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HomeMy WebLinkAboutMINUTES Tree Board 2013-03-19Tree Board Minutes March 19, 2013 Members Present: Barbara Williams, Apryle Craig, Celine Lebeau Members Absent: Rex Poggenpohl, Scott Roederer Others Present: Brian Berg, Susie Parker (sitting in for Jen Imber) Quorum: No for New Business; Yes for Previous Business 1. Arbor Day Celebrations and Corresponding Budget Celine Lebeau gave a status update on the plans and details for the two Arbor Day events. Last year's budget for Arbor Day was $825.00 which did not include the cost of the trees. She moved for approval of $1,000.00 for Arbor Day budget, not including the cost of the trees, Barbara Williams and Apryle Craig seconded it and noted that Rex Poppenpohl gave his verbal approval to be cast in his absence, for a total of four votes in favor. The cost of the trees will be $625.00 (three trees at the Middle School and two trees at Eagle Rock School for all the work they are doing regarding this project). Placement of the trees still needs to be finalized. Apryle Craig moved for approval to take the cost of the trees from the general Tree Board budget, Celine Lebeau and Barbara Williams seconded it and Barbara Williams noted that Rex Poppenpohl gave her his verbal approval to be cast in his absence, for a total of four votes in favor. Work is still being done on the proposed press release. Apryle Craig will spend some time on reviewing the draft and will email it to the board members for approval and then will deliver it to Kate Rusch. Celine Lebeau is also designing a new logo for the t-shirts. She showed the members some preliminary ideas. The "Plant — Grow — Breathe" theme was well received. She will send out logos to the all Board members within a week for a final decision. Mike Richardson will provide the tree cookie again this year. 2. Final Approval of Newspaper Article The article on Arbor Day that has been drafted has been worked on by Rex Poppenpohl and Kate Rusch. Apryle Craig will review this article in conjunction with the press release mentioned above and will forward it to Kate Rusch for finalization. 3. Plans for Tree Board Involvement in "America in Bloom" Program It was relayed that John Ericson has suggested that the Tree Board and Keri Kelly of the Parks Department give brief presentations to the Town Board just to keep them advised of what's being done on this project. Brian Berg asked for feedback on making the Scott's Pond tree planting the first project we do under the American in Bloom program. Platte River Power Authority (PRPA) is donating $1,495.00 to take part in this project in conjunction with the Tree Board on improvements at Scott's Pond. 4. Bureau of Reclamation Meeting — Topo Maps Barbara Williams is setting up and making the arrangements for the meeting on the topographical maps, hopefully during the first week of April. 5. Rec District Master Plan and Trce Board Involvement Rex Poppenpohl will talk to the Rec District about the Trce Board's involvement in their master plan. 6. Japanese Trees This item was tabled until the next meeting. 7. ISA Brochures Brian Berg passed around several ISA brochure examples. Once approved, the brochures will be put on the Town website and here at Town Hall on display for the public to take in the probably in the main lobby area and upstairs at Community Development and hopefully at the Estes Valley Library. Brian Berg did receive permission from ISA to post the brochures on the Tree Board's website. They do require that we advised them specifically which brochures we were using and we must give them credit for the information posted. They will then send us a permission letter. The brochures could not be voted on by the Board at this meeting due to not having a quorum for new business. It was tabled until the next meeting. Brian Berg will send out an email to all the Board members with all of the information. 8. TPZ — Tree Protection Zone Discussion was held regarding the need for better defined parameters to be documented in either the Town policies or municipal or development codes, making it a requirement that care be taken and certain steps be followed to protect the areas around trees during construction by the construction workers, such as installing the orange fencing outside of the dripline, not inside. This topic requires further discussion in the near future. 9. Vacancies on Tree Board Discussion was held regarding the press release and the newspaper advertisement for the two vacant positions on the Board. Susie Parker will work with Kate Rusch on finalizing due dates and publishing the information. 10. Next Tree Board Meeting The next Tree Board meeting will be held on Monday, April 15, 2013, at 4:30 p.m.