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Home My WebLink AboutMINUTES Stanley Park Committee 1986-08-25BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS /stanley Park Committee August 25, 1986 Committee: Chairman Aldrich, Trustees Habecker and Hix Attending: Chairman Aldrich, Trustee Habecker Also Attending: Mayor Dannels, Trustee Barker, Town Adminis- trator Hill, Manager Scott, Finance Officer Vavra, Ken Hobert, Estes Park Horse Show and Rodeo Committee Members: Dill, Russell, Martin, Osborn, Cherbeneau, Hobert, Clerk O'Connor Absent: Trustee Hix LIONS CLUB CONCESSION STAND CONTRACT - REVISION: The Committee reviewed a letter dated July 11, 1986 submitted by the Estes Park Lions Club. The Club is requesting a revision in the agreement for the operation of the concession stand located at Stanley Park. Mr. Ken Hobert, representing the Club,more a suggested revision which, in the ir atopinion, the the would enagree - clearly state the intent of the agreement ment was formulated: 1. To pay to Lessor, as rent for said premises, fifteen percent (15%) of the gross sales from operation of the concession stand less fees for the 3.2% beer license and sums paid for capital iproVements.l be For the potel of this lease, gross amount of funds realized from r lolls from the food, beverages and tobacco p concession stand less the local sales tax. Capital Improvements shall not include repairs as more fully set forth in Paragraph 3 of this lease. Said rent shall be due and payable at the Office of the Town Clerk eone or the 14th day of June during hereof, beginning on June 14, 1985. Based upon the Lions Club interpretation, total revenue paid to 4 123.57. The Town's the Town for the 1985 season wouldbe $4, in a difference the of interpretation would be $5,973.11,vementsare owned by the Town; grille 54. Capital imp The Horse Show and Rodeo grilles are owned by the Lions Club. Committee have recommended approval of the revision to the agreement. The Committee recommends the Lions Club Concession paragraph, Stand Contract be amended by inclusion of the above aeraph making the revision retro-active to 1985. CHAMBER OF COMMERCE, "ARAPAHO HOMECOMING" CONTRACT - REVIEVi' of contract between the Chamber wn for the "Arapaho Homecoming" event The Committee the i T ?a the Town Attorney White sc Commerce and September 26, 27, 28, 1986. preparedhduled for for To date, the Town has not received the contract and Arena included eluded the rental bar f of Cammere of �ce ay ed the grandstandexecute said a Certificate of Insurance for be theauthorized to raid contract, recommends the May contract, ensuring the Certificate of Insurance is receivedp to the event. CONFERENCES - AUTHORIZATION TO ATTEND: held in Las Vegas December 1 - 4, 1986. Funds The International Association of Fairs and Exhibitors Conference (I.A.F.E•) will be BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Stanley Park Committee - August\ 25, 1986 - Page two have been budgeted to allow the Business Manager and Horse Show and Rodeo Committee President to attend. The Committee recom- mends Manager Scott and President Dill be authorized to attend the conference. The Professional Rodeo Cowboys Association Conference will be held in conjunction with the I.A.F.E. Conference. As funds were also budgeted for this conference, the Committee recommends two Horse Show and Rodeo Committee members be authorized to attend. ESTES PARK HORSE SHOW AND RODEO COMMITTEE/TASK FORCE - INDOOR ARENA: Pursuant to the Committee's request dated April 28, 1986, the Horse Show and Rodeo Committee prepared and submitted a proposed budget for Stanley Park for the first year of operation of the fairgrounds with a multi -purpose indoor arena. The report was based upon consideration of estimated capital construction costs ,e,Ava and related annual debt service, projected increases in annual yoperating expenses and projected increases in revenue. Depending upon the financing option selected, a r!115p from WO,225 - 117 S-- $682,657 was projected for total expenses. Projected "primary" I,/77. revenue (revenue generated by exhibitors and spectators) was $438,670 and "secondary" revenue (sales tax revenue) was $206,588 for a grand total revenue projection of $645,258. Total capital costs are estimated to be $1,600,000. If approved, the target date for full operation of the indoor arena would be May 15, 1987. Discussion followed regarding financing, sales tax revenue bond/election, subsidy by the Town to Stanley Park, storm sewer drainage estimate, and booking events. The Committee recommends: (1) Finance Officer Vavra correlate previous figures supplied in the BBC Study to the budget report dated August 21, 1986 to determine the feasibility of the indoor arena, and (2) Trustee Habecker prepare a time -schedule of activities. The Committee also stressed the urgency to proceed with the proposaland complimented the Horse Show and Rodeo Committee for preparing a very thorough report. REPORTS: For the first time in six years, a profit has been gained in sponsoring the Rooftop Rodeo. A complete profit and loss state- ment will be prepared and submitted to the Committee. There being no further business, the meeting adjourned. ge9-7" Vickie O'Connor, Town Clerk AUG .2 6 1966 ilaSriaS BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Stanley Park Committee - August 25, 1986 - Page two have been budgeted to allow the Business Manager and Horse Show and Rodeo Committee President to attend. The Committee recom- mends Manager Scott and President Dill be authorized to attend the conference. The Professional Rodeo Cowboys Association Conference will be held in conjunction with the I.A.F.E. Conference. As funds were also budgeted for this conference, the Committee recommends two Horse Show and Rodeo Committee members be authorized to attend. ESTES PARK HORSE SHOW AND RODEO COMMITTEE/TASK FORCE - INDOOR ARENA: Pursuant to the Committee's request dated April 28, 1986, the Horse Show and Rodeo Committee prepared and submitted a proposed budget for Stanley Park for the first year of operation of the fairgrounds with a multi -purpose indoor arena. The report was based upon consideration of estimated capital construction casts and related annual debt service, projected increases in annual operating expenses and projected increases in revenue. Depending upon the financing option selected, a range from $830,225 - $682,657 was projected for total expenses. Projected "primary" revenue (revenue generated by exhibitors and spectators) was $438,670 and "secondary" revenue (sales tax revenue) was $206,588 for a grand total revenue projection of $645,258. Total capital costs are estimated to be $1,600,000. If approved, the target date for full operation of the indoor arena would be May 15, 1986. Discussion followed regarding financing, sales tax revenue bond/election, subsidy by the Town to Stanley Park, storm sewer drainage estimate, and booking events. The Committee recommends: (1) Finance Officer Vavra correlate previous figures supplied in the BBC Study to the budget report dated August 21, 1986 to determine the feasibility of the indoor arena, and (2) Trustee Habecker prepare a time -schedule of activities. The Committee also stressed the urgency to proceed with the proposal and complimented the Horse Show and Rodeo Committee for preparing a very thorough report. REPORTS: For the first time in six years, a profit has been gained in sponsoring the Rooftop Rodeo. A complete profit and loss state- ment will be prepared and submitted to the Committee. There being no further business, the meeting adjourned. Vickie O'Connor, Town Clerk