HomeMy WebLinkAboutMINUTES Special Events Committee 1993-04-22BRADFORD PUBLISHING GO.
RECORD OF PROCEEDINGS
special Events Committee
April 22, 1993
Committee:
Attending:
Also Attending:
Absent:
Chairman Hix, Trustees Habecker and
Gillette
All
Special Events Director Scott, Special
Events Coordinator Hinze, Assistant Town
Administrator Widmer, Advertising Manager
Marsh, Trustee Doylen, Deputy Clerk Kuehl
None
Chairman Hix called the meeting to order at 8:30 A.M.
AGREEMENTS
1993 Christmas Parade Agreement: Agreement with Connie Boschen, in
the amount of $10,000 in return for services as the Christmas
Parade Coordinator for 1993, plus an additional amount not to
exceed $2,500 (a decrease of $2,500 from last year) for support
services, such as costume rentals, props, etc.
Darn Thirsty Cowboys Agreement: Agreement with Jerry Shaffer, dba
Darn Thirsty Cowboys, to perform twenty-five minute sets prior to
each rodeo during the Rooftop Rodeo as follows: 1:30 p.m. and 7:30
p.m. each day, July 14-16, 1993, plus performances at the Rooftop
Rodeo scheduled dances and concert, July 17th, for a total of
$2,800.
Carnival Agreement -- July 14-17, 1993: Agreement with Mel's Mini
Midway for operation of rides, shows, concessions, and petting zoo.
Insurance coverage is provided by Mel's Mini Midway. The Town is
to receive 10% of the gross receipts after state and city taxes.
standard Agreements:
Colorado Holstein Association: Agreement to hold cattle
shows, July 12-17, 1993.
Rocky Mountain Miniature Horse Club: Agreement to hold
horse shows or halter classes, June 23-27, 1993.
Colorado Arabian Horse Show: Agreement to hold horse
shows or halter classes, June 29-July 5, 1993.
The Committee recommends approval of all Agreements, as presented.
MUSIC FESTIVAL OP ESTES PARK
Jo Hazlitt, Music Festival representative, requested that the dates
for the series of summer concerts be included on the rack card
events calendar and any other calendar prepared by the town.
Hazlitt added that their organization does presently have a rack
card listing their concert dates.
Special Events Coordinator Hinze reported that the rack card
consists primarily of off season events that are partially
sponsored by Special Events. Advertising Manager Marsh stated the
rack card is intended to be family oriented and market driven
rather than promoter driven. Special Events Director Scott stated
that if all requests of events were listed on the rack card, the
cost and size would escalate. At present the rack card costs
$1,000 for 40,000 cards.
BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Special Events Committee, April 22, 1993 - Page 2
Hinze added that the Music Festival events are included in an
events calendar published by Market Reach and distributed to Front
Range newspapers and radio and television stations, totaling
approximately 920,000 people per exposure. A complete calendar is
distributed early in the year with a follow up of monthly
calendars. Trustee Doylen suggested that CACEP be contacted as a
possible tie-in with the Music Festival.
The Committee recommends that Special Events prepare a policy
regarding the criteria for involvement in the rack card events
calendar and return with a rough draft prior to discussion on the
1994 preliminary budget.
REPORTS
Director Scott confirmed that he submitted a report to Town
Administrator Klaphake regarding the items brought before the
Committee on February 25th by Dr. Durward on behalf of the Scottish
Festival. Nine flagpoles will be installed, with most of the work
and materials donated by local contractors. Three of the poles
will be placed on the baseball diamond, subject to Recreation
District approval, and the remaining poles will be placed on the
fairgrounds. Grants available to the Bureau of Reclamation are
strictly for erosion and not recreation areas and infrastructure
projects as previously reported by Dr. Durward. Cooperation with
Dr. Durward's requests will continue.
Director Scott reported that registered participants in scheduled
summer events have increased this year. Coordinator Hinze reported
the next special event is a kite fly, May 15th, at Stanley Field.
That same weekend, the Art Walk and Jazz Festival will take place.
There being no further business, Chairman Hix adjourned the meeting
at 9:05 A.M.
I K
Tina Kuehl, Deputy Town Clerk
APR 2 7 1993
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