HomeMy WebLinkAboutMINUTES Transportation Visioning Committee 2011-08-24RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, August 24, 2011
Minutes of a Regular meeting of the TRANSPORTATION VISIONING
COMMITTEE of the Town of Estes Park, Larimer County, Colorado.
Meeting held in the Municipal Building in said Town of Estes Park on
the 24th day of August, 2011.
Members:
Attending:
Also Attending:
Absent:
Stan Black, Kimberly Campbell, Peggy Campbell, Charley
Dickey, John Ericson, Larry Gamble, Wayne Groome,
Jacquie Halburnt, John Hannon, Cory La Bianca, Fred
Mares, Jerry Miller, Rex Poggenpohl, Greg Rosener, Frank
Theis, Annika Van der Werf, Gary Van Horn
Stan Black, Peggy Campbell, Charley Dickey, John Ericson,
John Hannon, Jerry Miller, Rex Poggenpohl
Laurel Kubin and Jackie Miller from the Larimer County
Extension Office, PIO Rusch, Deputy Town Administrator
Richardson, and Deputy Town Clerk Deats
Kimberly Campbell, Larry Gamble, Wayne Groome, Jacquie
Halburnt, Cory La Bianca, Fred Mares, Greg Rosener, Frank
Theis, Annika Van der Werf, Gary Van Horn
Co -Chair Ericson called the meeting to order at 3:00 p.m.
MINUTES.
The minutes of the regular meetings held July 20, 2011, and August 3, 2011, were
approved.
PUBLIC INPUT PROCESS.
Co -Chair Ericson introduced Laurel Kubin and Jackie Miller from the Larimer County
Extension Office, and initiated a discussion of the public input process. Ms. Kubin
commended the members of the TVC for the commitment they have shown in
responding to the Town Board's request to participate in a visioning process related to
transportation. She said it was clear in reviewing the TVC meeting minutes that giving
the community an opportunity to comment, provide input, identify issues, and provide a
public perception of transportation issues is important to the Committee members. Ms.
Kubin suggested the scheduled public meetings be an opportunity for listening to ideas
and to encourage brainstorming; and recommended utilizing a "sticky wall" format for
the meetings to allow for the free -flow of ideas. She suggested the meeting begin with
general comments to set the stage for the meeting, an explanation of the role of the
facilitator, and information as to how the information collected during the meetings will
be used by the Transportation Visioning Committee. She said a guiding comment
related to the vision for transportation in the Estes Valley in the future will be given and
participants will be asked to provide adjectives to describe the vision. Written
responses will be posted on the wall and everyone will have the opportunity to share
their ideas. The facilitators and participants will then group the ideas into themes and
prioritize the ideas, which the facilitators will summarize into a written report that will be
delivered to the Committee within approximately two weeks of the last public session.
The Committee concurred that the "sticky wall" format would provide the right amount of
structure to focus on the positive and allow the freedom for everyone's ideas to be
heard; and reiterated that input on the vision, not solutions and implementation, are
what is being sought.
The Committee discussed preparing a document containing information for the meeting
participants and decided a handout containing the dates and times of the public
meetings, the meeting agenda, an outline of the meeting format, and websites to visit to
RECORD OF PROCEEDINGS
Transportation Visioning Committee — August 24, 2011 — Page 2
obtain additional information, would be provided.
The sessions will be held at the Estes Park Conference Center on September 20, 2011,
from 1 p.m. till 3 p.m., and from 6 p.m. till 8 p.m.; and on September 22, 2011, from 8:30
a.m. till 10:30 a.m., and from 1 p.m. till 3 p.m. All sessions will be open to the general
public. In addition, invitations/notices of the meeting will be sent to special districts and
stakeholder organizations, such as the school district, the Local Marketing District
(LMD) and the Estes Accommodations and Lodging Association (EALA), requesting and
encouraging their participation in any one of the four sessions.
PIO Rusch will promote the meetings by publishing a press release and sending
notification of the meetings to the special districts and stakeholder organizations. The
Larimer County Extension Office is providing the meeting facilitators at no charge. In
addition, the Rocky Mountain Park Inn will provide the meeting space and refreshments
served during the meetings at no cost to the Town.
STATISTICAL TABLES.
The Committee continued to discuss whether to provide a fact sheet to the participants
of the public sessions and decided it may raise more questions than it would answer.
Rather than to distribute a fact sheet of raw data to the participants, the Committee
decided it would be more beneficial to address pertinent issues through a frequently
asked questions (FAQ) format, therefore providing some perspective and positivity to
the information.
FINAL REPORT DRAFTING.
Co -Chair Ericson suggested that the Committee begin work on drafting a preliminary
outline for the TVC's final written report to the Town Board, and said the final report will
be a major topic of discussion at the September 7th regular meeting; and proposed
having the report completed by the first Town Board meeting in November.
There being no further business, Chair Ericson adjourned the regular meeting at 4:48
p.m.
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CytDeats, Deputy Town Clerk