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HomeMy WebLinkAboutMINUTES Stanley Park Committee 1982-05-24BRADFORD PUBLISHING CO., DENVER RECORD OF PROCEEDINGS Stanley Park Committee V7May 24, 1982 Committee: Chairman Wagner, Trustees Dannels and Wood Attending: Chairman Wagner, Trustee Dannels Also Attending: Town Administrator Hill, Public Works Widmer, Finance Officer Duncan, Jerry C.P.A., Dale Verstraeten, Ray Keller, Hillyer, Bob Scott Director Boudreaux, Dick DISCUSSION OF LETTER FROM JERRY BOUDREAUX, C.P.A., TOWN AUDITOR: A letter dated April 21, 1982 was received from Jerry Boudreaux, C.P.A., Town Auditor, regarding the Horse Show and Rodeo Committee and its relationship to the Town's administrative structure and financial activities. Mr. Boudreaux explained that in prior years the semi-independent structure and financial activity of this committee has resulted in its financial affairs not being included in the Town budget and audit. He also felt that based upon his knowledge of the functions and operations of this committee, its relationship to the Town governing structure, and its recognized committee status, that the financial activities of the committee should be included in the Town's budget and audit processes. Dale Hill, Town Administrator, explained that this matter had been discussed with the Town's Attorney, Gregory White, and that Mr. White was in agreement with Mr. Boudreaux's position. Mr. Boudreaux went on to outline his suggestions for the committee, they are: (1) the Town would include the financial activities of this committee in the administrative procedures of the annual budget and audit by adopting a 1982 Stanley Park Fund budget as soon as practical, and (2) the Town will add the Stanley Park Fund to its budget and audit procedures on an annual basis in all future years. All funds now administered by the Estes Park Horse Show and Rodeo Committee will be included in the above mentioned budget. The Committee recommends that Manager Bob Scott and the Town Staff prepare the necessary 1982-83 budget to incorporate the above suggestions. RESPONSIBILITIES OF THE ESTES PARK HORSE SHOW AND RODEO COMMITTEE: Dick Hillyer, representing the Estes Park Horse Show and Rodeo Committee, requested information regarding the committee's responsibilities. After a long discussion, the Stanley Park Committee directed the Estes Park Horse Show and Rodeo Committee to submit a suggested list of responsibilities. The following Estes Park Horse Show and Rodeo Committee members have been elected by the general membership to be liaison officers with the Town Board Members: Mr. Dick Hillyer, Mr. Ray Keller, and Mr. Dale VerStraeten. As requested by the Estes Park Horse Show and Rodeo Committee, the Stanley Park Committee recommends Trustee Richard A. Wood be appointed liaison to the Estes Park Horse Show and Rodeo Committee. DRAINAGE: Manager Scott and Public Works Director Widmer drainage problems now existing at Stanley Park. the Committee that funds were available in the to make corrections to the storm water system. recommends this storm drainage work be done as explained the storm Mr. Scott informed amount of $1,100 The Committee soon as possible. BRADFORD PUBLISHING CO., DENVER RECORD OF PROCEEDINGS Stanley Park Committee - May 24, 1982 - Page 2 WESTERNAIRES AGREEMENT: The Westernaires Agreement was submitted to the Committee by Manager Scott. Manager Scott indicated paragraph 13 of the agreement would be amended by eliminating the last two sentences. The Committee recommends approval of this agreement. There being no further business, the meeting adjourned. Ann E. Jepip' n, Town Clerk 7:7 ny1