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HomeMy WebLinkAboutPACKET Parks Advisory Board 2021-4-15Megan Van Hoozer <mvanhoozer@estes.org> Minutes of Estes Park Women's Monument project meeting 1 message ewhqlaptop1@gmail.com <ewhqlaptop1@gmail.com>Thu, Apr 1, 2021 at 5:52 PM To: Abi Huebner <ahuebner@visitestespark.com>, agsteiner@beyondbb.com, Angie Koehlar <info@estesartsdistrict.org>, Ann Finley <aynee8@hotmail.com>, Brian Berg <bberg@estes.org>, Cherie Martin <cherielynne538@yahoo.com>, Cynthia Elkins <celkins@eaglerockschool.org>, Derek Fortini <dfortini@estes.org>, Fine Arts Guild <fineartsguildep@gmail.com>, Frank and Jill Lancaster <retsacnalf@gmail.com>, kdonofrio@ymcarockies.org, greg@gregmilesart.com, info@artcenterofestes.com, Jan Gehlhausen <jan@tractorlaw.com>, Jean McGuire <jean.mcguire7777@gmail.com>, Jim Pickering <jhpick@earthlink.net>, Judy Schaffer <schaffers@airbits.com>, Karen Daugherty <jk@daughertys.us>, Karen McPherson <karen@epnonprofit.org>, Karen Nicholson <karen@clan-nicholson.com>, Kathy.acn@gmail.com, Kendall Akin <kakin@visitestespark.com>, Laurie Marshall <director@epnonprofit.org>, Liz Zornes <lzornesart@gmail.com>, Merle Moore <m3psm@estesvalley.net>, Nadine Sekerez <nadinesartandmusic@gmail.com>, Natalie Patrick <inspiredartexperiences@gmail.com>, Nick Smith <smithn62433@yahoo.com>, Patrick Martchink <pmartchink@estes.org>, rwilc@beyondbb.com, Sherry Unruh <unruhs4@icloud.com>, Susan Anderson <susandgil@msn.com>, tuscandawn@aol.com Cc: mvanhoozer@estes.org See below for the 4/1/21 Estes Park Women’s Monument project meeting minutes. Thanks, Ron ************** Meeting Minutes ************** 4/1/2021 PAB Working Sub-Committee Meeting for “Estes Park Women’s Monument” project Minutes - 4/1/2021 Present: Ron Wilcocks, Lars Sage, Brian Berg, Karen Daugherty, Karen D’Onofrio, Merle Moore Meeting called to order 5:00 PM 1. Jane DeDecker was selected as our project Artist. She garnered 60% of the votes. In my opinion, we couldn’t lose with our pick since both submissions were excellent! Jane is very excited to get working. I will get the contract to her and other effected parties ASAP. It’s in final review by the Town. We will also begin work on finalizing the Woman’s stories and start to plan with the Town for Sculpture bases and general site needs. Ron will get a more detailed site drawing from Jane for Brian’s site planning needs. 2. We discussed the current status of fundraising. We have raised over $63,000 so far. Please continue make new “asks” and to follow-up with your earlier “asks” (i.e. ask again and again) to try to get these folks (your friends) to donate. If you are friends with any local business owners, it’s been found to be a productive venue for “asks”. The “100 years, 100 women” book is now available at McDonald’s Bookstore for $10. A portion of each book sold will go towards the project. Duck tickets are also available and this project can be selected as the donation recipient. The race will be on May 1st. If people are not into donating directly, I recommend that we try to sell them the “quack pack” to help our project. These are packages that give the purchaser six tickets for the price of five. It’s a good deal and our project will garner about $100 from each of these sold. Just make sure our project is picked for the donation when you sell these. Pieter Hondious (who lives in Loveland) has been appraised of the project and he fully endorses it! 3. Old Business. It was suggested that there are potential large corporate actors that may want to contribute. The companies mentioned were Johnson & Johnson, Sun Oil, Hewlett Packard, and Honda Corporation. Could someone create a list of these connections and contacts? There are also many very successful local companies, such as Home Builders, Realtor groups, local Banks, VEP, etc. that need to be asked for donations. If anyone knows of “ins” to these local companies (like the owners or heads of them), let me know and we’ll figure out how to get with them to ask for a donation. Is anyone familiar with creating a ”gofundme” page? If you are, please let me know. Please let me know of any ideas you might have to help in raising money for this monument. Bottom line is that there are many good plans being implemented, people are being “asked” and March was another good fundraising month. A brief project description and a donation form (.pdf format) is at the web address: http://www.earthwoodgalleries.com/estes-park-womens-monument-project/ 4. Lars asked if he and Cynthia should get approval from any living person used in the 100 years, 100 Woman play they are working on. It seems the answer is “yes” they should, probably in writing. Brian will see if the Town can advise Lars and Cindy further on this issue. Merle wondered if there has been any feedback on the removal of the three picnic tables from the site. Both Brian and Ron indicated they have heard nothing negative about this. Meeting was adjourned at 5:30 PM Next PAB Estes Park Women’s Monument sub-committee meeting is scheduled for Thursday, 5/6/2021 from 5:00 PM to 6:00 PM via ZOOM (email with link will be sent out prior to the meeting). ******************************** Earthwood Artisans Earthwood Collections EarthwoodGalleries.com ******************************** Parks Advisory Board Roles 1. Advise the Public Works Parks Division Staff on compliance with Tree City USA Standards. 2. Advise the Board of Trustees regarding the establishment and implementation of a Public Art Policy that guides the acceptance and placement of public art memorials, donations and purchases. 3. Advise the Public Works Parks Division Staff and the Board of Trustees on content and implementation of technical standards for public and private parks, trails, plantings, noxious weeds and pest control. 4. Support the Community environmental/wetlands educational programs in the schools and community efforts on river restoration, clean up, bank re-vegetation and water quality protection. 2021 PAB Priority Initiatives and Steps • Tree City USA Standards o Maintain Tree City USA Designation ▪ Received acknowledgment of continued designation on February 22, 2021 ▪ Review and update, as necessary, Tree Ordinance o Pursue alternative Arbor Day Celebrations for 2021 and resume Mountain Fest in 2022 ▪ Coordinating possible tree giveaway at Estes Valley Library. • Public Art o Arts Master Plan ▪ Provide update to Board of Trustees on recent efforts ▪ Encourage inclusion of Arts Master Plan into 2022 Town priorities o Identify appropriate expertise to oversee AIPP ▪ Share update with Town Administrator/ATA for review ▪ Continue conversation identify more appropriate/qualified individuals to oversee AIPP. o Ongoing AIPP oversight. ▪ Continue to review public art submissions. ▪ Review various art brochures to ensure consistency in how public art is represented. • Parks, Trails, Planting, Noxious Weeds, and Pest Control o Thumb Open Space Management Plan ▪ Represent PAB on the Management Planning Committee o Parking Garage Picnic Shelter/Climbing Boulder ▪ Continue to review and provide feedback on Parks Division’s planning and design. o Ms. Walsh's Garden ▪ Invite Ms. Walsh’s Garden Advisory Committee to present at PAB meetings quarterly. o Parks Master Plan Preparation – Possible inclusion in 2022 Town priorities ▪ Town Parks and Open Space Plantings ▪ Town Board Study Session on Potential Pocket Parks ▪ Native Plant List - Recommended Planting • Community environmental/wetlands education o ELSA Invasive Plant Management ▪ Support ELSA’s development and distribution of Invasive Plant Guide o Inclusion of Estes Valley Watershed Coalition and other environmental groups ▪ Invite local environmental groups to present on ongoing activities. o Fire Restoration ▪ Support neighboring communities with fire restoration efforts Below is a draft of the proposed AIPP update to the Town Trustees for discussion and finalization at the upcoming PAB meeting. Regards, ....Rex DRAFT Date xx.xx.xxxx To: Town of Estes Park Trustees From: Parks Advisory Board (PAB) Re: Art in Public Places (AIPP) program update. Honorable Trustees: When the Trustees expanded the existing Tree Board into the Parks Advisory Board (PAB), of the expanded duties had to do with additional ecology areas. Also, there was the thought of building on the existing downtown bronze statues with more public Art to attract more visitors. So in 2015 an Art in Public Places (AIPP) program was initiated with oversight assigned to the new PAB and staff support assigned to the Parks segment of the Public Works Department. Many months ago the then current Trustees asked the PAB to investigate options for future funding of the AIPP program. During these investigations a number of AIPP related issues have surfaced and been discussed by the PAB. Following is a summary of the situation and suggestions of the PAB about the AIPP program and related issues: 1. Situation: 1A. The main sources for funding public Art are: Donors, Grants and a program of designating a % of Town project construction costs for Art (common at the Federal and State levels and in active municipalities with strong public Art programs). The Trustees seem not interested in a % of construction cost program. 1B. Art funding from grants and donors would benefit greatly from the Town having established a formal Art Master Plan. 1C. The Trustees asked the PAB to investigate the possibility of inexpensive assistance from a local University with Arts Management expertise. 3 such Universities were contacted and only CSU expressed interest because of their developing Arts Management program and their obligation to community service as a Land Grant school. 1D. After talking to their staff, CSU was not comfortable to provide Arts Master Plan assistance, so development of an Art Master Plan with local University assistance is an unlikely option. 1E. We note that developing an Art Master Plan is not listed in the current Town Strategic Plan. 1F. While artisan workshops and galleries are mentioned in several sections of the Town Downtown Plan, it has little or no mention of existing or developing public Art. 1G. We have discovered that annual decorating the Utility Electric Boxes has been discontinued by the Town Utilities Department . 1H. Uncoordinated Town arts info currently provided to citizens and visitors by visitor marketing web sites. 1I. Town currently does not have a consolidated culture and arts management responsibility specifically assigned to staff. 1J. Trustees are interested in more involvement from the local arts organizations in the AIPP program. Commented [TM1]: The Parks Division has paused the Decorating Utility Boxes program for 2021 due to staff workload issues stemming from COVID cuts. 1K. Feedback from the Women’s Monument Committee is that an Arts Advisory Committee is needed for Town AIPP program and that the local Arts community is interested and available. 1L. Town’s fixed assets are currently at $1.75 million, a sizable portion is in collectible assets including all of Town owned Art. This Art, while identified, does not have assessment for adequate management, storage, display or maintenance (directions) responsibilities. The bronze sculptures maintained by the Parks staff are a small part of the Town’s Art inventory. 1M. Public Works is uncomfortable with providing staff support for maintenance and storage of all of the Town’s collectible Art assets. 1N. PAB members are uncomfortable with the PAB making esthetic and maintenance decisions about public Art without assistance from the local arts community and Museum curatorial expertise. 2. Possible Actions: 2A. Establish the desired degree of importance of the AIPP program to the community, and an appropriate level of Town support. 2B. Establish a consolidated Town program for Culture and Arts and assign administrative staff responsibility to include Town owned art and other collectible fixed assets. 2C. Establish an appropriate arts advisory group to assist the responsible staff per above. 2D. Enlist Museum curatorial staff to review the list of Town’s collectible fixed assets (including all Town owned Art) to determine appropriate insurance value, maintenance, storage and Commented [TM2]: May want to clarify what fixed assets this is referring to. We have around $90M in total assets on the general fund side of things, $194M Town-wide. Commented [BB3R2]: What part of the 1.75million is bronze sculptures and is maintained vs other. Commented [BB4R2]: Also may be good to discuss how this number was identified? Commented [BB5]: The PW Department does not currently have sufficient staff or the specialized training & experience to inventory, store, and maintain the Town’s entire collectible art assets. (GM) Commented [GE6]: PAB members also lack the overall expertise to make esthetic and maintenance decisions on the town’s diverse art assets without support from local arts community members and town Museum staff’s curatorial expertise. monitoring procedures; ideally with the assistance of the local Arts organizations and artists. 2E. Propose that Art Master Plan be included in 2022 Strategic Plan. 2F. Develop an Art Master Plan (without outside consultants) with assistance from Museum staff, local Arts organizations, and local artists. 2G. Develop and provide descriptions of key public art pieces and a corresponding map for residents and visitors, available on a Town webpage and at the Visitors Center. 2H. Develop a Solicitation program for public art donors Commented [JD7]: Museum staff are not appraisers and have limited experience in determining value. To some extent, it is really a best guess. The BEstes Group proudly announces the 2021 opening of one the most unique and distinctive displays of mountain folk art in all of North America – The Artist Trail in Estes Park, CO. Located in the very heart of Estes Park, urban hikers of all ages can experience over one hundred individual hand-crafted works of art, sculptures, and paintings located along one of the most beautiful walking trails in the Rocky Mountain area. The awesome creative powers of local artists are vibrantly displayed in an incomparable setting that is easy to hike and enjoy. It’s one of the best outdoor cultural experiences you can have. You can even make music along the way. “We think mountain folk art is best experienced in natural habitats; that is outdoors under Rocky Mountain blue skies,” explains Hillary Hartley, Executive Director of the BEstes Group. “Not everyone can climb a 14,000 ft peak or drive over the Continental Divide. This easy-for-all, paved hiking trail gives visitors a unique experience year ‘round surrounded by numerous town conveniences.” By Local Artist Haley White-Ballowe Just a Few Examples on the Artists Trail The Artist Trail runs through the very heart of Estes Park under beautiful tree archways, along babbling water ways, and by historic buildings. There is no better way to get to know Estes. Children, Adults, and Seniors all find something of interest and curiosity on this unforgettable trail. The BEstes Group, a non- profit organization devoted to community development and cultural arts appreciation, reminds everyone that you can see a lot, just by looking.