Town's transportation system. C. Transportation Capital Projects to insure the Town's transportation goals and policies for roads, trails, parking, signage, and transit are implemented. In addition to these bylaws, the Transportation Advisory Board operates under the terms of the Town of Estes Park operating policy 102 — Town Committees, the TAB Job Description, and the TAB Code of Conduct. A copy of these procedure, along with these bylaws, shall be provided to each member at the time of their appointment. II. MEETINGS A. Regular Meetings shall be held at least one time per month, with additional meetings scheduled as needed. Any item on the agenda which cannot be heard and considered by the conclusion of the meeting may be continued until and heard at the next regularly scheduled meeting or a specially scheduled meeting and shall have priority over any other matters to be heard and considered. B. Special Meetings may be held at any time upon call by the Chairperson. The Chairperson shall call a special meeting upon request by the Town Board, Town Administrator, or Director of Public Works, or upon request by three of the members of the Board. C. Cancellation of Meetings Regularly scheduled meetings of the Transportation Advisory Board may be canceled or rescheduled upon approval by two-thirds of the members of the Board. D. Meeting Procedures for matters requiring action by the Committee, parliamentary procedure shall be followed in moving, discussion, and acting on such matters. E. Open Meetings All meetings and action of the Committee shall be in full compliance with State Statutes governing open meetings, as amended and incorporated herein by reference. It is the responsibility of the Staff Liaison to be familiar with these statutes and regulations. F. Attendance by Non-members Meetings may be attended by persons who are not members of the Transportation Advisory Board. At the discretion of the Chairperson, nonmembers may be Revised January 2021 allowed to speak at meetings. However, in no event shall nonmembers be allowed to vote on matters for which a vote is required. III. MEMBERS AND QUORUM A. Membership. The Board shall consist of nine (9) members. Members must be residents of the Estes Valley Planning District and meet the requirements of the TAB Job Description. B. Terms. Members shall be appointed to a 3 year term. The terms of the members shall be staggered so that the terms of an equal number of the members expire each year on March 31 st. There are no term limitations, and members may be reappointed by the Town Board. C. Vacancies. Vacant positions shall be filled by appointment by the Town Board for the unexpired portion of the term of the position to be filled. D. Recommendations for Appointment. Upon request by the Town Board, the Transportation Advisory Board shall make recommendations to the Town Board for Transportation Advisory Board appointments. E. Quorum. A quorum of the Board shall consist of 2/3 of the members of the Board being present at the meeting. F. Action. Action by the Board shall be by majority vote of the members attending any regular or special meeting at which a quorum is present, unless otherwise provided in these by- laws. IV. OFFICERS A. Officers. The Board officers shall include a Chairperson and a Vice Chairperson as selected by the Board. B. Elections. Officers shall be elected by the members annually at the first regularly scheduled meeting of each year. Officers shall be members of the Board. Notification of who is elected Chair will be sent to the Town Clerk. C. Chairperson Responsibilities: 1. Preside at all meetings 2. Ensure that all meetings are conducted with decorum and efficiency 3. Call special meetings in accordance with the By-laws 4. Sign any documents prepared by the Transportation Advisory Board for submission to the Town Board or Town Departments 5. See that decisions of the Board are implemented 6. Represent the Board in dealings with the Town Board or other organizations. 7. The Chairperson has the same right as any other member of the Board to vote on matters before the Board and to speak for or against proposals, provided, however, that if the Chairperson desires to speak for or against a proposal which has been formally moved and seconded at a public meeting, the Chairperson shall relinquish the chair to the Vice- Chairperson while he or she is speaking. Revised January 2021 D. Vice-Chairperson Responsibilities: 1. Assist the Chairperson as requested, 2. Accept and undertake duties delegated by the Chairperson, 3. Preside over meetings or perform other duties of the Chairperson in the event the Chairperson is absent or unable to act. E. Other Position Responsibilities: None. F. Removal from Office. Any officer may be removed from office by a majority vote of the members of the Transportation Advisory Board in attendance at a meeting provided that at least thirty days' notice has been given to all members that removal of the officer will be considered at such meeting. G. Officer Vacancies. If any office is vacant, the members of the Transportation Advisory Board shall elect a member to fill the office for the remainder of the year. V. ATTENDANCE Regular attendance by the members of the Board is expected. In the event any member misses three (3) consecutive regular meetings or a total of four (4) regular meetings in a calendar year, the Town Board may remove its appointed member for neglect of duty and designate a new member to fill the vacancy. VI. GENERAL PROVISIONS These by-laws may be amended at any regular or special meeting of the Transportation Advisory Board by a majority of the membership of the Board provided that notice of such possible amendments is given to all members at least 20 days prior to the meeting at which action is to be taken. Any amendments shall be subject to review and approval by the Town Board. VII. COMPLIANCE WITH TOWN POLICIES A. The Board shall operate in compliance with the adopted Town Board policy on Town Boards, Policy 102 as amended. The terms of this policy are incorporated in these Bylaws by this reference and are attached herewith. B. Volunteer members of the TAB will act in accordance with the adopted TAB Job Description and the TAB Code of Conduct. C. Failure to comply with the TAB job description or other applicable Town policies may be grounds for an official reprimand by the TAB and/or a recommendation to the Town Board for removal from the TAB. VIII. CONFLICT OF INTEREST: A. A conflict of interest occurs when a person's private, personal relationships or interests diverge so that an independent observer may reasonably question whether the person's actions or decisions are determined by personal benefit, gain, or advantage. B. Members of Boards shall not use their membership for private gain, and shall act impartially and not give preferential treatment to any private organization or individual. Revised January 2021 C. A member of any Board who has a personal or private financial interest in a matter proposed or pending shall disclose such interest to the Board; shall not vote on the item; and shall not attempt to influence the decisions of other members voting on the matter. Adopted this 9th day of February, 2021 ESTES PARK BOARD OF TRUSTEES By: Mayor Revised January 2021