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HomeMy WebLinkAboutMINUTES Transportation Advisory Board 2013-04-23RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, April 23, 2013 Minutes of a Regular meeting of the Transportation Advisory Committee of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall Room 202 in said Town of Estes Park on the 23rd day of April, 2013. Present: Cory LaBianca Kimberly Campbell Ann Finley Gregg Rounds Stan Black Tom Widawski Bryon Holmes Belle Morris Also Present:Frank Lancaster, Town Administrator Scott Zurn, Director of Public Works John Ericson, Town Board Liaison Jen lmber, Public Works Secretary Absent: Amy Schwarzbach Scott Zurn called the meeting to order at 10:00 a.m. Since this was the kick-off meeting of the committee, the first order of business was introductions of members. Each person present stated their name and basic introductory information. ROLE AND MISSION OF THE COMMITTEE Director Zurn and Administrator Lancaster reviewed the mission statement of the Transportation Advisory Committee that was approved by the Town Board on January 22, 2013, stated as follows: The mission of the Town of Estes Park Transportation Advisory Committee is to: support comprehensive transportation planning that enhances the quality of life for the citizens, business, and visitors to the Town of Estes Park; support the continued safety and maintenance of the Town of Este Park Transportation System and the review and recommend transportation related capital projects to implement the Board of Trustees' transportation goals. The Committee will act as a sounding board to the Board of Trustees and the Town department of Public Works on transportation planning, construction and maintenance issues including: roads, transit, trails, pedestrian access, parking and air quality. The Committee will support the Town Board and staff in local and regional transportation planning and promote cooperative efforts to resolve transportation issues in the Estes Valley. Director Zurn gave an overview of the Town's transportation/traffic needs, unique issues encountered in this area, maintenance of existing infrastructure, and current and prospective projects and grants. Administrator Lancaster added that the TAC would primarily focus upon big -picture transportation issues. ROLE OF BOARD LIAISON Trustee Ericson spoke to the committee that in his role as Board liaison he would convey the happenings of the TAC and Administration offices to the Town Board, and bring news back to the committee of the Town Board. VOLUNTEER MANUAL AND BOARD POLICY ON COMMITTEES Copies of the Town's official Volunteer Manual were distributed to each committee RECORD OF PROCEEDINGS Transportation Advisory Committee — April 23, 2013 — Page 2 member. Administrator Lancaster explained the manual to the committee and discussed the draft Board Policy (scheduled to be finalized at the 04/23/13 Board Meeting) in regard to Board -appointed committees, highlighting such topics as conflicts of interest and Amendment 41. Administrator Lancaster also clarified the committee would act as advisory to the Town Board, and all final decisions rest with the Town Board. REVIEW OF DRAFT BY-LAWS Administrator Lancaster explained the Town Board is working on a standard set of by- laws for all Board -appointed committees, and reviewed the Transportation Advisory Committee by-laws that were included in the meeting packet. He advised the committee should have at least a chair person and a vice -chair person, to be voted upon at a future meeting. It was moved and seconded (LaBianca/Finley) to approve the Transportation Advisory Committee officer positions to include chair person and vice -chair person and it passed unanimously. FLAP UPDATE Director Zurn discussed the FLAP grant currently being pursued by the Town and gave a brief overview of the prospective downtown highway reroute project. He asked for the committee's support of the FLAP grant in the form of a letter of support signed by each committee member. A presentation will be held on May 1st at 12:00 p.m. in the Administration conference room of Town Hall to provide more information to the committee on the FLAP grant project. FUTURE MEETINGS After a brief discussion, the consensus of the members was to hold meetings no less than quarterly, and more often as needed. Members felt it would be beneficial to the newly -formed committee to meet monthly for the first several months. Beginning in May, future meetings will take place at 12:00 p.m. until 2:00 p.m. on the third Wednesday of each month, until otherwise decided. Administrator Lancaster adjourned the meeting at 11:00 a. m.