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HomeMy WebLinkAboutMINUTES Stanley Park Committee 1987-02-23BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS ✓ Stanley Park Committee February 23, 1987 Committee: Chairman Hix, Trustees Dickinson and Habecker Attending: Also Attending: Chairman Hix, Trustee Habecker Mayor Dannels, Town Administrator Hill, Business Manager Scott, Public Works Director Widmer, Finance Officer Vavra, President Dill, Vice President Russell, Ron Ball, Ron Osborn, Mel Busch, Judy Hosxey, Don Moorhead, Tucker Wood, Clerk O'Connor Absent: Trustee Dickinson ESTES PARK PUBLIC LIBRARY - REQUEST FOR PORTION OF STANLEY PARK GROUNDS FOR POSSIBLE LIBRARY SITE: Ms. Hoxsey, Director, Estes Park Public Library reported the Library Board is continuing their search for a site to serve as the location for a new library building. The Library Board has determined approximately 1 acre would be required and they would like authorization to include a portion of the Stanley Park grounds in preparing their site evaluations. Following dis- cussion, the Committee stated the Library Board could consider a portion of the Stanley Park grounds for a possible library site and recommends that upon conclusion of the site evaluation study, the Library Board submit their findings for the Committee's review. ESTES PARK HISTORICAL MUSEUM - REVIEW OF PREVIOUS REQUEST FOR ADDITIONAL 100' OF PROPERTY: Ron Osborn, representing the Horse Show and Rodeo Grounds Commit- tee, stated the Committee expressed concern with transferring approximately 100' of Stanley Park grounds to the Museum. The additional property would conflict with the use of proposed RV sites, and require a possible revision to the Master Plan. However, by revising the configuration of the property the request could be granted thus eliminating only 5/6 RV sites. Director Busch advised the Museum Board cannot acquire the building formerly housing an appliance business without acquiring the additional 100' of property. Discussion followed concerning the Museum's future expansion plans and budget, with the Commit- tee recommending the request be taken under advisement for discussion by the entire Board of Trustees. SHOW DATE REQUESTS - REVIEW: Manager Scott submitted the following requests for show dates: Shriners - May 30, 1987. The Committee recommends approval of the request, including a rental fee of $100.00. Amateur Rodeo - June 12, 13 and August 29, 30, 1987. The Committee recommends the Horse Show and Rodeo Committee meet with Rodeo representatives to determine their needs and negotiate a rental fee for consideration at the next Commit- tee meeting. Manager Scott will also obtain a copy of the Rodeo's insurance policy for review by the Town's insurance carrier. Muscular Dystrophy Motorcycle Ride - July 19, 1987. The Committee concurs with the Horse Show and Rodeo Committee and recommends approval of the request subject to the BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Stanley Park Committee - February 23, 1987 - Page two following: (1) a rental fee of $500.00, (2) evidence of adequate insurance, directing Town Attorney White to prepare a contract. Americade - September 4, 1987 and Fall Arabian Show - September 4, 5, 6, 7, 1987. Manager Scott reported on the possible conflict between both groups on September 4th, however, an attempt will be made to accommodate both groups. The Horse Show and Rodeo Committee has yet to determined a rental fee for Americade. The Committee recommends approval of both requests, directing Town Attorney White to prepare a contract for Americade. Llama's - October 2, 3, 4, 1987. The Committee recommends approval of the request. The standard horse show contract will be used for this event which includes pre -determined rental fees. Spanish Barb International - June 11, 12, 1988. The Commit- tee recommends approval of the horse show. STALL AND RV RENTAL FEES - REVIEW: The Horse Show and Rodeo Executive Committee recommends approval of the following rental fees: East stalls - $4.00 (currently $3.50) West stalls - $6.00 (currently $5.00) RV sites - $6.00 (currently $5.00) The Committee recommends approval of the rental fees, stating the Town will honor those entities bound in previously approved 5-year contracts. HORSE SHOW AND RODEO COMMITTEE 1987 MEMBERSHIP ROSTER - REVIEW: The Committee reviewed the 1987 roster and recommends the follow- ing members be approved: Carol Ball Ron Ball Dave Barker Craig Bigler Lou Cherbeneau Betty Clausen Wanda Cowles Chuck Christensen Fred DeHaan Floyd Denton Rick Dill George Havens Carl Henderson Jack Gartner Margee Gartner Steve Kingery Les McMillin Renee Martig Mike Martin Wes Metzler Ron Osborn Ady Rice Rick Russell Hal Stott Chuck Thomas Wally Wheeler Elena Willets I.A.F.E. MANAGER'S CONFERENCE - AUTHORIZATION TO ATTEND: Manager Scott advised the Annual I.A.F.E. Manager's Conference will be held April 25 - 28, 1987 in Lincoln, Nebraska. The Committee recommends Manager Scott be authorized to attend. ARENA C - AUTHORIZATION TO BID PROJECT: $22,800 was budgeted in 1987 for construction of a new arena. Various lighting equipment will be used from storage. The Committee recommends Manager Scott be authorized to bid the project, returning to the Committee for further review. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Stanley Park Committee - February 23, 1987 - Page three GRANDSTANDS - AUTHORIZATION TO REMODEL: $10,000 was also budgeted in 1987 to remodel the grandstands. Manager Scott reported the project will be performed by Town staff with a cost estimate of $8,122. The estimate also includes various tools necessary to perform the job. The Committee recommends Manager Scott be authorized to remodel the grand- stands. ENTERTAINMENT STAGE - AUTHORIZATION TO PURCHASE: Manager Scott reported $10,000 was budgeted in 1987 to purchase an entertainment stage. Having researched construction of a unit, the Horse Show and Rodeo Committee has recommended an existing stage be purchased from Jay Grooters and Mark Brown for a not -to -exceed expenditure of $10,000. Such a purchase would require an additional $300 for a vehicle hitch. Following discussion concerning insurance liability, the Committee recom- mends approval of the purchase for a not -to -exceed expenditure of $10,000.00, directing staff to investigate any possible liabil- ity. INDOOR ARENA - UPDATE: Public Works Director Widmer reported a two-day design session had taken place with Thorp Associates, with the entire design team attending. Two schemes were presented and comments were gathered. A meeting to discuss the preliminary cost estimate has been scheduled for March 4, 1987 at 9:30 A.M. Vice President Russell reported the Horse Show and Rodeo Committee are in the process of conducting a survey to determine a fee schedule. The Committee has also also excepted the challenge of conducting an organization study for the grounds. There being no further business, the meeting adjourned. FEB 2 41987 1 i• ; (li �J r�:,K B:.ARD OF Ti?USTEES �,t Vickie O'Connor, Town Clerk