HomeMy WebLinkAboutMINUTES Stanley Park Committee 1987-02-23BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
✓ Stanley Park Committee
February 23, 1987
Committee: Chairman Hix, Trustees Dickinson and
Habecker
Attending:
Also Attending:
Chairman Hix, Trustee Habecker
Mayor Dannels, Town Administrator Hill,
Business Manager Scott, Public Works
Director Widmer, Finance Officer Vavra,
President Dill, Vice President Russell,
Ron Ball, Ron Osborn, Mel Busch, Judy
Hosxey, Don Moorhead, Tucker Wood, Clerk
O'Connor
Absent: Trustee Dickinson
ESTES PARK PUBLIC LIBRARY - REQUEST FOR PORTION OF STANLEY PARK
GROUNDS FOR POSSIBLE LIBRARY SITE:
Ms. Hoxsey, Director, Estes Park Public Library reported the
Library Board is continuing their search for a site to serve as
the location for a new library building. The Library Board has
determined approximately 1 acre would be required and they would
like authorization to include a portion of the Stanley Park
grounds in preparing their site evaluations. Following dis-
cussion, the Committee stated the Library Board could consider a
portion of the Stanley Park grounds for a possible library site
and recommends that upon conclusion of the site evaluation study,
the Library Board submit their findings for the Committee's
review.
ESTES PARK HISTORICAL MUSEUM - REVIEW OF PREVIOUS REQUEST FOR
ADDITIONAL 100' OF PROPERTY:
Ron Osborn, representing the Horse Show and Rodeo Grounds Commit-
tee, stated the Committee expressed concern with transferring
approximately 100' of Stanley Park grounds to the Museum. The
additional property would conflict with the use of proposed RV
sites, and require a possible revision to the Master Plan.
However, by revising the configuration of the property the
request could be granted thus eliminating only 5/6 RV sites.
Director Busch advised the Museum Board cannot acquire the
building formerly housing an appliance business without acquiring
the additional 100' of property. Discussion followed concerning
the Museum's future expansion plans and budget, with the Commit-
tee recommending the request be taken under advisement for
discussion by the entire Board of Trustees.
SHOW DATE REQUESTS - REVIEW:
Manager Scott submitted the following requests for show dates:
Shriners - May 30, 1987. The Committee recommends approval
of the request, including a rental fee of $100.00.
Amateur Rodeo - June 12, 13 and August 29, 30, 1987. The
Committee recommends the Horse Show and Rodeo Committee meet
with Rodeo representatives to determine their needs and
negotiate a rental fee for consideration at the next Commit-
tee meeting. Manager Scott will also obtain a copy of the
Rodeo's insurance policy for review by the Town's insurance
carrier.
Muscular Dystrophy Motorcycle Ride - July 19, 1987. The
Committee concurs with the Horse Show and Rodeo Committee
and recommends approval of the request subject to the
BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Stanley Park Committee - February 23, 1987 - Page two
following: (1) a rental fee of $500.00, (2) evidence of
adequate insurance, directing Town Attorney White to prepare
a contract.
Americade - September 4, 1987 and Fall Arabian Show -
September 4, 5, 6, 7, 1987. Manager Scott reported on the
possible conflict between both groups on September 4th,
however, an attempt will be made to accommodate both groups.
The Horse Show and Rodeo Committee has yet to determined a
rental fee for Americade. The Committee recommends approval
of both requests, directing Town Attorney White to prepare a
contract for Americade.
Llama's - October 2, 3, 4, 1987. The Committee recommends
approval of the request. The standard horse show contract
will be used for this event which includes pre -determined
rental fees.
Spanish Barb International - June 11, 12, 1988. The Commit-
tee recommends approval of the horse show.
STALL AND RV RENTAL FEES - REVIEW:
The Horse Show and Rodeo Executive Committee recommends approval
of the following rental fees:
East stalls - $4.00 (currently $3.50)
West stalls - $6.00 (currently $5.00)
RV sites - $6.00 (currently $5.00)
The Committee recommends approval of the rental fees, stating the
Town will honor those entities bound in previously approved
5-year contracts.
HORSE SHOW AND RODEO COMMITTEE 1987 MEMBERSHIP ROSTER - REVIEW:
The Committee reviewed the 1987 roster and recommends the follow-
ing members be approved:
Carol Ball
Ron Ball
Dave Barker
Craig Bigler
Lou Cherbeneau
Betty Clausen
Wanda Cowles
Chuck Christensen
Fred DeHaan
Floyd Denton
Rick Dill
George Havens
Carl Henderson
Jack Gartner
Margee Gartner
Steve Kingery
Les McMillin
Renee Martig
Mike Martin
Wes Metzler
Ron Osborn
Ady Rice
Rick Russell
Hal Stott
Chuck Thomas
Wally Wheeler
Elena Willets
I.A.F.E. MANAGER'S CONFERENCE - AUTHORIZATION TO ATTEND:
Manager Scott advised the Annual I.A.F.E. Manager's Conference
will be held April 25 - 28, 1987 in Lincoln, Nebraska. The
Committee recommends Manager Scott be authorized to attend.
ARENA C - AUTHORIZATION TO BID PROJECT:
$22,800 was budgeted in 1987 for construction of a new arena.
Various lighting equipment will be used from storage. The
Committee recommends Manager Scott be authorized to bid the
project, returning to the Committee for further review.
BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Stanley Park Committee - February 23, 1987 - Page three
GRANDSTANDS - AUTHORIZATION TO REMODEL:
$10,000 was also budgeted in 1987 to remodel the grandstands.
Manager Scott reported the project will be performed by Town
staff with a cost estimate of $8,122. The estimate also includes
various tools necessary to perform the job. The Committee
recommends Manager Scott be authorized to remodel the grand-
stands.
ENTERTAINMENT STAGE - AUTHORIZATION TO PURCHASE:
Manager Scott reported $10,000 was budgeted in 1987 to purchase
an entertainment stage. Having researched construction of a
unit, the Horse Show and Rodeo Committee has recommended an
existing stage be purchased from Jay Grooters and Mark Brown for
a not -to -exceed expenditure of $10,000. Such a purchase would
require an additional $300 for a vehicle hitch. Following
discussion concerning insurance liability, the Committee recom-
mends approval of the purchase for a not -to -exceed expenditure of
$10,000.00, directing staff to investigate any possible liabil-
ity.
INDOOR ARENA - UPDATE:
Public Works Director Widmer reported a two-day design session
had taken place with Thorp Associates, with the entire design
team attending. Two schemes were presented and comments were
gathered. A meeting to discuss the preliminary cost estimate has
been scheduled for March 4, 1987 at 9:30 A.M.
Vice President Russell reported the Horse Show and Rodeo
Committee are in the process of conducting a survey to determine
a fee schedule. The Committee has also also excepted the
challenge of conducting an organization study for the grounds.
There being no further business, the meeting adjourned.
FEB 2 41987
1
i• ; (li �J r�:,K
B:.ARD OF Ti?USTEES
�,t
Vickie O'Connor, Town Clerk