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Home My WebLink AboutMINUTES Public Works Committee 1976-02-19RECORD OF PROCEEDINGS Public Works Committee ✓February 19, 1976 Committee: Chairman Dannels; Trustees Petrocine and Prosser Attending: Chairman Dannels; Trustee Petrocine Also Attending: Town Administrator Hill, Director of Public Works Van Horn Absent: Trustee Prosser STATE HIGHWAY DEPARTMENT AGREEMENTS: The present lease agreement with the State Highway Department regarding their garage building east of the land fill expires November 1, 1976. The Committee recommends that the lease be continued on a yearly basis to allow adequate time to negotiate with the County on the relocation of the garage site. The lease agreement concerning the State Highway Department's trailer homes also at the land fill expires on April 8, 1977 but it appears at this time that the trailers will be removed prior to that date. RECREATION DISTRICT - LIABILITY INSURANCE: As suggested by the Town Attorney, the Committee recommends requesting that the Recreation District increase its liability insurance to $100,000 per accident and $1,000,000 umbrella. LAND TRADE - ESTES PARK SANITATION DISTRICT: The Committee reviewed a proposed agreement submitted by the Estes Park Sanitation District regarding land trades near Tallant Park. The Committee recommends submitting a proposal incorporating the following: a) Require decorative fencing to be installed at the expense of the Sanitation District; b) Include land area along Highway 34 as land traded to the Town; c) Eliminate the statement disallowing any permanent improve- ments. PUBLIC WORKS BUILDING - GASOLINE STORAGE AND PURCHASING: Total quantity of gasoline utilized in 1975 for all departments was 41,334 gallons. It is expected that the use of no -lead gasoline will increase to 36%. The Committee recommends purchasing a 4,000 gallon capacity storage tank for no -lead gasoline and a 6,000 gallon capacity tank for regular gasoline. The Committee discussed purchasing gasoline by bid rather than by negotiation as is presently done. The advantages and disadvantages of telephone bidding when gasoline is needed were also discussed but no recommendations were made at this time. PUBLIC WORKS BUILDING - COST UPDATE: A detailed cost analysis of the Public Works Building to this date was submitted. A summary of this analysis is as follows: Estimated project cost as of 12-18-75 $177,384.69 M RECORD OF PROCEEDINGS Public Works Committee February 19, 1976 Page Two (2) Contingency Total Estimated budget 12-18-75 Estimated project cost as of 2-15-76 15,000.00 192,384.69 179,967.53 Estimated remaining contingency 12,417.16 PUBLIC REST ROOMS - VISITOR CENTER: The present contract with DMJM-Phillips•Reister includes plans for the public rest rooms at the Visitor Center. These plans are sched- uled to be completed by the end of March which is the earliest possi- ble date the Bureau of Outdoor Recreation funding may become available. Because timing is so critical, the Committee recommends negotiating a contract for the public rest rooms instead of bidding which would delay construction for thirty days. DRAFTSMAN/SURVEYOR: The CETA program which currently employs the Estes Park Draftsman/ Surveyor concludes on April 22, 1976. Due to the expanded work load caused by the construction of the new Public Works building, Visitor Center, and two public rest rooms, the Committee recommends extending this position for six months and funding it from either extended CETA funds, if available, or from present appropriations. EMPLOYEE RUINS REGARDING OUTSIDE EMPLOYMENT: Employee rules regarding outside employment were discussed as they apply to specific situations within the Public Works Department. General feeling among Committee members was that present rules are adequate and being properly adhered to. STUDENT WORK PROGRAM: The Committee was informed of a student work program in which students would work fifteen hours a week at $2.30/hour. The Committee recommends not pursuing this program at this time. PUBLIC WORKS EQUIPMENT - BIDS: The following Public Works equipment was submitted for bidding and the following bids received: 1937 FWD w/ snowplow: Roller: $701.50 Michael H. Summers 375.00 Leo V. Baker 353.70 Joel F. Kleeves 325.00 Frank McGraw 316.00 Robert E. Wagner 234.56 Floyd A. Tyson, Jr. 115.29 Frank Williams 100.00 H Bar R Ranch $ 80.00 Paul H. Van Horn 75.00 Robert E. Wagner RECORD OF PROCEEDINGS Public Works Committee February 19, 1976 Page Three (3) Street Sweeper: 1937 FWD w/ snowplow & Street Sweeper (combined bid) $300.00 Jim Swickard 50.00 Robert E. Wagner 35.00 Frank Williams 551.00 Clarence Stiger, Jr. The Committee recommends accepting the following high bids: 1937 FWD w/ snowplow $701.50 Michael H. Summers Roller $ 80.00 Paul H. Van Horn Street Sweeper $300.00 Jim Swickard STANLEY PARK IMPROVEMENTS - BIDS: Bids for Stanley Park improvements were received and referred to the Estes Park Rodeo Committee. Copies of the bids are attached to these minutes. COLORADO PRESTRESSED - BILL FOR BRIDGE DESIGNS: Designs for the Ivy and Wiest Street bridges involved prestressed bridges which were designed by Colorado Prestressed. Colorado Pre- stressed has sent a bill requesting $600 payment for the plans should it not be awarded the construction contract which is being bid by the State. The Committee recommends paying the bill. LIBRARY HEATING SYSTEM: New heaters with breakers were obtained for the Library because of inadequate wiring in the Library building. The cost of the heaters was greater than expected and, therefore, reducing the amount of funds available for installation of the heaters. The Committee recommends bidding the installation with the stipulation that total payment will be made upon 100% completion of the project. REPORTS: Public Works Building - Director of Public Works Van Horn reported that the floor is being poured in the new building and that the expected occupancy date is April. He also reported that the additional gas required for heating has been obtained. Drapes in the Municipal Building - It was reported that several drapes in the Municipal Building hang directly over the heater and are being scorched. The Committee recommends having them shortened. There being no further business, the meeting adjourned. i•k FEB 24 1976 Joa\ Van Horn, Secretary iiC _. iC.7 PA } I Robert Vander cool propose to do the following improvements in Stanley Park for the Town of Estes Park at the following Prices: r.=bric&te End hang new upper stall doors. Unit price Materials ?12. Labor _ 14. 26. Per section of PO units ; 520. Remodel exterior of the two windbreak vestibules on the south side of the grandstand. Materials ; 1 26. Labor exterior 100. Labor interior if old exterior usable 25. 51. Build trash bin for Concession. I ia.teria is Labor 325. 012. A11 prices include labor and materials to complete work according to specification sheets crovided the Town of 7stes Park. r • 1 ROBERT VANDERPOOL Designer/Builder ---- 2/9/76 PHONE J r Deh P.O. BOX 2041 ESTES PARK. COLO. 80517 S%ANL4Y Ifi�'?i 0ti f M'S BID SlldtIITTCD &' RJSSSLL L. Ie70i/M, d6a !3v? ONST Bit) a 7Y�ASf/ BIN Fa? STAN y C C Y�'ICTICW. 1. � CCWC,CSSIOV. p Lce4 guo.ted on .tizaadt 6.in accoizdi.g #o 4pecilication4 necei.ved 04 o,t odie4 % cat. %/ace J.ncludeo aLL 1.a6o4 and mateual, accord ny #o 4peci. i,catz.on4, except Fc s oz 4tainir9 urdu..ch uu.CL 6e done 6y the Zowz. COST FOR LABOR AND MT i IALS FCC? 1 45R BIN: $599.77. Ru44eell L. Ketchum STAN y Y3 tX ZM OVfi N S BID S11011770 BY RISSCLL L. PTC M, dba iW? 6 CONS/WC-110V. BID ON 2 VCSTlSJ 4 IFINDSZ61105 h' Sa TIi SILK ON 94VDSTAND. &iced quoted on 2 wind6neahend accondi,ng #o 4peci.firrdion.4 aeceLved iom C o, Gated Paah. %nice included all .Lobo and matenicdd accoading o dpeci.facation4 except pruning oa dtaini g which will be done 6€ #h.e .town. COST FOR LABOR AND M9I IALS FOR 2 (UZNDRAKYS: $48/.84 RaeeeU L. Ketchum S/ANL4Y %MK 11117-1/0c/N/S BID SlaITT6D Bl /?USS3LL L. Vet" d6a Bpi? 6 CONS7RICT1ON. BID OV IIPPeR STALL LW?S. & ced voted pen unite olt 20, according .to 4peci_Acatione necei.ved Aim Ci-ty olt C.dted Palzk. &.red on !80 new uppea Est LL dooms. &ice .included aLL la6o4. and mateiria,Ld accoizdl g .to 4peci- t.cationi, except pai-nting oa 4tain cng which, will 6e done 6g the tom. COST FOR LAGS? MD 9T6i?IALS Fa? 20 LIKtR S%ALL MS: S580. 01 /?u 4eLL L. Ketc6zan