The URL can be used to link to this page

Home My WebLink AboutMINUTES Town Board Strategic Planning Study Session 2022-06-13RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado June 13, 2022 Minutes of a Study Session meeting of the ESTES PARK TOWN BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall Rooms 202/203 in said Town of Estes Park on the 13th day of June 2022. Board: Mayor Koenig, Mayor Pro Tem Webermeier, Trustees Cenac, Hazelton, MacAlpine, Martchink and Younglund Also Attending: Absent: Town Administrator Machalek, Assistant Town Administrator Damweber, Directors Garner, Hudson, and Muhonen, Interim Police Chief Pass, Management Analyst Simpson, Superintendent Eshelman, Manager Swoboda, and Recording Secretary Disney Trustee Martchink, Town Attorney Kramer, Director Hinkle, Public Information Officer Rusch, and Director/Town Clerk Williamson Meeting was called to order at 5:05 p.m. by Mayor Koenig. REVIEW OF OBJECTIVES AND GOALS. Town Administrator Machalek reviewed changes or additions from the departments and the Board to the Strategic Policy Statements, Objectives, and Goals for each Key Outcome Area. Revisions and additions have been listed below: Exceptional Guest Services Revised Statement 2: We provide high -quality events that attract guests to the Town. Revised Statement 3: We strive to balance the impacts of visitation with the needs and quality of life of our residents and our key outcome areas. Revised Statement 6: The Town contributes to an exceptional guest experience through a high -quality Visitor Services Division. Revised Statement 8: We work to address the complications created by increased visitation with regard to our ability to ensure and exceptional guest experience. New Goal 2.B.1: Implement a plan to activate Bond Park events in different locations in Town to help spread the audience throughout the Town. New Goal 2.B.2: Explore broader event economic impact analysis for all events the Town produces and hosts. New Goal 2.B.3: Explore a partnership with Visit Estes Park to develop a visitor experience data strategy. New Goal 5.1: Design and implementation of the Event Center Reverberation project. New Goal 6.A.1: Implement a Guest Service (Service Elevated) Training for Volunteers in the Visitor Center. Governmental Services and Internal Support New Statement 2: We will attract and retain high -quality staff by being an employer of choice, including offering highly competitive benefits and wages. RECORD opPROCEEDINGS Town Board Study Session Meeting — June 13.2D23—Page 2 New Objective 3,A: Complete updates hocompensation model to keep Town employee wages competitive with our market. New Objective 3.A:Ensure adequate grant writing capacity as the current grant resources shift intime allocation, New Objective 7.0 Upon completion ofthe electronic invoice approval process in Laoerfiohe, begin the process of converting the existing invoice archives into images within this same Laserfiche database, New Goal 4.1:Develop funding strategies bosupport local organizations' investments in Diversity, Equity, (DEI) and Inclusion efforts. New Goal 51: Formalize and codify an objective way to increase ordecrease Town Board compensation moving forward. New Goal 5.2: Explore providing services at public meetings that reduce barriers to participation barriers for members of our community with specialized communication needs. Infrastructure New Statement 7: We will partner with the other owner communities to advance Platte River Power Authority (PRPA) towards our goal of 100% nonoorbon energy mix by 2030. New Objective 1.A:8y2026.increase raw water supply security and redundancy by obtaining new raw water from the Big Thompson River. New Objective 1 .B: By 2026, improve water accountability by decreasing overall treated water demand (per capita) through loss reduction. New Objective 3.A: Increase/enhance renewable energy sources and storage in concert withPRPA's transition plan and advocate for achieving the 2030nonmarbonenergy goal on schedule. Now Objective 3.B: Establish guidance for the expanded placement of Evehkde and Ebike chargers at appropriate locations within Estes Park. New Objective 7.A: Participate in PRPA'ocarbon-to-naneweb|atransition plan as an owner community. New Goal 1��1:Update the Water Master Plan. New Goal 1.B.1:Develop mWater Audits and Loss Control Program. New Goal 1.C.1: Make funding and staffing plan for a capital construction projects crew. New Goal 3.&1: Review pRPA'otransition plan tothe 203Unonnodbonenergy goal and provide constructive feedback that is reflective of the Town's philosophy. New Goal 3��2: Begin implementing the recommendations of the Environmental Sustainability Task Force to support renewable energy and storage sources for use by the Town and by individual residents in concert with PRPA. New Goal 3,13.1:Assist the Town Board with determination of a guiding policy regarding the Town and private -sector roles in implementing the Electric Vehicle Infrastructure & Readiness Plan. RECORD OF PROCEEDINGS - - Town Board Study Session Meeting — June 13,2D22—Page 3 New Goal 4.1: Pursue purchase options onthe top opportunity sites needed to implement the Facilities Master Plan recommendations. New Goal 4.2: Continue the process of moving the Police Department out of Town Hall. Move 2022 Objective to Goal 4.131: Develop and implement and annual budget contribution mechanism for facility expansion needs as identified in the Facilities Master Move 2023Objective toGoal 4.C1:Install Phase 2Town Hall Variable Refrigerant Flow cooling units. New Goal 7.1: Work with PRPA to develop an implementation plan to support our non - carbon goal. Outstanding Community Services New Statement 9 moved from Robust Economy: The Town's policies should collectively support all demographic segments of the oommunity, and strive to minimize barriers to adiverse, family -friendly community and robust workforce. New Objective 2'4:Evaluate the needs ofthe senior community inEstes Park. New Objective 4B:Allocate funding tochildcare reserve fund. New Objective 8.A: Complete ofull rewrite ofthe Estes Park Development Code 0oalign with the new Comprehensive Plan. New Goal 2.&1: Develop o strategy for obtaining data on the needs of the senior community in Estes Park. New Goal 5.1: Expand the greenhouse footprint and production capacity to oemima expanding planting demands onpublic properties. New Goal 5.2: Encourage local schools to implement a once -a -year field trip for all ages to the Thumb Open Space for education opportunities on native vegetation and being good stewards ufour environment. New Goal 61: Explore an annexation policy with LarmerCounty after the adoption of the Comprehensive Plan. New Goal O,A.1:Begin rewriting the Estes Park Development Code. New Goal 7,41:Complete the Americans with Disabilities Act Transportation Plan. Public Safety, Health, and Environment Statement 1: We will support environmental stewardship and sustainability through our policies and actions. Statement 3:Veare committed tofairness and support for victims of crime, including victims of crimes that invoke the Victims' Rights Act. Statement 7was considered included in Statement 1 and thus eliminated New Objective 1�� and Goal 1��1: Enact Implementation Plan developed from the Environmental Sustainability Task Force recommendations. New Objective 2.A: Evaluate and meet the sworn officer, dispatch, and support services RECORD OrPROCEEDINGS _ Town Board Study Session Meeting — June 13,2822—Page 4 New Objective 1.E: Strongly consider funding to hire a full-time Environmental 8ustainubi|ityManager utthe administrative level. New Objective 2.O: Work with the Estes Valley Fine Protection District to evaluate the need for a fulltime Emergency Manager. New Goal 1.O1:Develop anEnvironmental Impact Plan for Town produced events. New Goal 2.1: Create a replacement plan for the Town's 800 MHz emergency radios. Move 2022 Objective to Goal 2.13.1: Implement Phase 3 of the security camera project tnaddress the needs ofthe Event Center and the associated parking area. New Goal 1.E.1: Gather information necessary to consider the addition of fu|ltime Environmental Sustainati|ity Manager including o draft job d000hpUon and financial impact. New Goal 2.O.1: Gather information necessary to consider the addition of fu|ltime Emergency Manager including adraft job description and financial impact. Robust Economy Statement 8: We recognize the benefits of shopping locally and will actively support our local businesses and the local economy. NoBoard comments onthe Objectives and Goals for this Key Outcome Area. Town Financial Health NoBoard comments onthe Strategic Policy Statements. Revised Objective 1.A/ Develop a plan to replace the current accounting oyuUym (ERP) with a new system. Revised Objective 1.B: Develop a net of general budged policies to help guide budget development in the future. Now Goal 1]: Develop a pn0000e for Town Board consideration of ballot measure asking voters to renew the 1 A sales tax. Transportation No Board comments on the Strategic Policy Statements. Revised Objective 2.A: Collaborate with Federal &State partners to mitigate traffic congestion with multimodal solutions throughout the Town. New Objective 2.H: Develop a funding strategy to complete a Mulitmodal Transportation Plan within one year of completion of the Comprehensive Plan. New Objective 7.B: Complete the Fall River Trail using available trails expansion funds, open space funds, and grant funding. New Goal 1��1: Complete the design and public outreach for the Cleave Street Improvements inalignment with community support and the updated Comprehensive Now Goal 2.41: OoUvar technical support a public communication aeoiobanoa for construction ofthe Downtown Estes Loop byFHVVA. New Goal 2.C.1: Establish a task force consisting of representatives from Public Works, RECORD OF PROCEEDINGS Town Board Study Session Meeting — June 13, 2022 — Page 5 sensitivities for inclusion in a FLAP grant application in 2024 to fund the design, environmental clearance, public outreach, and construction of the Moraine Avenue Multimodal Improvements and a roundabout at the intersection of Moraine Avenue and Marys Lake Road. New Goal 2.D.1: Complete the construction of the roundabout improvements on US 36 and Community Drive. New Goal 2.H.1: If funded by the 2022 MMOF grant, complete a Multimodal Transportation Plan that Includes the US 34 Corridor Study. New Goal 2.H.2: Seek funding to complete a Transit Development Plan to guide future transit operational and expansion decisions. Town Administrator Machalek would compile input from the meeting, collect public input, and develop a draft 2023 Strategic Plan for the Board's consideration and adoption at a regular meeting in the fall. There being no further business, Mayor Koenig adjourned the meeting at 8:03 p.m. imberiy Disney, Recording Secretary