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HomeMy WebLinkAboutPACKET Transportation Advisory Board 2015-1-21 A EP TOWN OF ESTES PARK Transportation Advisory Committee Agenda January 21th,2014 Current Members: Bryon Holmes(03/31/16) 12:00 PM—2:00 PM Stan Black(03/31/17) Cory La Bianca(03/31/15) Room 203 Kimberly Campbell(03/31/15) Belle Morris (03/31/17) Estes Park Town Hall Ann Finley(03/31/17) Gregg Rounds(03/31/15) 170 MacGregor Ave Amy Hamrick(03/31/16) Thom Widawski(03/31/16) Public Comment Approval of November&December Minutes Chair Kimberly Campbell and Minutes from Special Meeting on 12/3 Approval of Revised Bylaws Chair Kimberly Campbell Election of Officers Chair Kimberly Campbell Major Event Traffic Congestion Management Chair Kimberly Campbell Plan • Chief Wes Kufeld Shuttle Committee Update Sandy Osterman Projects update Director Greg Muhonen • Downtown Estes Loop Civil Engineer Kevin Ash • Dry Gulch Improvements • Fish Creek Flood Recovery Recommendation to Trustees Chair Kimberly Campbell • Transit Hub Parking Structure Other Business Adjourn The mission of the Town of Estes Park Transportation Advisory Committee is to advise the Board of Trustees and the Public Works staff on Local and Regional Comprehensive Transportation Planning Policies;Maintenance, Operation and Expansion Programs; and Transportation Capital Projects. RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, December 17th, 2014 Minutes of a Regular meeting of the Transportation Advisory Committee of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Rooms 202 & 203 of Town Hall, in said Town of Estes Park on the 17th day of December, 2014. Present: Kimberly Campbell Cory LaBianca Gregg Rounds Thom Widawski Also Present:Greg Muhonen, Director of Public Works Kevin Ash, Public Works Civil Engineer Jen Imber, Public Works Administrative Assistant Sandy Osterman, Shuttle Committee Representative John Ericson, Town Board Liaison Bob Holcomb, Town Trustee Absent: Ann Finley Stan Black Belle Morris Amy Hamrick Bryon Holmes Chair Campbell called the meeting to order at 12:04 p.m. GENERAL DISCUSSION No public was in attendance, so public comment was not heard. With no quorum present, approval of bylaws and November meeting minutes was postponed until January 21 st, 2015. Officer elections will be held at the January meeting as well. Director Muhonen discussed the seating arrangement for TAC meetings, noting protocol at other Town-officiated meetings consisted of board, staff support and staff liaison sitting at the main table and all other attendees sitting in the audience. Trustee Ericson likes the informal setup of TAC meetings and feels it promotes conversation to have additional staff and representatives sitting at the main table. Chair Campbell recommended everyone but public be seated at the main table, with public arranged in back seating. Consensus with the rest of the board was for staff, trustees and board members sit at the main table and public seated behind in the audience. Trustee Ericson informed the board that the Town Board Study Session on January 13th, 2015, will include a discussion of a downtown visioning process, which overlaps the Downtown Estes Loop project. TAC members were encouraged to attend as audience members to listen in on the discussion. Shuttle committee representative Sandy Osterman suggested TAC members look up and read articles on downtown parking that were published by the Fort Collins Coloradoan. STAFF UPDATES ON TOWN PROJECTS An update was provided to the board on Director Muhonen's meeting with the BOR regarding the transit hub parking structure placement on the south side of the river. Site relocation may take a year, with utility relocations and viability of property being examined. Director Muhonen is attempting to balance aesthetic needs with $2M budget overage. Feedback was requested from the board on the need of a full aesthetics package or if a scaled back version would be acceptable. Members stated concern about the finished product looking like a cement bunker if softening aesthetics such as wood elements RECORD OF PROCEEDINGS Transportation Advisory Committee — December 17th, 2014 — Page 2 were removed. Aesthetical elements were discussed and reconsidered, with cost for each element taken into account. Less expensive design elements such as dyed concrete were also suggested as an alternative. Downtown Estes Loop project small group meetings have been taking place. Cory Labianca attended the environmental/historical group and reported that multi modal transportation was discussed, especially ideas on bike lanes. The small group expressed concern over four traffic lanes on Riverside and the diminishing effect it would have on parks, as well as the pollution and noise. Thom Widawski attended the business group, reporting mixed opinions from business owners. Chair Campbell suggested traffic numbers are in large part dictated by hotel capacity and improved traffic flow could increase number of Front Range day-trippers. Director Muhonen updated on the Downtown Estes Loop progress meeting he attended with Central Federal Lands. Additional concepts are being proposed based on citizen small group discussions, including the potential to reroute Hwys 34 & 36, reconfiguiring lane geometry and better signage to incentivize use of the bypass. Director Muhonen suggested talking to CDOT about altering the geometry of the Hwys 34 & 36 intersection to alter driver behavior and direct more traffic to the Fall River entrance of RMNP. Some concern was voiced about the potential backup down Hwy 34 at the Fall River Entrance as a result of this. DOWNTOWN ESTES LOOP Until the NEPA report comes out, not much can be done with the Downtown Estes Loop project by the committee. Updates and reports will continue each meeting, but a committee recommendation will be postponed until NEPA results are known. MAJOR EVENT TRAFFIC CONGESTION MANAGEMENT Chair Campbell has extensive experience with major event traffic management. Topics of consideration include how to get traffic in and out of venue, what to do with pedestrian traffic, signage, barricades and cones and helping people understand where they need to go. Efforts can be personnel intensive and may be beyond the Town's current capability. Director Muhonen suggested identifying a final product the committee wishes to deliver, when it will be ready and who will be the recipient. Chair Campbell suggested presenting a concept to Trustees as an approach the Town may want to adopt on busy days/events. The plan may require land, additional personnel, and a budget, so it will be important to get a preliminary direction from Trustees to determine if they would like to appropriate resources, and then TAC can proceed to flesh out a detailed plan. A trial run could be implemented on Saturday of Memorial Day weekend in 2015. Trustee Ericson feels the response would be positive from Trustees and recommends Director Muhonen speak with Administrator Lancaster to gauge Administration's reaction. Since law enforcement cooperation would be vital to the plan, it was recommended Chief Kufeld be brought into the discussion soon to provide feedback. Director Muhonen will relay this concept to Administrator Lancaster and then schedule it for a Town Board Study Session so TAC may present to Trustees. Director Muhonen will also approach the Police Deparment to get their thoughts on concept, interface and training. With no other business to discuss, Chair Campbell adjourned the meeting at 2:00 p.m. Town of Estes Park Transportation Advisory Board BY-LAWS I. ROLE The mission of the Town of Estes Park Transportation Advisory Board is to advise the Board of Trustees and the Public Works staff on: A. Local and Regional Comprehensive Transportation Planning Policies that protect air quality, diminish congestion, and enhance the safety and quality of life for the citizens, businesses, and visitors to the Estes Valley, including but not limited to pedestrian, bicycle, automobile, and transit modes. B. Maintenance, Operation, and Expansion Programs for all modes of the Town's transportation system. C. Transportation Capital Projects to insure the Town's transportation goals and policies for roads, trails, parking, signage, and transit are implemented. In addition to these bylaws, the Transportation Advisory Board operates under the terms of the Town of Estes Park operating policy 102 — Town Committees. A copy of that procedure, along with these bylaws, shall be provided to each member at the time of their appointment II. MEETINGS A. Regular Meetings shall be held at least one time per month, with additional meetings scheduled as needed. Any item on the agenda which cannot be heard and considered by the conclusion of the meeting may be continued until and heard at the next regularly scheduled meeting or a specially scheduled meeting and shall have priority over any other matters to be heard and considered. B. Special Meetings may be held at any time upon call by the Chairperson. The Chairperson shall call a special meeting upon request by the Town Board, Town Administrator, or Director of Public Works, or upon request by three of the members of the Board. C. Cancellation of Meetings Regularly scheduled meetings of the Transportation Advisory Board may be canceled or rescheduled upon approval by two-thirds of the members of the Board. D. Meeting Procedures for matters requiring action by the Board, parliamentary procedure shall be followed in moving, discussion, and acting on such matters. E. Open Meetings All meetings and action of the Board shall be in full compliance with State Statutes governing open meetings, as amended and incorporated herein by reference. It is the responsibility of the Staff Liaison to be familiar with these statutes and regulations. Revised 11/26/14 F. Attendance by Non-members Meetings may be attended by persons who are not members of the Transportation Advisory Board. At the discretion of the Chairperson, nonmembers may be allowed to speak at meetings. However, in no event shall nonmembers be allowed to vote on matters for which a vote is required. III. MEMBERS AND QUORUM A. Membership. The Board shall consist of nine (9) members. Members must be residents of the Estes Valley Planning District. B. Terms. Members shall be appointed to a 3 year term. The terms of the members shall be staggered so that the terms of an equal number of the members expire each year. C. Vacancies. Vacant positions shall be filled by appointment by the Town Board for the unexpired portion of the term of the position to be filled. D. Recommendations for Appointment Upon request by the Town Board, the Transportation Advisory Board shall make recommendations for appointments to the Town Board. E. Quorum. A quorum of the Board shall consist of 2/3 of the members of the Board being present at the meeting. F. Action. Action by the Board shall be by majority vote of the members attending any regular or special meeting at which a quorum is present, unless otherwise provided in these by- laws. IV. OFFICERS A. Officers. The Board officers shall include a Chairperson and a Vice Chairperson as selected by the Board. B. Elections. Officers shall be elected by the members annually at the first regularly scheduled meeting of each year. Officers shall be members of the Board. Notification of who is elected Chair will be sent to the Town Clerk. C. Chairperson Responsibilities: 1. Preside at all meetings, 2. Insure that all meetings are conducted with decorum and efficiency, 3. Call special meetings in accordance with the By-laws, 4. Sign any documents prepared by the Transportation Advisory Board for submission to the Town Board or Town Departments, 5. See that decisions of the Board are implemented, 6. Represent the Board in dealings with the Town Board or other organizations, 7. The Chairperson has the same right as any other member of the Board to vote on matters before the Board and to speak for or against proposals; provided, however, that if the Chairperson desires to speak for or against a proposal which has been Revised 11/26/14 formally moved and seconded at a public meeting, the Chairperson shall relinquish the chair to the Vice-Chairperson while he or she is speaking. D. Vice-Chairperson Responsibilities: 1. Assist the Chairperson as requested, 2. Accept and undertake duties delegated by the Chairperson, 3. Preside over meetings or perform other duties of the Chairperson in the event the Chairperson is absent or unable to act. E. Other Position Responsibilities: None. F. Removal from Office. Any officer may be removed from office by a majority vote of the members of the Transportation Advisory Board in attendance at a meeting provided that at least thirty days notice has been given to all members that removal of the officer will be considered at such meeting. G. Officer Vacancies. If any office is vacant, the members of the Transportation Advisory Board shall elect a member to fill the office for the remainder of the year. V. ATTENDANCE A. Regular attendance by the members of the Board is expected. In the event any member misses three (3) consecutive regular meetings or a total of four (4) regular meetings in a calendar year, the Town Board may remove its appointed member for neglect of duty and designate a new member to fill the vacancy. VI. GENERAL PROVISIONS A. These by-laws may be amended at any regular or special meeting of the Transportation Advisory Board by a majority of the membership of the Board provided that notice of such possible amendments is given to all members at least 20 days prior to the meeting at which action is to be taken. Any amendments shall be subject to review and approval by the Town Board. VII. COMPLIANCE WITH TOWN POLICIES A. The Board shall operate in compliance with the adopted Town Board policy on Town Boards, Policy 102 as amended. The terms of this policy are incorporated in these Bylaws by this reference and are attached herewith. B. Volunteer members of the Board will act in accordance to the adopted Town Volunteer Manual. VIII. CONFLICT OF INTEREST: A. A conflict of interest occurs when a person's private, personal relationships or interests diverge so that an independent observer may reasonably question whether the person's actions or decisions are determined by personal benefit, gain, or advantage. Revised 11/26/14 B. Members of Boards shall not use their membership for private gain, and shall act impartially and not give preferential treatment to any private organization or individual. C. A member of any Board who has a personal or private interest in a matter proposed or pending shall disclose such interest to the Board; shall not vote on the item; and shall not attempt to influence the decisions of other members voting on the matter. Adopted this day of ESTES PARK BOARD OF TRUSTEES By: Mayor Revised 11/26/14