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Home My WebLink AboutMINUTES Town Board 2022-06-28Town of Estes Park, Larimer County, Colorado, June 28, 2022 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 28th day of June, 2022. Present: Also Present: Wendy Koenig, Mayor Scott Webermeier, Mayor Pro Tem Trustees Marie Cenac Kirby Hazelton Patrick Martchink Cindy Younglund Travis Machalek, Town Administrator, Jason Damweber, Assistant Town Administrator Dan Kramer, Town Attorney Bunny Victoria Beers, Deputy Town Clerk Absent: Trustee Barbara MacAlpine Mayor Koenig called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. Trustee Cenac recognized the untimely passing of John "Cowboy" Jaros, Glen Haven resident, Assistant Fire Chief for the Glen Have Fire Department, and local business owner. A moment of silence was held in his honor. AGENDA APPROVAL. It was moved and seconded (Webermeier/Hazelton) to approve the Agenda as presented, and it passed unanimously. PUBLIC COMMENTS. None. TRUSTEE COMMENTS. LODGING TAX EXPLORATION TASK FORCE LIAISON UPDATE. Bill Brown, Estes Park Lodging Tax Exploration Project Manager stated the Task Force adopted a resolution which highlighted clear and transparent communication, thorough planning, and preparation for election success to address workforce housing and childcare needs. He stated public comments received included: Concerns regarding inflation, a possible recession, raising funds without establishing spending in advance and lack of support from the vacation rental community without a reconsideration of the Vacation Home Workforce Housing Regulatory Linkage Fee, and a desire for more fair funding alternatives. Deborah Gibson, Visit Estes Park (VEP) Chair reviewed a summary of the Lodging Task Extension and impacts to the community which included: How the tax extension is funded; gauged support levels; whether other communities have implemented or increased lodging tax in Colorado; the Task Force approved tax increase from 2% to 5.5%; and next steps including determining administration of the funds and presentation of the Final Report to the Board of Trustees, Larimer County Commissioners and VEP Board. Trustee comments have been summarized: The Rooftop Rodeo festivities begin July 6, 2022 which would not include a parade; the Estes Valley Amateur Radio Club 2022 National Field Day event took place at the observatory; the Mayor gave a welcoming address at the Pride in the Park event; the FAB met and discussed updates to the Community Resource Guide and voiced concerns for displaced residents/workforce with the sale of apartment buildings in Town; the PAB reviewed a presentation to expand the Veteran's Monument to include a Space Force plaque as well as an additional plaque honoring Vern Mertz, the visionary of the monument; the Restorative Justice Community Group Conference program was commended; the Estes Park EDC B.A.S.E. Program would be accepting applications through July 6, 2022; the Estes Park Non -Profit Resource Center would hold Filmanthropy Monday movie events throughout the summer at Performance Park and the community was encouraged to attend; and members of the Board of Trustees — June 28, 2022 — Page 2 Board and public were encouraged to attend a tour of the Water Treatment Plants in Estes Park. TOWN ADMINISTRATOR REPORT. None. CONSENT AGENDA: 1. Bills. 2. Town Board Minutes dated June 14, 2022, Town Board Study Session Minutes dated June 14, 2022 and Town Board Strategic Planning Study Session Minutes dated June 13, 2022. 3. Comprehensive Plan Advisory Committee Minutes dated May 26, 2022 (acknowledgment only). 4. Family Advisory Board Minutes dated December 2, 2021 and May 5, 2022 (acknowledgment only). 5. Resolution 51-22 Contract Amendment #2 for Fall River Trail Construction for the Colorado Parks and Wildlife, Colorado the Beautiful Grant Agreement. 6. To Consider the Acceptance of the Art in Public Places Sculpture Donation — Forest Gnome for the Sensory Garden at George Hix Riverside Plaza. 7. Appointment of Aleta Kazadi to the Family Advisory Board to fulfil the remainder of John Bryant's term expiring April 15, 2023. 8. Resolution 52-22 Bill Agreement with Larimer County Road and Bridge Department for Street Improvements on Town -Owned Roads, $162,509 — Budgeted. It was moved and seconded (Webermeier/Younglund) to approve the Consent Agenda, and it passed unanimously. REPORTS AND DISCUSSION ITEMS: (Outside Entities). 1. LARIMER EMERGENCY TELEPHONE AUTHORITY (LETA) UPDATE. Town Administrator Machalek introduced Kimberly Culp, LETA CEO who provided an update of services. LETA was formed through an intergovernmental agreement with 30 government partners. LETA's primary responsibilities include the operation of six 9-1-1 centers including one backup site, administration of the 9-1-1 network and routing, equipment, and program services. Funding parameters are set in State Statute and the LETA Board sets the surcharge currently set at $1.10 a month, per device, per line. She provided a review of the emergency alert system and programs including: the 9-1-1 Database, ReachWell, Keyword, NOCOAlert, Citizen Opt In, utilization of various social media outlets for public information, Integrated Public Alert Warning System (IPAWS), Compact Rapid Deployable (CRD); and a video was presented showcasing "Eyes Inside", a program allowing dispatch video capabilities which would be available in August of 2022. The Board questioned bandwidth limitations of the CRD during deployment and requested Trailblazer Broadband staff contact LETA to provide service data to further increase accuracy of the 9-1-1 database for landline and VOIP numbers. 2. PLATTE RIVER POWER AUTHORITY (PRPA) UPDATE. Manager Frisbie provided a brief history of the PRPA, the Resource Diversification Policy, 2022 Integrated Resource Plan and Clean Energy Plan, Organizational structure updates and PRPA's path to proactively work towards a 100% noncarbon resource mix by 2030. PRPA is a not for profit, community -owned public power utility, generating and delivering safe, reliable, environmentally responsible, and financially sustainable energy and services to Estes Park, Fort Collins, Longmont and Loveland. PRPA developed a resource diversification policy in 2018 to set the stage for the resource transformation. He stated the Clean Energy Plan was approved by the PRPA Board and the annual expected reductions through 2030 meets the legislative requirement for a minimum of 80% reduction relative to 2005 levels. He stated Distributed Energy Resources (DERs) are physical or virtual devices or systems which can be deployed on the electric distribution system or customer premises and are used to provide value to all customers through electric system optimization or individual customer Board of Trustees — June 28, 2022 — Page 3 benefits. He stated the community could assist PRPA in reaching clean energy goals through collaboration, the addition of diverse resources to offset dark calm events, and engaging in strategic plans. The Board requested more information on solar benefits and any issues related to the integration of large numbers of solar components. Manager Frisbie encouraged open communication to work together toward the projected goals. ACTION ITEMS: 1. ORDINANCE 09-22 AMENDING CHAPTER 12.20 OF THE ESTES PARK MUNICIPAL CODE ON STREETS AND SIDEWALKS. Mayor Koenig opened the public hearing and Director Muhonen provided an overview of the proposed amendments to the code. During the Town Board Study Session on August 24, 2021, staff discussed the need to amend the code to establish a more efficient and comprehensible process for completing sidewalk, curb, and cutter reconstruction and maintenance in public street rights of way. Although the Board expressed interest in creating a new collaborative process combining the Town's project management resources with private property funds to complete concrete repairs annually in a cost effective and timely fashion, staff recommended simplifying the process. He reviewed the proposal which would clarify private property owner obligations to maintain public curb, gutter, and sidewalk in the adjacent public right of way. The proposal also empowers the Town Engineer to identify needed repairs and require adjacent property owners to complete the repairs. Property owners would be given a minimum of 60-days to complete repairs with the Town Engineer discretion to allow more time to fix issues. The staff recommendation addresses staffing limitations and the inability to allocate resources to other options. Staff recommended adoption of Ordinance 09-22. A question was raised regarding properties which have had no curb or gutter to which staff responded the ordinance would not enable existing neighborhoods to create new curb and gutter. Mayor Koenig closed the public hearing and it was moved and seconded (Younglund/Webermeier) to approve Ordinance 09-22, and it passed unanimously. 2. RESOLUTION 53-22 AMENDING RESOLUTION 81-21 AND PROPOSED UPDATES TO PUBLIC WORKS POLICY 842 — PARKING PERMITS. Manager Solesbee reviewed the proposed updates to Public Works Policy 842 regarding parking. Resolution 81-21 established the 2022 seasonal paid parking and parking permit fees and was amended in April of 2022. Since the amendment, staff gathered stakeholder feedback on a new permit type, the Express Pass. Manager Solesbee stated the development of the Express Pass was a collaborative effort through discussions with the Estes Chamber of Commerce, the Downtown Parking Task Force, and the Transportation Advisory Board. The Express Pass would allow a pre - purchased parking permit offering a flat rate for one ($12), two ($22) or three ($30) days of parking in any of the Town's eight seasonal paid parking areas during the paid parking season. She stated the permit would be for consecutive days, would not be valid for overnight parking, does not guarantee a parking space, and would not be available during high -demand holidays. No refunds would be issued if a permit was purchased, and all paid parking was full at the time of visitation. The permit type would be targeted toward day-trippers, short-term visitors, and frequent visitors who are ineligible for a local 60-minute permit and would utilize the existing mobile parking application. Benefits of the pass include a reduction in load on mobile app, advance purchase opportunity, and would expedite the parking experience for users. Staff recommended approval of the Express Pass pilot program during the 2022 paid parking season. The pilot program would allow staff to collect data on the need and use of the permit for re-evaluation taking into consideration any unintended consequences from the permit. It was moved and seconded (Hazelton/Younglund) to approve Resolution 53-22, and it passed unanimously. Whereupon Mayor Koenig adjourned the meeting at 9:21 p.m, Wendy , oeriig, Mj yor oriawee y^� .....w B rs, Deputy Town Clerk