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Home My WebLink AboutPACKET Transportation Advisory Committee 2013-4-23 Transportation Advisory Committee April 23rd, 2013 10:00 AM – 11:00 AM Rooms 202-203 Estes Park Town Hall Agenda Introductions Role and Mission of the Commitee Director Zurn Role of Board Liaison Trustee Ericson Volunteer Manual and Board Policy on Commitees Administrator Lancaster Review of draft by-lays FLAP update Director Zurn Future meetings Other Business Adjourn Additional Information Effe Rev Effe Ref 1 1 1 1 NO fede 102 ective Period view Schedu ective Date: ferences: Go 100.1. Purpo comm 102.2 SCOP and t who intern indep 102.3 RESP imple 102.4 PROC TE: In instan eral and sta 2.4.1 D 102.4.1. is im com help 102.4.1. a t a i d w f p d: Until Supe ule: Annu DRAFT 4‐10 overnance Po ose: To esta mittees and PE: This Polic task forces, h support the nal staff com pendent com ONSIBILITY: ementation CEDURES nces where f ate laws and DEFINITIONS .1 COM mportant tha mmittee and p define thes .2 Advis advise and a them with te authorized t input of adv decisions on with the adv for the Town purpose is to erseded ual ‐ January 0‐13 olicy Manua TOWN B ablish a unifo to provide r cy and Proce herein collec functions of mmittees, co mmittees. : The Town of this Policy federal or st d regulations S: MMITTEE TYP at staff and c the authorit se roles, eac sory Commi assist the Tow echnical and to make dec isory comm n issues. The vice of a Tow n or take ind o advise the y l 1.6 Board A BOARD PO TOWN CO 1 orm Policy a reference for edure applie ctively referr f these entit ommittees n n Administra y and Proced tate regulati s will be foll PES: Commit committee m ty and respo h committee ittees: An ad wn Board an d non‐techni isions on be ittees, as we Town Board wn advisory c dependent p Town Board Appointed C OLICY GOVE OMMITTEE 102 1 and Procedu r cross train s to all Town red to as “co ties. This Pol ot appointe ator and Tow dure. ions and law lowed. ttees serve m members ful onsibility for e will be des dvisory comm nd/or a requ ical advice o half of the T ell as other c d may or ma committee. positions on d or the requ Committee P ERNANCE ES re process f ing and train n citizen volu ommittees” licy and Proc d by the Tow wn staff shal ws differ from many differe ly understan the commit signated as t mittee serve uesting Town n issues. Ad Town. The To community m ay not take a Advisory co issues with t uesting depa Principles or Town of E ning new pe unteer boar and the app cedure does wn Board or l be respons m this policy ent roles wit nd the role o ttee and its m to type, as d es a forum o n departmen visory comm own Board w members, in action that is ommittees m the public o artment only Estes Park rsonnel. ds, commiss propriate sta not apply to outside sible for the y/procedure thin the Tow of each members. To efined below of citizens to nt, providing mittees are n will consider n making s in agreeme may not spea r the press. y. sions aff o e, the wn. It o w: g not r the ent ak Its Effe Rev Effe Ref ective Period view Schedu ective Date: ferences: Go 1 1 1 102 102 d: Until Supe ule: Annu DRAFT 4‐10 overnance Po 102.4.1.2.1 used as a reaction committ larger pu 102.4.1.2.2 created t decision advisory Town Bo wide var specializ reflectio 102.4.1.2.3 content of a proj .4.1.3 Quas state statute by statute. O testimony, a decisions m committees committee a authorities g Planning Co .4.1.4 Decis either statu which may i allocating re erseded ual ‐ January 0‐13 olicy Manua TOWN B Constitue a polling typ and opinion tee should b ublic. Examp Content – to give advic making pro y committee oard or depa riety of input ed expertise n of the com Working or advisory t ect or progr si‐judicial Co e and have c Often these and make de ay or may n s must be co and its form granted in st ommission sion‐making torily or as g include som esources, hir y l 1.6 Board A BOARD PO TOWN CO 1 ent Advisory pe committe n on an issue e broad bas ple: The Tran –Advice‐givi ce to the Tow cesses. Varie may be aske artment cons t from respe e. This adviso mmunity as a Group: This type of com ram. Examp ommittees: S certain statu committees ecisions whic ot be subjec ognizant of p mal hearings. tatute or spe g Committee granted by t e of the follo ring or firing Appointed C OLICY GOVE OMMITTEE 102 2 y Committee e used to de e or program ed and accu nsportation ng Committ wn Board or ed interests ed to develo sideration. M ected individ ory committ a whole. Exa type of advi mittee, but le – The Poli Some comm utory respon s have the au ch have som ct to review protecting th Activities of ecifically by es: Decision‐ he Town Bo owing: appr g employees Committee P ERNANCE ES e: This type o evelop a sam m(s). The me rately reflec Advisory Co ee: This type r appropriate and opinion op specific p Membership duals from th tee may or m ample – The isory commi is further ch ice Auxiliary mittees and c nsibilities and uthority to h me level of le by the Town e unbiased q f these comm the Town Bo ‐making com ard have au oving citizen or adopting Principles of advisory c mpling of com embership o ct the total d ommittee e of advisory e departmen ns are encou roposals and p is selected he communi may not be a Tree Board ittee may re harged with y commissions d authorities hold formal h egal standing n Board. Me quasi‐judicia mittees are oard. Examp mmittees are thority to m n requests a g regulations ommittee is mmunity n this type o diversity of t y committee nt to aid wit uraged, and t d products f to encourag ity with a demograph flect both th implementa s are defined s, as designa hearings, ac g. These mbers of th al nature of t limited to th ple – The e bodies tha make decision nd applicatio s. The specif s of he e is h the or ge a hic he ation d in ated cept ese the hose at ns ons, ic Effe Rev Effe Ref 102 ective Period view Schedu ective Date: ferences: Go 102 102 102.4.1. Gov 102.4.1. with 2.4.2 TERMS committ not the 102.4.2. hoc d: Until Supe ule: Annu DRAFT 4‐10 overnance Po authority of approved by .4.1.5 Ad‐H Board for a ongoing ent by the Town force. The T community take action not speak fo department or the press .4.1.6 Outsi not be appo autonomou includes, bu District, the .7 TOWN BO verning Polic .8 STAFF LIA h the assigne S: The term f tee. Terms f Town of Est .1 Term or tempora erseded ual ‐ January 0‐13 olicy Manua TOWN B f each decisi y the Town B Hoc Task For specific proj tities. The re n Board at th Town Board w members, in that is in agr or the Town, t only, and a s. Examples – de and Inde ointed wholl s committee ut is not limit Estes Park H OARD LIAISO y 1.7 AISON: A staf ed committe for committe for outside c tes Park. ms for all com ry committe y l 1.6 Board A BOARD PO TOWN CO 1 on‐making c Board. Exam rces: Task fo ject or task. esponsibilitie he time the T will conside n making de reement wit , and are to re not to tak – Bond Park ependent Co y or partially es, often ser ted to the Es Housing Aut ON: The Tow ff position re ee and the da ee members committees mmittee mem ees, which m Appointed C OLICY GOVE OMMITTEE 102 3 committee is mples – The B rces are spe Task forces es of the task Town Board r the input o ecisions on is th the advice advise the T ke independ Committee ommittees– y by the Tow rving a gover stes Valley L hority, and W wn Trustee a esponsible f ay‐to‐day su ship shall be are the resp mbers will b may have a fi Committee P ERNANCE ES s defined in Board of Adj cial ad‐hoc p are limited k force shall d authorizes of task force ssues. The To e of a Town Town Board dent position , Transporta These are co wn Board, bu rnance role f Library Board Western He ssigned to th for the coord upport for th defined in t ponsibility of e staggered nite sunset. Principles statute or in justment, Bo panels creat in duration a be designat the formatio s, as well as own Board m task force. T or the appro ns on issues ation Visioni ommittees t ut are indepe for another d, the Local ritage Inc. he committe dination and he committe the bylaws o f the specific with the ex n the bylaws oard of Appe ted by the To and are not ted by resolu on of the tas other may or may Task forces m opriate with the pu ng Committ that may or endent entity. This Marketing ee pursuant d communica ee. of each c committee ception of a s as eals own ution sk not may blic ee may to ation e and d‐ Effe Rev Effe Ref 102 ective Period view Schedu ective Date: ferences: Go 102.4.2. time 102.4.2.3 plea or of 2.4.3 R 102.4.3. and elec enga Hall 102.4.3 pote is re indiv 102.4.3 offic and Cler Citiz com 102.4.3 com mem leas conv invo serv d: Until Supe ule: Annu DRAFT 4‐10 overnance Po .2 Mid‐ e or may be 3 Unle asure of the T ffice and ma RECRUITME .1 The T on an as‐ne tronic and p age intereste and at the E 3.2 RECRU ential comm quired. Staf viduals to ap 3.3 APPLICA cial Town ap on the Tow k’s office. O zens may app mmittee, app .4 ELIGIBILIT mmittee. How mbers of any st 18 years o victed of a fe olved, and to ving on more erseded ual ‐ January 0‐13 olicy Manua TOWN B term appoin postponed t ss otherwise Town Board ay be remov NT: Town Clerk w eded basis t print media, ed residents Estes Valley UITMENT Cu ittee memb ff and Truste pply for any ATIONS: All c plication. Th n website. A nline applica ply for up to licants shou TY: Eligibility wever, excep y Town com f age. No ind elony may s o allow as m e than one T y l 1.6 Board A BOARD PO TOWN CO 1 ntments to p to the regula e specified b d, have no pr ved at any tim will publicize throughout t the Town w s. Applicatio Library. urrent comm ers, especia ees should r open comm citizens inter hese applica Applications ations are ac o three comm ld prioritize y for any com pt by special mittee shall dividual who erve on any any citizens Town commi Appointed C OLICY GOVE OMMITTEE 102 4 positions tha ar term perio by statute, m roperty inter me for any r e and advert the year, uti website, and ns shall be a mittee memb lly when spe efrain from mittee positio rested in ser tions will be must be ret ccepted from mittees at a their reque mmittee sha l circumstan be legal res o is currently Town board the chance ittee at a tim Committee P ERNANCE ES at become va od, at the di members of a rest or entitl eason by the tise committ ilizing paid a other produ available on t bers are enc ecific targete recruiting o on. rving on a co e available fr urned by the m the Town time. When sts on the co all be defined nce as approv sidents of th y serving a s d. Due to th to participat me is discour Principles acant may b scretion of t a committee lement in th e Town Boa tee vacancie dvertising, p uced materia the Town w ouraged to h ed populatio r encouragin ommittee sh rom the Tow e deadline t website. n applying fo ommittee ap d in the byla ved by the T e Town of Es entence afte he time comm te in Town c raged. Howe be made at a the Town Bo e serve at the heir member rd. es each year press release als that migh ebsite, at To help recruit ons or exper ng any hall complete wn Clerk’s off o the Town or more than pplication fo ws of each Town Board, stes Park an er being mitment committees, ever, the To any oard. e rship r, es to ht own tise e an fice n one orm. all d at wn Deleted: D Comment [FL This probably sh determine if you Departments and c L1]: Suggested by ould have more B u want to have this c y Trustee Phipps. oard discussion to s restriction. o Effe Rev Effe Ref 102 ective Period view Schedu ective Date: ferences: Go Boa opin 2.4.4 S with app appoint recruitm appoint 102.4.4. 102. 102. i 102. c t c 102. i 102. c 102. B d: Until Supe ule: Annu DRAFT 4‐10 overnance Po rd reserves nion of the T SELECTION P plicable spec ments to a T ment of new ments, unle .1 Selec .4.4.1.1 The .4.4.1.2 The interviewing .4.4.1.3 The checks on ap the best inte completed w .4.4.1.4 its designees 102.4.4.1 com sm 102.4.4.1 Tow .4.4.1.5 committee m .4.4.1.6 Board, which erseded ual ‐ January 0‐13 olicy Manua TOWN B the right to Town Board, PROCESS: Th cial interest Town comm members, b ss specifical ction to the c Town Board Trustees or g. Trustees or pplicants wh erest of the c without the Applicant s. Any desig 1.4.1 In case mmittee the aller group o 1.4.2 Person wn committ The Trust members. Recomme h will make y l 1.6 Board A BOARD PO TOWN CO 1 appoint indi it is in the b he Town Boa and experti ittee. Existi but should n ly requested committees d or its desig their design their design hen, in the o citizens of th informed co ts for all com nees will be es where the e Town Board of finalist fo nal interview ee, unless sp tees may req endations fr the appoint Appointed C OLICY GOVE OMMITTEE 102 5 ividuals to m best interest ard will seek se. In genera ng committe not screen, in d to do so by will be carr gnee(s) will r nee(s) may s nee may con pinion of th he Town of E onsent of the mmittees wil appointed b e Town rece d or its desig r interviews ws shall be c pecifically w quest assista rom the inte ment(s). Committee P ERNANCE ES multiple com t of the Town k the most q al, only the T ee members nterview or y the Town B ied out as fo review the a creen applic nduct referen e Town Boa Estes Park. N e applicant. l be intervie by the full To eives 20 or m gnee(s) may . onducted pr waived by the ance from th rview team Principles mmittees whe n. ualified dive Town Board s may assist make recom Board. ollows: pplications. cants to sele nce checks o rd or its des No such chec ewed by the own Board. more applica y screen the rior to any a e Town Boar he staff liaiso will be mad en, in the erse applican will select with the mmendations ect a pool for or backgroun ignee(s), it is cks will be Town Board tions for a pool down t ppointment rd. on and other e to the Tow nts s for r nd s in d, or to a t to a r wn Effe Rev Effe Ref 102 102 102 ective Period view Schedu ective Date: ferences: Go 102.4.4. cont Mem Incu Tow 102.4.4. polic and the 2.4.5 NOTIFI Town Cl appoint appoint 2.4.6 VACAN 102.4.6. vaca appl volu year 102.4.6. Boa 2.4.7 COM 102.4.7. othe voti 102.4.7. VII, A d: Until Supe ule: Annu DRAFT 4‐10 overnance Po .2 Incum tacted by th mbers who d umbents may wn Board. .3 By ag cy of the Tow Procedure o committee b ICATION: Th lerk’s office ments and t ments. NCIES: .1 The T ancies occur licants using unteers. For rs. .2 Resig rd or Town A MMITTEE ALT .1 No T er than those ng privileges .2 Where A is waived. erseded ual ‐ January 0‐13 olicy Manua TOWN B mbent comm e Town Cler desire reapp y be intervie greeing to se wn Board. A or the bylaw by the Town he Town Cler will also not the status of Town Clerk’s during the y g the selectio difficult to r gnations from Administrato TERNATES: own commit e designated s on all Town e federal or s y l 1.6 Board A BOARD PO TOWN CO 1 mittee mem rk’s office to pointment w ewed by the erve on a To Any committ ws of the com n Board. rk’s office w tify applicant f their applic s office will k year, the po on process d ecruit comm m any comm or. ttee will hav d as ex‐offic n committee state laws o Appointed C OLICY GOVE OMMITTEE 102 6 bers who ar assess their will be consid Town Board wn committ ee member mmittee may ill notify app ts and incum cations withi keep all app sition may b delineated o mittees, appl mittee should ve members io or associa es. r municipal Committee P ERNANCE ES e eligible for r interest in ered along w d or its desig tee, the mem who violate y be asked to plicants of sc mbents requ in one week lications on be filled from r through ad lications ma d be address designated ate, shall hav ordinances Principles r reappointm being reapp with all othe gnee, at the mber agrees es the terms o resign or b cheduled int esting reapp k of final Tow file for one m the curren dvertising fo y be kept on sed in writin as alternate ve full memb require alter ment will be ointed. er applicants discretion o s to abide by of this Polic be removed terviews. Th pointment, o wn Board year. If nt list of r interested n file for two ng to the Tow es. All memb bership and rnates Sectio s. of the y this cy from e of o wn bers, on Effe Rev Effe Ref 102 102 ective Period view Schedu ective Date: ferences: Go 102.4.7. com 2.4.8 STAF to suppo 102.4.8.1 provide duties. 102.4.8.2 reasona 102.4.8.3 are assigned 102.4.8.4 attend assig 2.4.9 TRUS Town Board 102.4.9.1 and t 102.4.9.2 make 102.4.9.3 102.4.9.4 the o meet d: Until Supe ule: Annu DRAFT 4‐10 overnance Po .3 Alterna mplete an ap FF SUPPORT ort each com It is the res the necessa It is the res able staff sup Staff suppo d. It is the res gned commi STEES’ LIAISO d. The role o To serve as the committ If so design e recommen Serve as th Attend assi opinion of th ting of the co erseded ual ‐ January 0‐13 olicy Manua TOWN B ate/non‐voti plication for : Staff suppo mmittee. sponsibility o ary budget a sponsibility o pport within ort and staff sponsibility o ttee meetin ON: Individu of the Truste s the primary ee. nated by the ndations to t he primary To igned comm e Trustee lia ommittee. y l 1.6 Board A BOARD PO TOWN CO 1 ing member r the approp ort is availab of the Town nd other res of the staff l budgeted r f liaisons wil of the staff l gs through t ual Trustees ee liaison is: y two‐way c e Town Board he Town Bo own Board c mittee meetin aison. Truste Appointed C OLICY GOVE OMMITTEE 102 7 rs who wish priate comm ble to comm Board, in co sources for a iaison to en esources. l not be mem iaison to ma the Town Cle may be assi ommunicati d, to review ard for appr contact with ngs when re ee liaisons a Committee P ERNANCE ES to become r ittee. ittees throug oordination any committ sure the com mbers of the ake requests erk. gned as liais ion channel applications roval. h the commit equested or w are not expe Principles regular mem gh the staff with the sta tee to perfo mmittee has e committee s for the Tru sons to a com between th s, interview ttee. whenever a cted to atte mbers must liaison assig aff liaison to rm its assign s adequate a e to which th stees' liaison mmittee by e Town Boa candidates ppropriate, nd every gned ned and hey n to the rd and in Effe Rev Effe Ref 102 102 102 102 ective Period view Schedu ective Date: ferences: Go 102.4.9.5 the o liaiso meet in com 102.4.9.6 meeting discussio collectio 2.4.10 ORI with per of the co clearly i authorit experien meeting acknow 2.4.11 BYL copy of Board re all Town tasks of 2.4.12 REC manner 102.4.12 mem 2.4.13 OW d: Until Supe ule: Annu DRAFT 4‐10 overnance Po Any Truste official Town on to know w ting and to n mpliance wi The liaison g, shall be th ons should b on of inform ENTATION A rtinent mate ommittee, in nform all ne ty of the com nce and kno gs before the ledge the re LAWS: Each c the bylaws s eview. This P n committee the commit COGNITION: r determined 2.1 The T mbers in goo WNERSHIP OF erseded ual ‐ January 0‐13 olicy Manua TOWN B e may atten Board liaiso when a quor notify the To th the Color is not a mem here as an ob be minimal a ation to brin AND TRAINI erials that w ncluding a co ew members mmittee. Est owledge with eir term beg eceipt of the committee s shall be sent Policy and P es, The bylaw ttee, as set b The Town B d by the Tow Town Board od standing. F INTELLECT y l 1.6 Board A BOARD PO TOWN CO 1 nd the meeti on in advanc um of the To own Clerk so rado Open M mber of the bserver for t and restricte ng back to th ING: Staff lia ill assist new opy of the b s of the role tablished com h new memb gins. All new Town of Est shall adopt b t to the Cler rocedure sh ws shall inclu by the Town Board shall r wn Board. will send a l TUAL PROPE Appointed C OLICY GOVE OMMITTEE 102 8 ng of any co ce of attendi own Board m the approp Meetings Act committee he Town Bo ed to clarifica he full Town aisons should w members i bylaws and a of the comm mmittee me bers. New m w committee tes Park Volu bylaws that a k’s office pri all be incorp ude a descrip Board or th ecognize the letter of app RTY: Committee P ERNANCE ES ommittee; ho ng. This not may be atten riate public t. and when in oard. Particip ation of Tow Board. d provide ne in becoming copy of this mittee and t embers are e members are e members s unteer Man are consiste ior to adopt porated, by r ption of the e appropria e Town’s vol preciation to Principles owever they tification wil nding the co notifications n attendance pation in co wn Board po ew committe g fully functio s policy. Staf he responsib encouraged encouraged hall receive ual. nt with thes ion, for staff reference, in objectives a te departme lunteers ann o all outgoing y should not ll allow the ommittee s can be mad e at a comm mmittee sitions or ee members oning memb ff liaisons sh bilities and to share the d to attend and se policies. A f and Town nto the bylaw and duties o ent. nually, in a g committee ify de, ittee s bers ould eir A ws of r e Effe Rev Effe Ref 102 102 ective Period view Schedu ective Date: ferences: Go 102.4.13 prod Park 102.4.13 take as a 102.4.13 any docu 102.4.13 iden 2.4.14 OPE with sta familiar 2.4.15 DEC 102.4.15 to th 102.4.15 of th the deci decl on t desi 102.4.15 mak and d: Until Supe ule: Annu DRAFT 4‐10 overnance Po 3.1 Any d ducts produc k. 3.2 No co e ownership function of 3.3 All do committee uments and 3.4 All do ntified as bel N MEETING ate statutes g with these s CISION MAK 5.1 Any a he defined o 5.2 A com he committe committee f sion making ared early in he issue invo red. 5.3 It is t king process authorities erseded ual ‐ January 0‐13 olicy Manua TOWN B documents, ced by a Tow ommittee or for any docu the Town co ocuments an shall be subj correspond ocuments an longing to or S: All meetin governing op statutes and KING: actions, reco objectives of mmon point ee in decisio for a particu g fits all situa n the proces olved, the ti the responsi and to train of the comm y l 1.6 Board A BOARD PO TOWN CO 1 articles, rep wn committe r member of uments, arti ommittee. nd correspo ject to the s ence. nd publicatio r originating ngs and actio pen meeting d regulations ommendatio f the body as t of misunde n making an ular issue. Th ations; howe ss of public d me frame av bility of the n new and ex mittee and it Appointed C OLICY GOVE OMMITTEE 102 9 ports or corr ee shall be t f a committe icles, recom ndence prod ame open re ons of any T g from the To ons of any c gs. It is the r s. ons or discus s described i erstanding w nd the type o he Town Boa ever it is imp discourse. Th vailable and staff liaison xisting mem ts members. Committee P ERNANCE ES espondence he sole prop ee may copy mendations duced as par ecords polic own commi own of Estes ommittee sh esponsibility ssions of any in the appro with committ of decision m ard realizes t portant that he type of de the amount to assist the bers in the a . Staff liaison Principles e, recommen perty of the yright or in a or other pro rt of the reg ies applicab ttee must be s Park. hall be in ful y of the staff y committee oved bylaws. tees and citiz making to be that not one the type of ecision proc t of public p e committee appropriate ns are not to ndations or o Town of Est any other wa oducts prod ular busines le to all Tow e clearly ll complianc f liaison to b e shall be lim zens is the r e employed b method of decision be ess is depen articipation e in its decisi responsibilit o exert undu other es ay uced ss of wn e be mited ole by ndent ion‐ ties e Effe Rev Effe Ref 102 102 ective Period view Schedu ective Date: ferences: Go influ com 2.4.16 C 102.4.16 Ther belo 102.4.16 atte resid Tow com 102.4.16 com 102.4.16 asso prev liaiso expe in th 2.4.17 I 102.4.17 and 102.4.17 Any 102.4.17 bod d: Until Supe ule: Annu DRAFT 4‐10 overnance Po uence during mmittee in ag COMPENSAT 6.1 COMP re will be no ow, for any v 6.2 MILEAG nd any com dence. Milea wn Board. Th mmittees wit 6.3 MEALS mmittee, as b 6.4 EXPENS ociated with viously budg on or Town enses may b he best inter INSURANCE 7.1 Gene professiona 7.2 Volu injuries incu 7.3 Spec ily injury or erseded ual ‐ January 0‐13 olicy Manua TOWN B g the decisio greement wi TION AND R ENSATION: o financial co volunteers o GE: Committ mittee funct age will be r e staff liaiso hin the budg : Meals may budgeted. SES: Membe the busines geted by the Administrat be reimburse rest of the To COVERAGE eral liability ( al) is provide nteers are n urred while v ific to autom death is cov y l 1.6 Board A BOARD PO TOWN CO 1 1 on‐making pr ith the objec REIMBURSEM Citizens who ompensation n any comm tee member tion if the m eimbursed a on is respons get provided y be provided ers of comm ss of the com Town Board tor. (For exam ed if, in the j own. : (liability oth ed to all volu ot covered b volunteering mobile insura vered for all v Appointed C OLICY GOVE OMMITTEE 102 10 rocess, but o ctives set by MENT: o serve on T n or reimbur mittee. rs may reque member must at the rate c sible for app d by the Tow d by the Tow ittees may b mmittee prov d and author mple, office udgment of er than auto nteers. by the Town g is the resp ance, both p volunteers d Committee P ERNANCE ES only to keep y the Town B own commi rsement of e est reimburs t travel grea urrently ado roving milea wn Board. wn as part of be reimburse vided the ex rized in adva supplies, co the staff lia o, including g n’s workers’ onsibility of physical dam driving town Principles the decision Board. ttees do so a expenses, ex sement for m ater than 10 opted for Tow age reimbur f regular me ed for out‐of xpenditures ance by the opies, printin ison, such re general, law compensati the individu mage and leg n vehicles, su n making of as volunteer xcept as note mileage to miles from t wn travel by sements for eetings of th f‐pocket cos have been assigned sta ng, etc.) Oth eimburseme w enforceme on coverage ual voluntee gal liability fo ubject to the rs. ed their y the r e sts aff er ent is nt e. r. or Effe Rev Effe Ref 102 102 102 ective Period view Schedu ective Date: ferences: Go cove volu are e 102. a 102. 102.4.17 2.4.18 C 102.4.1 inte pers 102.4.1 shal indi 102.4.18 prop item matt 2.4.19 GIFT 102.4.19 a co or gi othe busi 2.4.20 MIN d: Until Supe ule: Annu DRAFT 4‐10 overnance Po erage limits unteers drivi excluded fro .4.17.3.1 are not on o .4.17.3.2 7.4 Prop CONFLICT O 8.1 A con erests diverg son’s actions 8.2 Mem ll act impart vidual. 8.3 A mem posed or pen m; and shall n ter. TS: 9.1 Accep nflict of inte ive a gift in e er entity whi ness related UTES: erseded ual ‐ January 0‐13 olicy Manua TOWN B pursuant to ng their pers om coverage Bodily inj official town Physical d erty insuran F INTEREST: nflict of inte e so that an s or decision mbers of com ially and not mber of any nding shall d not attempt tance of or g erest, is proh excess of a v ich does bus d to the activ y l 1.6 Board A BOARD PO TOWN CO 1 1 the Town’s sonal vehicle e. ury or death business. damage to n nce is not pro : rest occurs w independen ns are determ mmittees sha t give prefer committee w disclose such to influence giving of any hibited. In p value of $53f siness with t vities of his o Appointed C OLICY GOVE OMMITTEE 102 11 coverage. In es on Town h to passeng non‐Town ow ovided to an when a pers nt observer mined by pe all not use th rential treatm who has a p h interest to e the decisio y gifts by a c articular, no from any ind he Town or or her partic Committee P ERNANCE ES n addition, li business; ho gers (includin wned vehicle ny personal p son’s private may reasona ersonal bene heir member ment to any ersonal or p the commit ons of other ommittee m o member of dividual, org has any con cular commit Principles iability is cov owever the f ng friends an es used on T property of t e, personal re ably questio efit, gain, or rship for priv private orga private intere tee; shall no members vo member, whi f any commi ganization, co trol of or int ttee. vered for all following cla nd family) w Town busine the voluntee elationships on whether t advantage. vate gain, an anization or est in a matt ot vote on th oting on the ich could lea ittee may ac ontractor, o terest in Tow aims who ss. er. or the nd ter he ad to ccept r any wn Effe Rev Effe Ref 102 102 ___ Wil May ective Period view Schedu ective Date: ferences: Go 102.4.20 to th as p draf com days 102.4.2 not the 2.4.21 AGEN 102.4.2 mini 2.4.22 WAI 102.4.22 ___________ liam C. Pinkh yor d: Until Supe ule: Annu DRAFT 4‐10 overnance Po 0.1 Minute he Colorado racticable af ft minutes pr mmittee. At a s of approva 20.2 Minut intended to minutes bey NDAS: 21.1 Agend imum of six IVERS: 2.1 Any se __________ ham erseded ual ‐ January 0‐13 olicy Manua TOWN B es shall be re Open Meet fter the mee rior to the fi a minimum, l by the com es should re be verbatim yond the rec das for all pu days prior to ction of this ___________ y l 1.6 Board A BOARD PO TOWN CO 1 1 ecorded of a tings Act. Ap eting in ques nal approva minutes sha mmittee. ecord any for m transcripts cording of ac ublic commit o the meetin policy can b ____ Appointed C OLICY GOVE OMMITTEE 102 12 all meetings pproved or d stion. Comm l of the minu all be publis rmal actions s of the mee ctions is left ttee meeting ng, wheneve be waived by Committee P ERNANCE ES of any Town draft minute mittees are st utes at the n hed on the T s taken by th ting. The am to the discre gs will be po er possible. y a majority Principles n committee es should be trongly enco next meeting Town websit he committe mount of de etion of each osted on the vote of the e that are su posted as so ouraged to p g of the te within sev ee. Minutes tail included h committee Town webs Town Board bject oon post ven are d in e. ite a d. Town of Estes Park Transportation Advisory Committee BY-LAWS I. ROLE The mission of the Town of Estes Park Transportation Advisory Committee is to: support comprehensive transportation planning that enhances the quality of life for the citizens, business and visitors to the Town of Estes Park; support the continued safety and maintenance of the Town of Estes Park Transportation System and to review and recommend transportation related capital projects to implement the Board of Trustees’ transportation goals. The Committee will act as a sounding board to the Board of Trustees and the Town department of Public Works on transportation planning, construction and maintenance issues including: roads, transit, trails, pedestrian access, parking and air quality. The Committee will support the Town Board and staff in local and regional transportation planning and promote cooperative efforts to resolve transportation issues in the Estes valley. In addition to these bylaws, the Transportation Advisory Committee operates under the terms of the Town of Estes Park operating policy 102 regarding Town Committees. A copy of that procedure, along with these bylaws, shall be provided to each member at the time of their appointment. II. MEETINGS A. Regular Meetings shall be held at least ________________________. Any item on the agenda which cannot be heard and considered by the conclusion of the meeting may be continued until and heard at the next regularly scheduled meeting or a specially scheduled meeting and shall have priority over any other matters to be heard and considered. B. Special Meetings may be held at any time upon call by the Chairperson. The Chairperson shall call a special meeting upon request by the Town Board, Town Administrator, or Director of Public Works, or upon request by three of the members of the committee. C. Cancellation of Meetings Regularly scheduled meetings of the committee may be canceled or rescheduled upon approval by two-thirds of the members of the committee. D. Meeting Procedures for matters requiring action by the Committee, parliamentary procedure shall be followed in moving, discussion, and acting on such matters. E. Open Meetings All meetings and action of the Committee shall be in full compliance with State Statutes governing open meetings, as amended and incorporated herein by reference. It is the responsibility of the Staff Liaison to be familiar with these statutes and regulations F. Attendance by Non-members Meetings may be attended by persons who are not members of the Transportation Advisory Committee. At the discretion of the Chairperson, nonmembers may be allowed to speak at meetings. However, in no event shall nonmembers be allowed to vote on matters for which a vote is required. III. MEMBERS AND QUORUM A. Membership >>define membership here, including any expertise and the number of members<< B. Terms: Members shall be appointed to a 3 year term. The terms of the members shall be staggered so that the terms of an equal number of the members expire each year. C. Vacancies: shall be filled by appointment by the Town Board for the unexpired portion of the term of the position to be filled. D. Quorum: A quorum of the committee shall consist of 2/3 of the members of the committee being present at the meeting. H. Action : Action by the Committee shall be by majority vote of the members attending any regular or special meeting at which a quorum is present, unless otherwise provided in these By- laws IV. OFFICERS A. Officers >>define here, but at a minimum must have a chair person and vice chair<< B. Elections Officers shall be elected by the members annually, at the first regularly scheduled meeting of each year. Officers shall be members of the Committee. Notification of who is elected Chair will be sent to the Town Clerk. C. Chairperson responsibilities: 1. Preside at all meetings 2. Insure that all meetings are conducted with decorum and efficiency 3. Call special meetings in accordance with the by-laws 4. Sign any documents prepared by the Transportation Advisory Committee for submission to the Town Board or town departments 5. See that decisions of the Committee are implemented 6. Represent the Committee in dealings with the Town Board or other organizations. 7. The Chairperson has the same right as any other member of the Committee to vote on matters before the Committee and to speak for or against proposals, provided, however, that if the Chairperson desires to speak for or against a proposal which has been formally moved and seconded at a public meeting, the Chairperson shall relinquish the chair to the Vice-Chairperson while he or she is speaking. D. Vice-Chairperson responsibilities: 1. Assist the Chairperson as requested 2. Accept and undertake duties delegated by the Chairperson 3. Preside over meetings or perform other duties of the Chairperson in the event the Chairperson is absent or unable to act. E. >>other position responsibilities<<: F. Removal from Office Any officer may be removed from office by a majority vote of the members of the Transportation Advisory Committee in attendance at a meeting provided that at least thirty days notice has been given to all members that removal of the officer will be considered at such meeting. G. Officer Vacancies If any office is vacant, the members of the Committee shall elect a member to fill the office for the remainder of the year. V. ATTENDANCE A. Regular attendance by the members of the Committee is expected. VI. GENERAL PROVISIONS A. These by-laws may be amended at any regular or special meeting of the Transportation Advisory Committee by a majority of the membership of the Committee provided that notice of such possible amendments is given to all members at least 20 days prior to the meeting at which action is to be taken: Any amendments shall be subject to review by the Town Board. VII. COMPLIANCE WITH TOWN POLICIES A. The Committee shall operate in compliance with the adopted Town Board policy on Town Committees, Policy 102 as amended. The terms of this policy are incorporated in these bylaws by this reference and are attached herewith. B. Volunteer members of the Committee will act in accordance to the adopted Town Volunteer Manual. VIII. CONFLICT OF INTEREST: A. A conflict of interest occurs when a person’s private, personal relationships or interests diverge so that an independent observer may reasonably question whether the person’s actions or decisions are determined by personal benefit, gain, or advantage. B. Members of committees shall not use their membership for private gain, and shall act impartially and not give preferential treatment to any private organization or individual. C. A member of any committee who has a personal or private interest in a matter proposed or pending shall disclose such interest to the committee; shall not vote on the item; and shall not attempt to influence the decisions of other members voting on the matter. Adopted this ___day of _______ ESTES PARK BOARD OF TRUSTEES By: ________________ Mayor