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HomeMy WebLinkAboutMINUTES Stanley Park Committee 1988-02-22BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS ✓ Stanley Park Committee February 22, 1988 Committee: Chairman Hix, Trustees Dickinson and Habecker Attending: Chairman Hix Also Attending: Mayor Dannels, Town Administrator Hill, Exec. Dir./Gen. Mgr. Scott, Finance Officer Vavra, Public Works Director Widmer, Rick Russell, Rick Dill and Dave Barker/Horse Show and Rodeo Committee, Clerk O'Connor Absent: Trustees Dickinson and Habecker TRACTOR - REVIEW OF BIDS. Exec. Dir./Gen. Mgr. Scott reported bids were solicited from 10 firms for the purchase of a tractor; the following two firms responded: Longmont Farm Supply $14,900 after trade-in Universal Tractor 27,810 Gen. Mgr. Scott reported two Yanmar tractors will be used as the trade-in vehicles. The equipment purchase was included in the 1988 Budget. The Committee recommends accepting the low bid in the amount of $14,900 submitted by Longmont Farm Supply. SCRAPER - AUTHORIZATION TO PURCHASE. Gen. Mgr. Scott requested authorization to purchase a "scraper" which was also budgeted in 1988. This equipment is made by one company, therefore bids were not requested. The purchase price, delivered to Estes Park, is $1,780. As adequate funds are available in the 1988 Budget, the Committee recommends Gen. Mgr. Scott be authorized to purchase the scraper for $1,780. FENCING - REVIEW OF BIDS. Gen. Mgr. Scott requested this item be tabled to the March meeting due to the illness of one bidder and the discrepancy in the measurements. The Committee recommends approval of the request. I.A.F.E. SPRING CONFERENCE - REQUEST AUTHORIZATION TO ATTEND. Exec. Dir./Gen. Mgr. Scott advised the Manager's Spring Confer- ence has been scheduled for April 28 - 30, 1988 in Dallas and he requested authorization to attend. The Committee recommends Gen. Mgr. Scott be authorized to attend the conference. 1988 RODEO BUDGET - REPORT. Dave Barker presented a copy of the Rooftop Fair and Rodeo Budget for 1988. The budget included income and expenses for 1987 and projected income and expenses for 1988. The Horse Show and Rodeo Committee is attempting to revise the concept of the Rooftop Rodeo by adding a bar-b-que, live entertainment, rodeo perfor- mances and featured artist for a concert. In the worst case scenario, the Town could loose $19,000; however, optimum revenue is $214,400. The HSRC anticipates marketing the concert tickets through a Denver ticket outlet. A meeting with a ticket outlet representative has been scheduled. Discussion followed concern- ing potential options available should a deficit in the rodeo occur, and should the second phase of Thorp Associates Contract BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Stanley Park Committee - February 22, 1988 - Page two for the indoor arena proceed. Finance Officer Vavra advised the Stanley Park Budget could be revised, if necessary, by appropriating the additional expense. Gen. Mgr. Scott advised he does not anticipate any additional funds to be appropriated from the General Fund. With regard to the concert contract, it will be necessary to have "quick action" to ensure commitment of the headliner. LONG'S PEAK SCOTTISH HIGHLAND FESTIVAL: REVIEW OF AGREEMENT REGARDING BLEACHERS AND REVIEW OF REQUEST TO USE GROUNDS. Agreement. The Committee reviewed the Agreement between the Long's Peak Scottish Highland Festival and the Town pertaining to the storage of the Festival's bleachers at Stanley Park. In lieu of a rental fee, Stanley Park would be allowed to use the bleachers. Gen. Mgr. Scott reported the agreement was prepared by Town Attorney White. The Committee recommends approval of the Agreement. Use of grounds. The Long's Peak Scottish Highland Festival also requested use of the grounds September 10, 1988 on a rent-free basis. The Festival was allowed to use the grounds on a rent-free basis in 1987. The Horse Show and Rodeo Committee met with James Durward and they have recommended the request be approved for 1988. Should a profit be realized, it is anticipated the Festival would make a donation to Stanley Park. Use of the grounds by the Festival will be re-evaluated following the 1988 event. The Committee recommends approval of the request authorizing the Long's Peak Scottish Highland Festival to use Stanley Park September 10, 1988 rent-free contingent upon the Festival providing a Certificate of Insurance, naming the Town as an additional insured. FRAZIER SHOWS OF AMERICA - REVIEW OF CARNIVAL CONTRACT. The Committee reviewed the carnival contract which was prepared and submitted by Town Attorney White. Due to the requirement concerning Worker's Compensation Insurance, negotiation in the Town's percentage of 200 of the gross receipts may occur. The Committee recommends approval of the Frazier Shows of America Carnival Contract. The carnival has been scheduled for July 20 - 24, 1988. HORSE SHOW AGREEMENT - REVIEW/APPROVAL. Gen. Mgr. Scott submitted a standard horse show agreement for the Rocky Mountain Miniature Horse Club for an event scheduled June 15 - 19, 1988. The Committee recommends approval of the Agree- ment. LIONS CLUB AGREEMENT - DISCUSSION. The Horse Show and Rodeo Committee submitted a potential amend- ment to the Lions Club Lease whereby the Lions Club would be responsible for payment of the premium for the liquor liability insurance which would be deducted from the annual rental payment. If the amendment does not adversely affect the Town, the Committee recommends the Lions Club Lease Agreement be amended to state the Lions Club will be responsible for payment of the liquor liability insurance as stated above; the Lions Club must also provide a Certificate of Insurance naming the Town as an additional insured. Finance Officer Vavra was directed to research the amendment with Town Attorney White and advise President Russell as soon as possible. ITATInTiTTTEtther business, the meeting adjourned. F E B 23 1988 1 li 44, ge-AJ Vickie O'Connor, Town Clerk TO,VN OF ESTES PARK BOARD OF TRUSTEES Scam. ......w.,......y- � -:,-.