HomeMy WebLinkAboutMINUTES Stanley Park Committee 1991-05-09BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
VSTANLEY PARK COMMITTEE
May 9, 1991
Committee: Chairman Hix, Trustees Aldrich and Habecker
Attending: Chairman Hix, Trustee Habecker
Also Attending: Trustee Barker, Town Administrator Klaphake,
Special Events Director Scott, Special Events
Coordinator Hinze, Clerk O'Connor
Absent: Trustee Aldrich
Chairman Hix called the Committee meeting to order at 3:30 P.M.
AGREEMENTS:
The following standard agreements were presented:
Cutting Horse Clinic, June 27-28, 1991
Colorado Holstein Association, August 11-17
Director Scott reported the Horse Clinic is an "aged" Agreement
that has been brought forward, and that the Colorado Holsteins is
a new agreement prepared in conjunction with Town Attorney White.
The Committee recommends approval.
AUTHORIZATION SIGNATURES ON AGREEMENTS/CONTRACTS - DISCUSSION OF
PURCHASE POLICY:
Administrator Klaphake reported that a purchase policy is needed to
clarify which agreements/contracts are submitted to the Committee
for approval, and which are executed by Director Scott. Such a
policy may be requested for the Advertising Manager. Staff is
recommending the following policy, and the Committee recommends its
approval:
Subject to budget limitations, the Special Events Director
ry
authorize purchases on any pre -approved activity (Special
Events Calendar) up to $5,000.
If the purchase for the pre -approved activity exceeds $5,000,
authorization must also be obtained from the Town
Administrator.
Any new or additional activity which arises following
endorsement of the Special Events Calendar must be approved by
the Committee.
CHAMBER OF COMMERCE BETTERMENT FUND - REPORT ON DISBURSEMENT:
Special Events Coordinator Hinze reported that the Chamber
Betterment Fee was established to help support special events, and
that the 1990 contribution is $4,573.28. A list identifying dollar
amounts which are reserved for the Valentine Weekend, Courage
Classic, Wool Market, Surprise Merchant Sale, Americade, and the
Jingle Bells Shopping Weekend was presented. These funds will be
used for various rental fees, advertising, entertainment, etc. The
Betterment Fund contribution greatly assisted the Town's Special
Events Budget, and staff could not confirm whether the contribution
would be made in the future.
REPORTS:
The barbed-wire fence used as a parking barrier has been removed,
bouldersand staff is ready to accept from
Department as discussed during the Committee meet inAprilcllth ks
BRAOFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Stanley Park Committee - May 9, 1991 - Page 2
Staff presented copies of the "Estes Events 1991" brochure which
will be distributed throughout the community. The listing contains
events beginning May 4th and ending December 15th.
Dick Barlow/Barlow Plaza, appeared before the Committee seeking
additional discussion on sidewalk sales. During the April 16
Planning Commission meeting, Ann Barlow appeared requesting an
amendment to the zoning regulations to allow outside sales within
property lines. Currently, the containment provision prohibits
such outside sales in the CD Zoning District. The Commission
suggested the Stanley Park Committee review the October date and
they took no further action. The Special Events Calendar contains
a "surprise sale" on October 12 and 13. Mr. Barlow stated that
their request was for such a sale twice/year; that their complex is
unique and all sales could be contained within their private
property, not on the public sidewalk; the sale dates could possibly
take place Memorial Day Weekend and the end of August or early
September. The October date is a concern due to weather, and the
lack of pedestrian traffic. Discussion included the event's
scheduling relative to expanding the "shoulder season", the
commitment from the Business Association to provide a successful
event throughout the entire community, concern with public safety
and placement of merchandise in hallways of enclosed shops (ie:
Courtyard, Church Shops, etc.), and whether the containment
provision applied to the CO Zoning District. Coordinator Hinze
reported that the surprise sale will include the availablity of
public space (ie: Bond Park, Tregent Park) for those merchants
without sidewalk access. The Committee (1) expressed their
appreciation to Mr. Barlow for his testimony, (2) stated that the
October date will remain on the schedule for 1991, and (3) urged
the Planning Commission take an innovative approach to address the
containment provision.
There being no further business, Chairman Hix adjourned the meeting
at 4:16 P.M.
Vickie O'Connor, CMC, Town Clerk
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