HomeMy WebLinkAboutMINUTES Stanley Park Committee 1988-08-22BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
/Stanley Park Committee
August 22, 1988
Committee: Chairman Aldrich, Trustees Habecker and
Hix
Attending: All
Also Attending:
Mayor Dannels, Trustee Garrett, Execu-
tive Director Scott, Public Works
Director Widmer, Finance Officer Vavra,
HSRC President Russell, Police Chief
Racine, Officer Cazan, Clerk O'Connor
Absent: Town Administrator Klaphake
Chairman Aldrich called the meeting of the Stanley Park Committee
to order at 1:58 P.M.
DENVER CHAPTER HARLEY OWNERS GROUP AGREEMENT.
Director Scott advised the Harley Motorcycle Group has requested
use of the fairgrounds September 17 and 18, 1988. The Horse Show
and Rodeo Committee approved the request in June, and included a
rental fee of $1,000/day. Town Attorney White prepared and
submitted an Agreement for approval. Director Scott and the
Police Department conducted an investigation of the group's prior
events, and the Town should not incur any extraordinary expense
in controlling the event. Director Scott has verbally requested
there be no music nor racing after 10:00 P.M. All events are to
be confined to the fairgrounds. The Certificate of Insurance
should be received within a few days. Following discussion, the
Committee recommends approval of the Denver Chapter Harley Owners
Group Agreement.
I.A.F.E. ANNUAL CONFERENCE - AUTHORIZATION TO ATTEND.
Director Scott reported the IAFE Annual Conference has been
scheduled November 28 - December 1, 1988 in Las Vegas. The Horse
Show and Rodeo Committee has recommended two (2) staff persons
(Scott and Hinze) and 2 HSRC members attend. Adequate funds are
in the budget for this expenditure. The Committee recommends
approval of the request.
PROFIT AND LOSS STATEMENT FOR ROOFTOP RODEO - REVIEW.
President Russell presented the preliminary Profit and Loss
Statement for the 1988 Rooftop Fair and Rodeo, as follows:
Income $ 67,638.35
Expense 79,141.22
Total deficit ($11,502.87)
President Russell stated every attempt was made to control
expenses and a "critique" of the event has been conducted. The
HSRC contains 27 volunteer members and 26 those members actively
participated this year. Discussions are underway for the 1989
Fair and Rodeo. Owners of the carnival have verbally committed
to return in 1989.
Discussion followed regarding the noise complaints. President
Russell advised the HSRC does hope to acquire entertainment next
year; however, the time of the performances could possibly be
controlled.
Due to the greatly expanded event this year, and the hours of
volunteer service, the Committee recommends the Mayor submit a
BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Stanley Park Committee - August 22, 1988 - Page two
"Letter of Appreciation" to members of the Horse Show and Rodeo
Committee.
REPORTS.
Finance Officer Vavra reported work has begun on the 1989 Budget.
The preliminary budget will be presented to the Board of Trustees
during a special meeting September 20, 1988.
There being no further business, Chairman Aldrich adjourned the
meeting at 2:28 P.M.
`f%tom-,rV•L ,,e2/
Vickie O'Connor, Town Clerk
APPROVED 1
AUG 2 3 1988
TOWN OF ESTES PARK
BOARD OF TRUSTEES