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HomeMy WebLinkAboutMINUTES Stanley Park Committee 1988-05-09BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS ✓ Stanley Park Committee May 9, 1988 Committee: Chairman Aldrich, Trustees Habecker and Hix Attending: All Also Attending: Trustee Garrett, Town Administrator Klaphake, Executive Director/General Manager Scott, Finance Officer Vavra, Public Works Director Widmer, Horse Show and Rodeo Committee President Russell, Lee Kemper, Clerk O'Connor Absent: None Chairman Aldrich called the meeting of the Stanley Park Committee to order at 11:30 A.M. RODEO CONTRACT - REQUEST APPROVAL. Executive Dir./General Manager Scott presented the standard rodeo contract with Walter Alsbaugh for rodeo performances July 20 - 22, 1988. The Committee recommends approval of the Alsbaugh Contract. HORSE SHOW CONTRACTS - REQUEST APPROVAL. The Committee reviewed the following standard horse show con- tracts for 1988 and recommends they be approved: Colorado Hunter Jumper Association, Inc. July 26 - August 7, 1988 Rocky Mountain Arabian Horse Association August 19 - 21, 1988 Spanish -Barb Breeders Association June 11 - 12, 1988 Westernaires, Inc. August 12 - 13, 1988. ENTERTAINMENT CONTRACT - REQUEST APPROVAL. In conjunction with the Hunter Jumper Horse Show scheduled August 6, 1988, the musical group "Rare Moment" has been scheduled to provide a concert. The contract amount is $1,800 which is $200 less than the 1988 Budget allocation. All proceeds are to be earmarked for landscaping in Stanley Park. The contract may need revision as the "purchaser" indicates the Town of Estes Park/Hunter Jumper Show in lieu of the Town of Estes Park; the contract must also be executed by the Mayor in lieu of the Executive Director/General Manager. Town Attorney White did not have the opportunity to review this contract. The Committee recommends approval of the contract, subject to review by Town Attorney White. NATIONAL WILD GAME AND FISH COOKOFF - REQUEST USE OF GROUNDS. General Manager Scott reported local representatives from the Colorado Wildlife Federation have requested use of the grounds to sponsor a National Wild Game and Fish Cookoff August 26 - 28, 1988. The Horse Show and Rodeo Committee desires to rent the grounds in lieu of becoming a sponsor of the event and is recom- mending a rental fee of $1,000/day plus $10/day for the RV hookups be assessed. The rental includes the in -field, BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Stanley Park Committee - May 9, 1988 - Page two grandstands, new barns and Arena B. Lee Kemper, one of the local representatives, appeared before the Committee stating the Federation represents approximately 16,000 people in Colorado. Various scheduled events include a golf tournament, entertainment, exhibitors, seminars, a mountain man rendezvous, dining, and the actual judging of wild game and fish. The Federation should bring delegations from several states and it is anticipated the cookoff will become an annual event. Advertising nationwide will be accomplished by the Wildlife Federation. Mr. Kemper reported the Federation is in the process of supplying a Certificate of Insurance, naming the Town as an additional insured. The Chamber of Commerce intends to apply for a "Special Events" Liquor License. Also, Mr. Kemper requested additional discussion regarding the rental fee. In lieu of a rental fee, the Federation is offering all admission fees to Stanley Park. Following discussion, the Committee recommends (1) approval of the request to use Stanley Park, and (2) the rental fee be referred to the Horse Show and Rodeo Committee for negotiation. Upon arrival of a mutually -agreeable fee for the grounds, General Manager Scott is authorized to request the Town Attorney White to prepare a contract which is to be reviewed by the Committee prior to execution. EQUIPMENT RENTAL AND LIGHTING CONTRACT - AUTHORIZATION FOR TOWN TO ENTER AGREEMENT. Manager Scott reported professional lighting is required for the concerts scheduled July 23, 1988. Funds were allocated in the 1988 Budget for such an expenditure. The Committee reviewed a rental and lighting contract in the amount of $2,737.00 between Concert Concepts and the Town of Estes Park. The following items must be corrected prior to execution of the contract: 1. The entity name must be revised to read: "Town of Estes Park", in lieu of Estes Park Fair For: Bob Scott. 2. Item #7 must be revised to state a Town of Estes Park check will be allowed, in lieu of "cash." Town Attorney White did not have an opportunity to review this agreement. The Committee recommends approval of the contract subject to the aforementioned revisions and review by Town Attorney White. REPORTS. The 1988 Tractor, authorized February 22, 1988, has been de- livered. Armadillo Construction should complete the fencing project by June 1st. Discussion followed concerning the Economic Feasibility Study prepared by Economics Research Associates. Finance Officer Vavra reported updated information has been received. Executive Director/General Manager Scott, Finance Officer Vavra, Public Works Director Widmer, and Horse Show President Russell will submit the six financial scenarios previously authorized by the Committee at the Stanley Park meeting scheduled May 23rd. The Committee also discussed existing policy regarding payment of fees prior to acceptance of reports. Consensus of those present suggested the Town Board and staff review this policy. rther business, Chairman Aldrich adjourned the P.M. PRa i• MAY 101988 'UM OF ESTES PARK BOARD OF TRUSTEES de - Vickie O'Connor, Town Clerk