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HomeMy WebLinkAboutMINUTES Tree Board 2013-06-17RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, June 17, 2013 Minutes of a Regular meeting of the Tree Board of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Engineering Conference Room Suite 100 of Town Hall in said Town of Estes Park on the 17th day of June, 2013. Board: Rex Poggenpohl, Barbara Williams, Scott Roederer, Apryle Craig, Celine Lebeau, and two vacancies Also Attending: Director of Public Works Scott Zurn, Municipal Service Worker — Park Division Brian Berg,Trustee Liaison John Ericson, Administrative Services Secretary Barbara Jo Limmiatis Absent: Apryle Craig, Celine Lebeau Chair Poggenpohl called the meeting to order at 8:30 a.m. The meeting began with a discussion over the lack of a quorum due to the absence of Board Members Craig and Lebeau. Trustee Ericson stated since there were only five current members of the board and three of which were present, voting could take place. Chair Poggenpohl allowed the meeting to continue with the direction of Trustee Ericson. APPLICANT INTERVIEWS/NEW MEMBER RECCOMENDATIONS It was moved and seconded (Poggenpohl/Williams) to recommend to the Town Board of Trustees the appointments of Dewain Lockwood and Chris T. Reed to the Tree Board and passed it unanimously. REPLACEMENT OF TWO MEMBERS WHOSE TERM EXPIRE IN AUGUST The term of Board Member Roederer was unclear; however, he stated he would be willing to stay on until September. The Board expressed the urgency for acquiring new members and the lack of interest from the public through typical means of advertising for these positions. Director Zurn stated Municipal Worker Berg should contact local educators who may be interested in participating. He also suggested the Tree Board incorporate the new America In Bloom Project into its scope, stating the addition may attract individuals that have not been interested in the past. Board Member Roederer cautioned against taking on the America In Bloom Project, as it may overwhelm the Tree Board and change the Board's focus away from woody plants. Director Zurn also suggested the Tree Board consider changing their name to expound on the various recreational and educational opportunities the Board provides for the community. The Board concluded the recruitment of new members and changing the Tree Board's name should be items on the next agenda. SUMMER MEETING SCHEDULE Director Zurn recognized a number of the Board was absent; however, he stated it was necessary to hold a scheduled meeting in July to orient the new members and review the Volunteer Manual. It was moved and seconded (Poggenpohl/Williams) to hold the next meeting on July 18, 2013 at 4:30 p.m. and it passed unanimously. Chair Poggenpohl postponed scheduling a meeting for August 2013 until more members were present. UPDATING COMMITTEE BY-LAWS Chair Poggenpohl stated his meeting to discuss the by-laws with Town Administrator Lancaster had been cancelled. He would attempt to reschedule this meeting before July's Tree Board meeting; therefore, this item should be brought forward to the next agenda. APPROVAL OF MAY MINUTES Minutes from the May 20, 2013 Tree Board Meeting were reviewed by the Board. Chair Poggenpohl pointed out that his name was misspelled on Barbara Williams' minutes from the meeting with the Bureau of Reclamation (BOR). It was moved and seconded (Poggenpohl/Williams) to approve the minutes and it passed unanimously. RECORD OF PROCEEDINGS Tree Board — June 17, 2013 — Page 2 SUMMER EDUCATIONAL TALKS — SCHEDULE, CSU STUDENT SPEAKERS Board Member Roederer volunteered to conduct an educational presentation in Rocky Mountain National Park. He stated he was very reluctant to start a program which would not continue after he leaves the Tree Board. It was reaffirmed by other Tree Board members that these activities would be an ongoing program for the Tree Board after his term has expired. He requested a minimum of 5 participants and a maximum of 15, a meeting room in Town Hall to provide a brief presentation, and a vehicle to carpool participants to Endo Valley in Rocky Mountain National Park. The talk would be approximately 3 hours in length, starting at 9 a.m. and ending at noon. Municipal Service Worker Berg suggested the presentations be held on a Saturday or Sunday to increase attendance. There was discussion on how to utilize the Senior Center van and advertising capabilities to accomplish the Ecology Talk presentations. Trustee Ericson suggested the new Town Trolley be utilized for in -Town walks and the Board agreed. The Board discussed whether or not to require a fee for the Ecology Talks. After much debate on how this could benefit the speakers with a more interested audience, the fee was disregarded due to the added responsibility of handling money. Board Member Roederer stated these talks should be marketed as a Tree Identification Workshop - noting that participants will be involved in hands- on experience. He also stated he may have volunteered to lead the first talk, but if the other two presenters, Moore and Leatherman, were going to be paid for their time then he should be as well. This was informally agreed upon by all attendees. Board Members Roederer and Poggenpohl would schedule a meeting time to set a date for the first Ecology Talk. Chair Poggenpohl stated he would be approaching three organizations for their support and collaboration of these walks — The Town of Estes Park, Estes Valley Parks and Recreation District, and the Bureau of Reclamation. He would also approach Platte River Power Authority as a sponsor. He requested each organization's key projects mentioned on the main kiosk as a sponsor. The Board discussed how to entice members of the local Garden Club to become involved in the Tree Board and the Ecology Talks. Chair Poggenpohl stated he would approach Merle Moore to recruit members from the Garden Club. MISCELLANEOUS ITEMS Municipal Service Worker Berg discussed the ISA Brochures stating 10 different brochures have been purchased to be placed in Town Hall and at the Library. ISA has given permission for the brochures to be placed on the Tree Board website. The Board members questioned whether or not stickers could be attached to the brochures providing contact information for the Tree Board and the website. Municipal Service Worker Berg would follow up with ISA, provide an answer to the question, and bring sample brochures to the next meeting. It was recommended that a member from the Tree Board attend the America In Bloom picnic to take place at the Hydro Plant. Chair Poggenpohl volunteered to attend on behalf of the Tree Board. Director Zurn would determine when the Tree Board should elect new officers and when Board Member Roederer's term expires. There being no further business, Chair Poggenpohl adjourned the meeting at 9:40 a.m. Barbara Jo Limmiatis, Recording Secretary