HomeMy WebLinkAboutMINUTES Special Events Committee 1992-05-07BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
1special Events Committee
May 7, 1992
Committee: Chairman Hix, Trustees Habecker and
Gillette
Attending: All
Also Attending:
Trustee Aldrich, Town Administrator
Klaphake, Special Events Director and
Coordinator Scott and Hinze, Deputy Clerk
Heifner
Absent: None
Chairman Hix called the Committee meeting to order at 3:30 P.M.
Director Scott read a letter from the Estes Park Business
Association expressing gratitude for the Town's efforts in its
participation during the Valentine's Day and President's Day
weekends.
AGREEMENTS - REOUEST APPROVAL
Director Scott presented the
requested they be approved:
Miniature Horse Show
following standard agreements and
- June 24-28, 1992
Paint Horse Show - August 8-9, 1992
Americade - September 11, 1992
The Committee recommends approval of all three events, as
presented.
SCOTTISH FESTIVAL
Dr. James Durward distributed a flyer for 1992 Longs Peak Scottish -
Irish Festival (LPSIF) events and requested it be included in
welcome packets to conference attendees. He also submitted a list
of requests for Town assistance, said list including bleachers,
traffic cones, and traffic control. Staff noted additional
bleachers have been purchased. The Committee recommends the flyer
be included in future conference center welcome packets, the Public
Works Department provide traffic cones, and the question of traffic
control be referred to the Public Safety Committee. Dr. Durward
stated that 1991 sales tax from LPSIF field sales totaled
A $10 , 5 61.0 0 .
RIVERSIDE PLAZA SUMMER USAGE
Coordinator Hinze reviewed the 1992 Riverside Plaza activities from
May 2, 1992 through August 16, 1992.
STORED FILL MATERIAL CLEAN UP
The Committee recommends Director Scott proceed with removal and
clean up of this material at an estimated cost of $5,500.O0t.
POLICY REVIEW - FAIRGROUNDS USAGE
Jeff and Kathy Hughes, representing the local 4-H group requested
permission to use the fairgrounds facility for 4-H events.
Administrator Klaphake stated the Town's policy is to request that
groups provide their own insurance, adding the Town as an
additional insured. Ms. Hughes submitted a letter from Judith
Meyer, CSU Cooperative Extension, stating Ms. Meier's opinion in
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BRADFORD PUBLISHING GO.
RECORD OF PROCEEDINGS
Special Events Committee - May 7, 1992 - Page 2
the matter. The Committee recommends the matter be taken under
advisement and forwarded to the Town's legal counsel.
POLICY REVIEW - FAIRGROUNDS CAMPGROUND USAGE
Mayor Dannels, Trustee Hix, and Administrator Klaphake met with
owners of local RV campgrounds and reached the following consensus:
1. Stanley Park Horse Shows RV's are acceptable;
2. Stanley Park will accept RV overflows when referred by
Chamber of Commerce;
3. All other RV groups will be referred to local RV
campgrounds (alphabetically) and if all are full, these
groups may be referred back to Stanley Park Campground.
4. New Stanley Park campground rates are $15.00 for limited
hookup, $13.00 for dry hookup and a $5.00 dump fee (these
fees apply to RV Rallys only).
Administrator Klaphake noted Stanley Park may encounter a slight
decrease in revenue as a result of the above conditions. The
Committee recommends these conditions be accepted.
AGREEMENT - REOUEST APPROVAL
Director Scott presented the following standard agreement and
requested it be approved:
Good Sam Group RV Rally, June 26-28
The Committee recommends the above agreement be referred back to
the Summer Bummer -Good Sam Club.
There being no further business to come before the Committee,
Chairman Hix adjourned the meeting at 5:00 P.M.
Donna Heifner, Deputy Town Clerk
MAY 12 1992