HomeMy WebLinkAboutMINUTES Special Events Committee 1992-03-05BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
/Special Events Committee
March 5, 1992
Committee: Chairman Hix, Trustees Aldrich and Habecker
Attending: Trustees Aldrich and Habecker
Also Attending: Trustee Garrett, Town Administrator Klaphake,
Special Events Director Scott, Clerk O'Connor
Absent: Chairman Hix
Trustee Aldrich called the Committee meeting to order at 3:32 P.M.
AGREEMENTS - REOUEST APPROVAL:
Director Scott presented the following standard agreements and
requested they be approved:
Colorado Hunter-Jumper/Silver Dollar Horse Show, July 22-
August 2, 1992
Colorado Arabian Horse Club, June 30-July 5, 1992
Westernaires, August 14 and 15, 1992
Staff confirmed that all required insurance documents will be
received prior to each event. The Committee recommends approval of
all three Agreements, as presented.
LIVESTOCK PANELS - AUTHORIZATION TO PURCHASE:
Director Scott presented sketches and additional information for
the purchase of 176 livestock panels (these panels are flexible and
will hold most animals excluding horses). The bid summary is as
follows:
Port -A -Stall $7,383.20
Sydell 7,418.40
Renta-Stalls 7,920.00
Staff confirmed that this bid is within budget. The Committee
recommends acceptance of the low bid in the amount of $7,383.20
submitted by Port -A -Stall.
INDOOR ARENA - UPDATE.
Director Scott advised that this item will be postponed to a future
meeting.
VALENTINE WEEKEND - EVALUATION REPORT.
This second year event was co -sponsored by Romance of the Rockies.
Events included renewal of marriage vows, antique car and hay rides
were given, drawing and photo sessions. Approximately 1,000 were
in attendance, thus making this event very successful. The Special
Events Department incurred $550.00 in expenses. The Committee
commended Chairman Diane Seybold and the Romance of the Rockies in
coordinating such a successful event.
REPORTS.
The 1992 Budget included funding for the purchase of additional
bleachers, and they were recently purchased. The bleachers will
provide a second tier and attach to existing bleachers. Wheels
will be installed thus allowing ease in transporting.
BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Special Events Committee - March 5, 1992 - Page 2
Director Scott presented the Premium Booklet for the Wool Market
which has been scheduled June 11 - 14, 1992. Staff produced the
booklet and mailed approximately 1,200.
Tickets are now on sale for the Ricky Skaggs Concert scheduled July
17 during the Rooftop Rodeo.
The Special Events Study Group will meet May 4 at 8:30 A.M.
There being no further business, Trustee Aldrich adjourned the
meeting at 3:50 P.M.
Vickie O'Connor, CMC, Town Clerk
MAR 101992
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