HomeMy WebLinkAboutMINUTES Special Events Committee 1994-01-27BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Special Events Committee
January 27, 1994
Committee:
Attending:
Also Attending:
Chairman Hix, Trustees Habecker and Gillette
Chairman Hix, Trustee Habecker
Town Administrator Klaphake, Special Events
Director Scott, Coordinator Hinze, Top hands
President Adams, Clerk O'Connor
Absent: Trustee Gillette
Chairman Hix called the meeting to order at 8:35 A.M.
AGREEMENTS:
Arabian Horse Show, June 30-July 4, 1994, no changes from 1993.
Rocky Mountain Miniature Horse Club, July 22-26, 1994, no changes
from 1993.
Fun Expo Carnival, July 12-16, 1994. The Rooftop Rodeo Committee
has endorsed this carnival proposed by Jim Doolittle/Oklahoma. Mr.
Doolittle presents the Fun Expo at surrounding County Fairs and the
Wyoming State Fair, and includes 22 rides, 12 of which are for
children. The Town will receive 10% of gross ticket sales and
adequate insurance, naming the Town as an additional insured, will
be provided.
Powder River Rodeo Productions, Inc.. Staff reported that the
former rodeo stock contractor, Alsbaugh, is going out of business
and the Rodeo Committee has recommended Powder River be obtained
for the 1994 Rooftop Rodeo for a fee of $19,200. Six rodeo
performances, plus specialty acts, bullfighter, etc. will be
included. Stock from this company was selected to perform during
the National Rodeo Finals in Las Vegas. The fee was increased
$3,500 from 1993 plus the Town will pay an additional $1,500 for an
insurance premium. Director Scott reported that $3,500 will be
deducted from the Concert Budget for this expenditure. Town
Attorney White is currently reviewing the Agreement and it will be
updated and provided to the Trustees during their meeting February
8
Following discussion, the Committee recommends approval of all four
agreements contingent upon receipt of Certificates of Insurance
conforming to Town standards.
SCANDINAVIAN FESTIVAL - REQUEST LETTER OF SUPPORT.
In a letter dated November 27, 1993, Kari Bye requested the Town
supply a letter of support for the Scandinavian Festival scheduled
in June. The letter will assist event organizers to bring a small
group of musicians, dancers and crafts people to Estes Park. The
Committee recommends Mayor Dannels issue a letter of support, as
requested.
EVENT EVALUATIONS.
1993 Christmas Parade. Special Events Coordinator Hinze briefed
the Committee on the Christmas Parade held November 26: estimated
attendance 15,000 which is down from 1992, possibly due to very
cold and windy weather. Organization and creativity help make this
special event very successful - public comments received were "best
ever for quality." Town expenses were decreased $2,500 due to
reduction of direct expense and payroll. Parade organizer Connie
Boschen was commended her for participation.
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RECORD OF PROCEEDINGS
Special Events Committee - January 27, 1994 - Page 2
1993 Ice Sculpture. This second year event provides ice sculptures
during the Christmas/New Year season, and has proved to be a crowd-
pleaser. Sculptures are provided by local chefs and the Town has
no direct expenses. Staff will issue letters to Joe Switzer, John
Offerdahl, Jeff Lemon and Rich Jereb expressing the Town's
appreciation for sponsoring the event.
1994 ROOFTOP RODEO COMMITTEE/OFFICER APPOINTMENTS.
Director Scott presented the following membership and officers:
Jo Adams
Ed Allbright
Judy Anderson
Ray Carlton
Don Cunningham
Rick Dill
Jack Gartner
Margee Gartner
Ken Hobert
Marion ("Chief") Jennista
Steve Kingery
Gary O'Connor, Vice President
Bob Seifert
Mary Jo Seifert, Secretary
Chuck Thomas
Joan Van Horn, President
Debbie Watson
Betty Whiteside
The Committee recommends approval of the membership list and
officers as presented, and commended the Rooftop Committee for
their support, effort, etc.
TRACTOR - REOUEST AUTHORIZATION TO BID.
Director Scott reported that the 1994 Budget contains $15,000
(after trade-in) for the purchase of a tractor, and he requested
authorization to bid. The Committee recommends staff be authorized
to seek bids for the equipment as stated. Staff anticipates
submitting the bids in February/March.
REPORTS.
Craig Ferguson, Rocky Mountain Folks Festival, has advised staff
that the Festival will not be returning to Estes Park in 1994.
There being no further business, Chairman Hix adjourned the meeting
at 8:53 A.M.
9fA,,,k,„ 0 (i_ey--,e,)
Vickie O'Connor, CMC, Town Clerk
FEB 81994
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