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HomeMy WebLinkAboutPACKET Town Board 2022-06-28The Mission of the Town of Estes Park is to provide high-quality, reliable services for the benefit of our citizens, guests, and employees, while being good stewards of public resources and our natural setting. The Town of Estes Park will make reasonable accommodations for access to Town services, programs, and activities and special communication arrangements for persons with disabilities. Please call (970) 577-4777. TDD available. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, June 28, 2022 7:00 p.m. In Person Meeting – Mayor, Trustees, Staff and Public ADVANCED PUBLIC COMMENT By Public Comment Form: Members of the public may provide written public comment on a specific agenda item by completing the Public Comment form found at https://dms.estes.org/forms/TownBoardPublicComment. The form must be submitted by 12:00 p.m., Tuesday, June 28, 2022. All comments will be provided to the Board for consideration during the agenda item and added to the final packet. REMOTE PUBLIC PARTICIPATION DURING BOARD MEETING Remote participation in the meeting will be available by call-in (telephone) or online via Zoom Webinar which will be moderated by the Town Clerk’s Office. Instructions are also available at www.estes.org/boardsandmeetings by clicking on “Virtual Town Board Meeting Participation”. Individuals participating in the Zoom session should also watch the meeting through that site, and not via the website, due to the streaming delay and possible audio interference. CALL-IN (TELEPHONE):877-853-5257 (toll-free) Webinar ID: 982 1690 2040 ONLINE (ZOOM WEBINAR): https://zoom.us/j/98216902040 Webinar ID: 982-1690-2040. PLEDGE OF ALLEGIANCE. (Any person desiring to participate, please join the Board in the Pledge of Allegiance). AGENDA APPROVAL. PUBLIC COMMENT. (Please state your name and address). TOWN BOARD COMMENTS / LIAISON REPORTS. 1. LODGING TAX EXPLORATION TASK FORCE LIAISON UPDATE. TOWN ADMINISTRATOR REPORT. CONSENT AGENDA: 1.Bills. 2.Town Board Minutes dated June 14, 2022, Town Board Study Session Minutes dated June 14, 2022 and Town Board Strategic Planning Study Session Minutes dated June 13, 2022. 3.Comprehensive Plan Advisory Committee Minutes dated May 26, 2022 (acknowledgment only). 4.Family Advisory Board Minutes dated December 2, 2021 and May 5, 2022 (acknowledgment only). Prepared 06-17-2022 *Revised NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 5.Resolution 51-22 Contract Amendment #2 for Fall River Trail Construction for the Colorado Parks and Wildlife, Colorado the Beautiful Grant Agreement. 6.To Consider the Acceptance of the Art in Public Places Sculpture Donation – Forest Gnome for the Sensory Garden at George Hix Riverside Plaza. 7.Appointment of Aleta Kazadi to the Family Advisory Board to fulfill the remainder of John Bryant’s term expiring April 15, 2023. 8.Resolution 52-22 Bill Agreement with Larimer County Road and Bridge Department for Street Improvements on Town-Owned Roads, $162,509 - Budgeted. REPORTS AND DISCUSSION ITEMS: (Outside Entities). 1. LARIMER EMERGENCY TELEPHONE AUTHORITY UPDATE. LETA CEO Kimberly Culp. 2. PLATTE RIVER POWER AUTHORITY UPDATE. Manager Frisbie. ACTION ITEMS: 1. ORDINANCE 09-22 AMENDING CHAPTER 12.20 OF THE ESTES PARK MUNICIPAL CODE ON STREETS AND SIDEWALKS. Director Muhonen. To clarify the process and responsibilities for private property repairs to sidewalks, curbs and gutters within the adjacent public streets rights of way. 2. RESOLUTION 53-22 AMENDING RESOLUTION 81-21 AND PROPOSED UPDATES TO PUBLIC WORKS POLICY 842 – PARKING PERMITS. Manager Solesbee. To pilot the Express Pass during the 2022 Paid Parking season - a new pre-purchased permit offering a flat rate for one, two or three days of parking in designated areas. ADJOURN. LODGING TAX EXTENSION FAQ What is the Tax Extension?And what will it provide for the community? A new law signed by the Governor expands the use of local lodging tax revenue to address gaps in the need for workforce housing and childcare. o For the legislation to be applicable to the local Estes Valley community,there must be a ballot initiative where voters decide if they should authorize the use of new or existing lodging tax revenue for investments in workforce housing and child care. •The Tax Extension will increase funding for workforce housing and childcare options in the Estes Valley,while preserving essential budget for tourism marketing.This ensures that we can maintain and grow the benefits that tourism brings to the valley,as well as a sustainable community ecosystem for local workers to live and prosper. Who pays for the Tax Extension? •Estes Park residents do not pay the lodging tax because it only applies to visitors (those paying to stay in a hotel or other overnight accommodation),so any increase to the tax does not affect locals. Is there support for the Task Extension? •The 16-member Lodging Tax Exploration Task Force concluded that an increased lodging tax would be the best way to create a meaningful,consistent and sustainable revenue stream. •With one member absent,the task force voted 14 to ito develop a ballot issue that would ask voters to decide on an increase to the existing lodging tax with the new revenues dedicated to workforce housing and childcare. How have other similar communities in Colorado handled a similar tax extension? •The average increased lodging taxes in 13 other Colorado communities is approximately 6 percent. What is the proposed tax increase in Estes Park? •The Lodging Tax Exploration Task Force made a motion to increase the lodging tax from 2%to 5.5%,which would be a 3.5%increase.This motion passed. RECEIVED FROM THE TASK FORCE AT THE MEETING What are next steps? •Visit Estes Park staff and representatives of the County,Town and Visit Estes Park boards ate meeting July 6 to discuss a structure for the administration of the funds to propose to the three boards. •All members of the three boards are meeting on August 1 to receive the Task Force’s final report. REMARKS Town Board meeting —June 28.2022 The final meeting of the Lodging Tax Exploration Task Force was held on june 22.The discussion of the Task Force was focused on the next steps following the work of the Task Force. David Batey presented a thought piece on that question and the Task Force adopted the following resolution with 13 in favor and 1 opposed: To request clear and transparent communication among all parties on all decisions, and request that decision-makers take all of the time needed for thorough planning and preparation for election success and project effectiveness in addressing our community’s workforce housing and childcare needs. The public comments received by Visit Estes Park as well as the tenor of the discussions by the Task Force suggest that voter approval of a lodging tax increase is far from a done deal.There was significant discussion in the Task Force about the timing of the ballot initiative and the headwinds that will be present in this year’s mid-term election with an angry and polarized electorate concerned with inflation,a possible recession and hot-button social issues. There will be opposition from some lodging owners who,while acknowledging the need for funding to mitigate workforce housing and childcare availability,believe a sales tax increase is a better and fairer funding alternative.There are also others in the community who would oppose any tax increase and still others who are against further development of any kind in our community and will see the lodging tax increase as supporting further development.In addition,it appears that the vacation rental community will not support a lodging tax increase unless accompanied by a rollback of the Short Term Rental Fee adopted this spring since the lodging tax increase coupled with the Short Term Rental Fee would increase taxes on vacation rentals on average by more than Most significantly,however,is the much larger group which may not support the measure unless a clearly articulated project plan is presented which sets forth the structure for the management,administration and disbursement of the fund and which describes how the funds would be used to mitigate the workforce housing and cbildcare issues facing our community.Many on the Task Force and in the community have complained about government acting to raise funds without a concrete plan as to how those funds would be used —this was a particular complaint among the vacation rental community with respect to the new vacation rental fee and among opponents of the recent Estes Park TABOR ballot initiative.There was also significant discussion on the Task Force about the need for not just rental workforce housing but a plan to encourage workforce home ownership.As we all know,homeowners have an investment in their community that is usually longer-term and therefore more vested than that of renters. A couple of census statistics support the notion that our local voters may be especially skeptical about tax increases.According to the 2020 census,55%of our residents have a bachelor’s degree or higher —compared with a nationwide average of about 33%.Moreover,more than 40%of our residents are 65 or older —compared with a nationwide average of l4%.So,our highly educated and older voter profile will undoubtedly be very discriminating when presented with a ballot initiative increasing a tax. I have heard many comments from town officials suggesting that approval of this initiative is certain and that voters do not need a clearly articulated project plan in order to approve the measure. The Task Force emphatically disagrees with this assessment.Painting only with broad strokes is unlikely to achieve our goal.The Task force believes that a Working Group consisting of members with high public trust should be formed to oversee the development of the project plan by subject matter experts that would be presented to the voters in conjunction with the ballot initiative. HB22-l 117 is a potential windfall to Estes Park that was not on the horizon a year ago.We need to make sure we handle this well. I hope that the Town of Estes Park,Larimer County,and Visit Estes Park take the concerns of this Task Force and other conmrnnity members seriously and work diligently to develop a plan that can be presented to the voters which will enable the voters of the Estes Valley to approve the ballot measure. William C.Brown 270 Cvteworth Road Estes Park,CO $0517 Town of Estes Park, Larimer County, Colorado, June 14, 2022 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 14th day of June, 2022. Present: Wendy Koenig, Mayor Scott Webermeier, Mayor Pro Tem Trustees Marie Cenac Kirby Hazelton Barbara MacAlpine Patrick Martchink Cindy Younglund Also Present: Travis Machalek, Town Administrator, Jason Damweber, Assistant Town Administrator Greg White, Special Council Kimberly Disney, Recording Secretary Absent: Town Attorney Kramer Mayor Koenig called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. AGENDA APPROVAL. It was moved and seconded (Hazelton/Cenac) to approve the Agenda as presented, and it passed unanimously. PUBLIC COMMENTS. John Guffey/Town citizen spoke regarding the US Constitution Second Amendment and Preamble, violence against citizens, and requested the Town and community work to support and sustain the safety of citizens in the Town. John Meissner/Town citizen spoke regarding the Visitor Center & Rocky Mountain Conservancy Partnership which was discussed during the Study Session, equality of business operations in Town, water bottle refill stations, and inoperable public water fountains in Town. Deirdre Sullivan/United Way of Larimer County President & CEO spoke regarding Estes Park’s membership in the United Way and welcomed Assistant Town Administrator Damweber as the newest member of the United Way Board of Directors. TRUSTEE COMMENTS. Lodging Tax Exploration Task Force Liaison Update. Mayor Pro Tem Webermeier provided updates on the Task Force regarding the proposed tax increase, and how funds would be held and administered. Task Force Manager Bill Brown elaborated that the Task Force has discussed a sales tax increase opposed to a lodging tax increase, has voted to recommend a 3.5% increase to lodging tax for a total of 5.5%, and the Task Force would be discussing the structure of the increase, educating the voters on aspects of the lodging tax, accountability, governance, and recommendations for administering funds should they be approved by the voters. Trustee comments were heard and have been summarized: The Comprehensive Plan Advisory Committee received a presentation from the Estes Park Housing Authority. The Rooftop Rodeo would be held July 7, 2022 through July 11, 2022. The Platte River Power Authority has hired Raj Singam Setti as Chief Transition and Integration Officer. Larimer County Behavioral Health Policy Council met and reviewed impact relief funding recipients, including four Estes Park entities. Members of the Board attended the 2022 Regional Elected Officials meeting and Incident Command Training. The Estes Park EDC has received eight registrants for the 2022 Fall B.A.S.E Program. Transportation Advisory Board interviews were conducted and recommendations for appointments would be considered in the Consent Agenda. DR A F T Board of Trustees – June 14, 2022 – Page 2 TOWN ADMINISTRATOR REPORT. Town Administrator Machalek provided an update on Covid-19 and stated Larimer County has now reached a high level of occurrences. CONSENT AGENDA: 1.Bills. 2. Town Board Minutes dated May 24, 2022, Town Board Study Session Minutes dated May 24, 2022 and Town Board Strategic Planning Study Session Minutes dated May 17, 2022. 3.Comprehensive Plan Advisory Committee Minutes dated April 28, 2022 (acknowledgment only). 4.Parks Advisory Board Minutes dated April 21, 2022 (acknowledgment only). 5.Transportation Advisory Board Minutes dated April 20, 2022 (acknowledgment only). 6.Amended Purchase Order 38555 for Sauber Three-Phase Reel Trailer, $123,401 -Budgeted. 7.Appointments of Jessica Ferko and Mark Igel and Reappointment of Linda Hanick to the Transportation Advisory Board for terms expiring March 31, 2025. It was moved and seconded (Webermeier/Hazelton) to approve the Consent Agenda, and it passed unanimously. REPORTS AND DISCUSSION ITEMS: (Outside Entities). 1.ESTES VALLEY WATERSHED COALITION REPORT. Board President Frank Theis, Vice President and Treasurer Dawn James, and Development and Program Coordinator Wilynn Formeller presented a report on the Estes Valley Watershed Coalition. They highlighted the history and purpose of the coalition, efforts of the coalition since its formation in 2015, funding, current projects, and outreach. The Board discussed the flyers created by the coalition, the Living with Fire video, and how to contact the coalition. LIQUOR ITEMS: 1.RESOLUTION 47-22 TO CONSIDER A NEW HOTEL & RESTAURANT LIQUOR LICENSE APPLICATION FOR NEW VILLAGE PIZZA CORPORATION DBA NEW VILLAGE PIZZA, 543 BIG THOMPSON AVENUE. Mayor Koenig opened the public hearing and Town Clerk Williamson presented Resolution 47-22. She reviewed the application for the new Hotel & Restaurant Liquor License, stating all paperwork and fees have been submitted, and the application has undergone concurrent review. The applicant was aware of the Training for Intervention Procedures requirement, and the owner would be scheduling training soon. The applicant was available for questions. Mayor Koenig closed the public hearing and it was moved and seconded (Webermeier/Younglund) to approve Resolution 47-22 for a New Hotel & Restaurant Liquor License for New Village Pizza Corporation dba New Village Pizza, 543 Big Thompson Avenue, and it passed unanimously. 2.RESOLUTION 48-22 TO CONSIDER A NEW LODGING ENTERTAINMENT LIQUOR LICENSE APPLICATION FOR FALL RIVER VILLAGE LLC DBA FALL RIVER RESORT - SKYVIEW AT FALL RIVER VILLAGE, 278 SUNNY ACRES COURT. Mayor Koenig opened the public hearing and Town Clerk Williamson presented Resolution 48-22. She reviewed the application for the new Lodging Entertainment Liquor License, stating all paperwork and fees have been submitted, and the application has undergone concurrent review. The applicant was aware of the Training for Intervention Procedures requirement, the manager has been trained and two event planners would be trained soon. The applicant spoke regarding identification, control of alcohol, and was available for questions. The Board DR A F T Board of Trustees – June 14, 2022 – Page 3 requested clarification on the concurrent review. Mayor Koenig closed the public hearing and it was moved and seconded (Hazelton/Younglund) to approve Resolution 48-22 for a new Lodging Entertainment Liquor License for Fall River Village LLC dba Fall River Resort – Skyview at Fall River Village, 278 Sunny Acres Court, and it passed unanimously. 3. RESOLUTION 49-22 TO CONSIDER A NEW DISTILLERY PUB LIQUOR LICENSE APPLICATION FOR ESTES PARK DISTILLING CO., LLC DBA ESTES PARK DISTILLING COMPANY / BOB AND TONY'S PIZZA, 124 & 128 W. ELKHORN AVENUE. Mayor Koenig opened the public hearing and Town Clerk Williamson presented Resolution 49-22. She reviewed the application for the new Distillery Pub Liquor License, stating all paperwork and fees have been submitted, and the application has undergone concurrent review. The applicant was aware of the Training for Intervention Procedures requirement, and training has been conducted at the business. The applicant spoke regarding the TIPS training employees went through, efforts for maintaining compliance with this training, and was available for questions. Mayor Koenig closed the public hearing and it was moved and seconded (Younglund/MacAlpine) to approve Resolution 49-22 for a New Distillery Pub License for Estes Park Distilling Co., LLC dba Estes Park Distilling Company/Bob and Tony’s Pizza, 124 & 128 W Elkhorn Avenue, and it passed unanimously. 4. RESOLUTION 50-22 TO CONSIDER A NEW DISTILLERY PUB LIQUOR LICENSE APPLICATION FOR FTD ESTES PARK, LLC DBA FULL THROTTLE DISTILLERY & GRILL ESTES PARK, 231 MORAINE AVENUE. Mayor Koenig opened the public hearing and Town Clerk Williamson presented Resolution 50-22. She reviewed the application for the new Distillery Pub Liquor License, stating all paperwork and fees have been submitted, and the application has undergone concurrent review. The applicant was aware of the Training for Intervention Procedures requirement, and training has been conducted at the business. The applicant spoke regarding the TIPS training, efforts for maintaining compliance, and yearly renewal of the TIPS training. The Board questioned if both locations had separate managers and efforts on maintaining the liquor premise. John Meissner/Town citizen spoke regarding the considerate of staff of the business, noise levels, and the structure of the building. John Guffey/Town citizen requested clarification on the neighborhood boundary, and spoke regarding the effect of noise levels on the neighborhoods and effects of liquor licenses on the community at large. The applicant reiterated the management teams’ interest in ensuring customers were not overserved. Mayor Koenig closed the public hearing and it was moved and seconded (Webermeier/Cenac) to approve Resolution 50-22 for a new Distillery Pub Liquor License FTD Estes Park, LLC dba Full Throttle Distillery & Grill Estes Park, 231 Moraine Avenue, and it passed unanimously. ACTION ITEMS: 1. RENAMING REQUEST FOR A PORTION OF CHILDREN'S PARK TO "WOMEN'S HERITAGE PLAZA". Mayor Koenig recused herself. Mayor Pro Tem Webermeier opened the public hearing and Town Administrator Machalek presented a request to rename a portion of Children’s Park to “Women’s Heritage Plaza”, the site of the new Estes Park Women’s Monument. Policy 208 — Naming of Town-Owned Parks, Open Spaces and Facilities states the following conditions must be met: 1) a compelling reason to consider the change; 2) thorough study of the change consisting of a public hearing at a regularly scheduled Town Board meeting, and 3) a unanimous vote by the Board. Mayor Pro Tem Webermeier closed the public hearing and it was moved and seconded (Younglund/Cenac) to approve the renaming request for a portion of Children’s Park to be renamed “Women’s Heritage Plaza”, and it passed with Mayor Koenig abstaining. DR A F T Board of Trustees – June 14, 2022 – Page 4 2.REVISED POLICY 671 – TOWN FUNDING OF OUTSIDE ENTITIES. Assistant Town Administrator Damweber presented revised Policy 671 – Town Funding of Outside Entities which would: 1) require annual reports from Base Funded entities specifying how Town funds were used and how the work of the entity furthers the goals of the Town, 2) entities receiving Base Funding provide an in-person presentation to the Town Board on an annual basis regarding the work of the entity, and 3) add the Estes Arts District to the list of entities eligible for Base Funding. The Board discussed the Estes Arts Districts efforts, budget, and Base Funding interests. Greg Miles/Estes Arts District President spoke regarding the aims and efforts of the Estes Arts District, events held by the district, support of local artists, continued growth, and cooperation in creating an Arts Master Plan. Cato Kraft/Estes Park Nonprofit Resource Center Executive Director stated she was excited to have the opportunity to speak to the Town Board as a new requirement of the proposed policy. This component would give the entities an opportunity to speak about their organizations and funding. It was moved and seconded (Hazelton/MacAlpine) to approve Revised Policy 671 – Town Funding of Outside Entities including adding the Estes Arts District as an eligible entity eligible for Base Funding, and it passed unanimously. 3.SETTING THE PUBLIC HEARING FOR ORDINANCE 08-22 ADOPTING BY REFERENCE THE MODEL TRAFFIC CODE FOR COLORADO, REVISED 2022. Interim Captain Polucha presented the revised 2022 Model Traffic Code (MTC) for Colorado. Earlier this year, the Town learned the 2018 revision of the MTC was a draft version, which was finalized in 2020. Therefore, staff recommended setting a public hearing on July 12, 2022 to consider Ordinance 08-22 which would modify the Estes Park Municipal Code and replace the 2018 MTC draft with the 2020 MTC. It was moved and seconded (Webermeier/Younglund) to set the public hearing of Ordinance 08-22 for July 12, 2022, and it passed unanimously. 4.ORDINANCE 06-22 CONSIDERING THE INCLUSION OF CERTAIN PROPERTIES LOCATED WITHIN THE TOWN OF ESTES PARK INTO THE NORTHERN COLORADO WATER CONSERVANCY DISTRICT. Mayor Koenig opened the public hearing for Ordinance 06-22 and Ordinance 07-22 and Special Council White presented the Ordinances. Ordinance 06-22 would bring certain water customers within Town limits into compliance with Northern Colorado Water Conservancy District rules and regulations. As the Town uses Colorado Big Thompson water, as overseen by the district, all properties receiving Colorado Big Thompson water must be included in the district. Ordinance 07-22 would bring certain water customers within Town limits into compliance with Northern Colorado Water Conservancy District Municipal Subdistrict rules and regulations. As the Town uses Windy Gap water, as overseen by the subdistrict, all properties receiving Windy Gap water must be included in the subdistrict. The Mayor closed the public hearing and it was moved and seconded (Martchink/Webermeier) to approve Ordinance 06-22 and Ordinance 07-22, and it passed unanimously. 5.ORDINANCE 07-22 CONSIDERING THE INCLUSION OF CERTAIN PROPERTIES LOCATED WITHIN THE TOWN OF ESTES PARK INTO THE NORTHERN COLORADO WATER CONSERVANCY DISTRICT MUNICIPAL SUBDISTRICT. This item was heard and approved in conjunction with Action Item 4. Whereupon Mayor Koenig adjourned the meeting at 8:58 p.m. Wendy Koenig, Mayor Kimberly Disney, Recording Secretary DR A F T Town of Estes Park, Larimer County, Colorado, June 14, 2022 Minutes of a Study Session meeting of the TOWN BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in said Town of Estes Park on the 14th day of June, 2022. Board: Mayor Koenig, Trustees Cenac, Hazelton, MacAlpine, Martchink, Webermeier and Younglund Attending: All Also Attending: Town Administrator Machalek, Assistant Town Administrator Damweber, Special Counsel White, Town Clerk Williamson Absent: Town Attorney Kramer Mayor Koenig called the meeting to order at 5:00 p.m. Trustee Cenac arrived 5:15 p.m. VISITOR CENTER & ROCKY MOUNTAIN CONSERVANCY PARTNERSHIP. Town Administrator Machalek provided a presentation on the potential partnership with the Conservancy to enhance the visitor experience. The Visitor Center has been a key focal point for visitors and an easy stop to receive information on the Estes Park area and Rocky Mountain National Park (RMNP). A partnership would enhance the Center’s ability to answer park-related questions from knowledgeable staff. The Conservancy would operate its Nature Store in an under-utilized space in the lobby of the Center. The current retail policy for the Center allows for the Conservancy’s merchandise to be sold at the Center. This partnership could further develop in the future with the development of an educational hub and programming by the Conservancy and relocating educational staff to the second floor of the Center as Visit Estes Park does not need the space for storage of visitor guides and other materials. The Visit Estes Park has also expressed an interest in participating in modernizing the Visitor Center to advance the visitor experience. Board comments and questions were heard and summarized: What would be the lease percentage; concern has been raised in the past by local businesses on the items sold at the Visitor Center; concern with the items sold and unfair advantage the Conservancy would gain with a store located in the Center; interested in the development of the educational hub first rather than the store; questioned if the Conservancy would be receptive to discussing the items sold at the Center to directly access the Park; questioned the current visitor experience at the Center and if it would be enhanced with the Conservancy presence; and comments in support of the format which would be low risk and aid the Town in improving the Town’s asset. Estee Rivera Murdock/RMC Executive Director stated the Conservancy would enter into a Memorandum of Understanding (MOU) rather than a lease and through the agreement a percentage of the sales would be provided to the Town. The Conservancy sells items unique to the organization and are not commonly sold by Rocky Mountain National Park or other retailers in town, and are required to be approved by the Park through an agreement. She stated the Conservancy could also provide assistance in selling Park passes and allow visitors to use the bus system at the Center. The Conservancy has stated investing in an existing structure would be environmentally responsible rather than constructing a separate building while enhancing the synergy between the two entities to engage and inform the visitors. Lori Bucci/Visitor Center Manager stated the visitor experience at the Center could be improved with additional engagement opportunities, education, and Park information. The Conservancy could provide these opportunities through the partnership. Director Murdock confirmed the Conservancy would develop exhibits to enhance the educational experience at the Center. DR A F T Town Board Study Session – June 14, 2022– Page 2 After further discussion, the Board consensus was to continue working on the MOU paying special attention to the products being sold at the Nature store and review the funding mechanism with the Conservancy for the space in the Center. ENVIRONMENTAL SUSTAINABLITY TASK FORCE – STAFF RECOMMENDED IMPLEMENTATION ITEMS. Assistant Town Administrator Damweber stated the Executive Leadership Team and other staff members have reviewed the recommendations presented by the Environmental Sustainability Task Force and developed a list of focused action items that can be accomplish in 2023 with the existing staff, although additional funding may be necessary. The list consists of reviewing current codes to update code language to incorporate sustainability and resiliency, incentivizing other energy sources, encourage recycling, working with Platte River Power Authority on electric rates, and distributed energy, additional electric charges and parking incentives for EVs, implementation of the Colorado Plastic Pollution Reduction Act, prepare a report on the effectiveness of the Complete Streets Policy, create zero- waste guidelines for event organizers, slash removal and management, monitor and research feasibility of capturing methane gas for energy use at the landfill, continue participation in Climate Smart Larimer County efforts, and consider a green fleet and equipment policy. Staff would periodically revisit the report to determine if additional recommendations can be implemented as circumstances change. The Board requested the recommendations be added to the 2023 Strategic Plan as one item to reference. The Board suggested the Task Force be reconvened in 5 to 10 years to review and update the recommendations. The Board stated appreciation for the work staff has done to bring forward a comprehensive list of items to be completed in 2023. WORKFORCE AND ATTAINABLE HOUSING PHILOSOPHY CHECK-IN. Policy 227 Workforce Housing Guidelines was approved by the Town Board in December 2020 to clarify how the Town defines workforce housing and establish the Workforce Housing Reserve fund. During recent discussions with the Board on the Fish Hatchery project and the Town contracting with Root Policy Consulting to complete a Housing Needs Assessment, a Board review of the policy would provide staff direction on any revisions to the philosophy prior to the assessment work. Board discussion and comments have been summarized: a need to include lower incomes, AMI, for workforce housing; the current policy includes the lower ranges and encourages the 60-80 percent AMI; the developer has to realize a return on their investment; the Board needs to discuss how high and how dense the Town would be willing to go to achieve a lower AMI; their has been a focus on low income housing in the past and has missed the middle segment of the community such as teachers, nurses, police, etc.; there needs to be a focus on redevelopment opportunities; Community Development and Planning Commission are reviewing density to address housing needs; and questioned what the Town can do to financially support the development of workforce housing. Assistant Town Administrator Damweber commented the current policy provides an AMI of 30 – 175%. The Fish Hatchery project would focus on 70 – 120% AMI. Additional funding from the Town or other sources could lower the cost of a project, therefore, lower the rental rates to provide housing for lower AMI households. He stated federal funding exists to develop housing for households below 80% AMI. A mix of AMI housing would ensure all citizens of the Town have access to housing. Board consensus was to review the policy again after the Housing Needs Assessment has been completed and no changes were identified at this time. TRUSTEE & ADMINISTRATOR COMMENTS & QUESTIONS. Trustee Younglund stated the Family Advisory Board chair has received a resignation from a member. Trustees Martchink and Younglund would review the recent list of applicants and bring forward a recommendation to fill the vacant position on the Board. DR A F T Town Board Study Session – June 14, 2022– Page 3 FUTURE STUDY SESSION AGENDA ITEMS. The June 28th meeting would include a discussion with the Estes Valley Fire Protection District on increasing the sales tax provided to the District by the Town. The July 12th meeting would include a discussion on amendments to the Municipal Code section on liquor licensing. There being no further business, Mayor Koenig adjourned the meeting at 6:39 p.m. Jackie Williamson, Town Clerk DR A F T Town of Estes Park, Larimer County, Colorado June 13, 2022 Minutes of a Study Session meeting of the ESTES PARK TOWN BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall Rooms 202/203 in said Town of Estes Park on the 13th day of June 2022. Board: Mayor Koenig, Mayor Pro Tem Webermeier, Trustees Cenac, Hazelton, MacAlpine, Martchink and Younglund Also Attending: Town Administrator Machalek, Assistant Town Administrator Damweber, Directors Garner, Hudson, and Muhonen, Interim Police Chief Pass, Management Analyst Simpson, Superintendent Eshelman, Manager Swoboda, and Recording Secretary Disney Absent: Trustee Martchink, Town Attorney Kramer, Director Hinkle, Public Information Officer Rusch, and Director/Town Clerk Williamson Meeting was called to order at 5:05 p.m. by Mayor Koenig. REVIEW OF OBJECTIVES AND GOALS. Town Administrator Machalek reviewed changes or additions from the departments and the Board to the Strategic Policy Statements, Objectives, and Goals for each Key Outcome Area. Revisions and additions have been listed below: Exceptional Guest Services Revised Statement 2: We provide high-quality events that attract guests to the Town. Revised Statement 3: We strive to balance the impacts of visitation with the needs and quality of life of our residents and our key outcome areas. Revised Statement 6: The Town contributes to an exceptional guest experience through a high-quality Visitor Services Division. Revised Statement 8: We work to address the complications created by increased visitation with regard to our ability to ensure and exceptional guest experience. New Goal 2.B.1: Implement a plan to activate Bond Park events in different locations in Town to help spread the audience throughout the Town. New Goal 2.B.2: Explore broader event economic impact analysis for all events the Town produces and hosts. New Goal 2.B.3: Explore a partnership with Visit Estes Park to develop a visitor experience data strategy. New Goal 5.1: Design and implementation of the Event Center Reverberation project. New Goal 6.A.1: Implement a Guest Service (Service Elevated) Training for Volunteers in the Visitor Center. Governmental Services and Internal Support New Statement 2: We will attract and retain high-quality staff by being an employer of choice, including offering highly competitive benefits and wages. DR A F T Town Board Study Session Meeting – June 13, 2022 – Page 2 New Objective 2.A: Complete updates to compensation model to keep Town employee wages competitive with our market. New Objective 3.A: Ensure adequate grant writing capacity as the current grant resources shift in time allocation. New Objective 7.C Upon completion of the electronic invoice approval process in Laserfiche, begin the process of converting the existing invoice archives into images within this same Laserfiche database. New Goal 4.1: Develop funding strategies to support local organizations’ investments in Diversity, Equity, (DEI) and Inclusion efforts. New Goal 5.1: Formalize and codify an objective way to increase or decrease Town Board compensation moving forward. New Goal 5.2: Explore providing services at public meetings that reduce barriers to participation barriers for members of our community with specialized communication needs. Infrastructure New Statement 7: We will partner with the other owner communities to advance Platte River Power Authority (PRPA) towards our goal of a 100% noncarbon energy mix by 2030. New Objective 1.A: By 2026, increase raw water supply security and redundancy by obtaining new raw water from the Big Thompson River. New Objective 1.B: By 2026, improve water accountability by decreasing overall treated water demand (per capita) through loss reduction. New Objective 3.A: Increase/enhance renewable energy sources and storage in concert with PRPA’s transition plan and advocate for achieving the 2030 noncarbon energy goal on schedule. New Objective 3.B: Establish guidance for the expanded placement of Evehicle and Ebike chargers at appropriate locations within Estes Park. New Objective 7.A: Participate in PRPA’s carbon-to-renewable transition plan as an owner community. New Goal 1.A.1: Update the Water Master Plan. New Goal 1.B.1: Develop a Water Audits and Loss Control Program. New Goal 1.C.1: Make funding and staffing plan for a capital construction projects crew. New Goal 3.A.1: Review PRPA’s transition plan to the 2030 noncarbon energy goal and provide constructive feedback that is reflective of the Town’s philosophy. New Goal 3.A.2: Begin implementing the recommendations of the Environmental Sustainability Task Force to support renewable energy and storage sources for use by the Town and by individual residents in concert with PRPA. New Goal 3.B.1: Assist the Town Board with determination of a guiding policy regarding the Town and private-sector roles in implementing the Electric Vehicle Infrastructure & Readiness Plan. DR A F T Town Board Study Session Meeting – June 13, 2022 – Page 3 New Goal 4.1: Pursue purchase options on the top opportunity sites needed to implement the Facilities Master Plan recommendations. New Goal 4.2: Continue the process of moving the Police Department out of Town Hall. Move 2022 Objective to Goal 4.B.1: Develop and implement and annual budget contribution mechanism for facility expansion needs as identified in the Facilities Master Plan. Move 2022 Objective to Goal 4.C.1: Install Phase 2 Town Hall Variable Refrigerant Flow cooling units. New Goal 7.1: Work with PRPA to develop an implementation plan to support our non- carbon goal. Outstanding Community Services New Statement 9 moved from Robust Economy: The Town’s policies should collectively support all demographic segments of the community, and strive to minimize barriers to a diverse, family-friendly community and robust workforce. New Objective 2.A: Evaluate the needs of the senior community in Estes Park. New Objective 4.B: Allocate funding to childcare reserve fund. New Objective 6.A: Complete a full rewrite of the Estes Park Development Code to align with the new Comprehensive Plan. New Goal 2.A.1: Develop a strategy for obtaining data on the needs of the senior community in Estes Park. New Goal 5.1: Expand the greenhouse footprint and production capacity to service expanding planting demands on public properties. New Goal 5.2: Encourage local schools to implement a once-a-year field trip for all ages to the Thumb Open Space for education opportunities on native vegetation and being good stewards of our environment. New Goal 6.1: Explore an annexation policy with Larimer County after the adoption of the Comprehensive Plan. New Goal 6.A.1: Begin rewriting the Estes Park Development Code. New Goal 7.A.1: Complete the Americans with Disabilities Act Transportation Plan. Public Safety, Health, and Environment Statement 1: We will support environmental stewardship and sustainability through our policies and actions. Statement 3: We are committed to fairness and support for victims of crime, including victims of crimes that invoke the Victims’ Rights Act. Statement 7 was considered included in Statement 1 and thus eliminated New Objective 1.A. and Goal 1.A.1: Enact Implementation Plan developed from the Environmental Sustainability Task Force recommendations. New Objective 2.A: Evaluate and meet the sworn officer, dispatch, and support services staffing needs of the Police Department. DR A F T Town Board Study Session Meeting – June 13, 2022 – Page 4 New Objective 1.E: Strongly consider funding to hire a full-time Environmental Sustainability Manager at the administrative level. New Objective 2.D: Work with the Estes Valley Fire Protection District to evaluate the need for a fulltime Emergency Manager. New Goal 1.D.1: Develop an Environmental Impact Plan for Town produced events. New Goal 2.1: Create a replacement plan for the Town’s 800 MHz emergency radios. Move 2022 Objective to Goal 2.B.1: Implement Phase 3 of the security camera project to address the needs of the Event Center and the associated parking area. New Goal 1.E.1: Gather information necessary to consider the addition of a fulltime Environmental Sustainability Manager including a draft job description and financial impact. New Goal 2.D.1: Gather information necessary to consider the addition of a fulltime Emergency Manager including a draft job description and financial impact. Robust Economy Statement 8: We recognize the benefits of shopping locally and will actively support our local businesses and the local economy. No Board comments on the Objectives and Goals for this Key Outcome Area. Town Financial Health No Board comments on the Strategic Policy Statements. Revised Objective 1.A: Develop a plan to replace the current accounting system (ERP) with a new system. Revised Objective 1.B: Develop a set of general budget policies to help guide budget development in the future. New Goal 1.1: Develop a process for Town Board consideration of a ballot measure asking voters to renew the 1A sales tax. Transportation No Board comments on the Strategic Policy Statements. Revised Objective 2.A: Collaborate with Federal & State partners to mitigate traffic congestion with multimodal solutions throughout the Town. New Objective 2.H: Develop a funding strategy to complete a Mulitmodal Transportation Plan within one year of completion of the Comprehensive Plan. New Objective 7.B: Complete the Fall River Trail using available trails expansion funds, open space funds, and grant funding. New Goal 1.A.1: Complete the design and public outreach for the Cleave Street Improvements in alignment with community support and the updated Comprehensive Plan. New Goal 2.A.1: Deliver technical support a public communication assistance for construction of the Downtown Estes Loop by FHWA. New Goal 2.C.1: Establish a task force consisting of representatives from Public Works, TAB, RMNP, CDOT and the FHWA to identify opportunities, challenges, and timing DR A F T Town Board Study Session Meeting – June 13, 2022 – Page 5 sensitivities for inclusion in a FLAP grant application in 2024 to fund the design, environmental clearance, public outreach, and construction of the Moraine Avenue Multimodal Improvements and a roundabout at the intersection of Moraine Avenue and Marys Lake Road. New Goal 2.D.1: Complete the construction of the roundabout improvements on US 36 and Community Drive. New Goal 2.H.1: If funded by the 2022 MMOF grant, complete a Multimodal Transportation Plan that Includes the US 34 Corridor Study. New Goal 2.H.2: Seek funding to complete a Transit Development Plan to guide future transit operational and expansion decisions. Town Administrator Machalek would compile input from the meeting, collect public input, and develop a draft 2023 Strategic Plan for the Board’s consideration and adoption at a regular meeting in the fall. There being no further business, Mayor Koenig adjourned the meeting at 8:03 p.m. Kimberly Disney, Recording Secretary DR A F T Town of Estes Park, Larimer County, Colorado, May 26, 2022 Minutes of a meeting of the Comprehensive Plan Advisory Committee of the Town of Estes Park. Meeting held in the BOARD ROOM in said Town of Estes Park on May 26, 2022. Committee: Chair Matthew Heiser, Vice-Chair Bob Leavitt, Members David Bangs, Charles Cooper, Eric Blackhurst, John Schnipkoweit, Frank Theis, Karen Thompson, Rose Truman, David Wolf, David Shirk, Matt Comstock Also Attending: Community Development Director Jessica Garner, Trustee Barbara MacAlpine, Recording Secretary Karin Swanlund, Housing Authority Director Naomi Hawf, Incoming Director Scott Moulton Absent: Bangs, Shirk, Schnipkoweit, Theis, Comstock Chair Heiser called the meeting to order at 9:00 a.m. APPROVAL OF MINUTES from April 28, 2022 The motion passed with a visual thumbs-up vote. PUBLIC COMMENT. None DISCUSSION: (for full comments, view the meeting recording at engageestes.org) Naomi Hawf, Director of the Estes Park Housing Authority, presented an extensive PowerPoint on the Housing Authority and its goals. There is a five-member board and seven staff. Funding, the Housing Authority’s biggest challenge, comes from rental income, HOA fees and the Town of Estes Park. All properties are tax exempt; therefore, no property taxes are paid. Comments: Balancing the cost to the community with incentivizing housing projects is challenging. Incorporating the Housing Needs Assessment into the Comprehensive Plan will impact today and the future. New development isn’t the only tool; redevelopment, preserving what is here, and other options should be considered. Seasonal workforce housing needs to be addressed, especially regarding safety. The Housing Authority Board believes that it is the private sector’s responsibility to solve this issue. Directory Garner noted the recent kick-off of a Housing Needs Assessment and a Housing Strategic Plan. Bringing density to our neighborhoods will help the housing crisis in a manner that is not too invasive. Providing choices and flexibility in the Development Code is of utmost importance. The consequences of not looking to the future would be detrimental. Discussion on what should be included in the CompPlan and themes required by DOLA was had, including Economic Development, Health/Welfare and Recreation. OTHER: The community engagement event drew around 100 participants. Considerable amounts of information were gathered and will be consolidated for review. The online survey and mapping exercise is now closed. Primary goals will be discussed at the June 9 or 23 meeting. Early August is the goal to have a complete draft for review. This draft will include visionary statements, essential policy reviews, plans, and recommendations. Another community meeting facilitated by CompPAC – May 26 – Page 2 Restorative Justice is planned for later this summer. There will be a joint meeting with the Planning Commission and the Town Board during the study session on July 12 to discuss growth management. Volunteer parking passes will be given to members for future meetings, but we will be looking for other venues to meet for the summer months. Member Wolf offered the Fire Department meeting room as an option. There being no further business, Chair Heiser adjourned the meeting at 11:05 a.m. Karin Swanlund, Recording Secretary Town of Estes Park, Larimer County, Colorado, December 2, 2021 Minutes of a Regular meeting of the COMMUNITY AND FAMILY ADVISORY BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held Virtually in said Town of Estes Park on the 2nd day of December, 2021. Committee: Chair Dale Marshall, Vice Chair Almond, Members Brown, Bryant, DeLorme, Douglas and Strom Attending: Chair Dale Marshall, Vice Chair Almond, Members Brown, Bryant, Douglas and Strom, Town Board Liaison Younglund, Assistant Town Administrator Damweber, and Deputy Town Clerk Beers Absent: Member DeLorme Chair Dale Marshall called the meeting to order at 3:33 p.m. PUBLIC COMMENT. None. MEETING MINUTES DATED NOVEMBER 4, 2021. It was moved and seconded (Brown/Bryant) to approved the minutes dated November 4, 2021 and it passed unanimously. TRUSTEE AND STAFF LIAISON UPDATE. Trustee Younglund stated she would assess Town Board interest in establishing a Childcare Reserve Fund at a future Town Board meeting. Assistant Town Administrator Damweber provided an overview of the CFAB discussion from the November 9, 2021 Town Board Study Session, where it was determined Mayor Pro Tem Martchink and Trustee Younglund would create recommendations on how to proceed with CFAB. He requested input on how to address issues previously identified by staff related to community and family needs. CFAB bylaw amendments were briefly discussed, though no changes were determined. Vice Chair Almond joined the meeting at 4:12 p.m. REFLECTION & RECOMMENDATIONS FOR IMPROVEMENT. Chair Dale Marshall requested CFAB provide feedback on the role of CFAB, representation, makeup and expectations. Responses have been summarized: The benefits of establishing a quarterly round table to discuss what is happening in the community and gather information related to needs, gaps and barriers for families; the importance of a diverse membership on CFAB and hearing from educators, healthcare workers, business owners, and all types of demographics; the removal of “community” from the focus which created too broad of a spectrum, and confusion regarding whether CFAB identifies both issues and solutions for Town Board consideration. Concerns were heard related to meeting effectiveness, empowerment struggles and worth of CFAB by the Town Board. Trustee Younglund provided distinction between an advisory board and a task force and discussion ensued on whether CFAB should be one or the other. It was determined CFAB would hold a three-hour working meeting to further discuss essential elements of restructuring CFAB. There being no further business Chair Dale Marshall adjourned the meeting at 4:59 p.m. /s/Bunny Victoria Beers, Deputy Town Clerk DR A F T Town of Estes Park, Larimer County, Colorado, May 5, 2022 Minutes of a meeting of the FAMILY ADVISORY BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held in Rooms 202/203 of the Estes Park Town Hall in said Town of Estes Park on the 5th day of May, 2022. Committee: Chair Laurie Dale Marshall, Vice Chair Nancy Almond, Members Debra Avezzano, Patti Brown, John Bryant, Deanna Ferrell, Rut Miller, Jessica Moffett, Nicole White, and Sue Yowell Also Attending: Town Board Liaison Younglund, Assistant Town Administrator Damweber, Interim Captain Life, and Deputy Town Clerk Beers Absent: Member Bryant. Member Almond attended by telephone. Chair Dale Marshall called the meeting to order at 3:34 p.m. WELCOME AND INTRODUCTIONS. Member introductions were made including backgrounds and interest in participating in the Family Advisory Board. It was recommended Interim Captain Rick Life attend the meetings to participate in an advisory role and provide a view from the perspective of the Police Department who often interact with families in the community. OVERVIEW OF BYLAWS AND EXPECTATIONS. Assistant Town Administrator (ATA) Damweber reviewed roles, past struggles of the FAB, meetings and notice requirements. He noted meetings would take place with all members in-person or virtual, without hybrid participation. Clarification was requested regarding communication between members and Open Meeting Law requirements. ATA Damweber encouraged members to submit information to staff for FAB distribution to avoid deliberation through email and any violations of Open Meeting Law. Discussion ensued regarding conflicts of interest and specifically any recommendations to the Board from FAB supporting local funding for which members may participate or hold employment. ATA Damweber would confer with the Town Attorney regarding local funding support from FAB and conflicts of interest. APPOINTMENT OF NEW CHAIR. It was moved and seconded (Yowell/Miller) to appoint Patti Brown as Chair, and it passed unanimously. It was moved and seconded (Dale Marshall/Yowell) to defer the appointment of the Vice Chair to the June 2, 2022 meeting, and it passed unanimously. SPECIAL MEETING MINUTES DATED JANUARY 6, 2022. It was moved and seconded (Yowell/Brown) to approve the special meeting minutes dated January 6, 2022, and it passed unanimously. OUTCOME GOALS AND STRUCTURE REVIEW. Chair Brown distributed prepared on-boarding documents including FAB history and responsibilities. She requested feedback from FAB at the next meeting regarding how the FAB can advise the Town Board on current issues in the community. HB22-1117 OVERVIEW. ATA Damweber reviewed impacts and highlights of HB22-1117. The House Bill would enable the Local Marketing District (LMD), Visit Estes Park (VEP), to allocate a portion of the lodging tax revenues toward workforce housing and childcare issues. Changes to the allocation or any increase of the lodging tax would require a vote. The LMD would form a Task Force to develop the ballot questions and identify funding specifics to be considered DR A F T Family Advisory Board – May 5, 2022 – Page 2 on the November 1, 2022 election. The Task Force would be appointed on May 9, 2022 and hold their first meeting on May 19, 2022, overseen by the LMD. NEXT STEPS. LMD Task Force Project Manager Bill Brown would be invited to the June 1, 2022 FAB meeting to provide more details on the Task Force. Chair Brown requested FAB interest in a social gathering to encourage teambuilding. There being no further business Chair Brown adjourned the meeting at 5:02 p.m. /s/Bunny Victoria Beers, Deputy Town Clerk DR A F T PUBLIC WORKS Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Date: RE: David Hook, PE, Engineering Manager Greg Muhonen, PE, Public Works Director June 28, 2022 Resolution 51-22 Contract Amendment #2 for Fall River Trail Construction for the Colorado Parks and Wildlife, Colorado the Beautiful Grant Agreement (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER QUASI-JUDICIAL YES NO Objective: Public Works (PW) seeks approval of an amendment to the grant agreement from the Department of Natural Resources, Colorado Parks and Wildlife (CPW) Colorado the Beautiful (CtB) grant program for the construction of a segment of the Fall River Trail. Present Situation: Adopted in 2016, the Estes Valley Master Trails Plan includes Fall River Trail as a top priority for construction. Public Works staff has been researching grant opportunities and submitting grant applications for this project. This grant was awarded for a segment of the trail located on Fish Hatchery Road between the Estes Park United Methodist Church auxiliary parking lot and private property driveway west of the intersection with Fall River Road. The completion of Fall River Trail will connect historic downtown Estes Park with Rocky Mountain National Park and all points in between, including residences and businesses along Fall River Road and Fish Hatchery Road. This trail will provide safe, non- motorized access to the trails and campground in Rocky Mountain National Park. Contract Amendment #1 provided a one-year extension, and was available to all CtB- funded projects. During final design in 2021, Public Works found that the construction cost estimate was lower than originally anticipated. Staff consulted with CPW and identified additional costs that would be eligible for reimbursement through the grant funds; these costs included regrading and construction of sidewalk slabs, with benches and bike racks, at two existing transit stops along Fall River Road. These improved transit stops will tie into a future segment of the Fall River Trail. Costs for material testing and construction oversight were also deemed acceptable expenses of the grant funds. Contract Amendment #2 provides an additional one-year extension, and allows Public Works to reimburse project costs according to the revised grant budget. Proposal: Public Works staff proposes to construct, with these grant funds, a 10-foot wide, ADA accessible concrete trail of approximately 375 feet along Fish Hatchery Road. The revised budget also includes interim transit stop improvements at two locations along Fall River Road. This grant agreement amendment extends the timeframe to complete construction and closeout by an additional year. Advantages: •This project constructs an important segment of our trail system for the benefit of our residents and visitors who desire to enjoy a healthy lifestyle through outdoor recreation and future non-motorized connectivity to RMNP and its trail system. •This project has received significant support including funds from the Estes Valley Recreation and Park District (EVRPD). •Traffic congestion and air pollution can be reduced as trail usage increases. Disadvantages: •A local match cost share is required; however, this has been budgeted. •Trail maintenance funding will increase incrementally as the trail system expands; however, this will be budgeted in subsequent years. •Construction will cause some traffic disruption; however, construction will be limited to Fish Hatchery Road, which is a low-volume local road. Action Recommended: Public Works staff recommends approval of this contract amendment. Finance/Resource Impact: The total construction cost of this segment is estimated to be $472,818. The grant award is $363,706 and the local cost share requirement is 30 percent ($109,112). The required cost share will be supported by funds from the Town’s 1A sales tax for trail expansion ($50k), contributions from the EVRPD ($50k), and Larimer County Department of Natural Resources ($10k). Level of Public Interest Public interest is anticipated to be moderate. Sample Motion: I move to approve/deny Resolution 51-22. Attachments: 1. Resolution 51-22 2.Contract Amendment #2 3.Revised Budget Form RESOLUTION 51-22 APPROVING CONTRACT AMENDMENT #2 FOR FALL RIVER TRAIL CONSTRUCTION FOR THE COLORADO PARKS AND WILDLIFE, COLORADO THE BEAUTIFUL GRANT AGREEMENT WHEREAS, the Town Board desires to amend the contract referenced in the title of this resolution to extend the contract expiration date by one year. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves, and authorizes the Mayor to sign, the contract amendment referenced in the title of this resolution in substantially the form now before the Board. DATED this day of , 2022. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney ATTACHMENT 1 CTGG1 2020*2746 Amendment # 2 CMS 176035 Page 1 of 3 CONTRACT AMENDMENT #2 SIGNATURE AND COVER PAGE State Agency Department of Natural Resources Colorado Parks and Wildlife 6060 Broadway Denver, CO 80216 Original Contract CMS Number 149486 Contractor Town of Estes Park PO Box 1200 Estes Park, CO 80517-1200 Amendment Contract CMS Number 176035 Current Contract Maximum Amount (after amendment approved) Entire contract term for all applicable fiscal years: $363,706.00 Contract Performance Beginning Date 04/21/2020 Current Contract Expiration Date 06/30/2023 DocuSign Envelope ID: 94271EF1-2768-4F4F-A7E1-9E00F7ED600A ATTACHMENT 2 CTGG1 2020*2746 Amendment # 2 CMS 176035 Page 2 of 3 THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT Each person signing this Contract represents and warrants that the signer is duly authorized to execute this Contract and to bind the Party authorizing such signature. CONTRACTOR Town of Estes Park ______________________________________________ Signature ________________________________________ Printed Name ________________________________________ Signatory’s Title Date: _________________________ STATE OF COLORADO Jared S. Polis, Governor Colorado Department of Natural Resources Dan Gibbs, Executive Director Colorado Parks and Wildlife ______________________________________________ Signature ________________________________________ Printed Name ________________________________________ Signatory’s Title Date: _________________________ In accordance with §24-30-202 C.R.S., this Amendment is not valid until signed and dated below by the State Controller or an authorized delegate. STATE CONTROLLER Robert Jaros, CPA, MBA, JD ______________________________________________ Signature ________________________________________ Printed Name ________________________________________ Signatory’s Title Amendment Effective Date: _________________________ DocuSign Envelope ID: 94271EF1-2768-4F4F-A7E1-9E00F7ED600A May 17, 2022 | 10:38 PM MDT Acting Director Heather Dugan Ion Cotsapas CTGG1 2020*2746 Amendment # 2 CMS 176035 Page 3 of 3 1.PARTIES This Amendment (the “Amendment”) to the Original Contract shown on the Signature and Cover Page for this Amendment (the “Contract”) is entered into by and between the Contractor, and the State. 2.TERMINOLOGY Except as specifically modified by this Amendment, all terms used in this Amendment that are defined in the Contract shall be construed and interpreted in accordance with the Contract. 3.AMENDMENT EFFECTIVE DATE AND TERM A.Amendment Effective Date This Amendment shall not be valid or enforceable until the Amendment Effective Date shown on the Signature and Cover Page for this Amendment. The State shall not be bound by any provision of this Amendment before that Amendment Effective Date, and shall have no obligation to pay Contractor for any Work performed or expense incurred under this Amendment either before or after of the Amendment term shown in §3.B of this Amendment. B.Amendment Term The Parties’ respective performances under this Amendment and the changes to the Contract contained herein shall commence on the Amendment Effective Date shown on the Signature and Cover Page for this Amendment and shall terminate on the termination of the Contract. 4.PURPOSE The Parties entered into the Contract to construct a trail segment that will start at Rocky Mountain National Park’s boundary at Aspenglen Campground. The Contract was amended on June 6, 2021 by Amendment #1, CMS 169296 in order to extend the duration of the Contract. The purpose of this Amendment #2 is to extend the duration of the Contract as described in §5. 5.MODIFICATIONS The Contract and all prior amendments thereto, if any, are modified as follows: A.The initial Contract expiration date shown on the Original Contract’s Signature and Cover Page is hereby deleted and replaced with the Current Contract Expiration Date shown on the Signature and Cover Page for this Amendment. 6.LIMITS OF EFFECT AND ORDER OF PRECEDENCE This Amendment is incorporated by reference into the Contract, and the Contract and all prior amendments or other modifications to the Contract, if any, remain in full force and effect except as specifically modified in this Amendment. Except for the Special Provisions contained in the Contract, in the event of any conflict, inconsistency, variance, or contradiction between the provisions of this Amendment and any of the provisions of the Contract or any prior modification to the Contract, the provisions of this Amendment shall in all respects supersede, govern, and control. The provisions of this Amendment shall only supersede, govern, and control over the Special Provisions contained in the Contract t o the extent that this Amendment specifically modifies those Special Provisions. DocuSign Envelope ID: 94271EF1-2768-4F4F-A7E1-9E00F7ED600A SOURCE OF FUNDS Date Secured CPW Trails Grant Request [A] Total Project Match [B] Total Funding ($) [C] CASH CtB Grant Request 2020 363,706.00$ 363,706.00$ Town of Estes Park (CtB Match)2020 109,111.80$ 109,111.80$ -$ IN-KIND -$ TOTAL SOURCES OF FUNDS 363,706.00$ 109,111.80$ 472,817.80$ [CASH] Description of Work Qty Unit Unit Price Total (B*D) CPW Funds Total Project Match ($) Total Funding ($) Balance [should be 0] Contractor - Construction Services (Clearing & Grubbing, Erosion Control, Removals, Potholing, Excavation, Seeding, Mobilization, Construction Surveying, Preconstruction Nesting Bird Survey, Traffic Control, etc.)1 EA 185,000.00$ 185,000.00$ 185,000.00$ 185,000.00$ 0 Contractor - Materials Testing 1 EA 12,000.00$ 12,000.00$ 12,000.00$ 12,000.00$ 0 Consultant - Construction Oversight 1 EA 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 0 -$ -$ 0 Category 2 - Salary/Wages -$ -$ 0 Construction Materials (Concrete, Aggregate Base Course, Asphalt, Riprap, Trench Drain, Truncated Domes, Bike Racks, Benches, etc.)1 EA 145,000.00$ 145,000.00$ 145,000.00$ 145,000.00$ 0 -$ -$ 0 Additional Categories Utility Relocations 1 EA 24,000.00$ 24,000.00$ 24,000.00$ 24,000.00$ 0 Contingency 1 EA 56,817.80$ 56,817.80$ 33,706.00$ 23,111.80$ 56,817.80$ 0 -$ -$ 0 USE OF FUNDS - CASH SUBTOTAL 363,706.00$ 109,111.80$ 472,817.80$ [IN-KIND] Description of Work Qty Unit Unit Price Total (B*D) Total Funding ($) Balance [should be 0] Category 1 - Contracted Services $ - $ - $ - 0 Category 2 - Salary/Wages $ - $ - $ - 0 Category 3 - Materials/Tools $ - $ - $ - 0 Additional Categories $ - $ - $ - 0 IN-KIND SUBTOTAL -$ $ - TOTAL PROJECT COST 363,706.00$ 109,111.80$ 472,817.80$ 30% REQUIRED MATCH 109,111.80$ Authorized Signature:Date: (from applicant organization) Printed name and title: Authorized Signature: (Trails Program)Date: (Trails Program) Printed name and title: Exhibit B Revised Budget Form - Project Name: CATEGORY 1-Contracted Services: Contractors & Consultants CATEGORY 3-Materials/Supplies: Contractor Fall River Trail Exhibit B Page 1 of 1 Fletcher Jacobs, State Trails Program Manager 3/18/2022 ATTACHMENT 3 PUBLIC WORKS DEPT Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Brian Berg, Parks Supervisor Date: RE: Greg Muhonen, PE, Public Works Director June 28, 2022 To Consider the Acceptance of the Art in Public Places Sculpture Donation – Forest Gnome for the Sensory Garden at George Hix Riverside Plaza (Mark all that apply) ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Accept the Art in Public Places (AIPP) donation of the wooden sculpture of a forest gnome from the Parks Division for Town ownership and display at Sensory Garden at George Hix Riverside Plaza. Present Situation: This sculpture will be purchased by the Town’s Parks Division from Chainsaw Matt, a local wood carver who will work with an existing spruce stump located in the Sensory Garden. The finished sculpture will be a forest gnome. The citizen Parks Advisory Board supports the addition of this artwork to the Town’s collection. Proposal: The spruce stump currently in the Sensory Garden was left in place for its artistic potential. Its transformation into a wood sculpture forest gnome would result in an attractive and enjoyable feature for kids and adults alike. The specific image will be unique as determined by the artist during sculpting. Two sample concept images are attached. Advantages: •Adding this sculpture to the Town’s Sensory Garden will enhance the area for people of all ages. Disadvantages: •The Town’s Public Works Parks Division will be in charge of the sculpture maintenance. PUBLIC HEARING Action Recommended: Public Works staff recommend acceptance of this AIPP donation. Finance/Resource Impact: Budget Impact: 101-5200-452.25-01 General Fund, $600 expenditure, $44,306 available budget as of June 6, 2022. There will be an annual expenditure to the Parks Division to maintain the wood finish of the artwork. Level of Public Interest Low Sample Motion: I move for the approval/denial of the forest gnome wood sculpture Attachments: 1.Art in Public Places (AIPP) Donation Form – Garden Gnome 2.Carving Image 1, 2, 3 and Stump Image ATTACHMENT 1 ATTACHMENT 2 #1 #2 #3 STUMP IMAGE TOWN CLERK’S OFFICE Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Jackie Williamson, Town Clerk Date: June 28, 2022 RE: Appointment of Aleta Kazadi to the Family Advisory Board to fulfill the remainder of John Bryant’s term expiring April 15, 2023 (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER Appointment QUASI-JUDICIAL YES NO Objective: To consider the appointment recommended by the interview committee for the Family Advisory Board. Present Situation: Previously an interview committee was established at the February 22, 2022 Town Board meeting to fill Family Advisory Board vacancies. Interviews were conducted in March and April of 2022. The interview committee recommended the appointment of three members at the April 12, 2022 meeting. A resignation letter was received from member John Bryant on June 9, 2022. The interview committee consisting of Trustees Martchink and Younglund were informed of the resignation and determined the recent pool of applicants contained viable candidates and there was no need to readvertise the vacancy. Proposal: After reviewing the recent applications, the interview committee recommends the appointment of Aleta Kazadi to fulfill the remainder of John Bryant’s term expiring April 15, 2023. Advantages: Filling the position would complete the 7–10 member board. Disadvantages: If the appointment is not made, the position would remain vacant until the position is advertised and additional applications are received and interviews conducted. Action Recommended: Appoint Aleta Kazadi to the Family Advisory Board to fulfill the remainder of John Bryant’s term expiring April 15, 2023. Finance/Resource Impact: None. Level of Public Interest Low. Sample Motion: I move to approve/deny the appointment of Aleta Kazadi to the Family Advisory Board to fulfill the remainder of John Bryant’s term expiring April 15, 2023. Attachments: None. PUBLIC WORKS Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: David Hook, PE, Engineering Manager Greg Muhonen, PE, Public Works Director Date: June 28, 2022 RE: Resolution 52-22 Bill Agreement with Larimer County Road and Bridge Department for Street Improvements on Town-Owned Roads, $162,509 - Budgeted (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER QUASI-JUDICIAL YES NO Objective: Public Works staff seeks Town Board approval of a resolution to sign an Authorization to Bill agreement with Larimer County Road and Bridge Department (LCRAB), so that LCRAB may perform chip seal surface treatments on the Town-owned segments of certain County roads that will be chip sealed by LCRAB in 2022. Present Situation: On March 8, 2022, staff presented information regarding the Street Improvement Program (STIP) during a Town Board Study Session. This included pavement condition updates, planned work for 2022, and an overview of pavement work performed utilizing the 1A Street Improvement Funds. The presentation mentioned that Larimer County will be chip sealing many of their Estes Park roads in 2022, and that Public Works desires to have the Town-owned segments addressed at the same time, rather than skipped over. This will also allow the Town to take advantage of cheaper unit costs through the LCRAB in-house labor and materials. LCRAB has provided their standard Authorization to Bill agreement form which is used to document the upcoming scope of work and anticipated work quantities and costs. This agreement will only be valid for the chip seal work performed in 2022. The cost of the Town’s portion of this project is estimated to be $156,935. Proposal: Staff proposes approving the resolution and signing the Authorization to Bill agreement with LCRAB to complete chip seal work on Town-owned road segments in 2022. Advantages: •This agreement delivers cost-effective surface treatments on multiple roads in Estes Park. It also prevents the Town-owned segments of certain County roads from being skipped over when the County addresses their segments. •The Town voters supported the 1A sales tax for street improvements and expect the Town to repair and maintain roads with these funds. •By utilizing LCRAB in-house labor as opposed to contracting out the work, the Town anticipates a cost savings of approximately $25,000. Disadvantages: •Surface treatments will cause temporary, brief disruptions of traffic in the proposed work areas; however, work will be scheduled to minimize disruptions, and the contractor will inform impacted property owners, residents, and business owners in advance of the work. •Funds could be used for other street improvement purposes; however, this usage is consistent with the approved 2024 STIP Program goals. Action Recommended: Staff recommends approval of Resolution 52-22 and the associated Authorization to Bill agreement with LCRAB. The estimated cost for the work is $156,935. Public Works staff seek authorization to administratively approve an amount not to exceed $162,509 depending on actual accrued costs for the work performed by LCRAB. Finance/Resource Impact: This project is funded from the Street Improvement Fund, which includes $360,000 for chip and crack seal work in the approved 2022 budget. PW proposes to spend $280,000 on chip and crack seal work and redirect the remaining $80k to overlay and patching. The 2022 Chip & Crack Seal project with Vance Brothers is currently contracted at $147,491, which allows the remaining $132,509 to be budgeted toward the LCRAB work. An additional $30k was identified from the rolled over 2021 Overlay & Patching program which will be allocated to this project, bringing the LCRAB chip seal budget to $162,509. Level of Public Interest Public interest is expected to be low. Sample Motion: I move for approval/denial of Resolution 52-22. Attachments: 1.Resolution 52-22 2.Bill Agreement with Exhibits A and B attached RESOLUTION 52-22 A RESOLUTION APPROVING A BILL AGREEMENT WITH LARIMER COUNTY ROAD AND BRIDGE DEPARTMENT FOR STREET IMPROVEMENTS ON TOWN-OWNED ROADS WHEREAS, the Larimer County Road and Bridge Department (“Larimer County”) is undertaking chip seal street improvement work on county roads within Estes Park in 2022 using primarily in-house labor; and WHEREAS, the Larimer County has offered to address the Town-owned segments at the same time, including Riverside Dr, Peak View Dr, and Fish Creek Rd, which will save the Town an estimated $25,000 as compared with using Town contractors; and WHEREAS, Larimer County has agreed to perform this work prior to September 1, 2022, and will bill the Town based on actual accrued costs for the work performed; and WHEREAS, the Town Board wishes to enter the agreement referenced in the title of this resolution for the purpose of authorizing this arrangement. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves, and authorizes the Mayor to sign, the authorization to bill agreement referenced in the title of this resolution in substantially the form now before the Board. DATED this day of , 2022. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney ATTACHMENT 1 Road and Bridge Department Post Office Box 1190 Fort Collins, Colorado 80522-1190 (970)498-5650 Fax (970)498-5678 I, ____________________________________________ , hereby authorize the Larimer County Road and Name and Title Bridge Department to complete the work described below: 2022 Estes Park Chip Seal Larimer County Road and Bridge Department (LCRAB) will facilitate chip seal surface treatment work on Town- owned segments of: Riverside Drive, Peak View Drive, and Fish Creek Road. LCRAB will perform the chip seal (½ inch chip) and pavement striping using their in-house labor, Vance Brothers will apply the fog seal, and Loveland Barricade will install thermoplastic markings. Limits of the work and additional details on the striping and thermoplastic work are shown in the attached maps (Exhibits A & B). This authorization is only for work performed in 2022. As discussed with LCRAB, all work shall be completed by September 1, 2022 and shall be payable only in 2022. Estimated quantities and costs for the Town portion of the project are as follows, though it is understood that LCRAB will invoice for actual labor, equipment, and material costs: •Chip Seal (1/2 inch) – 37,440 SY •Pavement Marking Paint – 178 GAL •Thermoplastic Pavement Markings – 247 SF Total cost estimate (including overheads for Larimer County and Road & Bridge Department, plus contingency for labor and equipment costs) is $156,935. Work is authorized up to $162,509 and the work quantities above can be reduced if unit price increases introduce budgetary constraints. Please send invoice(s) to: Town of Estes Park Public Works Department – Attention: David Hook 170 MacGregor Ave PO Box 1200 Estes Park, CO 80517 Phone: 970-577-3586 / Email: dhook@estes.org ATTACHMENT 2 Each party shall remain responsible for its actions and those of its agents and contractors. The parties rely on, and do not waive or intend to waive, the monetary limitations or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, § 24-10-101 et seq., C.R.S., as from time to time amended, or otherwise available to the parties, their officers, or their employees. The parties intend no third-party beneficiaries under this authorization. Any person besides the Town or County receiving services or benefits under this Agreement is an incidental beneficiary only. There are no other agreements on the same subject than expressly stated or incorporated in this authorization. In consideration for work performed by the Larimer County Road and Bridge Department, I understand that the agency I represent will be billed for actual labor, equipment, material, and other direct and indirect charges when work is complete. I further understand that payment is due and payable upon receipt of invoice. ____________________________________ Mayor Date ATTEST: ____________________________________ Town Clerk APPROVED AS TO FORM: _______________________ Town Attorney N SAINT VRAIN AV E HIGHWAY36 HIG H W A Y 6 6 S S A I N T V RAIN A VE H I G H W A Y 3 6 E E L K H O R N AV E BIG T H O M P S O N A V E M O R AIN E A V E £¤36 £¤36 £¤34 £¤36 UV7 This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon. Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you. 0 1,500 3,000Feet 1 in = 2,000 ft±Town of Estes ParkPublic Works Dept. 2022 Chip Seal WorkLarimer County RAB Printed: 5/4/2022Exhibit A - Overview Legend 2022 Chip Seal for LC RAB Peak View Dr Fish Creek Rd Riverside Dr EXHIBIT A P R I V A T E D R RIVE R S I D E D R P I N E R I V E R L N A U D U B O N S T MORA I N E A V E CR A G S D R PINE RIV E R C T P RIV A T E D R P R O S P E C T V I L L A G E D R PROSPE C T V I L L A G E D R MOCC A S IN C I R C L E D R This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon. Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you. 0 100 200Feet 1 in = 125 ft±Town of Estes ParkPublic Works Dept. 2022 Chip Seal WorkLarimer County RAB Printed: 4/29/2022Exhibit B - Details Legend 2022 Chip Seal for LC RAB Striping Yellow Centerline (Double 4") White Channelizer (8") White Dots (4") White Edgeline (4") Yellow Solid-Dash Centerline (4") Thermoplastic Markings EXHIBIT B RIVERSIDEDR TU R QUOISETRL R I V E R R O C K CIR This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon. Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you. 0 100 200Feet 1 in = 125 ft±Town of Estes ParkPublic Works Dept. 2022 Chip Seal WorkLarimer County RAB Printed: 4/29/2022Exhibit B - Details Legend 2022 Chip Seal for LC RAB Striping Yellow Centerline (Double 4") White Channelizer (8") White Dots (4") White Edgeline (4") Yellow Solid-Dash Centerline (4") R I V E R S I D E D R P R O S P E C T P A R K D R PROSPECT PARK DR P R I V A T E D R This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon. Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you. 0 100 200Feet 1 in = 125 ft±Town of Estes ParkPublic Works Dept. 2022 Chip Seal WorkLarimer County RAB Printed: 4/29/2022Exhibit B - Details Legend 2022 Chip Seal for LC RAB Striping Yellow Centerline (Double 4") White Channelizer (8") White Dots (4") White Edgeline (4") Yellow Solid-Dash Centerline (4") RIV E R SID E D R K U N D T Z L N SPRUCE LAKE DR PRIVA T E D R P R I V A T E D R This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon. Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you. 0 100 200Feet 1 in = 125 ft±Town of Estes ParkPublic Works Dept. 2022 Chip Seal WorkLarimer County RAB Printed: 4/29/2022Exhibit B - Details Legend 2022 Chip Seal for LC RAB Striping Yellow Centerline (Double 4") White Channelizer (8") White Dots (4") White Edgeline (4") Yellow Solid-Dash Centerline (4") S SAINT VRAIN AVE PEAK VIEW DR PROSPECT MOUNTAIN RD A XM I N S TE R LN S U N N Y M E A D LN HIGHACRES DR This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon. Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you. 0 100 200Feet 1 in = 125 ft±Town of Estes ParkPublic Works Dept. 2022 Chip Seal WorkLarimer County RAB Printed: 4/29/2022Exhibit B - Details Legend 2022 Chip Seal for LC RAB Striping Yellow Centerline (Double 4") White Channelizer (8") White Dots (4") White Edgeline (4") Yellow Solid-Dash Centerline (4") Thermoplastic Markings T W I N D R JU N I P E R D R DEVON DR P E A K V I E W D R LONGS DR This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon. Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you. 0 100 200Feet 1 in = 125 ft±Town of Estes ParkPublic Works Dept. 2022 Chip Seal WorkLarimer County RAB Printed: 4/29/2022Exhibit B - Details Legend 2022 Chip Seal for LC RAB Striping Yellow Centerline (Double 4") White Channelizer (8") White Dots (4") White Edgeline (4") Yellow Solid-Dash Centerline (4") Thermoplastic Markings D E V O N D R PEAK VIEW DR DEKKER CIR P R O S P E C T E S T A T E S D R DEKKER CIR M A R C U S L N D A R C Y D R This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon. Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you. 0 100 200Feet 1 in = 125 ft±Town of Estes ParkPublic Works Dept. 2022 Chip Seal WorkLarimer County RAB Printed: 4/29/2022Exhibit B - Details Legend 2022 Chip Seal for LC RAB Striping Yellow Centerline (Double 4") White Channelizer (8") White Dots (4") White Edgeline (4") Yellow Solid-Dash Centerline (4") Thermoplastic Markings C U R R Y D R PR O S PEC T ES TAT ES DR W P E A K V IE W DR P R O SPECT H I G HLA N D S R D PEAK VIEW DR M A R C U S L N S O LOMON DR This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon. Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you. 0 100 200Feet 1 in = 125 ft±Town of Estes ParkPublic Works Dept. 2022 Chip Seal WorkLarimer County RAB Printed: 4/29/2022Exhibit B - Details Legend 2022 Chip Seal for LC RAB Striping Yellow Centerline (Double 4") White Channelizer (8") White Dots (4") White Edgeline (4") Yellow Solid-Dash Centerline (4") Thermoplastic Markings FISH CREEK RD SCOTT AVE BALDPATE CT This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon. Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you. 0 60 120Feet 1 in = 88 ft±Town of Estes ParkPublic Works Dept. 2022 Chip Seal WorkLarimer County RAB Printed: 4/29/2022Exhibit B - Details Legend 2022 Chip Seal for LC RAB Striping Yellow Centerline (Double 4") White Channelizer (8") White Dots (4") White Edgeline (4") Yellow Solid-Dash Centerline (4") Thermoplastic Markings SCOTTAVE FISH CREEK RD U P L A N D S C I R L A K E S H O R E D R This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon. Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you. 0 60 120Feet 1 in = 88 ft±Town of Estes ParkPublic Works Dept. 2022 Chip Seal WorkLarimer County RAB Printed: 4/29/2022Exhibit B - Details Legend 2022 Chip Seal for LC RAB Striping Yellow Centerline (Double 4") White Channelizer (8") White Dots (4") White Edgeline (4") Yellow Solid-Dash Centerline (4") Thermoplastic Markings FISH C R E E K R D U PLA N D S CIR L A K E S H O R E D R LONGVIEW DR This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon. Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you. 0 60 120Feet 1 in = 88 ft±Town of Estes ParkPublic Works Dept. 2022 Chip Seal WorkLarimer County RAB Printed: 4/29/2022Exhibit B - Details Legend 2022 Chip Seal for LC RAB Striping Yellow Centerline (Double 4") White Channelizer (8") White Dots (4") White Edgeline (4") Yellow Solid-Dash Centerline (4") Thermoplastic Markings FISH CREEK RD LONGVIEW DR FAW N CT F A I R W A Y L N UP LANDS CI R This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon. Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you. 0 60 120Feet 1 in = 88 ft±Town of Estes ParkPublic Works Dept. 2022 Chip Seal WorkLarimer County RAB Printed: 4/29/2022Exhibit B - Details Legend 2022 Chip Seal for LC RAB Striping Yellow Centerline (Double 4") White Channelizer (8") White Dots (4") White Edgeline (4") Yellow Solid-Dash Centerline (4") Thermoplastic Markings F I S H C R E E K R D WILLOW CT HIDEAWAYLN B R O O K L N This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon. Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you. 0 60 120Feet 1 in = 88 ft±Town of Estes ParkPublic Works Dept. 2022 Chip Seal WorkLarimer County RAB Printed: 4/29/2022Exhibit B - Details Legend 2022 Chip Seal for LC RAB Striping Yellow Centerline (Double 4") White Channelizer (8") White Dots (4") White Edgeline (4") Yellow Solid-Dash Centerline (4") Thermoplastic Markings 6/27/2022 1 Kimberly Culp Chief Executive Officer  kculp@leta911.org 970‐962‐2173  June 28, 2022 •Formed through IGA –30  government partners  •Six 9‐1‐1 Centers  1 of the 6 is a live backup site that  supports your local 9‐1‐1 center.  •Oversee 9‐1‐1, Administrators,  Network, Programs, Equipment  9‐1‐1 Authority 1 2 6/27/2022 2 Funded from 9‐1‐1 Surcharge.  $1.10 per month per phone line, Generates ~  3.2m in annual revenue.  LETA Board sets the surcharge  Funding parameters is outlined in State  Legislation  To  increase above $1.81, special hearing  occurs at the Public Utilities Commission.  COLORADO EMERGENCY TELEPHONE CHARGE 022Jun 1 Changes Effective Changes Effective ARAPAHOE $0.70 BACA $0.70 CHEYENNE $0.70 DOUGLAS $0.70 HUERFANO $0.70 MOFFAT $0.70 SAN LUIS VALLEY $0.70 BOULDER $0.75 DELTA $1.00 LARIMER $1.10 AURORA - CITY OF $1.20 DENVER $1.20 LOGAN $1.25 PARK $1.25 GARFIELD $1.30 GRAND JUNCTION $1.30 JEFFERSON $1.30 EL PASO / TELLER $1.35 MONTEZUMA $1.40 PROWERS $1.40 ADAMS $1.50 JACKSON $1.50 PUEBLO - COUNTY $1.50 BENT / KIOWA $1.72 CHAFFEE $1.72 CROWLEY $1.72 FREMONT $1.72 KIT CARSON $1.72 LA PLATA $1.72 LINCOLN $1.72 MORGAN $1.72 PUEBLO - CITY $1.72 ROUTT $1.72 WELD $1.72 CUSTER $1.75 SAN JUAN $1.75 SUMMIT $1.75 WASHINGTON / YUMA $1.75 ELBERT $1.80 RIO BLANCO EAST $1.80 RIO BLANCO WEST $1.80 EAGLE $1.81 FEDERAL HEIGHTS $1.81 LAKE $1.81 MONTROSE $1.81 OTERO $1.81 OURAY $1.81 SAN MIGUEL $1.81 THORNTON - CITY OF $1.81 Average $1.45 SEDGWICK $1.90 GUNNISON/HINSDALE $2.00 PITKIN $2.00 ARCHULETA $2.25 PHILLIPS $2.30 CLEAR CREEK $2.40 GRAND $2.76 GILPIN $3.00 LAS ANIMAS $3.00 Average $2.40 AVERAGE $1.60 3 4 6/27/2022 3 LETA purchases from Comcast and  Lumen the 9‐1‐1 database of  landline and VOIP numbers.  We   receive new data every month.  LETA INTERNALLY Geo codes the  information to ensure accuracy and  a 100% match rate.  5 6 6/27/2022 4 •Text  Alert Only for ALL emergency alerts   •Benefits: ease to opt in, ease to opt out.  Text   the word nocoalert to 888777.   •Can add additional Keywords by emergency  event to allow a specific target to an  audience (LCEVAC | MULLEN | TFIRE |  Lewstone |  Calwood)  •EPALERTS = specific to Estes Park   •Went  live with www.nocoalert.org March 2020.  •Includes ALL evacuation orders  •Includes visual display of evacuation areas  •Includes critical incident information  •Manual add of information, not an automatic push  14.8 M views 2020 7 8 6/27/2022 5 •Location based alerting  •Multiple addresses  •Multiple contact paths  9 10 6/27/2022 6 11 12 6/27/2022 7 Compact  Rapid  Deployable   (CRD)  What does the CRD Provide?  On scene and operational in  2‐3 hours 1+  mile of cell coverage  1000 feet  for wifi calling  Network connection  •IP (Internet) •Wired Ethernet •SATCOM via ViaSat •WIFI as WAN •Cellular LTE  WAN •Auto Failover •Power •50Ah Battery •Honda 2200 Generator w/ Add. 6Gal  Tank   •AC Power  (External) •Solar Panel Capable 13 14 6/27/2022 8 Coming August 1st 2022  Video in Dispatch •“Eyes inside”   1. 9‐1‐1 call is made 2. Dispatch personnel sends a  video link.  3. Caller accepts the link  4. Live video stream opens and is  available.   •Snap a photo •Blur the screen in dispatch  •Black out the screen on the  caller’s phone  •Caller can send a photo or video  •Conference in first responder  •First responder can log in and  take over the call.  15 16 6/27/2022 9 Kimberly Culp Chief Executive Officer  kculp@leta911.org 970‐962‐2173  June 28, 2022 17 NDO ALERT Imminent Threat to Life LETA 911 Larimer Emergency Telephone Authority EMERGENCY ALERTING TOOLS 911 DATABASE Landlines are automatically added in the Emergency Alert System.The landline data is called an ALl DATABASE.The ALP DATABASE is geocoded by LETA staff and uploaded in the Everbridge System.This process occurs every month to keep the data updated. LANGUAGE TRANSLATION Download the Peach Well APP.LETA will publish the emergency alert to the APP.Select your preferred language to receive the emergency alert. KEYWORD Sign up for Countywide Emergency Alerts by texting the word NOCOALEPT to 888777.Sign up for updates on Evacuation orders by texting the word LCEVAC to 888777. NOCOALERT All emergency alerts are published to www.nocoalert.org.The map on NOCOALERT will display the area impacted,the emergency message,and any other critical information associated with the emergency event. --- hx*xEZ COMMUNITY OPT IN Create an account by signing up at www.nocoalert.org. Add multiple addresses and multiple contact paths; •Cell phones,Text,Email •WEATHER ALERT OPTION WHITE PAGES LETA purchases numbers publicly available historically referred to as white!yellow pages data.LETA provides updated phone numbers in the Everbridge system monthly. SOCIAL MEDIA Posting to Facebook Website Twitter IPAWS Integrated Pubtic Alert Warning System •EAS •WEA •NOAA Platte River overview Jason Frisbie, general manager/CEO Agenda •About Platte River •Resource Diversification Policy •2020 integrated resource plan (IRP) •Clean energy plan (CEP) •Organizational structure •Where are we now? •Path to 2030 1 2 Vision To be a respected leader and responsible power provider improving the region’s quality of life through a more efficient and sustainable energy future. Mission While driving utility innovation, Platte River will safely provide reliable, environmentally responsible and financially sustainable energy and services to the owner communities of Estes Park, Fort Collins, Longmont and Loveland. Values • Safety • Integrity •Service • Respect • Operational excellence • Sustainability • Innovation About Platte River Power Authority Platte River Power Authority is a not-for-profit, community-owned public power utility that generates and delivers safe, reliable, environmentally responsible and financially sustainable energy and services to Estes Park, Fort Collins, Longmont and Loveland, Colorado, for delivery to their utility customers. Headquarters: Began operations: General manager: Governance: Staff: Peak owner community demand: 2022 projected deliveries of energy: 2022 projected deliveries of energy to owner communities: Fort Collins, Colo. 1973 Jason Frisbie Platte River Power Authority is governed by an eight-person board of directors that brings unique and relevant expertise to the decision-making process. The board includes two members from each owner community. 255 707 MW on July 28, 2021 5,053,855 MWh 3,218,455 MWh Evolution of generation resources 1973 Federal hydro 90 MW 1979-80 Craig units 1 & 2 151 MW Unit 1 will retire by Dec. 31, 2025 Unit 2 will retire Sept. 30, 2028 1984 Rawhide Unit 1 280 MW Will retire Dec. 31, 2029 1998-2005 Medicine Bow 6 MW 2002-08 Units A-D, F 388 MW Baseload resources First in Colorado to provide wind Peaking units 3 4 Evolution of generation resources 2009 2014 2016 2018 Resource Diversification Policy Silver Sage 12 MW Spring Canyon 60 MW Rawhide Flats Solar 30 MW Noncarbon energy Evolution of generation resources 2020 2024 Roundhouse Wind 225 MW Rawhide Prairie Solar 22 MW, 2 MWh storage Black Hollow Solar 150 MW Noncarbon energy 2021 2020 IRP approval 2025 Solar + storage RFP 250 MW CEP filed with the state 5 6 Coal 52.7% Wind 24.9% Other purchases 10.9% Hydropower 9.1% Solar 2.3% Natural gas 0.1% Noncarbon emitting resources will represent 36.3% of Platte River’s projected 2022 energy portfolio. 2022 projected system total Platte River uses several sources of electricity to meet the needs of its owner communities and, when possible, those of its neighboring utilities. Includes renewable energy credit allocations to carbon resources Resource Diversification Policy Purpose To provide guidance for resource planning, portfolio diversification and carbon reduction. Goal To proactively work towards a 100% noncarbon resource mix by 2030 while maintaining Platte River’s three pillars of providing reliable, environmentally responsible and financially sustainable energy and services. Passed by Platte River’s Board of Directors in 2018 Advancements needed •An organized regional market must exist with Platte River as an active participant •Battery storage performance must mature and the costs must decline •Utilization of storage solutions to include thermal, heat, water and end user available storage •Transmission and distributioninfrastructure investment must beincreased •Transmission and distribution delivery systems must be more fully integrated •Improved distributed generation resource performance •Technology and capabilities of grid management systems must advance and improve •Advanced capabilities and use of active end user management systems •Generation, transmission and distribution rate structures must facilitate systems integration 7 8 IRP 2020 IRP overview •Western Area Power Administration requires submittal of a formal IRP every five years to receive federal hydro allocations •Must include action plan •Typically includes modeling out to 20 years •Developed in alignment with Resource Diversification Policy •A “snapshot,” may not represent exact path the future dictates •Predictive plan based on current technology, system capabilities •Platte River continually performs resource modeling outside of IRP process 9 10 2020 IRP calls for a zero coal portfolio Based on 2020 technology •All coal retires by 2030 •Adds substantial renewables and batteries •Significant excess renewable energy sales risk •Adds reciprocating internal combustion engine (RICE)to maintain system reliability •94% CO2 reduction by 2030 (state required reduction is 80%) •2%-3% annual rate increases anticipated until 2030* •Allows for technology maturation before RICE needed •Maintains reliable transmission, distribution and supply *Only slightly (<0.5%) higher than “business as usual” energy mix option 2020 IRP milestones 2025 77 MW of Craig Unit 1 retired (-250,000 MWh) 2021 DER strategy completed 2028 •74 MW (-250,000 MWh) retired of Craig Unit 2 •2028 IRP 2029 •100 MW (-20,000 MWh) of energy storage added* •100 MW (400,000 MWh) of wind added* •280 MW (-1,800,000 MWh) of Rawhide Unit 1 retired 2030 •104 MW (250,000 MWh) of RICE added* •300 MW (720,000 MWh) of solar added* •200 MW (-40,000 MWh) of energy storage added* •100 MW (400,000 MWh) of wind added* •60 MW (240,000 MWh) of Spring Canyon wind added back to the system *All new resources proposed for 2029 and 2030 will require further modeling to refine timing, type and amount of resource 2024 •150 MW (360,000 MWh) Black Hollow Solar added •2024 IRP 2023 Entry into WEIS 11 12 IRP decision points to meet RDP 2025 77 MW (-250,000 MWh) of Craig Unit 1 retired 2028 •74 MW (-250,000 MWh) of Craig Unit 2 retired •2028 IRP completed 2029 280 MW (-1,800,000 MWh) of Rawhide Unit 1 retired •300 MW (720,000 MWh) of solar added 2030 60 MW (240,000 MWh) of Spring Canyon wind added back to the system 2024 2024 IRP completed •300 MW of energy storage added (-60,000 MWh) Key points •Resources listed based on 2020 IRP •2024 IRP will revise timing, quantity and type of resource •104 MW (250,000 MWh) of RICE added •200 MW (800,000 MWh) of wind added•DERs Window to add additional resources New baseline for future planning •Continue drive to meet goals of the Resource Diversification Policy •Maintain adherence to the three pillars •Maintain adaptability and flexibility •Allows for technology maturation before RICE needed •Complete two more IRPs before 2030 •Surpasses legislative requirement of 80% CO2 reduction by 2030, allowing for CEP submission 13 14 Clean energy plan •Produced and submitted a CEP based on the board-approved zero coal portfolio from the 2020 IRP •Filed a range of annual expected reductions, instead of a point estimate, showing a trajectory of reductions for 2022-2030 •CO2 emissions depend on many factors, for example: •Extreme weather •Hydropower allocations •Load growth •Dark calm events (multiple consecutive days with low solar and wind output) •The range in 2030 complies with the law for a minimum of an 80% reduction relative to 2005 levels •Upon approval at the September board meeting, the CEP was filed with the state Internal reorganization 15 16 Board of directors General manager/CEO Chief financial officer/deputy general manager Director of IT Director of treasury services Director of finance Manager of internal audit Chief strategy officer Director of community and government affairs Director of HR and safety Energy solutions manager Plant manager Chief operating officer Director of power delivery Director of system maintenance & facilities Vice president of power supply General counsel Legal (senior, associate, deputy counsels) Fuels and water manager Environmental services manager Reliability compliance manager Board secretary, executive assistant to the general manager/CEO Previous organizational structure Chief financial officer/deputy general manager Finance, treasury, internal audit, information technology Chief strategy officer Community and government affairs, human resources and safety, energy solutions, Rawhide Energy Station operations Chief operating officer Power delivery, power supply, system maintenance and facilities General counsel Legal, environmental services, reliability compliance, fuels and water Previous organizational structure •DER program implementation •Technology deployment for system integration •Organized market implementation •Rawhide staff transition Areas of focus to achieve RDP General manager/CEO Platte River’s mission While driving utility innovation, Platte River will safely provide reliable, environmentally responsible and financially sustainable energy and services to the owner communities. Board of directors 17 18 Board of directors General manager/CEO General counsel Director of legal affairs Fuels and water manager Environmental services manager Reliability compliance manager Chief financial officer/deputy general manager Director of treasury services Director of finance Manager of internal audit Chief strategy officer Communications and marketing Director of HR and safety Chief operating officer Director of power generation Director of power markets Director of power delivery Director of system maintenance and facilities Chief transition and integration officer Director of technology Resource planning manager Director of grid innovation and resource integration Board secretary, executive assistant to the general manager/CEO New positions Existing positions Retitled positions Transferred New organizational structure Chief financial officer/deputy general manager Finance, treasury, internal audit Chief strategy officer Communications and marketing, human resources and safety Chief operating officer Generation, power markets, power delivery, system maintenance and facilities General counsel Legal, environmental services, reliability compliance, fuels and water, government affairs Reorganization Chief transition and integration officer Information and operations technology, DER, resource planning and system integration, energy solutions General manager/CEO Platte River’s mission While driving utility innovation, Platte River will safely provide reliable, environmentally responsible and financially sustainable energy and services to the owner communities. Board of directors 19 20 Where are we now? Where are we now? Resource Diversification Policy •Phase 1: planning 2020 IRP completed; board adopted zero coal portfolio Board approved CEP •Phase 2: implementation New organizational structure •Strategic plan update (in progress) •DER implementation (in progress) •2024 IRP 21 22 DER initiatives Distributed generation Technologies located on the distribution system that generate energy, like rooftop solar Energy efficiency Methods of reducing energy used by equipment, an appliance or process while still providing the same beneficial result Beneficial electrification Replaces fossil fuel use with electricity to reduce emissions and energy costs, including greater use of electric vehicles and electric heat pump technology Demand response Also known as responsive load, refers to shifts in energy usage to better align with times that energy supply is more readily available Distributed energy storage Includes technologies like batteries that can store energy from the electric system when it’s plentiful or inexpensive and return it to the system when needed What are DERs? DERs are physical or virtual devices or systems that can be deployed on the electric distribution system or on customer premises that can be used to provide value to all customers through electric system optimization and/or individual customer benefits. Resource Diversification Policy Proactively work toward the goal of a 100% noncarbon resource mix by 2030 while maintaining Platte River’s three pillars of providing reliable, environmentally responsible and financially sustainable electricity and services. Path to 2030 2030 Current P2 path What we need to get us there 2020 actual 2020 Joint dispatch agreement Distributed energy resources Additional wind, solar and storage Organized energy market Systems Rates CO2 intensity 2021 23 24 Thank you 25 Board of Trustees Public Comment Form Please enter your full name. (This information is required to ensure the Town keeps accurate records of public comment. Name * Stance on item:* The Board of Trustees want to hear from members of the community. The following form was created for general public comment or public comment on any agenda items. The Town Board of Trustees will participate in meetings remotely due to the Declaration of Emergency signed by Town Administrator Machalek on March 19, 2020 related to COVID-19 and provided for with the adoption of Ordinance 04-20 on March 18, 2020. Regular meetings of the Town Board are held on the second and fourth Tuesdays of each month at 7 p.m. Agendas and the agenda item list below will be posted the Wednesday prior to each meeting. Click here to view the current Agenda. Public comment must be received by noon the day of the Town Board meeting. All comments will be compiled for Board distribution prior to the meeting. Agenda items are available the Wednesday prior to each Town Board meeting. To provide public comment on an upcoming item please use the drop down below to select the Agenda item title. Agenda Item Title * Public comment can be attached using the Upload button below or typed into the text box below. File Upload Jean Lindholm For Against Neutral Platte River Power Authority Update. If you do not see the Agenda Item Title please email public comment to townclerk@estes.org. Files are limited to PDF or JPG. 25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting. PUBLIC COMMENT RECEIVED 2022-06-28 Comments for the Board of Trustees:* Please note, all information provided in this form is considered public record and will be included as permanent record for the item which it references. Limited to a maximum of 1000 characters. For comments over 1000 characters please use the Upload feature above. To the trustees, Once again I am concerned that Estes Park has no independent sustainability manager. We need coordination of all the elements involved and a plan. Having no board committee specifically for climate change issues also makes for less coordination and follow through. We the public are waking up to the severity of this issue so I would like to see Estes get on with it. I know some ideas have been presented at the planning meeting but implementing them is the issue. Thank you for reading this if you did. PROCEDURE FOR PUBLIC HEARING Applicable items include: Rate Hearings, Code Adoption, Budget Adoption 1.MAYOR. The next order of business will be the public hearing on ACTION ITEM 1. Ordinance 09-22 Amending Chapter 12.20 of the Estes Park Municipal Code on Streets and Sidewalks.  At this hearing, the Board of Trustees shall consider the information presented during the public hearing, from the Town staff, public comment, and written comments received on the item.  Any member of the Board may ask questions at any stage of the public hearing which may be responded to at that time.  Mayor declares the Public Hearing open. 2.STAFF REPORT.  Review the staff report. 3.PUBLIC COMMENT.  Any person will be given an opportunity to address the Board concerning the item. All individuals must state their name and address for the record. Comments from the public are requested to be limited to three minutes per person. 4. MAYOR.  Ask the Town Clerk whether any communications have been received in regard to the item which are not in the Board packet.  Ask the Board of Trustees if there are any further questions concerning the item.  Indicate that all reports, statements, exhibits, and written communications presented will be accepted as part of the record.  Declare the public hearing closed.  Request Board consider a motion. 7.SUGGESTED MOTION.  Suggested motion(s) are set forth in the staff report. 8.DISCUSSION ON THE MOTION. Discussion by the Board on the motion. 9.VOTE ON THE MOTION. Vote on the motion or consideration of another action. *NOTE: Ordinances are read into record at the discretion of the Mayor as it is not required to do so by State Statute. PUBLIC WORKS Memo To: Honorable Mayor Wendy Koenig Board of Trustees Through: Town Administrator Machalek From: Greg Muhonen, PE, Public Works Director Date: June 28, 2022 RE: Ordinance 09-22 Amending Chapter 12.20 of the Estes Park Municipal Code on Streets and Sidewalks PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER: QUASI-JUDICIAL YES NO Objective: Ordinance 09-22 amends Title 12 of the Estes Park Municipal Code (EPMC) pertaining to sidewalk, curb, and gutter construction and maintenance in public street rights of way. Present Situation: The process for repairing curb, gutter, and sidewalk in the public right of way is codified in the EPMC but has not been adhered to in many years. It contains five procedural steps: The Town Board must determine when and where repairs are needed. Staff must document this in a Resolution and present it for Board consideration. Staff must issue a written notice for the property owner to complete the repairs in 30 days. If the repairs are not completed, the Town is obligated to complete the work and bill the property owner. If the bill is not paid within 30 days of receipt of billing, the Town is required to forward the charge to the Larimer County Treasurer for collection with property taxes owed. At the Town Board Study Session on August 24, 2021, Public Works staff discussed the need to amend this code and establish a more efficient and comprehensible process for completing this repair work. Four alternative actions were presented. 1.Take no new action. Focus on maintaining multiuse trails and sidewalks adjacent to Town property. Let the private property owners make repairs to their adjacent segments as they are able. 2.Elevate enforcement. Follow the adopted process and bring Resolutions to the Town Board directing the adjacent property owners to complete repairs of known hazards. 3.Simplify the EPMC process. Delete the Resolution requirement & empower the Town Engineer to identify repair needs and notify property owners of their obligation to complete the needed repair work. Expand the 30-day deadlines. 4.Start fresh. Create a new collaborative process that combines the Town’s project management resources with private property funds to complete concrete repairs annually in a cost-effective and timely fashion. Cost options range from the property owner paying 100%, the Town paying 100%, or other cost sharing schemes as determined in further discussion. At the study session, the Town Board expressed interest in option 4. Further evaluation of the existing workload, competing new work initiatives already assigned, the time demands and public outreach required to develop a cost-sharing program, the associated need to hire additional staff to administer such a program, and the scarcity of interest or requests from property owners for such a program has led the Public Works staff to recommend option 3. Proposal: The attached ordinance amends Title 12 of the EPMC pertaining to Streets and Sidewalks. This proposal clarifies the following: •Private property owners are obligated to maintain public curb, gutter, and sidewalk in the adjacent public right of way. •The Town Engineer is empowered to identify needed repairs and require the adjacent property owner to complete the repairs. The trigger for repair is discretionary in order to allow administrative revision if the federal/state accessibility guidelines change in the future. The current Public Rights of Way Accessibility Guidelines set a maximum limit of ¼” vertically or ½” horizontally for permissible cracks or surface discontinuities. •Property owners are given a minimum of 60 days to complete repairs, and the Town Engineer is given discretion to allow longer time periods to complete the work. Advantages: •The proposed code update could expedite repair actions by empowering the Town Engineer to directly pursue repair of trip hazards in sidewalks without the delay and administrative effort of a Town Board Resolution for each individual repair. •Reduction of trip hazards and repairs of broken curb improve the attractiveness and visitor appeal of our community while diminishing liability for damage claims resulting from trip-and-fall accidents. Disadvantages: •Modifying the existing concrete repair regulations can result in increased staff time spent discussing repair obligations with private property owners; however, improving the safety and appearance of our public sidewalks has offsetting and enduring value. •Elevated requirements for property owners to spend money on repairs that they have historically neglected is likely to elevate conflict and objection; however, completing this work improves the guest experience when visiting Estes. Action Recommended: Public Works staff recommend adoption of Ordinance 09-22 amending Title 12 of the Estes Park Municipal Code pertaining to sidewalk, curb, and gutter construction and maintenance in public street rights of way. Finance/Resource Impact: This ordinance has no direct cost impact on the Town budget. Implementation of a future cost-sharing program could cost up to several hundred thousand dollars per year depending on the detailed inclusions. Larger public agencies with rigorous concrete repair programs have engineering staff designated exclusively to implementing such programs. Level of Public Interest Staff initiated this discussion. The perceived low level of public interest is believed to reflect unawareness rather than indifference or disagreement. Improved education of private property responsibility is likely to elevate public interest. Sample Motion: I move for the approval/denial of Ordinance 09-22. Attachments: 1. Ordinance 09-22 Amending Chapter 12.20 of the Estes Park Municipal Code on Streets and Sidewalks ORDINANCE NO. 09-22 AN ORDINANCE AMENDING CHAPTER 12.20 OF THE ESTES PARK MUNICIPAL CODE ON CURBS AND SIDEWALKS WHEREAS, the Board of Trustees of the Town of Estes Park, Colorado has determined that it is in the best interest of the Town to amend certain sections of the Municipal Code of the Town of Estes Park, Colorado. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO AS FOLLOWS: Section 1: Ellipses in this ordinance indicate material not reproduced as the Board intends to leave that material in effect as it now reads. Section 2: Sections 12.20.040 and 12.20.050 of the Estes Park Municipal Code are hereby repealed and replaced with the following language: 12.20.040 - Repair required. All sidewalks, curbs and gutters shall be maintained with a planar and smooth surface in good repair and in conformity with the established grade of the streets along which they are constructed, by the owner of the property adjacent to or upon which they are constructed. 12.20.050 - Notice of repair; collection of costs. (a)Whenever the Town Engineer determines, in their reasonable discretion, that the repair of any sidewalk, curb or curb and gutter is necessary to remove an obstruction such as a surface discontinuity that hinders free and accessible passage thereon, and to preserve the public safety, it shall be the duty of the owner of the property adjacent to or upon which the improvement is situated to repair the same in accordance with the determination and the Town’s legislatively adopted standards. Upon such determination, a notice in writing shall be served upon the owner or agent in charge of such premises to repair such sidewalk, curb or curb and gutter within sixty (60) days after the receipt of the notice. The notice shall be served upon the owner or agent in charge of the premises if found within the Town, and if not, the notice may be served by United States mail addressed to such owner at their last known address; or in lieu of service by mail, the notice may be served by publication in two (2) issues of some daily or weekly newspaper published in the Town. (b)If such owner or agent in charge of any premises shall fail to repair any sidewalk, curb or curb and gutter as required in any notice and within the time specified in such notice, or within such time as extended in writing by the Town Engineer in light of extenuating circumstances, then the work of repairing such sidewalk, curb or curb and gutter may be done by the Town or by contract with some private contractor. When such work is completed, the cost shall be assessed against the adjacent or abutting property, and the Town shall make demand upon the owners of the adjacent or abutting property in the same manner as provided for the service of notice, and if the assessment is not paid within thirty (30) days after the service of the demand, the Town may certify the assessment to the County Treasurer for extension of the assessment upon the Treasurer’s tax roll for the collection of the assessment in the same manner as other taxes assessed upon the property. (c) Construction of new sidewalks may be required in conjunction with a development application, as described in the Development Code. Section 3: Section 12.20.060 of the Estes Park Municipal Code is hereby ATTACHMENT 1 amended, by adding underlined material, to read as follows: 12.20.060 - Removal of snow and ice. . . . (e) Such persons described in this section may be liable in tort for negligence in failing to perform these duties to users of the street or sidewalk. (f) Nothing in this section waives or is intended to waive the monetary limitations or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, § 24-10-101 et seq., C.R.S., as from time to time amended, or otherwise available to the Town, its officers, and its employees. . . . Section 4: This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication by title. PASSED AND ADOPTED by the Board of Trustees of the Town of Estes Park, Colorado this day of , 2022. TOWN OF ESTES PARK, COLORADO By: Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced at a regular meeting of the Board of Trustees on the day of , 2022 and published by title in a newspaper of general circulation in the Town of Estes Park, Colorado, on the day of , 2022, all as required by the Statutes of the State of Colorado. Town Clerk APPROVED AS TO FORM: Town Attorney PUBLIC WORKS Memo To: Honorable Mayor Wendy Koenig Board of Trustees Through: Town Administrator Machalek From: Date: RE: Vanessa Solesbee, CAPP, CCTM, Parking & Transit Manager Greg Muhonen, PE, Public Works Director June 28, 2022 Resolution 53-22 Amending Resolution 81-21 and Proposed Updates to Public Works Policy 842 - Parking Permits PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Adopt Resolution 53-22 amending Resolution 81-21, which established 2022 seasonal paid parking and parking permit fees. Approve proposed updates to Public Works Policy 842 Parking Permits. Present Situation: On April 12, 2022, the Town Board approved an initial amendment to Resolution 81- 21, which established 2022 seasonal parking and parking permit fees. At that time, staff was still gathering stakeholder feedback on a new permit type, Express Pass. Development of the Express Pass has been a truly collaborative effort. While the original idea came out of Town and Chamber staff conversations last fall, the proposal before the Board this evening was rigorously discussed and refined by both the Downtown Parking Task Force (DPTF) and Transportation Advisory Board (TAB) this spring. Proposal: Public Works staff seek Town Board approval of Resolution 53-22 which would amend Resolution 81-21 Establishing 2022 Seasonal Paid Parking and Parking Permit Fees for the purpose of piloting a new permit type (Express Pass) for the 2022 paid parking season. The Express Pass is a pre-purchased parking permit that offers a flat rate for one, two or three days of parking in any of the Town’s eight seasonal paid parking areas during the paid parking season. The Express Pass is not valid for overnight parking. This permit type would be targeted to day-trippers, those staying at local hotels or vacation rentals, and/or frequent Front Range visitors who are not eligible for a Local 60-Minute Permit. One-, two-, and three-day options would be available for $12, $22, and $30, respectively. This translates to a discount of $2, $6, and $12 for the three different daily time periods. Similar to the Town’s existing permit offerings, purchasing an Express Pass would not guarantee a parking space nor would it guarantee a parking space in a particular public area. All public parking spaces would remain first-come, first-served. The Express Pass would be implemented using the Town’s existing mobile parking app (ParkMobile). It is anticipated that an advanced purchase option would benefit both parking patrons and the Town by reducing the need for in-lot payment transactions. By paying in advance, parking patrons will be able to just “park and go,” which will likely reduce demand (wait times) for both the parking kiosks and mobile app. Public Works staff propose to implement the Express Pass in 2022 as a pilot program. Staff plan to collect data on the impact of the Express Pass program to ensure that it does not have a negative impact on turnover, which is a foundational goal of the seasonal paid parking program. Staff also plan to track how the Express Pass impacts the customer experience and to “ground-truth” some of the assumptions made during permit development. This process of incremental implementation, observation, data collection, refinement and/or revision is in line with the data-driven approach outlined in the Downtown Parking Management Plan. Express Passes will not be available for purchase on the following high-demand holidays: Independence Day (Monday, July 4) and Elk Fest weekend (Saturday, October 1, and Sunday, October 2). As required by Ordinance 30-19, staff are seeking Town Board approval for proposed updates to Public Works Policy 842 Parking Permits to include eligibility requirements, rules, and regulations for the Express Pass. A red-lined version of the updated policy is included as an attachment. Advantages: •An advanced purchase option will likely ease the demand for pay station and mobile transactions, resulting in a reduced in-lot transaction time for parking patrons. •Continue the Town’s commitment to offering a variety of options to fit the needs of our diverse parking public. •Proposed changes to both the resolution and Public Works Policy 842 are in line with the data-driven approach to parking management outlined in the Downtown Parking Management Plan. Disadvantages: •The Express Pass could be more popular than expected, which may impact turnover and/or occupancy in some parking areas; however, staff will be actively monitoring the program and can make mid-season adjustments as needed. •Due to the first-come, first-served nature of the Express Pass, a situation could arise where a parking patron buys a pass but cannot find a parking space in their preferred paid parking area; however, the parameters of the Express Pass will be clearly stated during the purchase process. Action Recommended: Public Works staff recommends that the Town Board adopt Resolution 53-22 Amending Resolution 81-21 and approve the proposed updates to Public Works Policy 842 Parking Permits (Revision #2 dated June 28, 2022). Finance/Resource Impact: Beyond staff time, there is no anticipated cost to implement the Express Pass. Staff will work within the existing 2022 Budget to development promotional materials for the new permit offering, if approved (256-5690-569.22-13, Contract/Skilled Services). There are sufficient funds available in this account as of 06/01/2022 ($490,310). No future financial obligation is created by this action. Very few patrons park for the full seven hours of the daily paid parking period. The lost revenue from the discount is expected to be inconsequential. Level of Public Interest Public interest in seasonal paid parking is moderate with some areas of the community, specifically some members of the downtown business community who feel the impact of parking management more acutely. It has always been the commitment of Public Works staff and our contractor, The Car Park, to listen, adapt, and build bridges where possible; and the process to bring these recommendations forward is no exception. Sample Motion: I move for the approval/denial of Resolution 53-22. Attachments: 1.Resolution 53-22 Amending Resolution 81-21 2.Public Works Policy 842 Parking Permits (Revision #2 dated June 28, 2022) 3.Letter of Support (Transportation Advisory Board) RESOLUTION 53-22 AMENDING RESOLUTION 81-21 ESTABLISHING 2022 SEASONAL PAID PARKING AND PARKING PERMIT FEES, AND AMENDING PARKING PERMIT RULES AND REGULATIONS WHEREAS, the Board of Trustees of the Town of Estes Park has adopted Chapter 10.06 of the Municipal Code, authorizing the implementation of seasonal parking fees by resolution; and WHEREAS, section 10.06.040 provides for permits in lieu of paid parking, governed by rules and regulations to be approved by the Town Board; and WHEREAS, the Town Board established paid parking and parking permit fees for 2022 by Resolution 81-21; WHEREAS, the Town Board approved Resolution 32-22 on April 12, 2022, which amended Resolution 81-21 by adding two new permit types, adjusting two existing permits and revising the General Rules section; WHEREAS, the Town Board wishes to amend certain fees and permits for the Town’s parking management program previously set forth in Resolution 81-21 and not addressed by Resolution 32-22. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: 1.The Board of Trustees hereby amends Public Works Policy 842, Parking Permits, adopting the amended policy in the form now before the Board. 2.Fees for Express Pass parking permits as set forth in Public Works Policy 842 shall be set as follows: i.Daily Permit (Express Pass): $12 (for one day), $22 (for two days) and $30 (for three days). 3.Resolution 81-21 is hereby amended by the foregoing. The Board repeals all resolutions or parts of resolutions in conflict with this resolution, but only to the extent of such inconsistency. 4. The resolution to be in full force and effect from and after its passage and approval. DATED this day of , 2022. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney ATTACHMENT 1 Document Title:  Policy 842 – Parking Permits 6/28/2022  Revisions:  2 Town of Estes Park, Public Works Page 1 of 7  Effective Period: Until Superseded Review Schedule: Annually Effective Date: June 28, 2022 References: EP Municipal Code Title 10 Vehicles & Traffic PUBLIC WORKS 842 Parking Permits 1) PURPOSE The Town of Estes Park provides several options for permits that confer special parking privileges to those who live, work and/or own a business in the downtown area (as defined by the Town of Estes Park’s Commercial Downtown (CD) zoning district). 2) POLICY As described in section 10.04.040 of the Estes Park Municipal Code, no person shall park a vehicle in any Town-owned parking area overnight or longer than 18 hours except where authorized by one of the permits described in this policy (Parking Permits) or Revocable Encroachment Permit issued by the Town’s Public Works Department (or designated representative or contractor). Furthermore, fees are required to park in several Town parking spaces, except where an individual holds a permit in lieu of paid parking under section 10.06.040. Violating vehicles will be subject to a parking citation or removal of the vehicle pursuant to Colorado statutes. 3) PERMIT TYPES The rules and regulations of each specific permit type are detailed below. Section 4 then provides general rules for all permit types. a. Overnight Permit: Downtown Resident i)Eligibility: 1) This permit type is only available to those who can demonstrate proof of residency in the downtown core, as defined by the Town of Estes Park’s Commercial Downtown (CD) zoning district. ii)Rules & Regulations: 1) Permits are valid for an entire calendar year. 2) Each permit must be registered to a specific license plate. 3) Permits are valid only in one assigned parking area (lot), on a first-come, first-served basis. 4) Permits are not valid in time-limited or reserved spaces. ATTACHMENT 2 Document Title:  Policy 842 – Parking Permits 6/28/2022  Revisions:  2 Town of Estes Park, Public Works Page 2 of 7  5) There are no time restrictions for this permit; permit holders are allowed access to their assigned parking area 24 hours per day, seven (7) days per week. b.Overnight Permit: Downtown Rental Unit / Commercial Lodging i)Eligibility: 1) This permit type is only available to those who own, operate or manage a licensed rental unit/hotel room/lodging property in the downtown core, as defined by the Town of Estes Park’s Commercial Downtown (CD) zoning district. ii)Rules & Regulations: 1) Permits are valid for an entire calendar year. 2) A valid hangtag issued by the Town must always be displayed on the vehicle’s rearview mirror. 3) Permits are valid only in one assigned parking area (lot). This assignment will be indicated on the permit. 4) Permits are not valid in time-limited or reserved spaces. 5) There are no time restrictions for this permit; permit holders are allowed access to their assigned parking lot/area 24 hours per day, seven (7) days per week. 6) A $20 replacement fee will apply for lost or damaged hangtags. c. Overnight Permit: General Use i)Eligibility: General use overnight parking is only allowed in the following circumstances: 1) An individual is taking the Hiker Shuttle into Rocky Mountain National Park to camp overnight in the park; 2) An individual is participating in an extended hike in the Estes Park Valley (either on their own or as part of a commercially-run tour) and does not have a private location for their vehicle to park overnight; 3) An individual has an extraordinary/emergency need for overnight parking (e.g., vehicle is broken down). In this instance, the reason must be deemed appropriate by Parking & Transit Division staff; or 4) An individual is staying with a local lodging establishment and/or staying at a licensed vacation rental (e.g., VRBO, Airbnb) and the main lodging location does not have sufficient parking to accommodate all guests. ii)Rules & Regulations: 1) Not valid for use on a recreational vehicle as defined by Chapter 13 of the Estes Park Development Code. 2) Permit holders may not sleep in their vehicle at any time. 3) Valid for up to seven (7) nights. 4) Must be registered to a specific license plate. Vehicles that take up multiple spaces (e.g., truck pulling a trailer) will be required to pay per vehicle, per night for each occupied space. Document Title:  Policy 842 – Parking Permits 6/28/2022  Revisions:  2 Town of Estes Park, Public Works Page 3 of 7  5) Must be purchased at the time of parking. 6)Only valid in the designated area of the Events Complex Park-n-Ride lot (1125 Rooftop Way) as indicated on the following map: d. Overnight Permit: Temporary Guest Permit i)Eligibility: 1) This permit is available to those who are guests of a valid Downtown Resident Permit holder. 2) The Downtown Resident Permit holder must apply for the Temporary Guest Pass on behalf of their guests. ii)Rules & Regulations: 1) Not valid for use on a recreational vehicle as defined by Chapter 13 of the Estes Park Development Code. 2) Permit holders may not sleep in their vehicle at any time. 3) Valid for up to seven (7) nights. 4) Must be registered to a specific license plate. A valid hangtag issued by the Town must always be displayed on the vehicle’s rearview mirror. 5) Permits are valid only in one assigned parking area (lot). This assignment will be indicated on the permit. 6) Permits are not valid in time-limited or reserved spaces. There are no time restrictions for this permit; permit holders are allowed access to their assigned parking lot/area 24 hours per day, seven (7) days per week. Document Title:  Policy 842 – Parking Permits 6/28/2022  Revisions:  2 Town of Estes Park, Public Works Page 4 of 7  e. Employee Permit: Convenience Permit i)Eligibility: 1) Anyone who works in the downtown core is eligible to purchase this permit. 2)Applicant must provide proof of employment or that they conduct business in the downtown core, as defined by the Town of Estes Park’s Commercial Downtown (CD) zoning district. ii)Rules & Regulations: 1) Permits are valid in any seasonal paid parking area. 2) Permits are valid for an entire annual paid parking season. 3) Permits are not valid in time-limited or reserved spaces. 4) Permit is not valid for overnight parking. 5) Only valid for non-marked personal vehicles (marked commercial vehicles are not eligible for this permit). 6) Each permit must be registered to a specific license plate. 7) There is no limit to the number of vehicles that can share one permit, however, permit holders that use a shared permit will be responsible for managing the shared use of their permits. The Town is not responsible for shared permit holders that receive a citation for attempting to use the same permit on more than one vehicle at one time. f. Business Permit: Commercial Loading i)Eligibility: 1) Anyone who works or conducts business in the downtown core (as defined by the Town of Estes Park’s Commercial Downtown (CD) zoning district) is eligible to purchase this permit. 2) Applicant must provide proof of employment or that they conduct business in the downtown core. 3) Subject to proof of current business license. ii)Rules & Regulations: 1) Only valid for marked commercial or business vehicles (not for use on unmarked personal vehicles). 2) Permits are valid only in assigned parking areas (lots) and are available on a first-come, first-served basis. 3) Vehicles displaying this permit must be actively loading or unloading people and/or goods. 4) Each permit must be registered to a specific license plate or plates, in the case of a shared permit. 5) There is no limit to the number of vehicles that can share one permit, however permit holders that use a shared permit will be responsible for managing the shared use of their permits. The Town is not responsible for shared permit holders that receive a citation for attempting to use the same permit on more than one vehicle at one time. Document Title:  Policy 842 – Parking Permits 6/28/2022  Revisions:  2 Town of Estes Park, Public Works Page 5 of 7  6) Parking shall be permitted between the hours of 5 p.m. and 10 a.m. One space per permit; multiple vehicles sharing a single permit may not park overnight at the same time. g. Local 60 Minutes Free i)Eligibility: 1) Anyone who resides within the Estes Park R3 School District. 2) Applicant must provide proof of residency. ii)Rules & Regulations: 1) Permits are valid in any seasonal paid parking area, for up to 60 minutes of free parking per day. 2) Permits are valid for an entire annual paid parking season. 3) Permits are not valid in time-limited or reserved spaces. 4) Permit is not valid for overnight parking. 5) Only valid for non-marked personal vehicles (marked commercial vehicles are not eligible for this permit). 6) Each permit must be registered to a specific license plate. 7) In the event of a conflict, the Estes Park Municipal Code controls over any provisions of this Policy. h. Volunteer Permit i)Eligibility: 1) This permit is available to any business, organization or governmental entity who offers uncompensated employment or volunteer opportunities in the downtown core (as defined by the Town of Estes Park’s Commercial Downtown (CD) zoning district). 2) Applicant must provide proof that those who will be receiving a volunteer permit are not being compensated, financially or otherwise. ii)Rules and Regulations: 1) Applicant must provide a specific time frame during which the permit(s) will be active. 2) This permit type can only be used while the vehicle’s driver is actively volunteering without compensation. The permit is not valid while the vehicle’s driver is conducting personal business. 3) Permits are issued as physical hangtags for temporary display in a volunteer’s vehicle. 4) The hangtag must be clearly visible in the dash of the vehicle. 5) During the time that the permit is active, it is the organization’s sole responsibility to distribute, manage and account for all permits, and ensure they are being used appropriately. 6) A $20 replacement fee will apply for lost or damaged hangtags. i. Daily Permit: Express Pass i)Eligibility: Document Title:  Policy 842 – Parking Permits 6/28/2022  Revisions:  2 Town of Estes Park, Public Works Page 6 of 7  1) This permit type is available to anyone who would like to park in one of the Town’s eight paid parking areas during the annual paid parking season, in order to conduct personal business in the downtown core. ii) Rules & Regulations: 1) This permit type must be purchased in advance prior to arriving in the parking area of one’s choice. The Town’s Parking and Transit Manager may determine how far in advance the purchase must occur for the permit to be available, consistent with the requirements integrated into the platform or other method for the purchase of the permit. 2) This permit type is valid for one, two or three full days of parking during posted paid parking hours. 3) Permits are not valid in time-limited or reserved spaces. 4) Permit is not valid for overnight parking. 5) Purchasing this permit does not guarantee that a parking space will be available nor does it guarantee that a parking space will be available in a preferred parking area. Public parking is first-come, first-served in all parking areas regardless of permit type or status. 6) Each permit must be registered to a specific license plate. 7) Only valid for non-marked personal vehicles (marked commercial vehicles are not eligible for this permit). 8) There will be no refunds for “unused” parking. 4. GENERAL RULES The following rules are generally applicable to all of the permit types listed above. Permit holders will be asked to review and agree via signature to the following terms prior to receiving any Parking Permit. a. Permits have no cash value and are non-transferable. b. Permit holders must be parked legally in a designated public parking area (e.g., no double-parking, parking in reserved areas, or parking in areas designated “No Parking”). Permits are not valid in spaces for persons with disabilities, in fire lanes, or in spaces marked “Reserved” for other uses (e.g., Police, Library). c. Permit holder must move their vehicle within 24 hours for parking lot maintenance (e.g., striping, sweeping, cleaning, snow removal). Written notice will be provided to permit holders by email at least 24 hours in advance. If the vehicle has not been moved after 24 hours of notice, the vehicle will be removed from the parking area at the owner’s expense pursuant to Colorado statutes. d. Permits are valid only for designated purposes as described in this Policy. Vehicles are not exempt from paying hourly fees for paid parking when vehicles are parked out of compliance with the rules and regulations of this Policy, and such noncompliant parking is subject to enforcement under the Estes Park Municipal Code. e. Any permit holder who does not abide by this Policy will risk loss of their permit. Upon first violation of the stated Rules and Regulations for their permit type, the permit owner will receive a written warning by email and USPS mail. A second Document Title:  Policy 842 – Parking Permits 6/28/2022  Revisions:  2 Town of Estes Park, Public Works Page 7 of 7  violation will result in suspension of the permit for 30 days with the opportunity to appeal. Appeals must be submitted in writing to The Car Park, PO Box 2285, Estes Park, CO 80517, or in person at 363 East Elkhorn Ave, Suite 208. A third violation could result in an additional suspension of the permit of up to 180 days with similar opportunity to appeal, as well as immediate revocation of one’s ability to purchase any additional parking permit for one year. The Parking and Transit Manager or designee is authorized to make determinations on such warnings, suspensions, and revocations, in their reasonable discretion. The hearing officer for any appeal shall be designated by the Town Administrator. Notice of suspension of permit shall be given with no less than ten (10) days’ opportunity to appeal, in the form and manner specified by the Parking and Transit Manager, unless, in the Parking and Transit Manager’s determination, the circumstances amount to an emergency and immediate suspension is warranted. f. The Town of Estes Park assumes no responsibility or liability for all risks, losses, costs, and damages incurred during use of the Town-owned parking facilities. g. Inoperable or abandoned vehicles are subject to towing at the owner’s expense pursuant to Colorado statutes. h. Any vehicle parked in violation of these stated regulations may be removed at the owner’s expense pursuant to Colorado statutes. i. The Town reserves the right to limit the sale and distribution of any permit at the Town’s sole discretion. h.j. In the event of a conflict, the Estes Park Municipal Code controls over any provisions of this Policy. 5. COST OF PERMITS a. The cost of the Parking Permits is intended to be set annually by December 15 of the preceding year by resolution of the Town Board. b. Full payment must be made prior to receiving the permit. Approved: Wendy Koenig, Mayor Date June 10, 2022 Mayor Koenig, Administrator Machalek and Trustees: The Transportation Advisory Board (TAB) supports a pilot Express Pass program to be tested during the 2022 Paid Parking season. TAB members participated in a collaborative process that included robust member discussions, Parking Task Force membership, and engaging feedback with Public Works staff. TAB appreciates the process provided and, ultimately, a refined Express Pass outcome. The process allowed the opportunity to identify strengths, weaknesses, opportunities, and threats in the initial concept provided by the Chamber and Parking staff last spring. The TAB is sensitive to the overall need of reducing congestion and improve access to the downtown by frequent parking turnover rates, while encouraging the use of the peripheral free lots. TAB supports the Express Pass because it would allow an advance purchase parking option for customers to use for multiple days at a discount rate. The need for in-lot payment transactions will be reduced, and patrons will not have to wait at parking kiosks, thus a convenient "park and go" experience. The price points were ultimately agreed upon after robust discussions. TAB has expressed concerns about the number of permit options available, which would undermine desired parking behavior changes that reduce congestion. The Express Pass pilot program will provide data collection, observations and revisions that can help inform whether the program is ultimately successful. The TAB thanks the Honorable Mayor, Wendy Koenig, and Town Trustees for allowing the opportunity to provide citizen input. Sincerely, Belle Morris Chair, Estes Park Transportation Advisory Board