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HomeMy WebLinkAboutMINUTES Stanley Park Committee 1986-09-15BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS ( Stanley Park Committee September 15, 1986 Committee: Chairman Aldrich, Trustees Habecker and Hix Attending: All Also Attending: Mayor Dannels, Trustees Barker, Brown and Laing, Town Administrator Hill, Manager Scott, Finance Officer Vavra, Estes Park Horse Show and Rodeo Committee: Dill, Russell, Martin, Osborn; Clerk O'Connor Absent: None BIG "A" AUTO PARTS - REQUEST TO USE ARENA AND GRANDSTANDS SEPTEM- BER 28, 1986 TO HOST "TRUCK PULL": Mr. Kent Boehner, representing Big A Auto Parts, appeared before the Committee requesting use of the arena and grandstands to host the 1st Annual "Rumble in the Rockies" which includes a truck pull, mud run, beauty contest, tug-o-war, and exhibition runs Sunday, September 28, 1986. An admission fee will be charged and all proceeds will be donated to the Allenspark and Estes Park Fire Departments and the Wind River Indian Council. The event will take place at 1:00 P.M. and run approximately five hours. To date a "Certificate of Insurance" has not been received by the Town. ESPN has been contacted and they will have a remote crew attending the event. Manager Scott advised a contract between Big A and the Town was prepared which included an addendum stating (1) Big A would be responsible for restoring the truck pull area to its original condition and (2) that any use of Town -owned equipment would be assessed to Big A on a rental basis. The Chamber of Commerce will be hosting the "Arapaho Homecoming" September 26 - 28, 1986. Mr. Barry Myers/Chamber of Commerce stated the Chamber would relinquish use of the arena on Sunday. Mr. Myers stated the Indian Village Replica will be offered at no charge to the public. Mr. Boehner stated temporary stakes will be placed and security will be added to secure the truck pull area for admission purposes. The Horse Show and Rodeo Committee has recommended approval of the event. Following discussion, the Committee recommends approval of the "Rumble in the Rockies" event September 28, 1986 contingent upon receipt of the Certificate of Insurance. ESTES PARK AMBULANCE SERVICE - REQUEST TO USE FAIRGROUNDS OCTOBER 3-4, 1986 FOR TRAINING EXERCISE: Mr. Don Bonneberger/Ambulance Service appeared before the Commit- tee requesting the use of the fairgrounds October 3 and 4, 1986 to host a training exercise for all local emergency services. The two-day event will include the use of a helicopter and the Fire Department will conduct vehicle fires. The entire area will be roped -off with access permitted only with appropriate safety gear. The Ambulance Service provided a Certificate of Insurance; however, the Town was not named as an additional insured. The Committee recommends approval of the request contingent upon Estes Park Ambulance Service providing a Certificate of Insurance naming the Town as an additional insured. 1987 BUDGET REQUESTS: The Committee reviewed and discussed the first draft of the 1987 Budget. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Stanley Park Committee - September 15, 1986 - Page two INDOOR ARENA - DISCUSSION: As requested by the Committee August 25, 1986, Finance Officer Vavra prepared and submitted a report correlating previous figures supplied in the BBC Study to the budget report prepared by the Horse Show and Rodeo Committee. Discussion followed concerning the difference in total number of show days between the two reports (HRSC = 246.5; Staff = 77); uses by various agencies such as the .Recreation District; actual size of the proposed indoor arena (120' x 240') which is larger than all of the competition in the area; and financing options (whether to choose a G-O or Sales Tax Revenue Bonds). The General Obligation Bonds are the most economical - they are guaranteed by a mill levy and paid out of sales tax revenues. President Dill reported Mr. Fletcher Wood, Manager/Jefferson County Fairgrounds has offered to meet with the Committee and share his expertise in this field. Town Administrator Hill presented a letter dated September 10, 1986 submitted by Mary Ann Braymer/Bond Council. The letter reported that due to new tax legislation currently underway, a determination as to whether or not the bonds are taxable cannot be made at this time. It is anticipated this information will be available by mid -September. The letter also contained an election schedule which indicated the earliest date a special election could take place would be December 9, 1986. The Committee also discussed the possibility of forming a Building Sub -Committee who would be responsible for the arena from beginning through construction. The Sub -Committee would prepare RFPs, and determine if a design/build concept would be favorable. Preparing the RFPs would necessitate an expenditure. Separate proposals would be prepared for engineering and building specifications. As Chairman of the Committee, Trustee Aldrich requested he be allowed to take the appointment of a Sub -Committee under advisement, assuring the Committee that if a Sub -Committee is appropriate, appointments would be made prior to the next meeting in October. The Committee recommends not making any financial decisions regarding the type of bonds pending additional information from the Bond Council; taking the undetermined amount of expenditure for RFPs under consideration during the Budget process; and requesting Boettcher and Company (Financial Advisor) along with Mary Ann Braymer (Bond Council)to attend the next meeting in October. REPORTS: Trustee Barker presented a financial statement for the 1986 Rooftop Rodeo which indicated a net profit of $1,736.19. Until further notice, Stanley Park Committee meetings will be held the fourth Wednesday of each month. There being no further business, the meeting adjourned. Vickie O'Connor, Town Clerk