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HomeMy WebLinkAboutMINUTES Transportation Visioning Committee 2011-11-02RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, November 2, 2011 Minutes of a Regular meeting of the TRANSPORTATION VISIONING COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Museum Meeting Room in said Town of Estes Park on the 2"d day of November, 2011. Members: Stan Black, Kimberly Campbell, Peggy Campbell, Charley Dickey, John Ericson, Larry Gamble, Wayne Groome, Jacquie Halbumt, John Hannon, Cory La Bianca, Fred Mares, Jerry Miller, Rex Poggenpohl, Greg Rosener, Frank Theis, Annika Van der Werf, Gary Van Horn Attending: Stan Black, Kimberly Campbell, Charley Dickey, John Ericson, Fred Mares, Greg Rosener, and Frank Theis Also Attending: Deputy Town Clerk Deats Absent: Peggy Campbell, Larry Gamble, Wayne Groome, Jacquie Halburnt, John Hannon, Cory La Bianca, Jerry Miller, Rex Poggenpohl, Annika Van der Werf, Gary Van Horn Co -Chair Ericson called the meeting to order at 3:15 p.m. FINAL REPORT DISCUSSION. Co -Chair Ericson initiated discussion related to the TVC's final report to the Town Board and options for structuring the report. The Committee has found that organizing the report by either topic or date is complicated since the issues, solutions, and recommendations are so interrelated and intertwined. It was suggested that each moderator list information and solutions gathered during work group sessions to be reviewed by the group to determine how all the pieces fit together. Kimberly Campbell said following a timeline format made it difficult to go into depth and describe the current situation, as well as a vision for the future. Fred Mares said in most cases the topics discussed at the Information/Technology Distribution work group meetings will be integrated into other work group topics, with the exception of a few stand-alone items. Stan Black and Charley Dickey commented that the report may need to be structured to contain discussions and descriptions of topics and solutions, as well as a timeline for implementation of short, medium, and long term recommendations. Additional discussion included: • The Committee needs to be in agreement on how the report is structured. • Take top ideas from each work group's perspective and integrate into comprehensive solution. • Discuss topics and vision and include short and medium term steps to achieve long term vision. • Review data from each work group and assemble pieces to come up with conclusions. • Each Committee member writes his/her vision for transportation in the future to share at the next TVC meeting. • Visions will be different but will have common elements and will overlap. • Sharing vision will allow for better and more comprehensive presentation of ideas. • Prioritize options as a group. • Include specific recommendations in report. • Recommendations section should be specific and to the point. • Recommendations may be written as options the Town may choose to focus on. RECORD OF PROCEEDINGS Transportation Visioning Committee — November 2, 2011 — Page 2 • Report format must be consistent throughout. In regard to the public input sessions, the Committee suggested comments and ideas gathered during the sessions be incorporated into the final report, with the summary report from the facilitators included in the appendix. Co -Chair Ericson said it is important to produce a quality product for the Board, proposed having the report ready for the first Town Board meeting in December, and said there are decisions transpiring now that need to fit with the recommendations of the TVC. The Committee said that December 13th could be a target date, but voiced concern that completing the report by that time may not be realistically achievable. Co -Chair Ericson asked that each TVC member be prepared to share his/her vision for transportation in the future at the next meeting. There being no further business, Co -Chair Ericson adjourned the regular meeting at 4:10 p.m. Cynthia Deats, Deputy Town Clerk TVC Meeting Notes (Notes taken by Greg Rosener) Meeting Date: October 19, 2011 Members Present: Cory La Bianca, Frank Theis; Greg Rosener; Jerry Miller; Kimberly Campbell; Larry Gamble; Lowell Richardson; Rex Poggenpohl; Scott Zurn; Wayne Groome Date to complete the Final Report: Jerry M: Having a report done in November is not a hard date. In order to get an appropriate complete report completed decision was to take the time to get this done right. As an alternative to the bringing input from each of the committees to the Committee for final dissemination, Kimberly presented this format which she has designated as her process as a mind dump. Each of the committees is encouraged to use this same process. Kimberly's outline: Introduction to Topic ie. Interrelatedness of Parking & Shuttles Overview of Current Situation if this is to be a reference document to be referred back to, it's helpful to have perspective as to the situation in which the recommendations are being made TVC Methodology ie. what did the workgroup specifically look at related to parking, etc — more specific than the methodology section earlier in the report Options: Description Pros/Cons/Limitations Proposed Timeframe for Options Short Term Medium Term Long Term Question over whether to organize by topics or whether it is done by Kimberly's brain dump process. Rex: Report should be organize by topics Jerry: are we can have one or 2 solutions. Or are we talking outcomes? Greg: Do the mind dump don't try to sort out. Each group is a report through the mind dump. Comes back for the group with this mind dump. Bring it back before the group and let the group sort out the solutions. Rex: Content drives the format Cory: need for recommendations in the final report. Jerry: Report should have justification. Larry Gamble: national park looking at other venues to take some of the pressure off the park. More people are using the shuttle and therefore it's not parking issue but its capacity of the shuttle system to get them into the Bear Lake area. Looking at other ways to show the visitors that Bear Lake is very busy and there other areas in order to find a better time in the day to visit the Bear Lake area when there are less people. Issue is been a pulsing concept: this is where buses coming to an area unloaded a large group of people that then impacts the experience in the area with lots of people on the trails. Smaller vehicles possible solution which would result in a lesser pulsing impact, but then there is a cost increase because it involves including more vehicles. Greg: Technology systems have the ability right now to tell which lots parking spaces within a parking lot are full not full. Taking 15% off of the intersection will relieve will the congestion at Highway 34, 36, Elkhorn intersection per Scott Zurn. Get the 15% reduction through a effective shuttle system. But it has to be planned right the right kind of consultants who put the shuttle system together. Parking structures play a part in this. Combination between parking structures, existing parking lots, technology systems to say which spaces are full or empty, and enough effective shuttle system will take this pressure off of the main intersections as well as provide our visitors with ready access to our downtown commercial district. Removing some of the existing parking areas in converting them to retail works with this shuttle system. As an example, Greg looked at the lot behind the wheel that can take 13,000 foot building retail backed up to the river. It was loses 54 parking spaces still keep the parking space in front. Kimberly: states parking structure with retail the post office parking lot is another option. Greg: General concept to get ideas to whole committee is just get all the subject matter down on the paper and come back to the group who will sort out the priorities. Jerry: pedestrian, bicycle, Special Transit topics. Committee recognizes the value special transit and continue this town support for this transit system, multimodal = Cory run with the multimodal. Rex can put something together for bicycle, Special Transit in the next couple weeks Cory: limits, capacity of the area issue. Resulting discussion- market will take care of the problem. Larry Gambell-solution is in the information that is given to the visitor i.e. information via smart sources. Information distribution can be the solution. Greg R-Scott Zurn us told us about information systems that are available today to tell us what is full what is available. Combining information system combined with more effective shuttle system is one of the answers to help with the congestion problem. Combination of technology and shuttle system is a potential way of minimizing congestion problem downtown. Greg R: long -term -convert the northerly parking area across from the wheel into a commercial venture. The main illumination 54 parking spaces at the addition of 13,000 square -feet on one floor retail area. On the south side which would mean a double entry for the new retail area. This is long-term solution to the need to add additional retail space downtown. Kimberly: creating more retail in the post office area with offsetting parking structure. Frank: pedestrian mall came up in the public sector. Would it be more sensible and the downtown bypass of the pedestrian section. Shouldn't just leave it out, is come up too much. Jerry M: traffic circle the DoNut House is an option. Greg R: eliminating CDOT from 34 business district, 36 West. It allows more flexibility downtown. Scott Zurn: questions whether we gain that much, traffic flow/engineering is traffic flow/engineering with or without CDOT. Major issue is cost to the town. Jerry M: Part of the report discusses the need to discuss and review pros and cons of removing CDOT from34 business district, 36 West. Placed in long-term category. Greg R: issue around getting CDOT off Elkhorn Avenue deals with flexibility. Scott Zurn: says CDOT is much more flexible than it has been before. Frank: taking state Highway in moving it to Riverside bypass asking what he should say. Jerry W: is just another option. Frank: asked about getting help on his graphics from Steve Barlow Question for Lowell who stepped out of the meeting. No response to this question was obtained from Lowell. November 2 meeting to be held at the Museum. Jerry M: have the mind dumps from each the committee chairman at the November 2 meeting. Have all of the information to Jerry no later than Friday before the meeting, which is October 28 no later than noon.