HomeMy WebLinkAboutMINUTES Stanley Park Committee 1986-02-24BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Stanley Park Committee
February 24, 1986
Committee:
Attending:
Also Attending:
Chairman Wood, Trustees Hix and Laing
Chairman Wood, Trustee Hix
Town Administrator Hill, Manager Scott,
Public Works Director Widmer, Finance
Officer Vavra, Rick Dill and Rick
Russell/Estes Park Horse Show and Rodeo
Committee
Absent: Trustee Laing
MEMBERSHIP ROSTER AND COMMITTEE ASSIGNMENT:
Manager Scott submitted the 1986 Estes Park Horse Show and Rodeo
Committee Membership Roster which included Committee Assignments.
Included in the roster were: Ron and Carol Ball, Dave Barker,
Craig Bigler, Lou Cherbeneau, Chuck Christensen, Wanda Cowles,
Fred DeHaan, Rick Dill, George Havens, Ray Keller, Steve Kingery,
Les McMillin, Renee Martig, Mike Martin, Wes Metzler, Ron Osborn,
Ady Rice, Rick Russell, Hal Stott, Chuck Thomas, and Wally
Wheeler. The Committee recommends approval of the 1986 Horse
Show and Rodeo Committee Membership Roster.
EXISTING POLICY CONCERNING "BOX SEATS" - DISCUSSION:
Mr. Rick Dill, President, Horse Show and Rodeo Committee reported
Dr. Durward requested a revision to existing policy whereby
season "box seat" purchases covered all shows and events. During
the Scottish Highland Festival, Dr. Durward requested control of
the sales receipts of all box seats. The Horse Show and Rodeo
Committee concluded that the number and variety of events at
Stanley Park will continue to increase and that in some cases, it
would not be reasonable nor beneficial to Stanley Park to
continue to have season box seat purchases cover all types of
events; thus, the following motion was recommended by the Horse
Show and Rodeo Committee:
"Events held at Stanley Park not directly related to Horse
Show and Rodeo performances shall be reviewed and considered
on an individual basis as to whether or not current sales of
season box seats cover such events, and if not, then the
option of box seats sales receipts going to the sponsor with
a percentage of the gate receipts going to Stanley Park
shall be considered."
The Committee concurs with the Horse Show and Rodeo Committee,
and recommends amending existing policy to reflect the aforemen-
tioned motion.
With regard to the Scottish Highland Festival, the Committee
recommends assessing a*$200 rental fee for the event scheduled
September 5th and 6th, 1986; and that Dr. Durward be authorized
to collect a parking fee of $2.00/parking space, remitting 50C of
this fee to Stanley Park.
The Committee also recommends Manager Scott and Town Attorney
White prepare a contract for the rental of the RV campsites and
stalls, including a statement advising that the food concession
is held by the Estes Park Lions Club.
BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Stanley Park Committee - February 24, 1986 - Page two
3/4-TON PICKUP TRUCK - REVIEW OF BIDS:
Ten invitations to bid were solicited; six firms responded.
$14,000 was budgeted in 1986 for the pickup truck. Qualified
bidders were as follows:
Canyon Ford, Loveland $9,232.69
Rains Ford, Estes Park $9,373.37
The Committee recommends accepting the low bid in the amount of
$9,232.69 submitted by Canyon Ford. Optional items such as a
fuel tank and fuel tank pump with filter, were budgeted; however,
they were not included in this bid. These items will receive
consideration at a later date.
HORSE SHOW CONTRACTS:
The Committee reviewed the following Horse Show Contracts:
Colorado Arabian Horse Club, June 28 - July 6, 1986.
Northern Colorado Quarter Horse Association - September 6
and 7, 1986.
Manager Scott reported the revised contract form was prepared in
conjunction with Town Attorney White. The Committee recommends
approval of both Horse Show Contracts.
ROCK RAKE - AUTHORIZATION TO PURCHASE:
Manager Scott requested authorization to purchase one power rake.
$3,500 was budgeted for the rake in the 1986. This item will not
be bid; Manager Scott reported there was only one manufacturer of
the rock rake at this time. The Committee recommends Manager
Scott be authorized to purchase the rock rake, assuring that the
expenditure is within the 1986 Budget.
RV CAMPSITES - AUTHORIZATION TO BEGIN CONSTRUCTION:
Manager Scott reported three utility service lines were included
in the Master Plan. If the Plan were revised, one line could be
installed which could serve as many as 28 sites. The Water
Department has offered to install the Water and Sewer lines, the
Light and Power Department will install the power lines and the
Public Works Department will assist in ground work. Manager
Scott does, however, anticipate hiring an electrical contractor.
In conformance with Upper Thompson Sanitation District regu-
lations, an 8" sewer line will be installed. $52,860 was budget-
ed in 1986 for this project. A savings of approximately $5 -
6,000 could be realized by performing the construction
"in-house." The nightly fee for each campsite will be $10.00
which will include a sewer connection. Stanley Park provides
campsites as a convenience for its customers. Discussion fol-
lowed with the Committee recommending Manager Scott be authorized
to proceed with in-house construction of the RV campsites.
INSURANCE - RV JAMBOREE - JUNE 11 - 26, 1986 - DISCUSSION:
The RV Jamboree received approval to use the Stanley Park grounds
July 29, 1985. As reported to the Committee in January, the RV
units do not carry group liability insurance and are experiencing
difficulty in securing the insurance coverage. Individual
insurance policies are carried by the vehicle owners. Seeking a
written legal opinion, the Committee recommends this item be
referred to Town Attorney White.
BRAOFORO PUBLISHING CO.
RECORD OF PROCEEDINGS
Stanley Park Committee - February 24, 1986 - Page three
EL JEBEL SHRINERS - AUTHORIZATION TO USE STANLEY PARK GROUNDS MAY
31, 1986:
The El Jebel Shriners have requested to use the Stanley Park
Grounds May 31, 1986. The Shriners used the grounds last year
and were assessed a rental fee of $100. Manager Scott reported
the Shriners carry a $1 Million insurance policy. The Committee
recommends Manager Scott contact the El Jebel Shriners as soon as
possible, requesting the Town be named as an additional insured.
INSURANCE - COMMERCIAL EXHIBITORS - DISCUSSION:
The Committee discussed liability coverage with regard to Commer-
cial Exhibitors and recommends referring this matter to Town
Attorney White, seeking a written legal opinion.
INSURANCE - ROOFTOP PARADE - JULY 16 - 19, 1986:
The Colorado State Patrol has requested that they be named as an
additional insured in the amount of $1 Million on a Parade
Insurance Policy for the Rooftop Parade scheduled for July 16th
and 19th. Finance Officer Vavra reported all Town -sponsored
events are covered under the Town's insurance policy in the
amount of $400,000. Manager Scott advised parade insurance
coverage is available through the International Fair Association
and PRCA at a rate of $255.00/parade. This parade insurance has
been approved by the State. The Committee recommends applying
for the Parade Insurance at an expenditure of approximately
$255.00/parade.
There being no further business, the meeting adjourned.
e2.
ickie O'Connor, Town Clerk
ROVEDf
FEB 2 5 1986
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