HomeMy WebLinkAboutMINUTES Stanley Park Committee 1988-10-24BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
âś“Stanley Park Committee
October 24, 1988
Committee: Chairman Aldrich, Trustees Habecker and
Hix
Attending:
Also Attending:
All
Mayor Dannels, Trustees Barker and
Garrett, Town Administrator Klaphake,
Executive Director/General Manager
Scott, Finance Officer Vavra, HRSC
Members Russell and Martin, Clerk
O'Connor
Absent: None
Chairman Aldrich called the meeting of the Stanley Park Committee
to order at 2:01 P.M.
AMENDED PROPOSAL/INDOOR ARENA - DISCUSSION.
Town Administrator Klaphake reviewed the amended options for the
arena as prepared by Thorp Associates. Two alternatives, based
upon different site configurations, reduce the overall estimated
cost of the project based upon: (1) deleting the asphalt paving
for the parking areas, (2) deleting all landscaping in the
parking areas, deleting the multi -purpose area as a single space
and including a concrete floor in the arena to enable utilization
for multi -purpose functions, and (3) deleting the cost of
drainage system design and construction across the proposed site.
In both alternatives, the arena floor size of 135x240 sq. ft. was
retained. The aforementioned results in an estimated
cost -savings of $700,000. Discussion followed, with the
Committee recommending Town Administrator Klaphake and Finance
Officer Vavra prepare a revised operating budget and the Horse
Show and Rodeo Committee prepare a report addressing the design
of the building.
1988 STATEMENT OF REVENUES AND EXPENSES PER SHOW.
Executive Director Scott prepared and submitted an accounting of
the direct revenues and expenses for each show during the 1988
season. The statement did not include the Rooftop Rodeo nor
overhead operating costs; the statement was prepared to compare
shows to determine their viability.
RENTAL OF GROUNDS - LEGAL OPINION.
The Committee reviewed a legal opinion dated October 24, 1988
submitted by Town Attorney White pertaining to guidelines for the
use of Stanley Park. Municipalities can establish regulations
for the use of public facilities in the interest of public
safety, health and welfare; specifically, the ability to
physically handle the size of a group, if a group is too small
economically, and compatibility with the design of the facility.
With regard to the placement of ads by private groups prior to
Town Board approval, Attorney White advised the Town does not a
legal right to review any advertisement placed by a private
group. The HSRC and Executive Director Scott will apply said
guidelines to all potential users of the grounds.
PROPOSED SHOWS FOR 1989 - REVIEW.
Director Scott prepared and submitted a list of proposed shows
for 1989 which included standard events. Concerning the
Westernaires, the Committee recommends Director Scott review
and/or re -negotiate the contract. This show is not economically
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RECORD OF PROCEEDINGS
Stanley Park Committee - October 24, 1988 - Page two
feasible. In the past the Westernaires held a parade, perhaps
through discussion between both parties, this event could be
promoted to improve its record. Citing increased costs with
respect to public safety, and economic feasibility, the Committee
recommends denial of the Harley Davidson Group request to rent
the grounds in June; all other uses were approved.
The Committee also directed Finance Officer Vavra to clarify_
insurance requirements for all parades.
COLORADO ASSOCIATION OF FAIRS AND SHOWS CONFERENCE - AU-
THORIZATION TO ATTEND.
Director Scott requested authorization for 2 staff persons, 6
volunteers and 1 Trustee to attend the aforestated conference in
Denver, January 9 and 10, 1989. Attendance for 8 delegates has
been included in the 1989 Budget. The Committee recommends
approval of the request.
NOVEMBER MEETING DATE - DISCUSSION.
Director Scott requested the Committee's November meeting date be
rescheduled to November 21st in lieu of 28th. The Committee
recommends approval of the request.
There being no further business, Chairman Aldrich adjourned the
meeting at 3:23 P.M.
Vickie O'Connor, Town Clerk
APPR
OCT 25 1988
TO JF ESTFS PARK
L BOARD OF TRUSTEES