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Home My WebLink AboutMINUTES Town Board 2022-05-10Town of Estes Park,Larimer County,Colorado,May 10,2022 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park,Larirner County,Colorado.Meeting held Virtually in said Town of Estes Park on the 1 Qth day of May,2022. Present:Wendy Koenig,Mayor Scott Webermeier,Mayor Pro Tern Trustees Marie Cenac Kirby Hazelton Barbara MacAlpine Patrick Martchink Cindy You nglund Also Present:Travis Machalek,Town Administrator, Jason Damweber,Assistant Town Administrator Dan Kramer,Town Attorney Kimberly Disney,Recording Secretary Absent:None. Mayor Koenig called the meeting to order at 7:00 p.m.and all desiring to do so,recited the Pledge of Allegiance. PROCLAMATIONS -ARBOR DAY AND KIDS TO PARKS DAY. Mayor Koenig presented proclamations recognizing the Month of the Tree and Kids to Parks Day ESTES RECYCLES DAY POSTER CONTEST AWARDS. Mayor Koenig presented awards to the Estes Recycles Day Poster Contest winners. AGENDA APPROVAL. It was moved and seconded (Webermeier/Cenac)to approve the Agenda as presented,and it passed unanimously. PUBLIC COMMENTS. None. TRUSTEE COMMENTS. Trustee comments were heard and have been summarized:The Comprehensive Plan Advisory Committee met to discuss the upcoming community engagement Choices Workshop to be held May 12,2022.The Estes Valley Watershed Coalition Climate Change Symposium would be held May 21,2022 at the Ridgeline Hotel.The Rooftop Rodeo would be held July 7,2022 through July 11,2022 and volunteers are needed.Visit Estes Park approved the Lodging Tax Exploration Task Force consisting of 16 appointed citizens with the remaining applicants serving as a Community Consultation Committee, and approved the plan and timeline of the Task Force.The Behavioral Health Center would be hosting a ceremony May 13,2022.The Solid Waste Policy Council would meet July 7,2022 to discuss the Wellington Landfill and a public meeting regarding the landfill would be held May 18,2022.The Family Advisory Board met and Patti Brown was voted in as chair,the bylaws and structure of the Board were also reviewed.The 34th Annual Rotary Duck Race was held.The Estes Park Economic Development Corporation was accepting applications for the fourth cohort of the Business Accelerator Services of Estes program. TOWN ADMINISTRATOR REPORT. Assistant Town Administrator Damweber recognized Town Administrator Machalek for receipt of the International City/County Management Association Credentialed Manager designation. CONSENT AGENDA: Board of Trustees —May 10,2022 —Page 2 1.Bills. 2.Town Board Minutes dated April 26,2022 and Town Board Special Study Session Minutes dated April 21,2022. 3.Estes Park Planning Commission Minutes dated March 15,2022 (acknowledgment only). 4.Parks Advisory Board Minutes dated March 17,2022 (acknowledgment only). 5.Transportation Advisory Board Minutes dated March 16,2022 and March 24,2022 (acknowledgment only). 6.Deaccessioning AIPP Art Donation. 7.Resolution 36-22 Amendments to the Memorandum of Understanding with Estes Park Western Heritage,Inc. 8.Resolution 37-22 Contract for US 36 and Community Drive Roundabout with Cornerstone Engineering and Surveying,$167,984 —Budgeted. 9.Resolution 38-22 Intergovernmental Agreement for 2022 Elkstang Bustang Service with CDOT. 10.Resolution 39-22 Contract for Housing Needs Assessment and Strategic Plan with Root Policy Research. 11.2022 Merit Increase of 2%for Town Administrator Machalek per Employment Agreement. It was moved and seconded (Webermeier/Younglund)to approve the Consent Agenda,and it passed unanimously. LIQUOR ITEMS: 1.RESOLUTION 40-22 NEW OPTIONAL PREMISE LIQUOR LICENSE APPLICATION FOR ESTES VALLEY RECREATION AND PARK DISTRICT DBA ESTES PARK GOLF COURSE,1482 GOLF COURSE ROAD,ESTES PARK, COLORADO.Mayor Koenig opened the public hearing and Town Clerk Williamson presented Resolution 40-22.She reviewed the application for the new Optional Premise Liquor License,stating all paperwork and fees have been submitted.The applicant was aware of the Training for Intervention Procedures requirement and has completed the training for management staff.The golf course has previously been included as an optional premise to the current Hotel and Restaurant Liquor License issued for the Hangar Restaurant.A Modification of Premise for the Hangar Restaurant’s current license has been submitted,with this new Optional Premise license,to permanently remove the optional premise from the Hangar Restaurant’s current license.The applicant was available for questions. The Board discussed location of nearby liquor licensed properties,the reasoning for the modification of the Hangar Restaurant’s liquor license,restrictions of the adjacent liquor license regarding consumption,service hours,how service would be provided,actions the licensee would take to ensure liquor would not be consumed on the adjacent licensed premise,overserving policies,inventory storage,premise of the license,and neighborhood complaints.Mayor Koenig closed the public hearing and it was moved and seconded (HazeltonlYounglund)to approve Resolution 40-22,and it passed with Mayor Koenig voting ‘No”. ACTION ITEMS: 1.ORDINANCE 03-22 AMENDING CHAPTER 17.66 OF THE ESTES PARK MUNICIPAL CODE REGARDING NEON-STYLE SIGNS.Mayor Koenig opened the public hearing and Planner Bergeron presented Ordinance 03-22.Due to complaints Board of Trustees —May 10,2022 —Page 3 received by staff,regarding recently installed neon-style lighting and the nighttime illumination,the current code language has been reviewed to be imprecise due to a variety of window styles and configurations.The proposed text amendments would place reasonable restrictions on neon-style signs in a manner which permits ongoing use for utility,historical,and cultural reasons.The Board discussed neon lights opposed to LED lighting,clarification of the electronic message centers, enforcement of the different qualities of neon-style signs,educational campaign to local businesses,grandfathered signs,and replacement of legal non-conforming neon-style signs. Kent Smith/Town citizen stated he had discussed the ordinance with Planner Bergeron and remarked that variance requests could be done for certain style signs if needed. Mayor Koenig closed the public hearing and it was moved and seconded (Younglund/MacAlpine)to approve Ordinance 03-22,and it passed with Trustee Cenac voting “No”. 2.ORDINANCE 05-22 VACATING A PORTION OF THE WEST RIVERSIDE DRIVE RIGHT-OF-WAY.Mayor Koenig opened the public hearing and Director Muhonen presented Ordinance 05-22 which would vacate right-of-way for the proposed roundabout construction at the intersection of West Riverside Drive,Crags Drive, and Moraine Avenue.The planning,design,and right-of-way acquisition process for the Downtown Estes Loop has been underway since 2013 and the right-of-way vacation would be needed for the project to proceed to construction bidding.The Board discussed the potential of creating a bottleneck with one entrance to the Piccadilly parking lot,loss of parking spaces in the lot,size of the designed road, Piccadilly Square business owner input,and delays in the ordinance being brought forward.Mayor Koenig closed the public hearing and it was moved and seconded (Webermeier/Martchink)to approve Ordinance 05-22,and it passed unanimously. -j 3.LODGING TAX EXPLORATION TASK FORCE TOWN BOARD LIAISON APPOINTMENTS.Town Administrator Machalek presented the liaison appointments to the Lodging Tax Exploration Task Force.Larimer County,Visit Estes Park (VEP),and the Town of Estes Park established a process to evaluate placing a measure on the November 2022 ballot to increase the lodging tax to fund investments in workforce housing and childcare.This process includes the formation of a community-based Lodging Tax Exploration Task Force to:provide organizational framework for effective communication among stakeholders,serve as a vehicle for the collection and exchange of information and interests of the community,provide a forum to identify and study solutions to regional workforce housing and childcare initiatives,and present recommendations to VEP Board members,the Town Board,and County Commissioners.In addition to the 16 voting members,the Task Force intends to have five liaisons from the three previously mentioned entities.The Board discussed open meeting issues if three Trustees were to participate on the Task Force on a regular basis,the time commitment,and staff involvement on the Task Force.It was moved and seconded (Cenac/Webermeier) to appoint Mayor Pro Tern Webermeier and Trustee Younglund as liaisons to the Lodging Tax Exploration Task Force,and it passed unanimously. 4.INTERVIEW COMMITTEE FOR THE PARKS ADVISORY BOARD.It was moved (Hazelton)to appoint Trustees Cenac and Younglund to the Parks Advisory Board Interview Committee,and the motion was not voted on as the substitute motion passed. A Substitute motion was moved and seconded (Younglund/Martchink)to appoint Trustees Cenac and MacAlpine to the Parks Advisory Board Interview Committee,and it passed unanimously. 5.INTERVIEW COMMITTEE FOR THE TRANSPORTATION ADVISORY BOARD.It was moved and seconded (Martchink/Cenac)to appoint Trustees Hazelton and Board of Trustees —May 10,2022 —Page 4 Martchink to the Transportation Advisory Board Interview Committee,and it passed unanimously. REPORTS AND DISCUSSION ITEMS: 1.2022 REGULAR MUNICIPAL ELECTION REPORT.Town Clerk Williamson provided a report on the 2022 Regular Municipal Election.She highlighted the 2022 ballot,the number of ballots issued,cast and spoiled,the Town Hall ballot drop-off box,the election judges and process,official results,and election costs. The Board discussed voter turnout,the difference between number of ballots issued and registered voters,effectiveness of mail ballots in increasing voter turnout,and efforts of the Town Clerk’s Office. REQUEST TO ENTER EXECUTIVE SESSION: It was moved and seconded (Younglund/Hazelton)to enter into executive session for the purpose of determining positions relative to matters that may be subject to negotiations,developing strategy for negotiations,andlor instructing negotiators - Section 24-6-402f4}(e),C.RS.—Fish Hatchery Negotiation Update,and it passed unanimously. A motion was moved and seconded (Younglund/Webermeier)to continue the meeting past 10:00 p.m.,and it passed unanimously. Mayor Koenig recessed the meeting at 9:15 p.m.The Board entered into executive session at 9:25 p.m. Mayor Koenig reconvened the regular meeting at 10:12 p.m. Whereupon Mayor Koenig adjourned the meeting at 10:12 p.m. Secretary