HomeMy WebLinkAboutMINUTES Stanley Park Committee 1987-05-27BRAOFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Stanley Park Committee
May 27, 1987
Committee: Chairman Hix, Trustees Dickinson and
Habecker
Attending: Chairman Hix
Also Attending: Mayor Dannels, Town Administrator Hill,
Business Manager Scott, Finance Officer
Vavra, Rick Dill & Rick Russell/Horse
Show and Rodeo Committee, Jim Durward,
Don Moorhead & Judy Hoxsey/Estes Park
Public Library, Clerk O'Connor
Absent: Trustees Dickinson, Habecker, Public
Works Director Widmer
LONG'S PEAK SCOTTISH HIGHLAND FESTIVAL - REQUEST USE OF STANLEY
PARK GROUNDS:
Jim Durward, representing the Long's Peak Scottish Highland
Festival, appeared before the Committee requesting use of the
Stanley Park grounds, including the grandstand and barns, free of
charge for the Festival scheduled September 11, 12, 13, 1987.
Manager Scott advised rental fees of approximately $1,500 in
anticipation of the Festival were included in the 1987 Budget.
Such fees include operation expense and wages. Following dis-
cussion, the Committee recommends the request be granted and, if
needed, consideration be given by the Committee with regard to
allowing a General Fund transfer up to $1,500 to the Stanley Park
Fund. Representatives of the Festival will be required to (1)
sign a Contract; and (2) provide a "Certificate of Insurance"
naming the Town as an "additional insured."
SHOW CONTRACTS - APPROVAL:
Manager Scott presented the Paint Horse Show Agreement for horse
shows August 6 - 9, 1987.
An Agreement with "Americade" for an event scheduled September 4,
1987 was also presented.
The Committee recommends approval of both Agreements.
FAMILY MOTOR COACH RV JAMBOREE - REQUEST TO USE STANLEY PARK
GROUNDS SEPTEMBER 11 & 12, 1987:
Manager Scott presented an Agreement between the Family Motor
Coach, Rocky Mountain Chapter and the Town for an RV Jamboree
September 11, 12, 1987. The event will be held during the
Scottish Highland Festival; however, Manager Scott does not
anticipate any scheduling difficulties. Each unit will be
required to display proof of liability insurance prior to enter-
ing the grounds. The Committee recommends approval of the
request.
PROPOSED LIBRARY BUILDING SITE SELECTION - DISCUSSION:
The Horse Show and Rodeo Committee reviewed the sites identified
by the Library Board for construction of a new library building.
Fourth Street, adjacent to the Senior Center, appears to be the
best location; however, additional study will be required prior
to final approval of the site. Consideration must be given to
the Stanley Park Master Plan. Don Moorhead, President/Library
Board, stated a specific site has yet to be determined, however,
the Library Board is requesting the Fourth Street site be
considered as a preferred site if the new building is located in
BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Stanley Park Committee - May 27, 1987 - Page two
Stanley Park. Following discussion, the Committee recommends the
Fourth Street site be noted as the Library Board's preferred site
if located in Stanley Park.
GHOST RIDERS 4-H CLUB - DISCUSSION:
During its meeting April 10, 1987, the Committee recommended
approval of the local 4-H Club to use the arena and meeting room
contingent upon the Club providing adequate proof of insurance.
The Club is experiencing difficulty in providing such insurance.
Discussion followed, with the Committee recommending (1) rep-
resentatives of the Ghost Riders 4-H Club contact Finance Officer
Vavra to exchange insurance information; (2) Officer Vavra
contact the Horse Show and Rodeo Committee and advise of such
insurance information; and (3) the Horse Show and Rodeo Committee
submit a recommendation to the Stanley Park Committee (possibly
during a "special" Stanley Park meeting).
LAWN MOWER - AUTHORIZATION TO PURCHASE:
Manager Scott reported the existing push lawn mower is in need of
replacement. Funds were allocated for such a purchase in the
1987 Budget. The Committee recommends Manager Scott be au-
thorized to purchase the lawn mower, for a not -to -exceed amount
of $700.00.
INDOOR ARENA - REQUEST TO OBTAIN FINANCIAL CONSULTANT:
The Horse Show and Rodeo Committee is in the process of preparing
a revised "pro -forma" budget for the proposed indoor arena which
will include the Exhibit Hall. Revenues and expenses can be
calculated for the indoor arena; however, due to the revised
concept of the building, a financial consultant could prove very
beneficial in calculating revenues and expenses for the Exhibit
Hall. Discussion followed concerning funding, RFPs, and the
selection process in general. The Committee recommends Town
Administrator Hill and representatives of the Horse Show and
Rodeo Committee prepare a preliminary RFP for presentation to the
Stanley Park Committee.
There being no further business, the meeting adjourned.
Vickie O'Connor, Town Clerk