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HomeMy WebLinkAboutMINUTES Special Events Committee 1994-03-03BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Special Events Committee March 3, 1994 Committee: Chairman Hix, Trustees Habecker and Gillette Attending: Chairman Hix, Trustee Gillette Also Attending: Town Administrator Klaphake, Special Events Director Scott, Coordinator Hinze, Clerk O'Connor Absent: Trustee Habecker Chairman Hix called the meeting to order at 8:30 A.M. and honored Jim Durward's request to be placed on the agenda. SCOTTISH HIGHLAND FESTIVAL - REPORT. Festival President Durward reported that the Festival is in the planning stages. Concern was expressed with the proposed community center being proposed by the Estes Valley Recreation & Park District (EVRPD) primarily relative to the site. Dr. Durward stated the entire site, which is owned by the Town and managed by the EVRPD, should be reviewed, to include discussion on the entire site (a part of which is used by the Festival). Additional special event uses may be forthcoming and as infrastructure is very important to the success of all special events, perhaps the Town and EVRPD should consider a mutual venture to address the entire area. As the Special Event Committee governs this property, Administrator Klaphake will invite EVRPD Representatives to attend the Committee meeting scheduled March 24th at 8:30 A.M. to continue this discussion. Dr. Durward briefed the Committee on the Festival: the parade route will be from West Park Center east, terminating at the Chamber of Commerce (volunteers are requested to so advise spectators located on Highway 7); the 50th Anniversary of the Normandy Invasion will be commemorated with a 1940's USO-type show and British Pub Night, to include a wreath placing at the Capital; headquarters will be located at the American Legion Building; speakers include the Dean and an instructor for the History Department/Air Force Academy; bands include the Marine Silent Drill Team and the Drum and Bugle Team (88± participants) (requested the Fairgrounds use a roller on the stadium floor); there were insufficient funds to advertise the Festival on television; and Dr. Durward requested the Festival be given a show case at the Conference Center in which to display a travelling trophy. Town Administrator Klaphake reported that the request to dedicate and asphalt a portion of Community Drive to the playground has been canceled at this time and may be reconsidered in the future. The Committee commended Dr. Durward on his presentation. AGREEMENTS. Director Scott presented the following three standard horse show agreements: Hunter -Jumper Horse Show, July 28 - August 6, 1994 Westernaires Horse Show, August 12-13, 1994. Paint Horse Show, August 20-21, 1994. Staff confirmed adequate insurance certificates will be provided. The Committee recommends approval of all three agreements, as presented. B RADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Special Events Committee - March 3, 1994 - Page 2 TRACTOR - REVIEW OF BIDS. The Committee reviewed the following bids for replacement of a 1976 Ford tractor: Colorado State Bid/Uniwest Equipment Co. $14,857.00 Loveland Outdoor Equipment 16,098.00 The new equipment does not include canopy/roll bar and removable bucket accepting the low bid in the amount Uniwest Equipment Co., which includes tractor. REPORTS. a cab, but does include a . The Committee recommends of $14,857.00 submitted by the trade-in of the existing Coordinator Hinze presented the 1994-95 "Estes Park Events" rack card which was published in cooperation with CACEP and the Community Development Department. The card has been improved to include event sponsors and telephone numbers. Distribution will begin in the near future. Director Scott reported that discussion on a 5-10 yr. Capital Improvements Plan will be forthcoming. There being no further business, Chairman Hix adjourned the meeting at 9:04 A.M. Vickie O'Connor, CMC, Town Clerk MAR 0 8 1994 v tip I ";i 5 PARK b;, OF TRL.,51£3