HomeMy WebLinkAboutMINUTES Special Events Committee 1994-11-10BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
"'Special Events Committee
November 10, 1994
Committee:
Attending:
Also Attending:
Chairman Doylen, Trustees Gillette and
Marshall
All
Town Administrator Klaphake, Special Events
Director Hinze, Clerk O'Connor
Absent: None
Chairman Doylen called the meeting to order at 9:33 A.M.
RODEO STOCK CONTRACTOR - PRESENTATION OF CONTRACT.
The Committee reviewed the Contract with Powder River Rodeo
Productions which was prepared by Town Attorney White. The Rooftop
Rodeo Committee negotiated a 3-year agreement with a fee of
$25,000/yr. Stating the quality of the stock in the 1994 Rodeo
contributed to an improved rodeo, the Committee recommends approval
of the Contract as presented.
ROOFTOP RODEO COMMITTEE - REPORT.
Noting that the Committee is working on the 1995 Event, President
O'Connor advised there was no official report at this time.
SPECIAL rYLNTS IN BOND PARK - REVIEW OF POLICY.
Staff reported that a meeting was held with downtown merchants due
to their concerns raised with the various craft fairs held in Bond
Park. The group reached various conclusions, and staff requested
the Committee approve the following:
1. Continue special events in Bond Park.
2. The Special Events Department prepare an informational
leaflet identifying regulations for sales tax
collections. Said form to be issued to event
coordinators for all events with vendors. The Special
Events Department will "track" the vendors to verify that
they have actually filed their sales tax collections. If
a vendor is found not to have filed, they will not be
allowed to participate in future events.
The form may also include a statement regarding
inspection by the Colorado Department of Revenue.
Following discussion, the Committee recommends approval of Items #1
and #2 as identified above.
SPECIAL EVENTS - CRITIOUE.
October Gold Brats & Bands. This is the second year of this
event which, as reported earlier, will be assumed and managed
by the Sunrise Rotary Club. Activities included polka bands
and dancing in Bond Park, a Saturday evening dance at a local
lodge and beer tasting. Sunrise Rotary has advised they will
move this event to late September and rename it "Autumn Gold."
Surprise Sale. This fourth -year event, which is continues to
gain popularity with the businesses as well as patrons. Most
businesses reported generous sales on full -price items as well
as sale items.
BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Special Events Committee - November 10, 1994 - Page 2
Halloween Haunted House. This event is sponsored by the
Jaycees and Barn W was utilized this year. The event was
expanded/improved and attendance was significantly increased.
PARADE PERMITS.
Christmas Parade. The Parade is scheduled November 25 and
will begin at 5:30 P.M. Other activities, which will begin at
Noon, include hayrides, a visit with Santa, and a Magician.
The Parade route (down Elkhorn Avenue) has been reviewed by
Chief Racine. Parade announcers have been increased to three
and they will be stationed on West Elkhorn, Elkhorn/Moraine,
and Bond Park. The Committee recommends approval of the
Parade Permit for the 1994 Christmas Parade.
There being no further business, Chairman Doylen adjourned the
meeting at 10:01 A.M.
Vickie O'Connor, CMC, Town Clerk
NOV 2 2 1994
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