HomeMy WebLinkAboutMINUTES Stanley Park Committee 1987-08-24BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Stanley Park Committee
August 24, 1987
Committee: Chairman Hix, Trustees Dickinson and
Habecker
Attending: Chairman Hix, Trustee Habecker
Also Attending:
Mayor Dannels, Town Administrator Hill,
Business Manager Scott, Public works
Director Widmer, Finance Officer Vavra,
Rick Dill & Rick Russell/Estes Park
Horse Show & Rodeo Committee, Clerk
O'Connor
Absent: Trustee Dickinson
I.A.F.E. ANNUAL CONFERENCE - AUTHORIZATION TO ATTEND:
Manager Scott reported the International Association of Fairs and
Exhibitors Conference will be held November 30 - December 4, 1987
in Las Vegas. Funds were budgeted to allow four (4) attendees;
however, the Horse Show and Rodeo Committee is recommending the
following three persons be authorized to attend: Manager Scott,
Rick Russell and Mike Martin. The Annual P.R.C.A. Conference
will be held during the same time period which will allow atten-
dance at both conferences. The Committee recommends approval of
the request.
"WARM UP ARENA "C" - AUTHORIZATION TO PROCEED:
The Committee reviewed the following bid estimates for con-
struction of Warm Up Arena "C":
Base Bid:
Kitchen & Company Excavators $17,147.40
Jim's Construction Materials $17,640.00
Including such items as "fill", fencing, electricity, etc., a
total bid estimate is as follows:
Total Bid Estimate:
Kitchen & Company Excavators $34,012.40
Jim's Construction Materials $34,505.00
Staff anticipates placing the arena so as not to affect the
proposed construction of the indoor arena. Construction of the
arena is of utmost importance in retaining various horse shows
and gaining new shows. The budgeted amount for the arena is
$28,000. Following discussion, the Committee recommends accept-
ing the low bid in the amount of $17,147.40 submitted by Kitchen
& Company, authorizing a budget adjustment in the Stanley Park
fund of approximately $6,000 necessitated for the entire project.
"SPECIAL" BUDGET ITEMS - DISCUSSION:
Manager Scott requested clarification of the expenditure to
Economics Research Associates (ERA) for the Economic Feasibility
Study authorized by the Board of Trustees July 21, 1987. The
Agreement, in the amount of $22,500, stated ERA would prepare an
economic feasibility analysis for the proposed indoor horse arena
and multi -purpose building. Such an expenditure was not budgeted
in the Stanley Park fund. The Committee advised that should the
need arise, a special appropriation could be made to meet such an
obligation.
BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Stanley Park Committee - August 24, 1987 - Page two
REPORTS:
Preliminary reports indicate an increase in income for Stanley
Park during the 1385 season as compared to 19.85
(1P7 /7 r4,
The Horse Show and Rodeo Committee anticipates inviting represen-
tatives from those horse shows using the facility this year to a
special gathering which has tentatively been scheduled for
September 26, 1987. Each representative will be given an oppor-
tunity to express their comments on the facility and proposed
indoor arena. Members of the Committee are urged to attend.
A brief discussion was held concerning the probability of
scheduling a circus event during 1988. Should adequate insurance
and profit be obtained, the Committee recommends Manager Scott
pursue this event.
There being no further business, the meeting adjourned.
Vickie O'Connor, Town Clerk