HomeMy WebLinkAboutMINUTES Stanley Park Committee 1986-07-28BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
d Stanley Park Committee
July 28, 1986
Committee: Chairman Aldrich, Trustees Habecker and Hix
Attending: All
Also Attending: Trustee Barker, Town Administrator Hill,
Manager Scott, Public Works Director Widmer,
Finance Officer Vavra, Rick Dill and Rick
Russell/Estes Park Horse Show and Rodeo
Committee, Barry Myers/Chamber of Commerce,
James Durward/Scottish Highland Festival,
Clerk O'Connor
Absent: None
CHAMBER OF COMMERCE - REQUEST THE USE OF FAIRGROUNDS SEPTEMBER
26, 27, 28, 1986:
Mr. Barry Myers, representing the Chamber of Commerce Special
Events Committee, appeared before the Committee requesting
authorization to use the fairgrounds September 26, 27, and 28,
1986 to sponsor the "Arapaho Homecoming." The event would be
co -sponsored by the Chamber of Commerce, Kiwanis Club and Emer-
gency Shelter Program and would include a "Sage Chicken Festival"
Dinner and Dance, Arts and Crafts Fair and Indian Dance demon-
strations. The dinner would be served on -site from 5:00 - 7:00
P.M. on Saturday, September 27th. Mr. Myers advised the Lions
Club has been contacted with regard to the food concession; the
Club has no objection to the dinner. The homecoming will offer
education concerning the Arapaho Indian heritage, including
legends, dances, etc. Mr. Myers also reported the Chamber of
Commerce will obtain the insurance coverage setforth in the
Town's Policy regarding Liability Insurance. The Estes Park
Horse Show and Rodeo Committee have recommended approval of the
request. The Committee recommends approval of the request
authorizing Manager Scott and Town Attorney White to prepare an
Agreement with the Chamber of Commerce for use of the fairgrounds
to host the "Arapaho Homecoming."
HORSE SHOW CONTRACTS:
Manager Scott presented a standard horse show contract submitted
by the Trail Ridge Riders for an event scheduled August 24, 1986.
The Committee recommends approval of the contract.
JAMES DURWARD/SCOTTISH HIGHLAND FESTIVAL, SEPTEMBER 5, 6, 7, 1986
- REVIEW OF AGREEMENT:
Manager Scott presented an Agreement between the Town and the
Longs Peak Scottish Highland Festival which was prepared by Town
Attorney White. In summary, the agreement stated the Town would
(1) furnish use of the grandstands and Arena "A" after 6:00 P.M.
September 5th and 6th for a fee of $200/day; (2) furnish use of
Barn V for animals for a fee of $5.00/stall/day; (3) furnish
camper hook-up sites with water, electrical and sewer facilities
at a rate of $10.00/hook-up/day (those using the "dump station"
will be assessed $2.00/use); and (4) furnish automobile parking
in the northeast pasture only at a rate of $0.50/automobile/day.
Among additional acknowledgements in the Agreement, the Scottish
Highland Festival would (1) furnish a duly executed Certificate
of Insurance at least 30 days prior to September 5, 1986, naming
the Town as an "additional insured." The certificate would
evidence the existence of $150,000 bodily injury for each person
with total liability for two or more persons injured in a single
occurrence of $400,000; $400,000 property damage for each
BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Stanley Park Committee -,July 28, 1986 - Page two
occurrence; and that at least 10 days' notice be given to the
Town prior to cancellation of the policy. Town Administrator
Hill acknowledged receipt of a letter dated July 12, 1986 submit-
ted by the Association of Scottish Games and Festivals to James
Durward. The letter indicated members of the Association are
eligible for Group Liability Insurance coverage as follows:
$1,000,000 general liability, plus $3,000 organizational property
damage, $2,000 in currency loss at the gate through theft, and
host liquor insurance. Following discussion, the Committee
recommends approval of the Agreement between the Longs Peak
Scottish Highland Festival and the Town contingent upon Dr.
Durward obtaining the Association's insurance coverage, as
indicated in their letter July 12, 1986, with Dr. Durward
providing a duly executed Certificate of Insurance.
REPORTS:
The High School Rodeo Association has selected Pueblo to host the
State Finals Rodeo for the next three years.
Regarding existing Town policy with regard to inter -departmental
operating expenditures, Director Widmer advised Stanley Park had
not been invoiced when Public Works Department vehicles were used
at the fairgrounds. Following the State's general accounting
system, each fund is treated as a separate entity thus the cost
of operation for each department is ascertained. Following dis-
cussion, the Committee recommends Stanley Park not be invoiced by
the Public Works Department for vehicle expense during budget
year 1986 and that staff prepare a list of vehicle
maintenance/operation rates which will enable these costs to be
incorporated into the budget for 1987.
There being no further business, the meeting adjourned.
Vickie O'Connor, Town Clerk
AUG 121986
IU:w UY ESTES PARK
E;3ARD OF TRUSTEES