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HomeMy WebLinkAboutPACKET Town Board 2022-05-24The Mission of the Town of Estes Park is to provide high‐quality, reliable services for the benefit of our citizens, guests, and employees, while being good stewards of public resources and our natural setting. The Town of Estes Park will make reasonable accommodations for access to Town services, programs, and activities and special communication arrangements for persons with disabilities. Please call (970) 577-4777. TDD available. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, May 24, 2022 7:00 p.m. In Person Meeting – Mayor, Trustees, Staff and Public ADVANCED PUBLIC COMMENT By Public Comment Form: Members of the public may provide written public comment on a specific agenda item by completing the Public Comment form found at https://dms.estes.org/forms/TownBoardPublicComment. The form must be submitted by 12:00 p.m., Tuesday, May 24, 2022. All comments will be provided to the Board for consideration during the agenda item and added to the final packet. REMOTE PUBLIC PARTICIPATION DURING BOARD MEETING Remote participation in the meeting will be available by call-in (telephone) or online via Zoom Webinar which will be moderated by the Town Clerk’s Office. Instructions are also available at www.estes.org/boardsandmeetings by clicking on “Virtual Town Board Meeting Participation”. Individuals participating in the Zoom session should also watch the meeting through that site, and not via the website, due to the streaming delay and possible audio interference. CALL-IN (TELEPHONE):877-853-5257 (toll-free) Webinar ID: 982 1690 2040 ONLINE (ZOOM WEBINAR): https://zoom.us/j/98216902040 Webinar ID: 982-1690-2040. PLEDGE OF ALLEGIANCE. (Any person desiring to participate, please join the Board in the Pledge of Allegiance). YEARS OF SERVICE RECOGNITION. AGENDA APPROVAL. PUBLIC COMMENT. (Please state your name and address). TOWN BOARD COMMENTS / LIAISON REPORTS. 1.LODGING TAX EXPLORATION TASK FORCE LIAISON UPDATE. TOWN ADMINISTRATOR REPORT. CONSENT AGENDA: 1.Bills. 2.Town Board Minutes dated May 10, 2022 and Town Board Study Session Minutes dated May 10, 2022. 3.Comprehensive Plan Advisory Committee Minutes dated April 14, 2022 (acknowledgment only). Prepared 05-13-2022 *Revised Page 1 NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 4.Community & Family Advisory Board Minutes dated November 4, 2021 and Special Community & Family Advisory Board Minutes dated January 6, 2022 (acknowledgement only). 5.Letter of Support for a Grant Application to CDOT 2022 Local Multimodal Transportation Program and Mitigation Options Fund Program for Fall River Trail Construction. 6.Letter of Support for a Grant Application to CDOT 2022 Local Multimodal Transportation Program and Mitigation Options Fund Program for a Multimodal Transportation Plan. 7.Letter of Support for a Grant Application to CDOT Federal Transit Authority for Fiscal Year 2022 5339(b) Bus and Bus Facilities Grant Program Funding. 8. Resolution 41-22 Extension #2 of the 2021 Services Contract for 2022 Summer and Special Event Shuttle Service with RAPT Dev USA, $568,979 – Budgeted. 9. Resolution 42-22 Setting the Public Hearing for a New Distillery Pub Liquor License Application for Estes Park Distilling Co., LLC dba Estes Park Distilling Company, Bob and Tony's Pizza, 124 & 128 W. Elkhorn Avenue, Estes Park, Colorado for June 14, 2022. 10. Resolution 43-22 Setting the Public Hearing for a New Distillery Pub Liquor License Application for FTD Estes Park, LLC dba Full Throttle Distillery & Grill Estes Park, 231 Moraine Avenue, Estes Park, Colorado for June 14, 2022. 11. Resolution 44-22 Setting the Public Hearing for a New Hotel & Restaurant Liquor License Application for New Village Pizza Corporation dba New Village Pizza, 543 Big Thompson Avenue, Estes Park, Colorado for June 14, 2022. 12. Resolution 45-22 Setting the Public Hearing for a New Lodging and Entertainment Liquor License Application for Fall River Village LLC dba Fall River Resort - SkyView at Fall River Village, 278 Sunny Acres Court, Estes Park, Colorado for June 14, 2022. REPORTS AND DISCUSSION ITEMS: (Outside Entities). 1.ESTES VALLEY FIRE PROTECTION DISTRICT UPDATE. Chief Wolf. ACTION ITEMS: 1.RESOLUTION 46-22 SPECIAL REVIEW, “SELF-SERVICE MINI-STORAGE” 421 STANLEY AVENUE, STEVEN MARTISCHANG, OWNER/APPLICANT, TRAIL RIDGE CONSULTING ENGINEERS, REPRESENTATIVE. Planner Woeber. Applicant requests approval of a Special Review to establish a Self-Service Mini Storage use on property Zoned CO (Outlying Commercial). 2.REVISED POLICY 306 – LEAVE. Director Williamson. Revisions to observed holidays and vacation accrual rates. EXECUTIVE SESSION: For discussion of specialized details of security arrangements or investigations Section 24-6- 402(4}(d), C.RS. – Regarding Board Security. ADJOURN. Page 2 Town of Estes Park, Larimer County, Colorado, May 10, 2022 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held Virtually in said Town of Estes Park on the 10th day of May, 2022. Present: Wendy Koenig, Mayor Scott Webermeier, Mayor Pro Tem Trustees Marie Cenac Kirby Hazelton Barbara MacAlpine Patrick Martchink Cindy Younglund Also Present: Travis Machalek, Town Administrator, Jason Damweber, Assistant Town Administrator Dan Kramer, Town Attorney Kimberly Disney, Recording Secretary Absent: None. Mayor Koenig called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. PROCLAMATIONS – ARBOR DAY AND KIDS TO PARKS DAY. Mayor Koenig presented proclamations recognizing the Month of the Tree and Kids to Parks Day ESTES RECYCLES DAY POSTER CONTEST AWARDS. Mayor Koenig presented awards to the Estes Recycles Day Poster Contest winners. AGENDA APPROVAL. It was moved and seconded (Webermeier/Cenac) to approve the Agenda as presented, and it passed unanimously. PUBLIC COMMENTS. None. TRUSTEE COMMENTS. Trustee comments were heard and have been summarized: The Comprehensive Plan Advisory Committee met to discuss the upcoming community engagement Choices Workshop to be held May 12, 2022. The Estes Valley Watershed Coalition Climate Change Symposium would be held May 21, 2022 at the Ridgeline Hotel. The Rooftop Rodeo would be held July 7, 2022 through July 11, 2022 and volunteers are needed. Visit Estes Park approved the Lodging Tax Exploration Task Force consisting of 16 appointed citizens with the remaining applicants serving as a Community Consultation Committee, and approved the plan and timeline of the Task Force. The Behavioral Health Center would be hosting a ceremony May 13, 2022. The Solid Waste Policy Council would meet July 7, 2022 to discuss the Wellington Landfill and a public meeting regarding the landfill would be held May 18, 2022. The Family Advisory Board met and Patti Brown was voted in as chair, the bylaws and structure of the Board were also reviewed. The 34th Annual Rotary Duck Race was held. The Estes Park Economic Development Corporation was accepting applications for the fourth cohort of the Business Accelerator Services of Estes program. TOWN ADMINISTRATOR REPORT. Assistant Town Administrator Damweber recognized Town Administrator Machalek for receipt of the International City/County Management Association Credentialed Manager designation. CONSENT AGENDA: DR A F T Page 3 Board of Trustees – May 10, 2022 – Page 2 1.Bills. 2.Town Board Minutes dated April 26, 2022 and Town Board Special Study Session Minutes dated April 21, 2022. 3.Estes Park Planning Commission Minutes dated March 15, 2022 (acknowledgment only). 4.Parks Advisory Board Minutes dated March 17, 2022 (acknowledgment only). 5.Transportation Advisory Board Minutes dated March 16, 2022 and March 24, 2022 (acknowledgment only). 6.Deaccessioning AIPP Art Donation. 7. Resolution 36-22 Amendments to the Memorandum of Understanding with Estes Park Western Heritage, Inc. 8. Resolution 37-22 Contract for US 36 and Community Drive Roundabout with Cornerstone Engineering and Surveying, $167,984 – Budgeted. 9. Resolution 38-22 Intergovernmental Agreement for 2022 Elkstang Bustang Service with CDOT. 10. Resolution 39-22 Contract for Housing Needs Assessment and Strategic Plan with Root Policy Research. 11. 2022 Merit Increase of 2% for Town Administrator Machalek per Employment Agreement. It was moved and seconded (Webermeier/Younglund) to approve the Consent Agenda, and it passed unanimously. LIQUOR ITEMS: 1.RESOLUTION 40-22 NEW OPTIONAL PREMISE LIQUOR LICENSE APPLICATION FOR ESTES VALLEY RECREATION AND PARK DISTRICT DBA ESTES PARK GOLF COURSE, 1482 GOLF COURSE ROAD, ESTES PARK, COLORADO. Mayor Koenig opened the public hearing and Town Clerk Williamson presented Resolution 40-22. She reviewed the application for the new Optional Premise Liquor License, stating all paperwork and fees have been submitted. The applicant was aware of the Training for Intervention Procedures requirement and has completed the training for management staff. The golf course has previously been included as an optional premise to the current Hotel and Restaurant Liquor License issued for the Hangar Restaurant. A Modification of Premise for the Hangar Restaurant’s current license has been submitted, with this new Optional Premise license, to permanently remove the optional premise from the Hangar Restaurant’s current license. The applicant was available for questions. The Board discussed location of nearby liquor licensed properties, the reasoning for the modification of the Hangar Restaurant’s liquor license, restrictions of the adjacent liquor license regarding consumption, service hours, how service would be provided, actions the licensee would take to ensure liquor would not be consumed on the adjacent licensed premise, overserving policies, inventory storage, premise of the license, and neighborhood complaints. Mayor Koenig closed the public hearing and it was moved and seconded (Hazelton/Younglund) to approve Resolution 40-22, and it passed with Mayor Koenig voting “No”. ACTION ITEMS: 1.ORDINANCE 03-22 AMENDING CHAPTER 17.66 OF THE ESTES PARK MUNICIPAL CODE REGARDING NEON-STYLE SIGNS. Mayor Koenig opened the public hearing and Planner Bergeron presented Ordinance 03-22. Due to complaints DR A F T Page 4 Board of Trustees – May 10, 2022 – Page 3 received by staff, regarding recently installed neon-style lighting and the nighttime illumination, the current code language has been reviewed to be imprecise due to a variety of window styles and configurations. The proposed text amendments would place reasonable restrictions on neon-style signs in a manner which permits ongoing use for utility, historical, and cultural reasons. The Board discussed neon lights opposed to LED lighting, clarification of the electronic message centers, enforcement of the different qualities of neon-style signs, educational campaign to local businesses, grandfathered signs, and replacement of legal non-conforming neon-style signs. Kent Smith/Town citizen stated he had discussed the ordinance with Planner Bergeron and remarked that variance requests could be done for certain style signs if needed. Mayor Koenig closed the public hearing and it was moved and seconded (Younglund/MacAlpine) to approve Ordinance 03-22, and it passed with Trustee Cenac voting “No”. 2.ORDINANCE 05-22 VACATING A PORTION OF THE WEST RIVERSIDE DRIVE RIGHT-OF-WAY. Mayor Koenig opened the public hearing and Director Muhonen presented Ordinance 05-22 which would vacate right-of-way for the proposed roundabout construction at the intersection of West Riverside Drive, Crags Drive, and Moraine Avenue. The planning, design, and right-of-way acquisition process for the Downtown Estes Loop has been underway since 2013 and the right-of-way vacation would be needed for the project to proceed to construction bidding. The Board discussed the potential of creating a bottleneck with one entrance to the Piccadilly parking lot, loss of parking spaces in the lot, size of the designed road, Piccadilly Square business owner input, and delays in the ordinance being brought forward. Mayor Koenig closed the public hearing and it was moved and seconded (Webermeier/Martchink) to approve Ordinance 05-22, and it passed unanimously. 3.LODGING TAX EXPLORATION TASK FORCE TOWN BOARD LIAISON APPOINTMENTS. Town Administrator Machalek presented the liaison appointments to the Lodging Tax Exploration Task Force. Larimer County, Visit Estes Park (VEP), and the Town of Estes Park established a process to evaluate placing a measure on the November 2022 ballot to increase the lodging tax to fund investments in workforce housing and childcare. This process includes the formation of a community-based Lodging Tax Exploration Task Force to: provide organizational framework for effective communication among stakeholders, serve as a vehicle for the collection and exchange of information and interests of the community, provide a forum to identify and study solutions to regional workforce housing and childcare initiatives, and present recommendations to VEP Board members, the Town Board, and County Commissioners. In addition to the 16 voting members, the Task Force intends to have five liaisons from the three previously mentioned entities. The Board discussed open meeting issues if three Trustees were to participate on the Task Force on a regular basis, the time commitment, and staff involvement on the Task Force. It was moved and seconded (Cenac/Webermeier) to appoint Mayor Pro Tem Webermeier and Trustee Younglund as liaisons to the Lodging Tax Exploration Task Force, and it passed unanimously. 4.INTERVIEW COMMITTEE FOR THE PARKS ADVISORY BOARD. It was moved (Hazelton) to appoint Trustees Cenac and Younglund to the Parks Advisory Board Interview Committee, and the motion was not voted on as the substitute motion passed. A Substitute motion was moved and seconded (Younglund/Martchink) to appoint Trustees Cenac and MacAlpine to the Parks Advisory Board Interview Committee, and it passed unanimously. 5.INTERVIEW COMMITTEE FOR THE TRANSPORTATION ADVISORY BOARD. It was moved and seconded (Martchink/Cenac) to appoint Trustees Hazelton and DR A F T Page 5 Board of Trustees – May 10, 2022 – Page 4 Martchink to the Transportation Advisory Board Interview Committee, and it passed unanimously. REPORTS AND DISCUSSION ITEMS: 1.2022 REGULAR MUNICIPAL ELECTION REPORT. Town Clerk Williamson provided a report on the 2022 Regular Municipal Election. She highlighted the 2022 ballot, the number of ballots issued, cast and spoiled, the Town Hall ballot drop-off box, the election judges and process, official results, and election costs. The Board discussed voter turnout, the difference between number of ballots issued and registered voters, effectiveness of mail ballots in increasing voter turnout, and efforts of the Town Clerk’s Office. REQUEST TO ENTER EXECUTIVE SESSION: It was moved and seconded (Younglund/Hazelton) to enter into executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators - Section 24-6-402(4}(e), C.RS. – Fish Hatchery Negotiation Update, and it passed unanimously. A motion was moved and seconded (Younglund/Webermeier) to continue the meeting past 10:00 p.m., and it passed unanimously. Mayor Koenig recessed the meeting at 9:15 p.m. The Board entered into executive session at 9:25 p.m. Mayor Koenig reconvened the regular meeting at 10:12 p.m. Whereupon Mayor Koenig adjourned the meeting at 10:12 p.m. Wendy Koenig, Mayor Kimberly Disney, Recording Secretary DR A F T Page 6 Town of Estes Park, Larimer County, Colorado, May 10, 2022 Minutes of a Study Session meeting of the TOWN BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in said Town of Estes Park on the 10th day of May, 2022. Board: Mayor Koenig, Trustees Cenac, Hazelton, MacAlpine, Martchink, Webermeier and Younglund Attending: All Also Attending: Town Administrator Machalek, Assistant Town Administrator Damweber, Attorney Kramer, Town Clerk Williamson Absent: None Mayor Koenig called the meeting to order at 4:30 p.m. CIRSA LIABILITY AND RISK AS AN ELECTED OFFICIAL. Sam Light/CIRSA General Counsel provided a presentation on ethics, liability, and best practices for elected officials. The presentation focused on enhancing the effectiveness and success of the Town Board members and in turn reducing the risk to the Town and the individual member. He reviewed the role of a public official, transparency rules, ethical obligations, organizational structure and liability, and due process requirements. He reviewed the Open Meetings law and Open Records law, the need for transparency, electronic communication could be covered by both laws, and personal email can be discoverable if used for public business. TOWN BOARD ORIENTATION 101. Town Administrator Machalek provided the Board an overview of Policy Governance 101, Board Code of Conduct, meeting procedures, strategic planning, and roles and relationships with other entities. TRUSTEE & ADMINISTRATOR COMMENTS & QUESTIONS. Trustee Martchink commented on the number of applications the Town has received since the new ADU regulations were adopted, and questioned if staff had input as to why so few have been applied for. Staff stated the regulations are new, still not fully understood, and building a unit continues to be cost prohibitive. FUTURE STUDYSESSION AGENDA ITEMS. The June 14th meeting would consist of the Visitor Center – Rocky Mountain Conservancy Partnership discussion and Workforce Housing and Attainable Housing Philosophy. Trustee Cenac suggested a future discussion on air quality related to fireplaces and outside fires. The Board agreed to add the item to the approved but unscheduled items. Mayor Pro Tem Webermeier recommended a formal reporting schedule for the Visit Estes Park HB 1117 Task Force. After further discussion it was determined a bullet point would be added to the agendas under the Town Board reports for future meetings. There being no further business, Mayor Koenig adjourned the meeting at 6:50 p.m. Jackie Williamson, Town Clerk DR A F T Page 7 Page 8 Town of Estes Park, Larimer County, Colorado, April 14, 2022 Minutes of a meeting of the Comprehensive Plan Advisory Committee of the Town of Estes Park. Meeting held via ZOOM in said Town of Estes Park on April 14, 2022. Committee: Chair Matthew Heiser, Vice-Chair Bob Leavitt, Members David Bangs, Charles Cooper, Eric Blackhurst, Kirby Nelson- Hazelton, John Schnipkoweit, Frank Theis, Karen Thompson, Rose Truman, David Wolf, David Shirk, Matt Comstock Also Attending: Community Development Director Jessica Garner, Larimer County Community Development Director Lesli Ellis, Trustee Barbara MacAlpine, Recording Secretary Karin Swanlund Absent: Comstock Chair Heiser called the meeting to order at 9:00 am. APPROVAL OF MINUTES from March 10, 2022 The motion passed with a visual thumbs-up vote. PUBLIC COMMENT. None DISCUSSION: (for full comments, view the meeting recording) Director Garner spoke about the upcoming Community Engagement Event. The date has been changed to May 12, from 5:30-8 pm at the Elementary School. This event will focus on the Choices Document and include an online survey and an interactive mapping activity in English and Spanish. Documents for this will be on the Engage Estes website. Phase II, Defining the Direction, will wrap up, and Phase III, Realizing the Plan, will review the community choices and form the plan's backbone. Member Blackhurst noted that small but vocal groups can dominate the discussion, causing unbalance in the plan. Member Theis agreed and stressed the importance of being proactive and encouraging as many people as possible to get involved. Commissioner Shadduck-McNalley pointed out that listening to everyone and letting them know that their voice matters is essential. OTHER Meeting in person would be advantageous but challenging. Director Garner proposed that virtual meetings might be preferred if there isn't much content. It will be play-it-by- ear for the next few months. There being no further business, Chair Heiser adjourned the meeting at 9:40 am. Karin Swanlund, Recording Secretary Page 9 Page 10 Town of Estes Park, Larimer County, Colorado, November 4, 2021 Minutes of a Regular meeting of the COMMUNITY AND FAMILY ADVISORY BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held Virtually in said Town of Estes Park on the 4th day of November, 2021. Committee: Chair Dale Marshall, Vice Chair Almond, Members Brown, Bryant, DeLorme, Douglas and Strom Attending: Vice Chair Almond, Members Brown, DeLorme, Douglas and Strom, Town Board Liaison Younglund, Assistant Town Administrator Damweber and Deputy Town Clerk Beers Absent: Chair Dale Marshall and Member Bryant Vice Chair Almond called the meeting to order at 3:32 p.m. PUBLIC COMMENT. Claire Bouchard/Larimer County Housing Stability Manager, discussed eviction assistance and the Emergency Rental and Utility Assistance Program administered through Larimer County’s housing resource Neighbor to Neighbor. The program began in April 2021 through the Coronavirus Aid, Relief, and Economic Security (CARES) Act funding. Since the program began, assistance has been provided to 26 households in Estes Park with approximately $116,700 in funding. Manager Bouchard reviewed program eligibility, stating priority would be given to households with income at or below 50% of the area median, and individuals who have been unemployed for the 90 days before an application. Staff work with landlords and renters on assistance toward back- pay bills. Larimer County would continue to work with local organizations to promote the program and provide assistance to individuals in need. Questions included using local newspapers to inform the public about the program, whether the County coordinates with the Low-Income Energy Assistance Program (LEAP), and clarification on qualification requirements for funding. TRUSTEE AND STAFF LIAISON UPDATE. Town Board Study Session – November 9th. Liaison Younglund stated the Town Board would be discussing the Community and Family Advisory Board (CFAB) at the November 9, 2021 study session. Assistant Town Administrator Damweber stated members of the Town Board and the CFAB have brought up concerns about CFAB including the lack of actionable recommendations provided to the Town Board, as well as a lack of clear direction from the Town Board to CFAB. CFAB members requested participation in the study session discussion which was confirmed would be at the Boards discretion. Vice Chair Almond encouraged individual members provide the Chair written feedback related to Town Board concerns. CFAB members were encouraged to attend or watch the study session. Feedback and Recommendations. Assistant Town Administrator Damweber stated the Town Board would be discussing use options of the Town owned property, 179 Stanley Avenue at the December 14, 2021 Town Board Study Session meeting. Discussion ensued regarding childcare considerations as part of the draft recommendations to the Town Board. Vice Chair Almond stressed the importance of the community coming together to help solve the childcare issues in the community related to available space. Member Delorme requested clarification on the Town’s ability to invest in private property for childcare use. Discussion ensued on the process for investment opportunity recommendations to the Board for childcare; utilization of shuttles to transport children to areas which can provide childcare centers or transporting childcare employee providers up from the valley into Estes; rideshare opportunities for employers who live in the valley; CFAB conducting research to inventory childcare opportunities for the Board to invest in; and CFAB member interest in attending Board of Realtor meetings to identify investment opportunities for Town Board consideration. Page 11 Community and Family Advisory Board – November 4, 2021 – Page 2 Childcare Funding – Reserve Fund. Assistant Town Administrator Damweber stated staff would request a discussion during a future Town Board study session in early 2022. MEETING MINUTES DATED OCTOBER 11, 2021. It was moved and seconded (Delorme/Brown) to approved the minutes dated October 11, 2021 and it passed unanimously. MEMBER ENGAGEMENT AND CFAB BYLAWS REVIEW. Vice Chair Almond reviewed the membership portion of the bylaws and stated Members DeLorme and Strom’s terms would be expiring April 15, 2022. She stated there are segments of the community which are missing representation on CFAB and encouraged recruitment. CFAB would need to establish officers and focus areas per the bylaws at the beginning of the 2022 and Chair Dale Marshall would be stepping down from the Chair position. ADVOCACY AT TOWN BOARD MEETINGS. Members were encouraged to attend regular Town Board meetings to provide representation for CFAB. DRAFT RECOMMENDATIONS TO THE TOWN BOARD. Discussion ensued regarding a recommendation to incorporate childcare considerations within the Town’s development review process. Staff recommended members of CFAB contact Community Development Director Garner to discuss options and provide follow up at a future CFAB meeting. CFAB stated support of EVICS recommendation to the Board to establish the requirement/expectation for all applications for services of the Town or Town funded entities be provided in Spanish to ensure equitable access to all existing services. A member of CFAB attending a future Town Board meeting would provide public comment, supporting the EVICS recommendation. Chair Dale Marshall and Vice Chair Almond would gather information related to CFAB discussions defining “family” and provide an update to the Town Board as requested by Mayor Koenig. There being no further business Vice Chair Almond adjourned the meeting at 5:04 p.m. /s/Bunny Victoria Beers, Deputy Town Clerk Page 12 Town of Estes Park, Larimer County, Colorado, January 6, 2022 Minutes of a Special meeting of the COMMUNITY AND FAMILY ADVISORY BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held in Rooms 202/203 of the Estes Park Town Hall in said Town of Estes Park on the 6th day of January, 2022. Committee: Chair Dale Marshall, Vice Chair Almond, Members Brown, Bryant, DeLorme, Douglas and Strom Attending: Chair Dale Marshall, Vice Chair Almond, Members Brown, Delorme, and Strom, Town Board Liaison Younglund, and Assistant Town Administrator Damweber Absent: Member Bryant, Member Douglas resigned effective Wednesday, January 5, 2022. Chair Dale Marshall called the meeting to order at 9:02 a.m. and a quorum was unable to be established, therefore no action would be taken. PUBLIC COMMENT. None. MEETING MINUTES DATED DECEMBER 2, 2021. A quorum was unable to be established therefore no action was taken. TRUSTEE AND STAFF LIAISON UPDATE. Trustee Younglund stated the Town Board scheduled a Study Session discussion on the Childcare Reserve Fund Policy for February 8, 2022. At the December 14, 2021 Town Board Study Session, staff provided options for the Town-owned property located at 179 Stanley Circle related to childcare and workforce housing. Staff would bring options to the Town Board at a future Study Session. Staff noted funding from the American Rescue Plan Act may be available to help address needs related to workforce housing and childcare. More information would be provided when available. OFFICER APPOINTMENTS. A quorum was unable to be established therefore no action was taken. FEEDBACK ON DRAFT CHILDCARE RESERVE FUND POLICY. Postponed to the February 3, 2022 meeting. RECOMMENDATIONS FOR CFAB. (Continued from December 2, 2021) Discussion ensued on the definition of family, the role of the CFAB, reverting back to being called the “Family Advisory Board,” membership consisting of representative of families, and what/how expectations of the Town Board are conveyed to the CFAB. No formal action was taken and recommendations would be provided to Trustee Younglund and Mayor Pro Tem Martchink for consideration as they develop recommendations to the Town Board. There being no further business Chair Dale Marshall adjourned the meeting at 12:02 p.m. Jason Damweber, Assistant Town Administrator Page 13 Page 14 PUBLIC WORKS Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: David Hook, PE, Engineering Manager Greg Muhonen, PE, Public Works Director Date: May 24, 2022 RE: Letter of Support for a Grant Application to CDOT for the 2022 Local MMOF Program to fund Fall River Trail Construction PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER Letter of Support QUASI-JUDICIAL YES NO Objective: Brief the Town Board and obtain authorization for the Mayor to sign a Letter of Support for a grant application to the Colorado Department of Transportation (CDOT) for the 2022 Local Multimodal Transportation and Mitigation Options Fund Program (Local MMOF Program) to fund Fall River Trail construction. Present Situation: In recent years, the Town has been awarded several grants to construct extensions of the 2.5-mile Fall River Trail to establish a multimodal connection between downtown Estes Park and Rocky Mountain National Park (RMNP). One such grant award was from the 2020 Local MMOF Program for the segment that is scheduled to go to construction in 2022. The 2022 Local MMOF Program grant application proposes to fund construction of the final segment (0.7 miles) of the Fall River Trail alignment, closing the unfunded and unconstructed gap in the trail. If awarded, this grant and encumbrance would allow final design and clearances to be completed in 2023 or 2024, with bidding/construction to be completed in 2024 or 2025. Proposal: Staff seeks Town Board support of a second application to the Local MMOF Program to close the gap on the Fall River Trail alignment. The grant application is due on June 2, 2022. Advantages: •Supporting this grant application will provide the opportunity to be awarded additional federal funds to complete the Fall River Trail project, establishing an Page 15 uninterrupted path—off busy roadways—for pedestrians and bicyclists to safely travel between downtown and RMNP. •Staff have good experience managing this type of Federal grant funding, including an understanding of the use and reporting requirements of these funds. Disadvantages: The grant requires a 25% local cost share; however, the Town has sufficient resources to budget for the required local grant match and will, if awarded, follow proper appropriation processes to obligate the funds. Action Recommended: Authorization for the Mayor to sign the attached Letter of Support for a 2022 Local MMOF Program application. Finance/Resource Impact: 2022 Local MMOF Program Application: •Grant amount requested: $2,000,000 (75%) •Required local match: $666,667 (25%) Public Works proposes to utilize two funds for the local match: Larimer County Open Space Fund (Fund 220; sales tax from Larimer County) and Trails Expansion Fund (Fund 244; Estes Park 1A Sales Tax initiative). Finance Director Hudson provided a letter to accompany the grant application, which confirms that the Town has sufficient resources to budget for the required local grant match and will follow proper appropriation processes to obligate the funds; including, if awarded, authorization from the Board of Trustees through an upcoming budget amendment. Future Ongoing Impacts: Future ongoing expenditures for trail maintenance will be accounted for in the annual Parks budget in a manner similar to other Town trails. Future One-Time Impacts: This item is not expected to significantly impact future one- time costs. Level of Public Interest Public interest is expected to be low. Sample Motion: I move to approve/deny authorization for the Mayor to sign a Letter of Support for the proposed CDOT 2022 Local MMOF Program application. Attachments: 1.Town Board Letter of Support 2.Finance Director Letter of Support Page 16 Board of Trustees 970-577-4777 wkoenig@estes.org 170 MACGREGOR AVE. P.O. BOX 1200, ESTES PARK CO. 80517 WWW.ESTES.ORG May 24, 2022 Commissioner Scott James, Chair Upper Front Range Transportation Planning Commission 1150 O Street Greeley, CO 80631 RE: CDOT 2022 Local MMOF Program – Letter of Support Chair James: On behalf of the Town of Estes Park’s Board of Trustees, please accept this letter in support of the Town’s application for a grant to the Colorado Department of Transportation (CDOT) for the 2022 Local Multimodal Transportation and Mitigation Options Fund Program (Local MMOF Program) to fund Fall River Trail construction. At a Town Board meeting on May 24, 2022, the Board authorized me, as Mayor, to sign this support letter and the Town acknowledges that a 25% local cost share is required, if awarded. In recent years, the Town has been awarded several grants to construct extensions of the Fall River Trail to connect downtown Estes Park with Rocky Mountain National Park (RMNP), including a grant from the Local MMOF Program. The 2020 MMOF grant award is expected to go to construction in 2022. The 2022 Local MMOF Program grant application proposes to fund construction of the final segment of the Fall River Trail alignment. Estes Park, a community of only 6,000 full-time residents, hosts millions of people each year who visit our historic village and our neighbor, Rocky Mountain National Park (RMNP), the fifth most-visited national park in our country in 2021. As a small, rural town whose occupancy increases exponentially over the course of several months, we rely on assistance from Federal and State funding sources to accommodate visitors, seasonal workers, and residents alike. Connecting downtown Estes Park with RMNP via a multimodal trail will provide more opportunities for all to enjoy our wonderful mountain environment while on foot or bicycle instead of vehicle use which contributes to traffic congestion and air pollution. The Town Board expresses its gratitude to CDOT for the opportunity to pursue additional financial assistance to complete this worthwhile project. Serving millions of people each guest season is a responsibility that the Board takes seriously, and our trail system is a vital part of the Estes Valley’s access management strategy. As a premier national and global destination, we welcome this partnership to improve our infrastructure for residents and DR A F T Attachment 1 Page 17 Board of Trustees 970-577-4777 wkoenig@estes.org 170 MACGREGOR AVE. P.O. BOX 1200, ESTES PARK CO. 80517 WWW.ESTES.ORG guests as a place to live, work, or visit. Favorable consideration of this application would be greatly appreciated. Sincerely, Wendy Koenig Mayor, Town of Estes Park cc: David Hook, Engineering Manager, Town of Estes Park DR A F T Page 18 ____ gt----" -TOWN OF ESTES P� May 13, 2022 Commissioner Scott James, Chair Upper Front Range Transportation Planning Commission 1150 0 Street Greeley, CO 80631 RE: 2022 COOT Local MMOF Program -Letter of Support Chair James: I hereby certify that the Town of Estes Park is prepared to obligate funds to provide the 25% percent cost share funding requirements for the Colorado Department of Transportation (COOT) 2022 Local Multimodal Transportation and Mitigation Options Fund Program (Local MMOF Program), if awarded. The Town of Estes Park has identified the Fall River Trail as a trail priority for the Town. In recent years, the Town has authorized project budgets totaling over $4M for Fall River Trail design and construction. This includes the 2020 MMOF grant awarded for Fall River Trail. The Town has sufficient resources in our Larimer County Open Space Fund and our Trails Expansion Fund to budget for the required local grant match and will follow proper appropriation processes to obligate the funds, including authorization from the Board of Trustees of an upcoming budget amendment, if awarded. Should you have any comments, please feel free to contact me at your convenience. Sincerely, �� Duane Hudson Finance Director/ Treasurer CC: David Hook, PE, Engineering Manager 170 MACGREGOR A VE. P.O. BOX 1200, ESTES PARK CO. 80517 Finance Department WWW.ESTES.ORG 970-577-3560dhudson@estes.org Attachment 2 Page 19 Page 20 PUBLIC WORKS Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: David Hook, PE, Engineering Manager Greg Muhonen, PE, Public Works Director Date: May 24, 2022 RE: Letter of Support for a Grant Application to CDOT for the 2022 Local MMOF Program to Fund a Multimodal Transportation Plan PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER Letter of Support QUASI-JUDICIAL YES NO Objective: Brief the Town Board and obtain authorization for the Mayor to sign a Letter of Support for a grant application to the Colorado Department of Transportation (CDOT) for the 2022 Local Multimodal Transportation and Mitigation Options Fund Program (Local MMOF Program) to fund a Multimodal Transportation Plan (MTP). Present Situation: In recent years, the Town has included a project proposal to develop a MTP in the Capital Improvement Plan (updated annually). The current Capital Improvement Plan anticipated that the MTP would be addressed in 2023. A MTP will guide staff and the Town Board in the planning and implementation of multimodal projects and programs in and around Estes Park. The MTP will use a 20- year planning horizon. Now that development of the new Estes Park Comprehensive Plan is well underway and anticipated to be complete in late 2022, it is appropriate to follow that effort with the development of the MTP in 2023. The MTP will function as a complementary plan that builds on the transportation vision embedded within the Comprehensive Plan. Proposal: Staff seeks Town Board support of an application to the 2022 Local MMOF Program to develop the MTP. The grant application is due on June 2, 2022. Advantages: •Supporting this grant application will provide the opportunity to be awarded federal funds to complete the MTP. The scope of work will include the US 34 Corridor Page 21 Study that is currently listed in the 2022 Strategic Plan. •Staff have good experience managing this type of Federal grant funding, including an understanding of the use and reporting requirements of these funds. Disadvantages: The grant requires a 25% local cost share; however, the Town has sufficient resources to budget for the required local grant match and will, if awarded, follow proper appropriation processes to obligate the funds. Action Recommended: Authorization for the Mayor to sign the attached Letter of Support for a 2022 Local MMOF Program application. Finance/Resource Impact: 2022 Local MMOF Program Application: •Grant amount requested: $225,000 (75%) •Required local match: $75,000 (25%) Public Works proposes to utilize the Community Reinvestment Fund (CRF) for the local match. CRF, 204-5400-544.22-98, is the line item in which the US 34 Corridor Study is currently budgeted. Additional expenses supported by a grant award could be added to this line item for the additional scope of the MTP. Finance Director Hudson provided a letter to accompany the grant application, which confirms that the Town has sufficient resources to budget for the required local grant match and will follow proper appropriation processes to obligate the funds; including, if awarded, authorization from the Board of Trustees through an upcoming budget amendment. Future Ongoing and One-Time Impacts: Future ongoing expenditures for multimodal transportation projects and programs will be accounted for in the annual department and division budgets in a manner similar to other projects and programs. Level of Public Interest Public interest is expected to be low. Sample Motion: I move to approve/deny authorization for the Mayor to sign a Letter of Support for the proposed CDOT 2022 Local MMOF Program application. Attachments: 1.Town Board Letter of Support 2.Finance Director Letter of Support Page 22 Board of Trustees 970-577-4777 wkoenig@estes.org 170 MACGREGOR AVE. P.O. BOX 1200, ESTES PARK CO. 80517 WWW.ESTES.ORG May 24, 2022 Commissioner Scott James, Chair Upper Front Range Transportation Planning Commission 1150 O Street Greeley, CO 80631 RE: CDOT 2022 Local MMOF Program – Letter of Support Chair James: On behalf of the Town of Estes Park’s Board of Trustees, please accept this letter in support of the Town’s application for a grant to the Colorado Department of Transportation (CDOT) for the 2022 Local Multimodal Transportation and Mitigation Options Fund Program (Local MMOF Program) to fund a Multimodal Transportation Master Plan (MTP). At a Town Board meeting on May 24, 2022, the Board authorized me, as Mayor, to sign this support letter and the Town acknowledges that a 25% local cost share is required, if awarded. In recent years, the Town has included a project proposal to develop an MTP in the Capital Improvement Plan (updated annually). The current Capital Improvement Plan anticipated that the MTP would be addressed in 2023. Now that development of the new Estes Park Comprehensive Plan is well underway and anticipated to be complete in late 2022, it is appropriate to follow that effort with the development of the MTP in 2023. The MTP will function as a complementary plan that builds on the transportation vision embedded within the Comprehensive Plan. Estes Park, a community of only 6,000 full-time residents, hosts millions of people each year who visit our historic village and our neighbor, Rocky Mountain National Park (RMNP), the fifth most-visited national park in our country in 2021. As a small, rural town whose occupancy increases exponentially over the course of several months, we rely on assistance from Federal and State funding sources to accommodate visitors, seasonal workers, and residents alike. An MTP will guide staff and the Town Board in the planning and implementation of multimodal projects and programs in and around Estes Park. The MMTMP will use a 20-year planning horizon. The Town Board expresses its gratitude to CDOT for the opportunity to pursue additional financial assistance to complete this worthwhile project. Serving millions of people each guest season is a responsibility that the Board takes seriously, and our multimodal Attachment 1 DR A F T Page 23 Board of Trustees 970-577-4777 wkoenig@estes.org 170 MACGREGOR AVE. P.O. BOX 1200, ESTES PARK CO. 80517 WWW.ESTES.ORG transportation system is a vital part of the Estes Valley’s access management strategy. As a premier national and global destination, we welcome this partnership to improve our infrastructure for residents and guests as a place to live, work, or visit. Favorable consideration of this application would be greatly appreciated. Sincerely, Wendy Koenig Mayor, Town of Estes Park cc: David Hook, Engineering Manager, Town of Estes Park DR A F T Page 24 _gt------8 - TOWN OF ESTES P� May 13, 2022 Commissioner Scott James, Chair Upper Front Range Transportation Planning Commission 1150 0 Street Greeley, CO 80631 RE: 2022 COOT Local MMOF Program -Letter of Support Chair James: I hereby certify that the Town of Estes Park is prepared to obligate funds to provide the 25% percent cost share funding requirements for the Colorado Department of Transportation (COOT) 2022 Local Multimodal Transportation and Mitigation Options Fund Program (Local MMOF Program), if awarded. The Town of Estes Park has identified the development of a Multimodal Transportation Plan as a priority for the Town. In recent years, the Town has included a project proposal to develop a MMTMP in the Capital Improvement Plan (updated annually). The current Capital Improvement Plan anticipated that the MMTMP would be addressed in 2023. The Town has sufficient resources in our general fund to budget for the required local grant match and will follow proper appropriation processes to obligate the funds including authorization from the Board of Trustees of an upcoming budget amendment, if awarded. Should you have any comments, please feel free to contact me at your convenience. Sincerely, �� Duane Hudson Finance Director/ Treasurer CC: David Hook, PE, Engineering Manager 170 MACGREGOR A VE. P.O. BOX 1200, ESTES PARK CO. 80517 Finance Department WWW.ESTES.ORG 970-577-3560dhudson@estes.org Attachment 2 Page 25 Page 26 PUBLIC WORKS Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Vanessa Solesbee, CAPP, CCTM, Parking & Transit Manager Greg Muhonen, PE, Public Works Director Date: May 24, 2022 RE: Letter of Support for an FTA-CDOT Grant Application for Fiscal Year 2022 5339(b) Bus and Bus Facilities Grant Program Funding PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER Letter of Support QUASI-JUDICIAL YES NO Objective: Brief the Town Board and obtain authorization for the Mayor to sign a Letter of Support for a grant application to the Colorado Department of Transportation (CDOT) for Federal Transit Administration (FTA) Fiscal Year 2022 5339(b) Bus and Bus Facilities Grant Program funding. Present Situation: In 2020, the Town was awarded an FTA 5339(b) Bus and Bus Facilities grant to design and construct an addition to the existing Town Fleet Shop building, located at 575 Elm Road, to house the Town’s electric trolley buses. The original grant was written to protect the Town’s electric trolley assets from the elements. While cold, harsh climates can impact the performance of vehicles powered by gasoline or diesel fuel, conditions of such climates are especially hard on electric vehicles and their batteries. Design of the trolley facility (addition) is nearing completion and the project will be ready to go out to bid this summer. Preliminary cost estimates for the facility were developed using Town resources and the best available data at the time the 2020 FTA grant was written. However, the cost of construction materials and labor have increased significantly for transit projects statewide, with the FTA and CDOT reporting an increase of 30-70% in actual costs versus the original budgeted amounts. In preparation for the construction phase of the trolley facility project, Town staff requested a cost estimate from the project’s design consultant. According to a cost estimate received on May 6, 2022, from Summit Partners, LTD., the estimated construction cost for the trolley facility is $687,280, which is $311,280 higher (59%) than the original cost estimate of $376,000 developed in 2020. The Town’s existing electric trolley, in service since June 2020, has been outside for Page 27 two winters, which has compromised the vehicle’s reliability and maintenance efforts. Several maintenance calls had to be coordinated with the trolley manufacturer due to dead or failing batteries and other issues related to the cold weather (e.g., vehicle travel range), resulting in several days of trolley service cancellation. With the Town receiving its second trolley in June 2022, there will now be two vehicles subject to cold- weather maintenance challenges unless the trolleys are moved indoors. Proposal: Staff seeks Town Board support of a second application to the FTA 5339(b) Bus and Bus Facilities Program for another grant to close the gap in costs to construct the facility and complete this project. Without additional grant funding, the project will not be able to move forward into construction in a timely manner and the Town’s existing electric trolley assets will continue to endure the harsh elements. In 2020, the Town Board supported the initial grant application for this project with a letter of support. Staff is now seeking the same support for this second grant application. The grant application is due on May 31, 2022. To meet the quickly approaching deadline, staff contracted former Town Grants Specialist Christy Crosser to assist with the submission. Specialist Crosser and Manager Solesbee also collaborated on the original 2020 application for trolley facility construction. Advantages: •Supporting this grant application will provide the opportunity to be awarded additional Federal funds to complete this project and construct the trolley facility in a timely manner. •Staff have good experience managing this type of Federal grant funding, including an understanding of the use and reporting requirements of these funds. •Receipt of these grant funds would allow the project to continue, which will result in protection of existing grant-funded assets (the Town’s electric trolley buses). Disadvantages: The grant requires a 20% local cost share; however, the Town has sufficient resources to budget for the required local grant match and will, if awarded, follow proper appropriation processes to obligate the funds. Action Recommended: Authorization for the Mayor to sign the attached Letter of Support for an FY 2022 FTA Bus and Bus Facilities Grant Program application. Finance/Resource Impact: Current Impact: Total expenditure $371,348 (Budgeted). Account 612-7000-610.32-22. (Fleet Fund). Revised construction cost estimate, received May 2022: $687,280. Page 28 Difference between budgeted amount and updated project cost estimate (gap to cover): $311,280. FY 2022 Grant Application: •Amount requested: $249,024 (80%) •Required local match: $62,256 (20%) Finance Director Hudson provided a letter to accompany the grant application, which confirms that the Town has sufficient resources to budget for the required local grant match and will follow proper appropriation processes to obligate the funds; including, if awarded, authorization from the Board of Trustees through an upcoming budget amendment. Future Ongoing Impacts: Future ongoing expenditures for the trolley bus facility will be accounted for in the annual Facilities budget in a manner similar to other Town buildings. Future One-Time Impacts: This item is not expected to significantly impact future one- time costs. Level of Public Interest Public interest is expected to be low. Sample Motion: I move to approve/deny authorization for the Mayor to sign a Letter of Support for the proposed FY 2022 FTA Bus and Bus Facilities Grant Program application. Attachments: 1.Letter of Support Page 29 Board of Trustees 970-577-4777 wkoenig@estes.org 170 MACGREGOR AVE. P.O. BOX 1200, ESTES PARK CO. 80517 WWW.ESTES.ORG May 24, 2022 Nuria I. Fernandez, Administrator Federal Transit Administration 1200 New Jersey Avenue, SE Washington, DC 20590 RE: 5339(b) Bus and Bus Facilities Grant Program – Letter of Support Dear Ms. Fernandez: On behalf of the Town of Estes Park’s Board of Trustees please accept this letter in support of the Town’s application for a Federal Transit Administration (FTA) grant through the Colorado Department of Transportation (CDOT) for Fiscal Year 2022 5339(b) Bus and Bus Facility Program funding. At a Town Board meeting on May 24, 2022, the Board authorized me, as Mayor, to sign this support letter and the Town acknowledges that a 20% local cost share is required, if awarded. In 2018, the Town was awarded two FTA grants using 5339(b) and 5339(c) funding sources for two (2) fully electric, rubber-tire trolleys. The first electric trolley was put into service in June 2020, with the second to be delivered in June 2022. In 2020, the Town was awarded another FTA 5339(b) grant to design and construct an addition to the existing Town Fleet Shop building to house the Town’s electric trolley buses. Trolley facility design is nearing completion and the project will be ready to go out to bid this summer. Preliminary cost estimates prepared for the trolley facility grant were developed using Town resources and the best available data in 2020 when the grant was written. However, the cost of construction materials and labor have increased significantly for transit projects statewide in Colorado. In preparation for the construction phase of the trolley facility project, Town staff requested a cost estimate from the project’s design consultant. According to a professional estimate received on May 6, 2022, the anticipated construction cost for the trolley facility is $687,280, which is $311,280 (59%) higher than the original cost estimate of $376,000 developed in 2020. To close the anticipated funding gap and ensure that the project is delivered on time, the Town is pursuing another round of 5339(b) funding with this application. While cold, harsh climates can impact the performance of vehicles powered by gasoline or diesel fuel, conditions of such climates are especially hard on electric vehicles and their batteries. Both the original grant and Attachment 1 DR A F T Page 30 Board of Trustees 970-577-4777 wkoenig@estes.org 170 MACGREGOR AVE. P.O. BOX 1200, ESTES PARK CO. 80517 WWW.ESTES.ORG this new request were written to protect the Town’s trolleys as valued community assets that serve visitors, residents, and commuters during the Town’s busy summer guest season. Properly housing the trolleys will: •Protect the vehicles from weathering, vandalism and nonuse over the harsh winter months; •Contribute to the longevity of the vehicles’ battery life (both are battery-electric); •Promote good use and stewardship of existing Town resources; and •Place the trolleys in close proximity to the Town's transit provider, Rocky Mountain Transit Management (also located on Elm Road). Estes Park, a community of only 6,000 full-time residents, hosts millions of people each year who visit our historic village and our neighbor, Rocky Mountain National Park (RMNP), the fifth most-visited national park in our country in 2021. As a small, rural town whose occupancy increases exponentially over the course of several months, we rely on assistance from Federal and State funding sources to accommodate visitors, seasonal workers, and residents alike. Estes Transit is fare-free for all riders and supported by the Town General Fund, grant funds from the FTA and State of Colorado, and a modest sponsorship/advertising program. The Town Board expresses its gratitude to FTA and CDOT for the opportunity to pursue additional financial assistance to complete this worthwhile project. Serving millions of people each guest season is a responsibility that the Board takes seriously, and our free transit system is a vital part of the Estes Valley’s access management strategy. As a premier national and global destination, we welcome this partnership to improve our infrastructure for residents and guests as a place to live, work, or visit. Favorable consideration of this application would be greatly appreciated. Sincerely, Wendy Koenig Mayor, Town of Estes Park cc: Moira Moon, Project Coordination Unit Manager, CDOT Vanessa Solesbee, Parking & Transit Manager, Town of Estes Park DR A F T Page 31 Page 32 PUBLIC WORKS Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Vanessa Solesbee, CAPP, CCTM Parking & Transit Manager Greg Muhonen, PE, Public Works Director Date: May 24, 2022 RE: Resolution 41-22 Extension #2 of the 2021 Services Contract for 2022 Summer and Special Event Shuttle Service with RAPT Dev USA, $568,979 – Budgeted PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Public Works staff seeks Town Board approval of Resolution 41-22 approving extension #2 to the 2021 Services Contract with RAPT Dev USA to continue operating the Town’s free shuttle service (Estes Transit) for the 2022 summer season. As in previous years, the Town’s contract is a piggyback off the services contract between Rocky Mountain National Park with RAPT Dev USA. Present Situation: Estes Transit is currently operating its winter/spring off-season service, which runs each Friday (Noon – 6 p.m.), Saturday (10 a.m. – 6 p.m.) and Sunday (Noon – 6 p.m.). In preparation to accommodate increased visitation during the busy summer months—and to align with the beginning of the 2022 paid parking season—Public Works plans to begin Estes Transit’s 2022 summer schedule on Friday, May 27. Proposal: Details of the 2022 Services Contract extension includes: •RATP Dev USA will lease four vehicles from Davey Coach, not to exceed the prices listed in Attachment A “2022 Davey Coach Bus Lease.” The Town of Estes Park will reimburse vehicle lease costs. •RATP Dev USA’s hourly service rate for 2022 will be $69.52, which includes routine maintenance, shuttle drivers, insurance, and fuel costs for the five full- service routes, one weekend-only route, and additional special event services as listed in Attachment B “2022 Summer and Special Event Service.” •In response to customer (rider) request, bike racks will be installed on each vehicle to accommodate “first and last mile” connections. •To increase the level of customer assistance for guests of Estes Transit, the Rocky Mountain National Park (RMNP) Hiker Shuttle, Bustang, the Town, and RMNP are Page 33 partnering to jointly fund a dispatcher that will work at the Estes Park Visitor Center. This position will be managed by RATP Dev USA. Advantages: •Reduce the reliance on personal vehicles for locals and guests during the Town’s busy summer season. •Provide a free public transportation option that is available to riders of all ages and abilities. •Encourage use of the Town’s free parking structure with the goal of reducing traffic congestion in the downtown core. Disadvantages: •Estes Transit is a significant General Fund investment; however, Federal stimulus (Coronavirus Response and Relief Supplemental Appropriations Act, CRRSAA) and American Rescue Plan Act (ARPA) grant funding must be spent in 2022 and will help lighten the General Fund burden. Action Recommended: Staff recommend acceptance of the Extension #2 of the 2021 Services Contract RAPT Dev USA to provide shuttle services for the Town of Estes Park, as detailed in the attached 2022 Summer and Special Event Service Proposal (Attachment B). Finance/Resource Impact: Current Impact: Total expenditure $568,979 (budgeted) to be drawn from two General Fund line items: 1. 101-5600-456.22-13 (Transportation Fees): 303,128.09 available budget as of 04-19- 2022 2. 101-5600-333.00-00 (Federal Grants): $745,767 available budget as of 04-19-2022. Future Ongoing Impacts: The budget for Estes Transit annual service is set during the regular Town budget process. This contract extension is through December 31, 2022, only. Future One-Time Impacts: This item is not expected to significantly impact future one time costs. Level of Public Interest Public interest in this item is moderate. Sample Motion: I move for approval/denial of Resolution 41-22. Attachments: 1.Resolution 41-22 2.Contract Extension with RAPT Dev USA 3.2022 Davey Coach Bus Lease 4.2022 Summer and Special Event Service Proposal Page 34 RESOLUTION 41-22 EXTENSION #2 TO THE 2021 SERVICES CONTRACT WITH RATP DEV USA WHEREAS, the Town desires to extend the 2021 Services Contract with RAPT Dev USA to continue operating the Town’s free shuttle service (Estes Transit) for the 2022 season; and WHEREAS, the Town’s annual contract is a piggyback off the Services Contract between Rocky Mountain National Park with RAPT Dev USA; and WHEREAS, the proposed 2022 contract with RATP is for $568,979.07; and WHEREAS, this is a 2022 budgeted expense. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves, and authorizes the Mayor to sign, the services contract extension referenced in the title of this resolution in substantially the form now before the Board. DATED this day of , 2022. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Attachment 1 Page 35 TOWN OF ESTES PARK, COLORADO SERVICES CONTRACT EXTENSION NO. 2 2022 SUMMER AND SPECIAL EVENT SERVICES CONTRACT BETWEEN RATP DEV USA AND THE TOWN OF ESTES PARK The parties, the Town of Estes Park, Colorado (Town), a municipal corporation, and RATP Dev USA, Inc., a Texas corporation (Contractor), whose address is 3800 Sandshell Drive, Suite 180, Fort Worth, Texas 76137, make this Contract Extension this __________ day of ____________________, 2022, at the Town of Estes Park, Colorado, considering the following facts and circumstances: 1 RECITALS: 1.1 Town and Contractor entered into a Services Contract on the 8th day of May, 2021, for 2021 Transportation Services (Contract). 1.2 Article 4A of the Contract originally provided that the term would continue through December 31, 2021, and provided for contract extension, upon mutual agreement of the parties. 1.3 Town and Contractor desire to extend the Contract through December 31, 2022, or until such time as another extension has been agreed upon by both parties. 2 EXTENSION: The term of the Contract is hereby extended through December 31, 2022. For the 2022 service year, Exhibit A of the Contract (Statement of Work) is replaced with Exhibit A attached hereto. 3 PROVISIONS CONTINUE IN EFFECT: All provisions of the Contract remain in full force and effect. All provisions of the Contract relating to the interpretation or application of the Contract shall apply equally to this Contract Extension as though fully set forth herein. This instrument forms a contract only when executed in writing by duly authorized representatives of Town and Contractor. By their signatures on this document, the signatories represent that they have actual authority to enter this Contract for the respective parties. Signature pages follow. Attachment 2 Page 36 CONTRACTOR By: Date Title: _______________________________ State of ) ) ss: County of ) The foregoing instrument was acknowledged before me by , as of , a Texas corporation, on behalf of the corporation, this day of , 2022. Witness my hand and official Seal. My Commission expires . Notary Public Page 37 TOWN OF ESTES PARK Date Title: _______________________________ State of ) ) ss: County of ) The foregoing instrument was acknowledged before me by , as of the Town of Estes Park, a Colorado municipal corporation, on behalf of the corporation, this day of , 2022. Witness my hand and official Seal. My Commission expires . Notary Public APPROVED AS TO FORM: Town Attorney Page 38 Davey Coach/Cornerstone Leasing 4/13/2022 2022 Estes Transit Proposal Bus Mo. Lease Mo. Registration 1-month lease 3-month lease total Blue 15-passenger w/ADA 6,055.46$ 420.00$ 6,475.46$ 19,426.38$ Silver 15-passenger w/ADA 6,055.46$ 420.00$ 6,475.46$ 19,426.38$ Gold 15-passenger w/ADA 6,055.46$ 420.00$ 6,475.46$ 19,426.38$ Brown #1 24-passenger w/ADA 7,903.55$ 610.00$ 8,513.55$ 25,540.65$ Brown #2 24-passenger w/ADA 7,903.55$ 610.00$ 8,513.55$ 25,540.65$ 36,453.48$ 109,360.44$ Bus Pick-up on June 23. Bus Return on Sept 19 Page 39 Town of Estes Park - Service Request Estes Transit 2022 Schedule Summer May June July Aug Sept Oct Total # Days 5 30 31 31 11 16 124 Hrs per Day Blue 9 am to 8:59 pm 0 0 12 12 12 0 Gold 9 am to 8:59 pm 0 0 12 12 12 0 Silver 9 am to 8:59 pm 0 0 12 12 12 0 Brown #1 9 am to 8:59 pm 0 0 12 12 12 0 Brown #2 9:30 a.m. to 8:29 p.m.0 0 11 11 11 0 Red 9 am to 8:59 pm 12 12 12 12 12 12 Hrs Per Day Sub- Total 60 360 2201 2201 1009 192 6023 # Days 0 0 10 8 4 2 24 Green 11 am to 3:59 pm 0 0 5 5 5 5 Hrs Per Day Sub- Total 0 0 50 40 20 10 120 Summer Hrs Total 6143 Rate 69.52$ 427,061.36$ Extra July 4 hours (estimated) Blue 9 pm to 12 am 3 Gold 9 pm to 12 am 3 Silver 9 pm to 12 am 3 Brown 9 pm to 12 am 3 Red 9 pm to 12 am 3 extra bus 9 pm to 12 am 3 Total Extra July 4th Hrs (post fireworks)18 Rate 69.52$ 1,251.36$ Extra Scot Fest hours (est.) Sat Parade and Event hrs 10 Sat Event hrs 5 Fri & Sun Event 10 10 am to 3 pm Total Extra for Scot Fest Parade 25 Rate 69.52$ 1,738.00$ Additional Service Hours Nov - Catch the Glow Parade (w/extra bus)8 hrs + 6 hrs 14 Rate 69.52 973.28$ Service Subtotal 431,024.00$ Bus Leases (Blue, Gold, Brown X 2, Silver)109,360.44$ Bike Racks (5)4,659.50$ EP Visitor Center Dispatcher 15,935.13$ Total 2022 Transit Services 560,979.07$ Fuel Over $2.75 gallon (estimate)8,000.00$ Regular Season Subtotal 568,979.07$ Revised 04.13.2022 Page 40 RESOLUTION 42-22 SETTING THE PUBLIC HEARING FOR A NEW DISTILLERY PUB LIQUOR LICENSE APPLICATION FOR ESTES PARK DISTILLING CO., LLC DBA ESTES PARK DISTILLING COMPANY / BOB AND TONY'S PIZZA BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the filing date of the application for a New DISTILLERY PUB Liquor License, filed by ESTES PARK DISTILLING CO., LLC DBA ESTES PARK DISTILLING COMPANY/ BOB AND TONY'S PIZZA, 124 & 128 W. Elkhorn Avenue, Estes Park, Colorado, is April 27, 2022. It is hereby ordered that a public hearing on said application shall be held in the Board Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, June 14, 2022, at 7:00 P.M., and that the neighborhood boundaries for the purpose of said application and hearing shall be the area included within a radius of 3.8 miles, as measured from the center of the applicant's property. DATED this day of , 2022. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Page 41 Page 42 RESOLUTION 43-22 SETTING THE PUBLIC HEARING FOR A NEW DISTILLERY PUB LIQUOR LICENSE APPLICATION FOR FTD ESTES PARK, LLC DBA FULL THROTTLE DISTILLERY & GRILL ESTES PARK BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the filing date of the application for a New DISTILLERY PUB Liquor License, filed by FTD ESTES PARK, LLC DBA FULL THROTTLE DISTILLERY & GRILL ESTES PARK, 231 Moraine Avenue, Estes Park, Colorado, is April 27, 2022. It is hereby ordered that a public hearing on said application shall be held in the Board Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, June 14, 2022, at 7:00 P.M., and that the neighborhood boundaries for the purpose of said application and hearing shall be the area included within a radius of 3.8 miles, as measured from the center of the applicant's property. DATED this day of , 2022. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Page 43 Page 44 RESOLUTION 44-22 SETTING THE PUBLIC HEARING FOR A NEW HOTEL AND RESTAURANT LIQUOR LICENSE APPLICATION FOR NEW VILLAGE PIZZA CORPORATION DBA NEW VILLAGE PIZZA BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the filing date of the application for a New HOTEL AND RESTAURANT Liquor License, filed by NEW VILLAGE PIZZA CORPORATION DBA NEW VILLAGE PIZZA, 543 Big Thompson Avenue, Estes Park, Colorado, is May 6, 2022. It is hereby ordered that a public hearing on said application shall be held in the Board Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, June 14, 2022, at 7:00 P.M., and that the neighborhood boundaries for the purpose of said application and hearing shall be the area included within a radius of 3.5 miles, as measured from the center of the applicant's property. DATED this day of , 2022. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Page 45 Page 46 RESOLUTION 45-22 SETTING THE PUBLIC HEARING FOR A NEW LODGING AND ENTERTAINMENT LIQUOR LICENSE APPLICATION FOR FALL RIVER VILLAGE LLC DBA FALL RIVER RESORT - SKYVIEW AT FALL RIVER VILLAGE BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the filing date of the application for a New LODGING AND ENTERTAINMENT Liquor License, filed by FALL RIVER VILLAGE LLC DBA FALL RIVER RESORT - SKYVIEW AT FALL RIVER VILLAGE, 278 Sunny Acres Court, Estes Park, Colorado, is April 27, 2022. It is hereby ordered that a public hearing on said application shall be held in the Board Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, June 14, 2022, at 7:00 P.M., and that the neighborhood boundaries for the purpose of said application and hearing shall be the area included within a radius of 3.4 miles, as measured from the center of the applicant's property. DATED this day of , 2022. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Page 47 Page 48 Cameron Peak Fire, Glen Haven Burn Out Operation, October 17, 2020 David Wolf, Ph.D., C.F.O., Fire Chief TOEP Board May 2022 Outline Estes Valley Fire Protection District The District & Origins Scope of Services The Fire Problem in the Estes Valley Done / Current Projects The Future of Fire Safety: Making the Estes Valley a safer place Page 49 What Do We Do? Fulfill the mission of the organization Provide the residents and guests of the Estes Valley with superior Fire Prevention, Fire Protection, and Emergency Medical Services in a safe and efficient manner 7.5 employee positions and 35 volunteers Who Do We Ser ve? Data from: CRAIG NFPA Dashboard Page 50 Dis trict Origins Estes Park Volunteer Fire Department All volunteer, founded in 1907 Formation of Estes Valley Fire District Passed in 2010 Cover nearly 70 sq mi, including Estes Park and unincorporated Larimer County Mutual aid agreements with adjacent jurisdictions RMNP Glen Haven Big Elk Pinewood Lyons Loveland LCSO LCSO LCSO Estes Valley 7172 Organization Elected Board of Directors Three Divisions: Admin, Operations, Support Services Mostly volunteer workforce (35)FIRE INSPECTOR FIRE INSPECTOR ADMINISTRATIVE ASSISTANT (PT) FIRE CHIEF BOARD OF DIRECTORS DIVISION CHIEF OF SUPPORT SERVICESCHIEF OF STAFF DIVISION CHIEF OF OPERATIONS TRAINING LT & VOL COORD VOLUNTEERS Page 51 Adminis tration Division Finances $2.2 million annual budget Revenues from sales and property taxes Contracts, procurement, billing Human Resources Responsible for all staff and volunteers Agency compliance, policies Public Information Officer Suppor t Ser vices Division Facilities & Apparatus Maintenance Fire Prevention & Education Fire Cause & Origins Investigations Page 52 Prevention Safety of existing occupancies (commercial) Safety of new construction Plan Review Site inspections Wildfire Education Operations Division Emergency response Structure fires Wildland fires Emergency Medical Motor Vehicle Crashes Search & Rescue / Technical Rope Rescue Water Rescue (swiftwater & ice) Hazardous Materials Training Weekly Training Fire Academies Specialty training Page 53 Year 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Total 516 451 649 651 602 611 667 755 621 609 570 666 Demands for Ser vice Increasing Call Seasonality Strongly driven by tourism Page 54 Long Histor y 2021 1. Kruger Mountain 147 2020 2. Cameron Peak 208,663 3. East Troublesome 192,560 4. Calwood 10,106 5. Lefthand Canyon 460 6. Lewstone 165 2012 7. High Park 87,284 8. Fern Lake 3,500 2010 9. Cow Creek 1,500 2002 10. Big Elk 4,800 2000 11. Bobcat Ridge 10,599 Maps available on NIFC FTP 2 3 4 5 67 8 9 11 3 1 10 2000 2020 The problem is NOT going Of the 20 largest fires in Colorado state history: 20 (100%) in last 20 yrs 15 (75%) in last 10 yrs 11 (55%) in last 5 yrs 4 (20%) in 2021 (plus 2020 Mullen Fire that burned in from WY) Page 55 Communication Wildfire with elevated risk of wildfire Property owners must take responsibility, ideally following FireWise principles Visitors and Guests should be educated about the risk and how they can help be safe with fire So What Can We Do About It? Goal 1: Keep Fire Out Fuel treatments Large-scale partnerships Community responsibility Goal 2: Be Ready When Fires Occur Ready, Set, Go! Program Resources available Personal responsibility Fire response (reactionary) Page 56 2022 EVFPD CWPP Draft Home hardening (FireWise) Fuels thinning Is my home easy for a firefighter to defend? Gathered important information Signed up for alerts Assemble emergency supply kit Prepared to evacuate Following pertinent news and information Consider multiple routes Page 57 Visitor & Guest Education Not everyone understands wildfire risk How can we communicate the need to protect our beautiful community? Safety with campfires Safety with smoking materials (place to discard) Ability to get emergency alerts Unaware, Unable, Unwilling DC Frank Viscuso Fire Restrictions https://www.estesvalleyfire.org/wildfire Jurisdictions Estes Valley, Larimer County, National Park, Forest Expect them every summer Page 58 Drought & Predictive Ser vices [Through Aug 2022] Above normal significant wildland fire potential Due to long-term precipitation deficits and ongoing drought Expansion of above normal temperatures and below normal precipitation https://www.drought.gov/states/Colorado Geographic Area Coordination Center National Interagency Fire Center Rocky Mountain Area Coordination Center https://gacc.nifc.gov/rmcc/ Current Projects Update of Community Wildfire Protection Plan (CWPP) Working with Estes Valley Watershed Coalition (EVWC) Contracting with Ember Alliance Expected completion June 2022 Community Planning Assistance for Wildfire (CPAW) National grant program supporting Town Coordinated with CWPP efforts Page 59 Current Projects Ready, Set, Go! Program Funded by International Association of Fire Chiefs National grant program for visitor education https://www.estesvalleyfire.org/guest-resources Fuels reduction project coordination Working with federal partners (RMNP and USFS) and EVWC Page 60 The Future of Fire Safety Ultimate Win No Emergencies (probably not realistic, thanks to Realistic Hope Prevent as many emergencies as possible Keep small incidents small Effective response to large incidents (utilizing mutual aid relationships) Future Work: Wildfire Continue resident and guest education Completion of Community Wildfire Protection Plan (CWPP) Grant opportunities for landscape-scale work Strategic Planning Considerations Fuel work Slash Collection Page 61 Future Work: Operations Evaluation of response model Strategic Planning Considerations Personnel / Staffing Training Review of response times Potential to increase services to reduce risk Future Work: Prevention International Fire Code Updates (2021 ed) Consideration of Wildland Urban Interface Code Strategic Planning Considerations Personnel / Staffing Potential to increase services to reduce risk Page 62 Ques tions from Board Members 4th of July Fireworks Most likely, even with fire restrictions High winds would cancel (not known until day of) Air Quality Managed by Larimer County Department of Health & Environment https://www.larimer.org/health/clean-air-water- and-soil/air-quality Improvements with clean chimney & clean wood Page 63 Estes Fire Providing Good Value converted to property tax 7% of TOEP Sales Tax = equivalent of 3.66 mills Tourism Communities sor ted by Assessed Value Lowest mill levy in tourism communities (Aspen 2 nd) Lowest property tax investment in services by factor of 3 Page 64 1 PROCEDURE FOR LAND USE PUBLIC HEARING Applicable items include: Annexation, Amended Plats, Boundary Line Adjustments, Development Plans, Rezoning, Special Review, Subdivision 1.MAYOR. The next order of business will be the public hearing on ACTION ITEM 1. RESOLUTION 46-22 SPECIAL REVIEW, “SELF-SERVICE MINI-STORAGE” 421 STANLEY AVENUE, STEVEN MARTISCHANG, OWNER/APPLICANT, TRAIL RIDGE CONSULTING ENGINEERS, REPRESENTATIVE.  At this hearing, the Board of Trustees shall consider the information presented during the public hearing, from the Town staff, from the Applicant, public comment, and written comments received on the application.  Has any Trustee had any ex-parte communications concerning this application(s) which are not part of the Board packet.  Any member of the Board may ask questions at any stage of the public hearing which may be responded to at that time.  Mayor declares the Public Hearing open. 2.STAFF REPORT.  Review the staff report.  Review any conditions for approval not in the staff report. 3.APPLICANT.  The applicant makes their presentation. 4.PUBLIC COMMENT.  Any person will be given an opportunity to address the Board concerning the application. All individuals must state their name and address for the record. Comments from the public are requested to be limited to three minutes per person. 5.REBUTTAL. Page 65 2  The applicant will be allowed a rebuttal that is limited to or in response to statements or questions made after their presentation. No new matters may be submitted. 6.MAYOR.  Ask the Town Clerk whether any communications have been received in regard to the application which are not in the Board packet.  Ask the Board of Trustees if there are any further questions concerning the application.  Indicate that all reports, statements, exhibits, and written communications presented will be accepted as part of the record.  Declare the public hearing closed.  Request Board consider a motion. 7.SUGGESTED MOTION.  Suggested motion(s) are set forth in the staff report. 8.DISCUSSION ON THE MOTION. Discussion by the Board on the motion. 9.VOTE ON THE MOTION. Vote on the motion or consideration of another action. Page 66 To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Jeffrey Woeber, Senior Planner Date: May 24, 2022 RE: Resolution 46-22, Special Review, “Self-Service Mini-Storage” 421 Stanley Avenue, Steven Martischang, Owner/Applicant, Trail Ridge Consulting Engineers, Representative (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Review of an S1 Special Review application for a “Self-Service Mini-Storage” use in a CO (Outlying Commercial) Zoning District. Present Situation: The subject property, 421 Stanley Avenue, is .77 acres in size and legally described as Lot 16, White Meadow Place Subdivision. The property contains two single-family residences and a welding shop. The welding shop is not an allowed use in the CO Zone District but is legally nonconforming. Proposal: The two existing residences will be demolished. The applicant proposes four new storage buildings totaling 8,950 square feet, with one building containing an office area, and one building with resident employee quarters, allowed by the EPDC as part of the principal Self- Service Mini-Storage use. . Parking, drainage, and access needs have been analyzed by staff and will be improved during construction. Estes Park Development Code (EPDC) Standards Chapter 3 Review Procedures and Standards, Section 3.5 Special Review Uses: A.Procedures for Approval of Special Review Uses. Memo COMMUNITY DEVELOPMENT Page 67 Applications for approval of a special review use shall follow the standard development approval process set forth in §3.2 of this Chapter. Uses that require a Special Review and are subject to the regulations of this section are stated in Table 4-1: Permitted Uses: Residential Zoning Districts and Table 4-4: Permitted Uses: Nonresidential Zoning Districts. Special Review Uses shall be reviewed through an S1 or S2 procedure. Those uses that have a wider public interest or impact shall be reviewed through the S2 procedure. Both review procedures offer an opportunity for the Town Board to allow the use when there are manageable impacts, to allow the use but impose mitigation measure to address identified concerns, or to deny the use if findings establish that concerns cannot be resolved. Approval of a Special Review Use shall not constitute a change in the base zoning district and shall be granted only for the specific use approved at the specific site. Approval is subject to such modifications, conditions, and restrictions as may be deemed appropriate by the Decision-Making Body. B.Standards for Review. All applications for a special review use shall demonstrate compliance with all applicable criteria and standards set forth in Chapter 5, "Use Regulations," of this Code. (Staff note: There is no Use Regulation specific to the proposed use.) Applications for S1 or S2 Special Review shall provide a narrative that describes how the proposed use fulfills the applicable requirements and standards for the use. In order to minimize adverse impacts of the proposed use, an approval of Special Review Use may be conditioned based upon information provided in the narrative and staff findings. For purposes of the Special Review, the narrative shall describe the following, as applicable. (Staff comments follow each): 1.The proposed use and its operations; Staff Response: Applicant has provided a detailed description of the self-storage use in the statement of intent, Attachment 3. 2.Traffic generation; Staff Response: Traffic generation would be minimal, and does not require a Traffic Impact Analysis per the EPDC. 3.Existing zoning compatibility; Staff Response: EPDC, Table 4 – 5 specifies “Self-Service Mini-Storage” as an S1 Special Review use. This is compatible with the CO Zoning. 4.Location of parking and loading, including size, location, screening, drainage, landscaping, and surfacing; Staff Response: Page 68 Applicant has submitted a development plan with specific locations for parking, drainage, landscaping/screening, and surfacing. 5.Effect on off-site parking; Staff Response: There will be little or no effect on off-site parking. On site parking will be added and will be adequate for the use. 6.Street access points, including size, number, location and/or design; Staff Response: There is one access to the site. The access location is depicted on the site plan, and is designed and configured to meet EPDC requirements. 7.Hours of operation, including when certain activities are proposed to occur; Staff Response: According to the applicant’s statement of intent, the office will have normal business hours. The storage units are self-service. 8.Exterior lighting; Staff Response: The applicant has submitted plans and technical specifications for exterior lighting, which are consistent with requirements in the EPDC’s Exterior Lighting regulations. 9.Effects on air and water quality; Staff Response: The use does not involve activities that will impact air and water quality. 10.Environmental effects which may disturb neighboring property owners such as; a. Glare; This may be described in terms of location, design, intensity and shielding; Staff Response: The proposed use will not cause glare. b. Noise; Staff Response: Noise impacts will be minimal; and c. Dust; Staff Response: Dust will be minimal. Vehicle travel area will be on paved surfaces. 11.Height, size, setback, and location of buildings and activities; Staff Response: Existing. Applicant has described and depicted this within the application materials (See Attachments 4 and 5). Page 69 12.Any diking, berms, screening or landscaping, and standards for their installation and maintenance; Staff Response: Landscaping will be installed. Applicant’s proposed landscaping meets the requirements of the EPDC Landscaping Standards. 13.Other resources. This description shall include information on protection and preservation of existing trees, vegetation, water resources, habitat areas, drainage areas, historic resources, cultural resources, or other significant natural resources. Staff Response: Existing trees and vegetation will be protected to the extent possible. Staff notes the property has been developed since 1927, and has minimal vegetation. The property does not include water resources, habitat areas or historic or cultural resources. Review Procedures for Approval From EPDC Section 3.5.A., Procedures for Approval of Special Review Uses: “Both review procedures (S1 and S2 Special Review) provide an opportunity to allow the use when there are minimal impacts, to allow the use but impose mitigation measure to address identified concerns, or to deny the use if findings establish that concerns cannot be resolved.” Staff Findings 1.Based on the EPDC’s review procedures and applicable standards for this S1 Special Review use, staff finds impacts will be minimal and therefore the use is allowable as proposed. 2.Adequate public facilities are available to serve the proposed project. 3. The project proposal meets minimum standards for the CO Zone District. 4.This request has been submitted to all applicable reviewing agency staff for consideration and comment. Advantages: •The Self-Service Mini-Storage is a low-impact commercial use that will be in harmony with the surrounding area. Disadvantages: •There will be a slight increase in traffic accessing the property from Stanley Avenue. Action Recommended: Staff recommends approval of the S1 Special Review for Martischang Storage located at 421 Stanley Avenue. Budget: None. Page 70 Level of Public Interest: Low. Staff provided public notice of the application in accordance with EPDC public noticing requirements. As of the time of writing this report, no written comments have been received for the application. •Written notice mailed to adjacent property owners on May 7, 2022. •Public notice published in the Estes Park Trail-Gazette on May 7, 2022. •Application posted on the Town’s “Current Applications” webpage May 5, 2022. Written comments will be posted to www.estes.org/currentapplications if received after finalization of this staff memo. Sample Motions: 1.I move to approve Resolution 46-22. 2.I move to deny the Special Review application finding that … [state findings for denial]. 3.I move to continue Resolution 46-22 to the next regularly scheduled meeting. Attachments: 1.Resolution 46-22 2. Zoning and Vicinity Map 3.Application 4.Statement of Intent 5.Site Plan 6.Architectural Drawings Page 71 RESOLUTION 46-22 APPROVING AN S1 SPECIAL REVIEW USE APPLICATION FOR SELF-SERVICE MINI-STORAGE AT 421 STANLEY AVENUE WHEREAS, an application for an S1 Special Review for a “Self-Service Mini- Storage” was filed by Steven Martischang (applicant); and WHEREAS, the subject property is 0.77 acre in size and is addressed as 421 Stanley Avenue; and WHEREAS, the subject property is located within an CO (Outlying Commercial) Zoning District; and WHEREAS, the Self-Service Mini-Storage will consist of four new storage buildings, with one building containing an office area, and one which will include an employee housing area allowable as an accessory use; and WHEREAS, a public hearing, preceded by proper public notice, was held by the Board of Trustees on May 24, 2022 and at said hearing all those who desired to be heard were heard and their testimony recorded; and WHEREAS, the Board of Trustees finds the Self-Service Mini-Storage use would meet all applicable and procedures, standards, and criteria as required within the Estes Park Development Code. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The S1 Special Review application for a “Self-Service Mini-Storage” use is hereby approved. DATED this day of , 2022. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Attachment 1 Page 72 CH CH CO CO CO CO E E E R RM RM RM PONDEROSADR S S A I N T V R A I N A V E FAWNLN STA N L E Y A V E COMANCHE ST For illustrative purposes only. 0 25 50Feet±Martischang Storage Zoning/Vicinity Printed: 5/5/2022Created By: Jeff Woeber SITELOCATION(ZONED CO) Attachment 2 Page 73 ·====== ESTES PARK PLANNING DEPARTMENT APPLICATION . . .. Type of Application PLEASE CHECK ONLY ONE BOX ,. . .... Q , . Development Plan Special Review 0 Boundary Line Adjustment Q ROW or Easement Vacation 0 Street Name Change Time 0 Rezoning Petition • • Preliminary Subdivision Plat Final Subdivision Plat 0 Annexation Request ·• "' . .. .·•..... General Information . . . . . . . . . -..... - 0 Extension . . . . . - Replacement of two homes with self-storage units 421 Stanley Ave. Estes Park, CO 80517 Condominium Map 0 Preliminary Map Q Final Map Q Supplemental Map . . . . . . . Lot 16, White Meadow View Place Addition, To The Town of Estes Park, County of Larimer, State of tr.I'-'=. . . . ..I I I • Site Information Area of Disturbance in Acres 0.695 Acres ---------------------------ti Existing Land Use Residential and Welding Shop Proposed Land Use Self-storage units and existing welding shop Existing Water Service 0Town D Well D None D Other (specify) Proposed Water Service 0Town D Well D None D Other (specify) Existing Sanitary Sewer Service 0 EPSD D UTSD D Septic Proposed Sanitary Sewer Service 0 EPSD D UTSD D Septic Is a sewer lift station required? D Yes 0 No Existing Gas Service 0 Xcel D Other D None 0None Existing Zoning CO Proposed Zoning CO ----------------------------- Site Access (if not on public street) Are there wetlands on the site? D Yes 0 No Site staking must be completed at the time application is submitted. Complete? Primary Contact Information Name of Primary Contact Person Steve Martischang Complete Mailing Address 421 Stanley Ave. Estes Park, CO 80517 Primary Contact Person is 0 Owner D Applicant D ConsultanUEngineer Attachments m ..... - • II II II Statement of intent 2 copies (folded) of plat or plan 11" X 17" reduced copy of plat or plan Digital Copies of plats/plans in TIFF or PDF format emailed to plan n i ng@estes.org D Sign Purchase ($10) Please review the Estes Park Development Code Appendix B for additional submittal requirements, which may include ISO calculations, drainage report, traffic impact analysis, geologic hazard mitigation report, wildfire hazard mitigation report, wetlands report, and/or other additional information. Town of Estes Park'""' P .0. Box 1200'""' 170 MacGregor Avenue '""' Estes Park, CO 80517 Community Development Department Phone: (970) 577-3721 '""' Fax: (970) 586-0249 '""' www.estes.org/CommunityDevelopment Revised 2020.04.23 ks Attachment 3 Page 74 Record Owner(s) Steve Martischang Mailing Address425 Stanley Ave., Estes Park, CO 80517 Phone(970)646·6324 Cell Phone ---------------------------------tFax ---------------------------------tEmail schangg7@gmail.com Applicant Steve Martischang Mailing Address 425 Stanley Ave., Estes Park, CO 80517 Phone(9 70)646-6324 Cell Phone ---------------------------------tFax ________________________________ -t Email schangg7@gmail.com Consultant/EngineerDavid Bangs, PE, Trail Ridge Consulting Engineers Mailing Address 2191 Larks ur Ave. Estes Park CO 80517 Phone(970 )308 ·8221 Cell Phone --------------------------------- Fax ---------------------------------1 Email dbangs@trai lridgece. com APPLICATION FEES For development within the Estes Park Town limits See the fee schedule included in your application packet or view the fee schedule online at I www.estes.org/planningforms ! All re uests for refunds must be made in writin . All fees are due at the time of submittal. MINERAL RIGHT CERTIFICATION Article 65 .5 of Title 2 4 of the Colorado Revised Statutes requires applicants for Development Plans, Special Reviews, Rezoning, Preliminary and Final Subdivision Plats, Minor Subdivision Plats if creating a new lot, and Preliminary and Final Condominium Maps to provide notice of the application and initial public hearing to all mineral estate owners where the surface estate and the mineral estate have been severed. This notice must be given 30 days prior to the first hearing on an application for development and meet the statutory requirements. I hereby certify that the provisions of Section 24-65.5-103 CRS have been met. Names: Applicant PLEASE PRINT: Signatures: Applicant Date Date Revised 2020.04.23 ks Page 75 APPLICANT CERTIFICATION ►I hereby certify that the information and exhibits herewith submitted are true and correct to the best of my knowledgeand that in filing the application I am acting with the knowledge and consent of the owners of the property. ►In submitting the application materials and signing this application agreement, I acknowledge and agree that theapplication is subject to the applicable processing and public hearing requirements set forth in the Estes ParkDevelopment Code (EPDC). ►I acknowledge that I have obtained or have access to the EPDC, and that, prior to filing this application, I have had theopportunity to consult the relevant provisions governing the processing of and decision on the application.The Estes Park Development Code is available online at: lhttp://www.estes.org/DevCoda ►I understand that acceptance of this application by the Town of Estes Park for filing and receipt of the application fee bythe Town does not necessarily mean that the application is complete under the applicable requirements of the EPDC. ►I understand that this proposal may be delayed in processing by a month or more if the information provided isincomplete, inaccurate, or submitted after the deadline date. ►I understand that a resubmittal fee will be charged if my application is incomplete. ►The Community Development Department will notify the applicant in writing of the date on which the application isdetern:,ined to be complete. ►I grant permission for Town of Estes Park Employees and Planning Commissioners with proper identification access to my property during the review of this application. ►I acknowledge that I have received the Estes Park Development Review Application Schedule and that failure to meetthe deadlines shown on said schedule may result in my application or the approval of my application becoming null andvoid. I understand that full fees will be charged for the resubmittal of an application that has become null and void. Names: Record Owner PLEASE PRINT: Ste u e /1-1 r r.5C �,VG Applicant PLEASE PRINT: 5� ue /f-1 tf /<.1/SC//#,,YG, Signatures: Record Owner Date Date Revised 2020.04.23 ks Page 76 Page 1 of 6 March 24, 2022 Community Development Department Town of Estes Park 970-577-3729 RE: Statement of Intent for Martischang Storage- S1 Special Review Amendment To whom it may concern: Interstice Architectural Studio and Trail Ridge Consulting Engineers are pleased to submit this Application for Development Plan Review on behalf of the subject property owner, Steven Martischang. This letter is to serve as the Statement of Intent for the proposed project and will provide general descriptions regarding compliance with the key applicable standards for review as defined in the Estes Park Development Code including S1-Special Review standards. Please refer to the Development Plan submitted herewith for specific details regarding the proposed project. Project Information The subject property is located at 421 Stanley Avenue with approximately .77 acres of land area. The parcel is currently developed and contains two single family homes and a commercial welding workshop. The property is zoned CO- Commercial Outlying per the Estes Park Zoning District Maps. The project proposes the demolition of the existing single-family homes and building a new 1020 SF Storage/Residential building, 3 new storage buildings (1800 SF, 1500 SF and 4000 SF) and maintaining the existing workshop. Construction will also include a 3-stall parking lot, and improvements to the drainage, existing access driveway and street frontage. Compliance with General Development and Development Standards Zoning District Standards: The proposed storage development, and accessory residential home are a permitted use by right for the zoning district of the subject property; the existing welding shop has been determined to be Legal Nonconforming Use by the Estes Park Community Development Department. The proposed project includes “mini-storage” and is subject to Development Plan Review, S1 Special Review. Setbacks are 15’ to the front and 15’ to the rear and sides of the property in accordance with the zoning district standards. The building height proposed will comply with the EPDC maximum allowable height of 30’. The maximum allowable lot coverage for properties in the Commercial Outlying Zoning District is 65%. The existing coverage is 23.7%. The proposed coverage is 64.9%. The proposed development generally complies the applicable zoning district standards for access, parking and adequate public facilities with the requested waivers noted within. Attachment 4 Page 77 Page 2 of 6 Grading/Slope Protection Standards: The development has been designed considering the nature of the slopes encompassing the overall property boundary. Applicant proposes replacing existing dirt drive with new 24’ paved drive aisle (maximum 6.5% slope) and new 3 stall parking lot with ADA space. A 4’ maximum height rock retaining wall is proposed along 50’ of the parking area to be built in accordance with EPDC limits for maximum allowable height. The proposed parking lot access drive will be graded at a maximum of 9.0% with the parking lot grade ranging from 1% to 2%. All other applicable grading/slope protection standards are met with this access drive. Tree/Vegetation Protection: Approximately 23.7% of the project site is covered by impervious surface with the majority of the lot being gavel/granular soils. Some smaller shrubs and a few trees (approx. 5) exist throughout the lot, there are 3 trees which will be removed and replaced with 6 new trees and landscaping to meet buffering requirements. Public Trails/Open Space: This section of the EPDC is not applicable to the proposed development. Landscaping and Buffers: The proposed landscape plan is shown on the submitted development plan. The applicant proposes 1 tree and 3 shrubs per 1,000 sq./ft of impervious surface and will replace the 3 removed trees with 6 trees as required by the EPDC. Refer to the proposed landscape plan for specific details. Wetlands and Stream Corridor Protection: This section of the EPDC is not applicable to the proposed development. Geologic and Wildfire Hazard Areas: This section of the EPDC is not applicable to the proposed development. Wildlife Habitat Protection Areas: This section of the EPDC is not applicable to the proposed development. Page 78 Page 3 of 6 Exterior Lighting: Light fixtures will be provided between every 2 storage units, and all doors, including the office entry facing the parking lot. Lighting will be fully dark sky compliant. No other building/parking or walkway lighting is anticipated. Exterior lighting shall comply with EPDC requirements. Operational Performance Standards: The proposed development plans to operate a storage facility and the existing welding shop. Off-Street Parking and Loading: A parking count has been completed in accordance with the EPDC to determine the property’s parking requirements. The results of the study and proposed response are outlined in the attached Parking Letter dated Feb. 8th 2022. Adequate Public Facilities: The subject property is serviced by the following utilities (note: existing building is already connected to public utilities): Electric- Town of Estes Park Existing overhead electric service lines will be maintained to the existing shop and will connect to the new building via buried lines. Water- Town of Estes Park Water service line to be upgraded to provide fire protection as determined at the time of building permit submittal. A 4” fire protection line and 3/4” domestic service is proposed. Sewer- Estes Park Sanitation District Existing sewer service for the demolished residences will be abandoned and a new 4” sewer service line installed to the proposed building #2 and #4. Natural Gas- Xcel Energy No proposed change Communications/Broadband- TDS or Century Link No proposed change Page 79 Page 4 of 6 Storm Drainage No stormwater system currently exists in this location with stormwater runoff generally running to the northeast in the form of sheet flow across the site. Increases in storm water runoff rates due to impervious coverage will be directed northeast along a centerline road pan toward a landscape/stormwater drainage pond and buffer strip. Access Applicant proposes improving existing access drive to include approximately 131’ sidewalk, curb and gutter along Stanley Ave. Outdoor Storage Areas: This section of the EPDC is not applicable to the proposed development. Mobile Home Parks: This section of the EPDC is not applicable to the proposed development. Recreational Vehicle Park/Campground: This section of the EPDC is not applicable to the proposed development. Compliance with S1 Special Review Uses (3.5.B) 1.The proposed use and its operations; The proposed use and operations are compatible with the Zoning District allowable uses through S1 Special Review. Units will be self service storage with several different sizes of units available. The existing welding shop on site will remain as a grandfathered use in existence prior to the adoption of the Estes Park Development Code (EPDC). 2. Traffic generation including a traffic impact study if determined necessary by the Decision-Making Body; The proposed use of the property will not generate more than 50 peak hour trips and therefore no TIA is required per the EPDC. 3.Existing zoning compatibility; The proposed use is consistent with the current zoning and uses in the area. Page 80 Page 5 of 6 4. Location of parking and loading, including size, location, screening, drainage, landscaping, and surfacing; Parking and loading will occur adjacent to the individual units with a small parking lot including ADA parking adjacent to the main office. Landscaping will be provided per EPDC requirements. Parking areas and drive aisles are proposed to be hard surfaced with asphalt paving. 5. Effect on off-site parking; No off-site parking is proposed. 6. Street access points, including size, number, location and/or design; One access point is proposed which is located on the southern side of the lot. The access dimensions and configuration are in compliance with EPDC requirements. 7. Hours of operation, including when certain activities are proposed to occur; Office hours will typically occur during normal business hours. Storage units will be self service. 8. Exterior lighting; Exterior lighting will be mounted to the proposed buildings 9. Effects on air and water quality; The proposed use is expected to have minimal impact on air quality. Water quality treatment of stormwater will be provided by the project. 10. Environmental effects which may disturb neighboring property owners such as; a. Glare. This may be described in terms of location, design, intensity and shielding; The proposed development will have very minimal glazing with minimal glare expected to be generated from the site. b. Noise; and The proposed use is typically not associated with significant noise generation. c. Dust; The proposed vehicular travel and parking areas will be paved. Little to no dust generation is expected from the proposed development. Page 81 Page 6 of 6 11. Height, size, setback, and location of buildings and activities; The proposed location height and size of buildings is in compliance with the zoning district standards. Total building square footage of construction is less than the trigger for planning commission review of the Development Plan. 12. Any diking, berms, screening or landscaping, and standards for their installation and maintenance; Landscaping is proposed along the southern, eastern and western property boundaries. Quantity and species type is proposed to comply with EPDC requirements. 13. Other resources. This description shall include information on protection and preservation of existing trees, vegetation, water resources, habitat areas, drainage areas, historic resources, cultural resources, or other significant natural resources. Significant trees will be protected to the maximum extent feasible. The proposed development is on a lot which is already developed with minimal vegetation. No known water resources, habitat areas, historic resources, cultural resources or significant natural resources exist on the subject property. We thank you for time and consideration of the proposed “Martischang Storage” Development. If there are any questions about the project or items discussed above, please contact us. Page 82 LOT 16 20 0 . 0 0 ' LOT 16 60 . 0 0 ' 25.00' 60 . 0 0 ' 25.00' 30.00' 60 . 0 0 ' 30.00' 60 . 0 0 ' 30.00' 34 . 0 0 ' 30.00' 34 . 0 0 ' 20.00' 20 0 . 0 0 ' 20.00' 40 0 0 T O T A L S . F ST O R A G E B U I L D I N G 1 8 0 0 T O T A L S . F . S T O R A G E B U I L D I N G 1 0 2 0 T O T A L S . F . S T O R A G E / R E S I D E N C E B U I L D I N G 1 5 0 0 T O T A L S . F . S T O R A G E B U I L D I N G OFFICE CDOT TYPE 2 DIRECTIONAL RAMPS WITH DETECTABLE WARNINGS 3 S P A C E S (1 V A N A D A ) ENTRY AND EXIT GATE EXISTING SHOP TO REMAIN PROPOSED DETENTION POND NEW 15' PUBLIC ACCESS EASEMENT 1191 WOODSTOCK DRIVE, ESTES PARK, CO 80517 www.trailridgece.com * 970-308-8221 * dbangs@trailridgece.com© 2022 DAB CONCRETE SURFACE ASPHALT SURFACE PROPOSED 20' SCALE: 1" = 20' 0 40' NOTES: 1. THIS DEVELOPMENT PLAN IS REPRESENTATIONAL ONLY AND IS NOT TO BE RELIED UPON AS A BOUNDARY SURVEY NOR IMPROVEMENT SURVEY PLAT. 2. CONTOURS SHOWN ARE AT A 1' INTERVAL AND ARE BASED UPON GPS OBSERVATIONS AND FIELD SURVEY DATA DURING NOVEMBER 2021. 3. PLATTED BEARINGS WERE ROTATED 2°4'56" CLOCKWISE TO MATCH GEODETIC BEARINGS MEASURED BETWEEN THE TWO FOUND MONUMENTS ALONG THE WESTERN LOT LINE OF THE SUBJECT PROPERTY. BEARINGS FOR THIS SITE PLAN ARE BASED ON THESE TWO MONUMENTS, CALCULATED TO BEAR N01°45'56"E. 4. ONLY VISIBLE SURFACE UTILITIES ARE SHOWN HEREON. TRAIL RIDGE CONSULTING ENGINEERS DID NOT CALL FOR UNDERGROUND UTILITY LOCATES PRIOR TO THE FIELD SURVEY AND DOES NOT WARRANT THE LOCATIONS OF THE UTILITIES AS SHOWN HEREON. THAT RESPONSIBILITY LIES WITH THE OWNER/CONTRACTOR. 5. NO EASEMENT RECORDS WERE FOUND FOR THE SUBJECT PROPERTY. MULTIPLE UTILITY POLES AND LINES ON THE SUBJECT PROPERTY SERVE NEIGHBORING STRUCTURES. PRESCRIPTIVE EASEMENTS MAY EXIST. A TITLE COMMITMENT IS RECOMMENDED TO DETERMINE EXCEPTIONS. 6. CONTACT INFORMATION: OWNER STEVEN L MARTISCHANG 425 STANLEY AVENUE ESTES PARK, CO 80517 APPLICANT STEVE MARTISCHANG 421 STANLEY AVENUE ESTES PARK, CO 80517 CONSULTANT/CONTACT PERSON DAVID BANGS, P.E. TRAIL RIDGE CONSULTING ENGINEERS, LLC 1191 WOODSTOCK DRIVE ESTES PARK ,CO 80517 970-308-8221 7. NO PORTION OF THE SUBJECT PROPERTY IS LOCATED WITHIN THE BOUNDARIES OF THE ESTES VALLEY MAPPED WILDFIRE HAZARD AREA, THE MAPPED STEEP SLOPE GEOLOGIC HAZARD AREA, OR A FLOOD HAZARD AREA. 8. THIS DEVELOPMENT PROPOSAL IS AN S1 LEVEL SPECIAL REVIEW. THE EXISTING WELDING SHOP HAS BEEN DETERMINED TO BE A LEGAL NON-CONFORMING USE BY THE ESTES PARK COMMUNITY DEVELOPMENT DEPARTMENT. 9. THE OWNER SHALL BE REQUIRED TO PROVIDE FOR HANDICAP ACCESSIBILITY IN ACCORDANCE WITH THE A.D.A. AND U.B.C. 10. ALL REQUIRED IMPROVEMENTS SHALL BE COMPLETED OR GUARANTEED PRIOR TO THE ISSUANCE OF A CERTIFICATE OF OCCUPANCY. 11. APPROVAL OF THIS DEVELOPMENT PLAN CREATES A VESTED RIGHT PURSUANT TO ARTICLE 68 OF TITLE 24, C.R.S., AS AMENDED. LEGAL DESCRIPTION (PER WARRANTY DEED AT RECEPTION #20190008516) LOT 16, WHITE MEADOW VIEW PLACE ADDITION, TO THE TOWN OF ESTES PARK, COUNTY OF LARIMER, STATE OF COLORADO OWNER'S CERTIFICATION THE UNDERSIGNED, BEING THE OWNERS OF THE REAL PROPERTY SHOWN ON THIS DEVELOPMENT PLAN, SHALL BE SUBJECT TO THE PROVISIONS OF THE ESTES VALLEY DEVELOPMENT CODE AND ANY OTHER ORDINANCE OF THE TOWN OF ESTES PARK, COLORADO PERTAINING THERETO. __________________________________________________ STEVEN L MARTISCHANG APPROVAL APPROVED BY THE ESTES PARK TOWN BOARD ON THIS _____ DAY OF ____________________, 20_____. _________________________________________________ _____________________,MAYOR APPROVED BY THE TOWN ENGINEER ON THIS _____ DAY OF ____________________, 20_____. __________________________________________________ _____________________,TOWN ENGINEER VICINITY MAP DEVELOPMENT PLAN MARTISCHANG STORAGE STATISTICAL INFORMATION: ZONING DISTRICT - CO-COMMERCIAL OUTLYING SURROUNDING ZONING DISTRICTS - CH - COMMERCIAL HEAVY (NORTH); CO - COMMERCIAL OUTLYING (EAST AND WEST); E - ESTATE (SOUTHEAST); RM - MULTI-FAMILY (SOUTHWEST) SETBACKS - 25' ARTERIAL, 15' FRONT, 15' SIDE, 15' REAR GROSS PROJECT AREA - 33,740 SF/0.775AC PROJECT AREA IN FLOODPLAIN - 0 SF NET PROJECT AREA - 33,740SF EXISTING STRUCTURES - 1 COMMERCIAL SHOP, 2 SINGLE FAMILY UNITS, 2 SHEDS EXISTING CONDITIONS SCALE: 1" = 20' PROPOSED DEVELOPMENT SCALE: 1" = 20' SUBJECT PROPERTY Attachment 5 Page 83 STORAGE BUILDING 19 "F" UNITS, 3 "C" UNITS FF E = 7 5 8 0 . 8 0 ' FFE=7580.04'FF E = 7 5 8 1 . 4 4 ' FF E = 7 5 7 7 . 8 0 ' FF E = 7 5 7 7 . 8 0 ' FFE=7576.67'FFE=7575.31' FF E = 7 5 7 4 . 8 1 ' FF E = 7 5 7 4 . 8 1 ' FFE=7572.23' STORAGE BUILDING 1 "A" UNIT, 6 "B" UNITS, 4 "G" UNITS 200.00' STORAGE BUILDING 6 "B" UNITS, 4 "D" UNITS, 4 "H" UNITS STORAGE/RESIDENTIAL BUILDING 4 "D" UNITS, 1 "J" UNIT 81.88 81.83 81.83 81.83 81.44 80.94 80.0480.0478.3077.80 77.79 77.80 77.80 76.6776.6775.3175.31 74.81 74.8174.81 74.81 74.2372.23 72.23 1. 0 % 1. 0 % 7.0% 6.2%5.0%5.0%5.0%5.0%6.3% 4 . 8 % 0.0% 2. 0 % 80.94 80.9480.0480.0478.2478.2476.7276.7275.2175.2173.6973.6971.69 71.69 80.94 81.35 81.96 FL 82.43 FL 83.11 FL 82.56 FL 82.74 FL 19.2'19.2' 15.1'15.1'15.1'15.1' 48.5' 9.0' 9.0' 12.1' 12.1' 12.1' 24' (MIN.) DRIVE AISLE WIDTH FFE 7580.04' FFE 7578.24' FFE 7576.72' FFE 7575.21' FFE 7573.69' FFE 7571.69' 60.00' 25 . 0 0 ' 60.00' 25 . 0 0 ' 30 . 0 0 ' 60.00' 30 . 0 0 ' 60.00' 30 . 0 0 ' 34.00' 30 . 0 0 ' 34.00' 20 . 0 0 ' 200.00' 20 . 0 0 ' 75 7 0 75 7 5 7 5 8 0 756 9 75 7 1 75 7 2 75 7 3 75 7 4 75 7 6 75 7 7 75 7 8 75 7 9 1. 0 % 7. 3 % 1. 0 % 4. 2 % 75767575 81.96 FL 7 5 7 0 7575 75 8 0 7566 7567 7568 7569 757 1 75 7 2 757 3 757 4 7576 757 7 7578 7579 7 5 8 1 75 8 2 NEW 8' SIDEWALK 3 SPACES (1 VAN) 19.5' 9.0' 8.0' PROPOSED DETENTION POND W/ RAIN GARDEN 12' DRAINAGE SWALE TO DETENTION POND 2' CONCRETE DRAIN PAN 2' CONCRETE DRAIN PAN 74.71 77.75 15.1' 15.1' 12.8' 13.0' 15.8' 3' CONCRETE DRAIN PAN PROPOSED DETENTION POND WATER QUALITY VOLUME = 581 CU. FT. DETENTION VOLUME = 1207 CU. FT. TOP POND ELEV. = 7568.39' BOTTOM POND ELEV. = 7565.42' OUTLET STRUCTURE TO BE DESIGNED WITH CONSTRUCTION DRAWINGS ENTRY/EXIT GATE ±50 L.F. <4' ROCK RETAINING WALL THIS AREA TO SERVE AS EMERGENCY VEHICLE TURNAROUND WOOD PRIVACY FENCE FOR PARKING LOT SCREENING NEW (15') PUBLIC ACCESS EASEMENT 1191 WOODSTOCK DRIVE, ESTES PARK, CO 80517 www.trailridgece.com * 970-308-8221 * dbangs@trailridgece.com© 2021 DAB UNDERGROUND ELECTRIC SANITARY SEWER MAIN SANITARY SEWER SERVICE WATER MAIN WATER SERVICE 10' SCALE: 1" = 10' 0 20' DEVELOPMENT PLAN MARTISCHANG STORAGE CONCRETE SURFACE ASPHALT SURFACE PROPOSED PROPOSED Page 84 20 0 . 0 0 ' 60 . 0 0 ' 25.00' 60 . 0 0 ' 25.00' 30.00' 60 . 0 0 ' 30.00' 60 . 0 0 ' 30.00' 34 . 0 0 ' 30.00' 34 . 0 0 ' 20.00' 20 0 . 0 0 ' 20.00' NEW BURIED ELECTRIC SERVICE NEW DIP FIRE LINE SIZE TBD NEW 4" SDR 35 SERVICE NEW DETENTION POND NEW 3/4" TYPE "K" COPPER DOMESTIC SERVICE NEW 3/4" TYPE "K" COPPER DOMESTIC SERVICE CONTRACTOR TO VERIFY LOCATION OF WATER MAIN IN STANLEY AVENUE - EXISTING TAP TO BE ABANDONED AT MAIN AT TIME OF NEW CONNECTION 1191 WOODSTOCK DRIVE, ESTES PARK, CO 80517 www.trailridgece.com * 970-308-8221 * dbangs@trailridgece.com© 2021 DAB 20' SCALE: 1" = 20' 0 40' DEVELOPMENT PLAN MARTISCHANG STORAGE UNDERGROUND ELECTRIC SANITARY SEWER MAIN SANITARY SEWER SERVICE WATER MAIN WATER SERVICE CONCRETE SURFACE ASPHALT SURFACE PROPOSED PROPOSED Page 85 STORAGE BUILDING 19 "F" UNITS, 3 "C" UNITS STORAGE BUILDING 1 "A" UNIT, 6 "B" UNITS, 4 "G" UNITS STORAGE BUILDING 6 "B" UNITS, 4 "D" UNITS, 4 "H" UNITS STORAGE/RESIDENTIAL BUILDING 4 "D" UNITS, 1 "J" UNIT 24' (MIN.) DRIVE AISLE WIDTH NEW 8' SIDEWALK 3 SPACES (1 VAN) 19.5' 9.0' 8.0' PROPOSED DETENTION POND W/ RAIN GARDEN 12' DRAINAGE SWALE TO DETENTION POND 2' CONCRETE DRAIN PAN 2' CONCRETE DRAIN PAN 15.1' 15.1' 12.8' 13.0' 15.8' 3' CONCRETE DRAIN PAN PROPOSED DETENTION POND WATER QUALITY VOLUME = 581 CU. FT. DETENTION VOLUME = 1207 CU. FT. TOP POND ELEV. = 7568.39' BOTTOM POND ELEV. = 7565.42' OUTLET STRUCTURE TO BE DESIGNED WITH CONSTRUCTION DRAWINGS ENTRY/EXIT GATE ±50 L.F. <4' ROCK RETAINING WALL THIS AREA TO SERVE AS EMERGENCY VEHICLE TURNAROUND WOOD PRIVACY FENCE FOR PARKING LOT SCREENING NEW (15') PUBLIC ACCESS EASEMENT 1191 WOODSTOCK DRIVE, ESTES PARK, CO 80517 www.trailridgece.com * 970-308-8221 * dbangs@trailridgece.com© 2021 DAB 10' SCALE: 1" = 10' 0 20' DEVELOPMENT PLAN MARTISCHANG STORAGE LANDSCAPE NOTES: 1. ALL DISTURBED AREAS SHALL BE RESTORED TO NATURAL-APPEARING LAND FORMS, WITH CURVES THAT BLEND IN WITH ADJACENT UNDISTURBED SLOPES. ABRUPT ANGULAR TRANSITIONS AND LINEAR SLOPES SHALL BE AVOIDED. 2. ALL AREAS DISTURBED BY GRADING SHALL BE RE-VEGETATED WITHIN ONE GROWING SEASON AFTER CONSTRUCTION USING A SUBSTANTIAL MIXED STAND OF NATIVE GRASSES AND GROUND COVERS. THE DENSITY OF THE REESTABLISHED GRASS VEGETATION AFTER ONE GROWING SEASON SHALL BE ADEQUATE TO PREVENT SOIL EROSION AND INVASION OF WEEDS. 3. ALL PORTIONS OF THE SITE WHERE EXISTING VEGETATIVE COVER IS DAMAGED OR REMOVED, THAT ARE NOT OTHERWISE COVERED WITH NEW IMPROVEMENTS, SHALL BE SUCCESSFULLY RE-VEGETATED WITH A SUBSTANTIAL MIXED STAND OF NATIVE OR ADAPTED GRASSES AND GROUND COVERS. 4. ON MAN-MADE SLOPES OF 25% OR GREATER, PLANT MATERIALS WITH DEEP ROOTING CHARACTERISTICS SHALL BE SELECTED THAT WILL MINIMIZE EROSION AND REDUCE SURFACE RUNOFF. ALL MAN-MADE SLOPES GREATER THAN 50% WILL BE MULCHED AND NETTED TO ENSURE ADEQUATE STABILIZATION AND RE-VEGETATION. 5. TO THE MAXIMUM EXTENT FEASIBLE, TOPSOIL THAT IS REMOVED DURING CONSTRUCTION SHALL BE STOCKPILED AND CONSERVED FOR LATER USE ON AREAS REQUIRING RE-VEGETATION OR LANDSCAPING, SUCH AS CUT-AND-FILL SLOPES. 6. NO TREES OR VEGETATION SHALL BE REMOVED OUTSIDE THE APPROVED LIMITS OF DISTURBANCE. 7. CONIFER TREES SHALL BE SIZED AS 50% EIGHT FEET TALL AND 50% AT SIX FEET TALL AT PLANTING. DECIDUOUS TREES SHALL BE SIZED AS 50% AT FOUR INCH CALIPER AND 50% AT TWO INCH CALIPER PLANTING. SHRUBS SHALL BE 5 GALLON CONTAINER OR LARGER AT PLANTING. 8. ALL PLANT MATERIAL SHALL MEET THE AMERICAN ASSOCIATION OF NURSERYMEN SPECIFICATIONS FOR NUMBER 1 G0RADE AND SHALL COMPLY WITH THE QUALITY STANDARDS OF THE COLORADO NURSERY ACT, TITLE 35, ARTICLE 25, C.R.S., AS AMENDED. 9. ALL LANDSCAPES SHALL INCLUDE A PROPERLY FUNCTIONING AUTOMATED SPRINKLER SYSTEM WITH INDIVIDUAL DRIP LINES FOR NATURAL AREAS. SPRINKLER SYSTEM TO BE TEMPORARY FOR PLANT ESTABLISHMENT. SPRINKLER SYSTEM TO BE IN PLACE FOR A MINIMUM OF 18 MONTHS. 10. REQUIRED LANDSCAPING SHALL BE MAINTAINED IN A HEALTHY, GROWING CONDITION AT ALL TIMES. THE PROPERTY OWNER IS RESPONSIBLE FOR REGULAR IRRIGATING, PRUNING, WEEDING, MOWING, FERTILIZING, REPLACEMENT OF PLANTS IN POOR CONDITION AND OTHER MAINTENANCE OF ALL PLANTINGS AS NEEDED. 11. ALL TREES SHALL BE STAKED, GUYED AND FENCED TO PROTECT FROM WILDLIFE DAMAGE. NO CHAIN LINK FENCING SHALL BE ALLOWED TO PROTECT LANDSCAPING FROM WILDLIFE DAMAGE. 12. DEPARTMENT OF WILDLIFE SHALL NOT BE RESPONSIBLE FOR DAMAGE BY WILDLIFE. LANDSCAPE REQUIREMENTS: DISTRICT BUFFER: N/A STREET FRONTAGE BUFFER (NON-ARTERIAL): 1 TREE PER 40 L.F. AND 1 SHRUB PER 15 L.F. (4 TREES AND 9 SHRUBS REQUIRED ALONG BUFFER) IMPERVIOUS COVERAGE LANDSCAPING REQUIREMENTS - 1 TREE AND 3 SHRUB PER 1000S.F. OF PROPOSED IMPERVIOUS SURFACES (26 TREES AND 63 SHRUBS REQUIRED [ACCOUNTING FOR EXISTING TREES TO REMAIN AND REMOVAL OF 1 DECIDUOUS TREE AND 2 CONIFEROUS TREES) PARKING LOT PERIMETER LANDSCAPING REQUIREMENTS - N/A (<6 NEW SPACES) PARKING LOT INTERIOR LANDSCAPING REQUIREMENTS - N/A (<30 NEW SPACES) TOTAL REQUIRED LANDSCAPING: 26 TREES AND 63 SHRUBS TOTAL PROVIDED LANDSCAPING: 26 TREES AND 63 SHRUBS SANITARY SEWER MAIN WATER MAIN CONCRETE SURFACEASPHALT SURFACE PROPOSED PROPOSED Page 86 200.00' 60.00' 25 . 0 0 ' 60.00' 25 . 0 0 ' 30 . 0 0 ' 60.00' 30 . 0 0 ' 60.00' 30 . 0 0 ' 34.00' 30 . 0 0 ' 34.00' 20 . 0 0 ' 200.00' 20 . 0 0 ' FRONT LEFT WHEEL PATH REAR RIGHT WHEEL PATH 200.00' 60.00' 25 . 0 0 ' 60.00' 25 . 0 0 ' 30 . 0 0 ' 60.00' 30 . 0 0 ' 60.00' 30 . 0 0 ' 34.00' 30 . 0 0 ' 34.00' 20 . 0 0 ' 200.00' 20 . 0 0 ' FRONT LEFT WHEEL PATH REAR RIGHT WHEEL PATH 200.00' 60.00' 25 . 0 0 ' 60.00' 25 . 0 0 ' 30 . 0 0 ' 60.00' 30 . 0 0 ' 60.00' 30 . 0 0 ' 34.00' 30 . 0 0 ' 34.00' 20 . 0 0 ' 200.00' 20 . 0 0 ' FRONT LEFT WHEEL PATH REAR RIGHT WHEEL PATH 1191 WOODSTOCK DRIVE, ESTES PARK, CO 80517 www.trailridgece.com * 970-308-8221 * dbangs@trailridgece.com© 2021 DAB 20' SCALE: 1" = 20' 0 40' FIRE APPARATUS DIMENSIONS USED FOR TURN ANALYSIS SCALE 1"=3' RIG H T H A N D E N T R Y T U R N RIG H T H A N D E X I T T U R N DEVELOPMENT PLAN MARTISCHANG STORAGE RIG H T H A N D E X I T T U R N Page 87 Pr e l i m i n a r y - N o t f o r C o n s t r u c t i o n Preliminary - Not for Construction ©2022 Interstice Architectural Studio, LLC TO Slab 100'-0" (7571.69') TO Slab 102'-0" (7573.69') TO Slab 103'-6" (7575.19') TO Slab 105'-0" (7576.69') TO Slab 106'-6" (7578.19') TO Slab 108'-4" (7580.02') TO Slab 109'-1" (7580.77') TO Slab 100'-0" (7572.23') TO Slab 102'-6" (7574.73') TO Slab 100'-0" (7574.80') TO Slab 100'-6" (7575.30') TO Slab 101'-10" (7576.63') TO Slab 103'-0" (7577.80') TO Slab 100'-0" (7577.80') TO Slab 100'-10" (7578.63') TO Slab 102'-4" (7580.13') TO Slab 103'-8" (7581.47') 7' - 1 0 " 1' - 4 " 6' - 8 " 1' - 4 " 7' - 1 0 " 2'-6"1'-4" 10'-4"9'-4"20'-8"9'-4"8"9'-8" 10'-4" 2'-8" 27'-4" 2'-8" 7'-4"9'-8" 8" 23 ' - 8 " 8" 25 ' - 0 " 60'-0" 30 ' - 0 " 10'-4"9'-4"10'-8"9'-4"10'-8"9'-8" 9'-8"17'-4" 2'-8" 19'-4" 8" 10'-4" 60'-0" 8" 28 ' - 8 " 8" 30 ' - 0 " 10'-4"18'-0"5'-8" 30 ' - 0 " 23'-8"10'-4" 34'-0" 20 ' - 0 " 10'-4"9'-4"20'-8"9'-4"20'-8"9'-4"20'-8"9'-4"20'-8"9'-4"20'-8"9'-4"30'-4" 20 ' - 0 " 37'-0"2'-8"27'-4"2'-8"27'-4"2'-8"27'-4"2'-8"27'-4"2'-8"29'-4"8"10'-4" 8" t y p 8" t y p 8" Building 1 Foundation Plan Scale: 1/8" = 1'-0"no r t h 0 2 4 8 12 16 Building 3 Foundation Plan Scale: 1/8" = 1'-0"no r t h 0 2 4 8 12 16Bldg 2 Foundation Plan Scale: 1/8" = 1'-0"no r t h 0 2 4 8 12 16 Building 4 Foundation Plan Scale: 1/8" = 1'-0"no r t h 0 2 4 8 12 16 Foundation 3D View Not to Scale nor t h Steel Frame 3D View Not to Scale nor t h Sheet Number A1 Joseph E Calvin Date Sheet Title Foundation Plans February 16, 2022 of N MA R T I S C H A N G S T O R A G E 42 1 S t a n l e y A v e Es t e s P a r k , C O 8 0 5 1 7 Pr o j e c t : 2 1 1 7 – M A R T I S C H A N G S T O R A G E F i l e : " 2 1 1 7 C D " M o d i fi e d : W e d , F e b 1 6 , 2 2 P r i n t : W e d , F e b 1 6 , 2 2 D r a w n b y : J E C C h e c k e d b y : R M C Attachment 6 Page 88 200'-0" 20 ' - 0 " 60'-0" 30 ' - 0 " 60'-0" 25 ' - 0 " Building 1 Floor Plan Scale: 1/8" = 1'-0"no r t h 0 2 4 8 12 16 Building 3 Floor Plan Scale: 1/8" = 1'-0"no r t h 0 2 4 8 12 16Bldg 2 Lower Floor Plan Scale: 1/8" = 1'-0"no r t h 0 2 4 8 12 16 Building 4 Floor Plan Scale: 1/8" = 1'-0"no r t h 0 2 4 8 12 16 Bldg 2 Upper Floor Plan Scale: 1/8" = 1'-0"no r t h 0 2 4 8 12 16 BUILDING UNITS AND AREAS Qty Size Area Sub Total A Office and Water 10'-0" x 25'-0" 250 sf 250 sf B Smallest Unit 11 5'-0" x 10'-0" 50 sf 550 sf C Smaller Unit 3 6'-8" x 10'-0" 67 sf 200 sf D Small Unit 8 7'-6" x 10'-0" 75 sf 600 sf E Medium Unit 19 10'-0" x 20'-0" 200 sf 3,800 sf F Large Unit 4 10'-0" x 25'-0" 250 sf 1,000 sf G Super Size 4 10'-0" x 30'-0" 300 sf 1,200 sf H Owner Unit 30'-0" x 24'-0" 720 sf 1,350 sf Total Units.........47 Leasable....................... 7,350 sf Non-Leasable............... 1,600 sf Total Added Area.......... 8,950 sf Existing Shop............... 1,296 sf Footprint Area Added... 8,320 sf Total Footprint Area...... 9,616 sf Unit E Unit E Unit E Unit E Unit E Unit E Unit E Unit E Unit E Unit E Unit E Unit E Unit E Unit E Unit E Unit E Unit E Unit E Unit E Unit C Unit C Unit C Unit A Office Wa t e r RR Unit B Unit B Unit B Unit B Unit B Unit B Unit B Unit B Unit B Unit B Unit BUnit D Unit D Unit D Unit D Unit D Unit D Unit D Unit D Unit FUnit FUnit FUnit F Unit GUnit GUnit GUnit G Unit H Owner's Garage Ut i l i t y St a i r Interior Construction 3D View Not to Scale nor t h Fire Department Connection Fire Riser and Backflow Preventer Janitor Sink Electric Meter Main Electric Panel Stone piers with steel truss above Knoxbox Fire Dpt key box Folding security fence Fixed fence section in planter - re: Civil Folding security fence Unit H Owner's Apartment Sheet Number A2 Joseph E Calvin Date Sheet Title Floor Plans February 16, 2022 of N MA R T I S C H A N G S T O R A G E 42 1 S t a n l e y A v e Es t e s P a r k , C O 8 0 5 1 7 Pr o j e c t : 2 1 1 7 – M A R T I S C H A N G S T O R A G E F i l e : " 2 1 1 7 C D " M o d i fi e d : W e d , F e b 1 6 , 2 2 P r i n t : W e d , F e b 1 6 , 2 2 D r a w n b y : J E C C h e c k e d b y : R M C Page 89 Building 1 Roof Plan Scale: 1/8" = 1'-0"no r t h 0 2 4 8 12 16 Building 3 Roof Plan Scale: 1/8" = 1'-0"no r t h 0 2 4 8 12 16Building 2 Roof Plan Scale: 1/8" = 1'-0"no r t h 0 2 4 8 12 16 Building 4 Roof Plan Scale: 1/8" = 1'-0"no r t h 0 2 4 8 12 16 Roof 3D View Not to Scale nor t h 2: 1 2 Sl o p e D n 2: 1 2 Sl o p e D n 2: 1 2 Sl o p e D n 2: 1 2 Sl o p e D n 2: 1 2 Sl o p e D n 2: 1 2 Sl o p e D n 2:12 Slope Dn 2: 1 2 Sl o p e D n 2: 1 2 Sl o p e D n 2: 1 2 Sl o p e D n 2: 1 2 Sl o p e D n 2: 1 2 Sl o p e D n 2: 1 2 Sl o p e D n Metal building roofing panels- typ Metal building roofing panels- typ Translucent panel skylights Translucent panel skylights Dark-sky compliant security lights - typ Dark-sky compliant security lights - typ Sheet Number A3 Joseph E Calvin Date Sheet Title Roof Plans February 16, 2022 of N MA R T I S C H A N G S T O R A G E 42 1 S t a n l e y A v e Es t e s P a r k , C O 8 0 5 1 7 Pr o j e c t : 2 1 1 7 – M A R T I S C H A N G S T O R A G E F i l e : " 2 1 1 7 C D " M o d i fi e d : W e d , F e b 1 6 , 2 2 P r i n t : W e d , F e b 1 6 , 2 2 D r a w n b y : J E C C h e c k e d b y : R M C Page 90 Building 1 West Elevation Scale: 1/8" = 1'-0" 0 2 4 8 12 16 Buildings 2 & 1 North Elevations Scale: 1/8" = 1'-0" 0 2 4 8 12 16 Building 1 East Elevation Scale: 1/8" = 1'-0" 0 2 4 8 12 16 Building 1 & 4 South Elevations Scale: 1/8" = 1'-0" 0 2 4 8 12 16 Building 2 West Elevation Scale: 1/8" = 1'-0" Building 3 West Elevation Scale: 1/8" = 1'-0" Building 4 West Elevation Scale: 1/8" = 1'-0" Building 4 East Elevation Scale: 1/8" = 1'-0" Building 3 East Elevation Scale: 1/8" = 1'-0" Building 2 East Elevation Scale: 1/8" = 1'-0" Electric meter and main panel Metal building siding panel - typ Metal building siding panel - typ Metal building siding panel - typ Electric meter Metal building siding panel - typ Fire Department connection Dark-sky compliant security lights - typ Dark-sky compliant security lights - typ Dark-sky compliant security lights - typ Metal building roofing panels- typ Metal building roofing panels- typ Metal building roofing panels- typ Translucent panel skylights Translucent panel skylights Translucent panel skylights Translucent panel skylights 23 ' - 8 " h i g h e s t r i d g e 11 ' - 7 " t y p i c a l Sheet Number A4 Joseph E Calvin Date Sheet Title Building Elevations February 16, 2022 of N MA R T I S C H A N G S T O R A G E 42 1 S t a n l e y A v e Es t e s P a r k , C O 8 0 5 1 7 Pr o j e c t : 2 1 1 7 – M A R T I S C H A N G S T O R A G E F i l e : " 2 1 1 7 C D " M o d i fi e d : W e d , F e b 1 6 , 2 2 P r i n t : W e d , F e b 1 6 , 2 2 D r a w n b y : J E C C h e c k e d b y : R M C Page 91 5/25/2022 Town Board, May 24, 2022 Martischang Storage, S1 Special Review Steve Martischang, Owner/Applicant Located at 421 Stanley Avenue, 700 feet west of the northwest corner of Stanley Avenue and South Saint Vrain Avenue Zoned CO (Outlying Commercial) Currently the 0.77 acre property has two residences, and a welding shop. The proposal is to eliminate the residences and establish Self-Service Mini-Storage 2 Attachment 7 Page 92 5/25/2022 Town Board, May 24, 2022 Martischang Storage 4 Page 93 5/25/2022 5 Standards for Review have been met Review Procedures Staff Findings Advantage/Disadvantage Public Notice, Public Comments Recommendation Page 94 Human Resources Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Jackie Williamson, HR Director Date: May 24, 2022 RE: Revised Policy 306 - Leave PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER – Policy Revision QUASI-JUDICIAL YES NO Objective: To amend Policy 306 Leave to revise the observed holidays and adjust the vacation accrual rates per years of service. Present Situation: The Executive Leadership Team (ELT) began discussions on the holidays observed by the Town after Juneteenth became a federal holiday in 2021 and recently signed by Governor Polis on May 2, 2022 as a state holiday. CML conducted a survey in July of 2021 to ascertain which municipalities were adding the holiday for 2022. At the time of the survey most municipalities were taking a wait and see approach. The Town’s ELT also decided to wait and review additional information in the first quarter 2022 before bringing forward a recommendation. During ELT discussions it was further noted the Town may not be competitive with our accruals for vacation, sick and holidays among other Colorado municipalities and/or among the municipalities the Town uses in our compensation market. Past reviews of the Town’s accrual benefits demonstrated the Town was competitive but it has been several years since the last review. The Town currently observes 8 holidays (New Year’s, Martin Luther King, Memorial, Independence, Labor. Thanksgiving, Christmas Eve and Christmas), 4 floating holidays (Presidents Day, Day after Thanksgiving, Veterans Day and one additional day that use to observe Martin Luther King Day), provides 8 hours of sick leave per month, and vacation accruals based on an employee’s years of service with the Town, ranging from 8 hours per month for 0-3 years to 14 hours per month for 16+ years of service. Proposal: HR staff conducted a survey of the other communities in Colorado and determined the Town’s current holiday and leave accruals lag behind our market communities by an Page 95 average of 30 hours per year of PTO leave (vacation, sick and holiday combined) and approximately 4 hours for all other Colorado communities. The survey responses from 82 Colorado communities showed that approximately 60% are not observing Juneteenth as a holiday in 2022. However, of the Town’s market community’s half of the responding communities (15 out of 45) are observing the holiday with 4 out of 5 police communities observing the holiday. It should be noted that many communities made the decision in 2021 to not observe the holiday in 2022 before the state decided to officially observe the holiday. It is the consensus of the ELT that many communities will move towards adding this holiday in the near future. ELT discussed the survey findings and is recommending the addition of Juneteenth and Veterans Day as observed Town holidays, while maintaining the current 4 floating holidays. This would bring the total observed holidays to 10 and get the Town within 6 hours of our market communities for overall annual leave. The Town’s average tenure is currently just over 6 years. The present years of service accrual rates outlined in Policy 306 Leave have breaks at 0 to 3 years and 4 to 7 years. Current Accrual Schedule: 0 - 3 years, 8 hours (96 per year) 4 - 7 years, 10 hours (120 per year) 8 - 15 years, 12 hours (144 per year) 16+ years, 14 hours (168 per year) The ELT recommends shifting the years of service accruals in order to move employees through the accrual schedule faster. In particular, the proposed schedule increases the vacation accruals after an employee has 5 years with the Town rather than after an employee has 7 years of service. Moving the second accrual rate to 5 years will coincide with the 5 years needed to be fully vested in the PERA retirement plan. The increase in accrual rates would happen approximately a year before the average employee tenure. Further this move would bring the Town even closer to the average PTO for our market. Proposed Accrual Schedule: 0 - 2 years, 8 hours 3 - 5 years, 10 hours 6 - 12 years, 12 hours 13+ years, 14 hours Page 96 Advantages: •To bring the Town’s overall accruals closer to the market average. •Employee will move through the accrual tiers faster and have more time off earlier in their careers with the Town which may improve retention. •Observance of the new holiday further addresses the DEI initiatives of the Town. Disadvantages: •Impacts the business operations of the Town with the addition of two observed holidays. •Increases the cost of potential vacation payouts if an employee leaves employment. Action Recommended: Approve the revisions to Policy 306 Leave. Budget: Potential cost of vacation payout during any given year. Level of Public Interest: Low Sample Motion: I approve/deny revisions to Policy 306 Leave. Attachments: 1.Revised Policy 306 Leave with redlines. Page 97 Document Title Policy 306 - Leave 5/20/22 Revisions: 43 Town of Estes Park, Human Resources Page 1 of 16 Effective Period: Until superceded Review Schedule: Annually Effective Date: 08/11/202005/24/2022 References: Governing Policies Manual 3.2, 3.8 HUMAN RESOURCES 306 Leave 1.PURPOSE The Town recognizes and respects its employees’ need for leave time away from work. Such leave time is important in allowing employees to renew their physical and mental capabilities and remain productive. To this end, the Town strives to create and maintain a balanced work schedule for its employees by promoting quality of life through leave time. 2. POLICY In accordance with state and federal laws, the Town provides leave time to eligible employees as set forth in the following procedure. Leave accountability is the responsibility of the employee and the supervisor. 3.PROCEDURE a.Reporting Absences and Tardiness i.Expectations Employees are expected to report to their place of work every day as scheduled, unless on approved leave. Time off of any kind must be taken in accordance with this policy and other applicable Town policies. ii.Absent or Tardy Notifications Employees who will be absent or late to work must notify their immediate supervisor (or the supervisor’s designee) as soon as they learn of the need to be absent or late. Failure to provide prompt notice of an absence or tardiness is an unapproved absence and may result in disciplinary action. iii.Process for Reporting Absences or Tardiness Unless otherwise directed in written departmental work rules, employees must notify their immediate supervisor no later than fifteen (15) minutes after the start of the employee’s work shift if they will be absent or late. When notifying the supervisor of the need to be absent or late, the employee must report: 1)The reason for the absence (or tardiness). 2)The date (or time) when the employee expects to return to work. Attachment 1 Page 98 Document Title Policy 306 - Leave 5/20/22 Revisions: 43 Town of Estes Park, Human Resources Page 2 of 16 iv.Exceptional Circumstances The Town recognizes that under exceptional circumstances, neither the employee nor someone on his or her behalf may reasonably be able to call within the time required. In such a case, the employee or representative must contact the employee’s supervisor as soon as possible after the beginning of the shift. If the supervisor, at his or her discretion, believes the employee had a compelling reason which prevented the employee from obtaining prior approval for the absence, or from calling in on time, the supervisor may approve pay for the period of absence or tardiness. b.Use of Leave 1.The intent of the leave types outlined in this policy are to provide employees with accrued and other leave to backfill any time away from work and complete their timecards with their normal work hours for the week, and are not to be used outside of the employee’s normal work schedule in order to create overtime. 2.As the Police Department is required to be staffed on a 24/7/365 basis, Town-observed, sworn officers and dispatchers may be called in for duty when on leave and may not utilize both leave and work on the same day in excess hours of a normal work day. In this circumstance the employee’s leave time would be adjusted to account for the hours worked when called in by their supervisor. (i.e., if an employee were scheduled to take 10 hours of vacation leave and got called in to work for 5 hours, their vacation time would be adjusted to 5 hours) c.Vacation Leave i. Eligibility Vacation leave is accrued by all full-time, part-time employees and eligible contract employees. Vacation leave is pro-rated for part time employees (50% for 20-29 hour part-time employees, 75% for 30-39 hour part-time employees). ii.Amount of Hours Earned Vacation accrual begins upon initial date of hire and hours are earned for the first two pay periods of each month according to the schedule below. The date of initial hire does not change with changes in employment within the Town organization (i.e. promotions and transfers). However, if an employee leaves employment with the Town, the initial date of hire will change for the purposes of vacation accrual should the employee return to work for the Town. The amount of hours earned per pay period is pro-rated for eligible part-time employees. The maximum vacation leave carry over allowed is equal to double the amount of hours that can be earned in a year. An employee moves through the “Years of Service” brackets at the completion of the final year in the bracket. For example, an employee would move from the “0 through 3” bracket into the “4 through 7” bracket at the completion of the employee’s third year of service (end of month 36). Page 99 Document Title Policy 306 - Leave 5/20/22 Revisions: 43 Town of Estes Park, Human Resources Page 3 of 16 Years of Service Hours Earned per Month Maximum Carry Over 0 through 32 8.00 192 Hours 4 3 through 75 10.00 240 Hours 8 6 through 1512 12.00 288 Hours 16 13 or more 14.00 336 Hours iii.Amount of Hours Earned by At-Will Employees Years of Service Hours Earned per Month Maximum Carry Over 0 through 23 10.00 240 Hours 24 through 57 12.00 288 Hours 68 through 125 14.00 336 Hours 136 or more 16.00 384 Hours iv.Authorization of Vacation Leave 1)Vacation leave shall be requested in advance and is granted at the discretion of each employee’s supervisor. 2)Requests for vacation leave may be deferred based upon workload. Supervisors and Department Directors shall ensure that every effort is made for the employee to use vacation leave requests previously cancelled due to department work load. v.Forfeiting of Vacation Leave 1)On the employee’s anniversary date (date of hire), they will forfeit any accrued vacation leave exceeding the maximum carry over articulated in Section 3.b.ii and 3.b.iii of this policy. 2)An employee may request reinstatement of forfeited accrued vacation leave of up to 80 hours for up to one (1) year from their anniversary date at the discretion of the Town Administrator. The request must justify why the employee was unable to use forfeited accrued vacation leave. All requests must be submitted within 30 days from the date accrued vacation leave was forfeited. Reinstated hours shall not be subject to payout if the employee terminates employment prior to their next anniversary date. vi.Pay Out of Vacation Leave 1)At the sole discretion of the Town Administrator, payout of an employee’s vacation leave prior to separation of employment may be approved. This is approved only in extraordinary circumstances. Such payment will be taxed at the supplemental earnings rate. vii. Use of Vacation Leave Vacation leave shall be taken in no less than 30 minute increments. At no time may an employee have a negative vacation leave balance. Page 100 Document Title Policy 306 - Leave 5/20/22 Revisions: 43 Town of Estes Park, Human Resources Page 4 of 16 viii.Separation of Employment Payout Upon separation of employment, an employee receives payment for all accrued vacation leave. The payment for accrued vacation will be based on the employee’s pay rate at the time of separation. This payment is taxed at the supplemental earnings rate d.Holiday Leave i. Eligibility Holiday leave is granted to all full-time, part-time employees and eligible contract employees. Holiday leave is pro-rated for part time employees (50% for 20-29 hour part-time employees, 75% for 30-39 hour part-time employees). ii.Holidays Observed Holiday leave is observed and granted for the following holidays: Nominal Date Holiday January 1st New Year’s Day January (Third Monday) Martin Luther King Day May (Last Monday) Memorial Day June 19th Juneteenth Day July 4th Independence Day September (First Monday) Labor Day November 11th Veterans Day November (Fourth Thursday) Thanksgiving Day December 24th Christmas Eve Day December 25th Christmas Day Holidays that occur on a Saturday will be observed on the preceding Friday, and those that occur on a Sunday will be observed on the following Monday. If an employee is not normally scheduled to work on the day that a Town-observed holiday lands (i.e. a Friday for an employee working a 4/10 schedule), then such employee shall receive one additional eight (8) hour floating holiday. If an employee is normally scheduled to work on the day that a Town-observed holiday lands, and does not work the holiday, such employee receives eight (8) hours of holiday pay. iii.Use of Holiday Leave Holiday leave granted by the Town shall be used in the following manner: 1)Holidays must be taken unless the employee is scheduled to work by the employee’s supervisor. 2)Holidays which occur during an employee’s absence due to vacation or sickness shall not be counted as vacation or sick leave. Page 101 Document Title Policy 306 - Leave 5/20/22 Revisions: 43 Town of Estes Park, Human Resources Page 5 of 16 3) Employees, other than Department Directors and Police Department personnel, who are required to work on a holiday will receive pay for the hours worked as well as holiday pay. iv.Use of Holiday Leave – Police Department As the Police Department is required to be staffed on a 24/7/365 basis, Town- observed holidays will be handled by the Police Department as described below: 1)Non-exempt patrol personnel and non-exempt dispatch personnel will receive eight (8) hours of straight holiday pay for every holiday, regardless of whether the day is worked or not. These hours will not count towards overtime. 2)Non-exempt police personnel on an administrative schedule will receive eight (8) hours of holiday pay for each Town-observed holiday. These hours will count towards overtime. v.Floating Holidays In addition to the Town-observed holidays above, employees are allotted four (4) floating holidays to be taken at their discretion, with supervisor approval. Floating holidays must be used during the year accrued or they will be forfeited on December 31st. Floating holidays are pro-rated for new employees. Floating holidays are pro-rated for part-time employees (50% for 20-29 hour part-time employees, 75% for 30-39 hour part-time employees). e.Sick Leave i. Eligibility Sick leave is accrued by all full-time, part-time employees and eligible contract employees. Sick leave is pro-rated for part time employees (50% for 20-29 hour part-time employees, 75% for 30-39 hour part-time employees). ii.Amount of Hours Accrued Sick leave will be accrued at the rate of four (4) hours for the first two bi-weekly pay periods of each month (pro-rated for eligible part-time employees). Sick leave accumulation is capped at 480 hours. When any employee accumulates more than 480 hours of sick leave, all excess sick leave will be converted to vacation leave (on a two-for-one basis) on that employee’s anniversary date. iii.Use of Sick Leave Sick leave shall be used in the following manner: 1)Sick leave may only be used for: a.A non-occupational personal illness that renders an employee unable to perform their job. b.Non-occupational, necessary medical, optical, and dental health examinations and treatments, including reasonable travel time, when Page 102 Document Title Policy 306 - Leave 5/20/22 Revisions: 43 Town of Estes Park, Human Resources Page 6 of 16 such appointments cannot be scheduled outside of regularly scheduled work hours. c.When an employee’s family member has a medical appointment or is ill and requires the care of the employee. For the purposes of this policy, “family member” is defined as an employee’s child, spouse, sibling, parent, grandparent, or grandchild, including natural, step, in-law, and foster relatives, regardless of whether or not said relative is living within the employee’s home. d.For a Family Medical Leave Act (FMLA) qualifying event as outlined in Policy 311. e.For a single day, weather-related closure of Town facilities as determined by the Town Administrator. 2)Sick leave may not be used during a scheduled vacation or compensatory time off. 3)Employees who are eligible for holiday time and who are on sick leave during a designated holiday must record holiday time for that day and not sick leave. An employee who is scheduled to work on a holiday and becomes sick must record holiday time only for the day. 4)During paid sick leave under the terms of this policy, all benefits will continue as though the employee were at work. 5)Sick leave shall be taken in no less than 30-minute increments. 6)At no time may an employee have a negative sick leave balance. 7)A Department Director may require an employee to take sick leave for any of the reasons specified in 306.3.d(iii)(1). 8)Employees are prohibited from using sick leave except under the circumstances described above. Employees who, in the Town’s judgment, misuse sick leave are subject to disciplinary action. When there appears to be a possibility that sick leave is being misused, the Department Director or supervisor may: a.Make further inquiry of the employee about past or ongoing use of the leave time. b.Require the employee to provide the type of information or submit to medical examinations as provided in the “Medical Certification” section of this policy (3.c.vi). Page 103 Document Title Policy 306 - Leave 5/20/22 Revisions: 43 Town of Estes Park, Human Resources Page 7 of 16 c.Require the employee to provide written medical verification or be seen by the Town’s designated physician in order to use any further sick leave. iv.Notice of Brief Absence (3 days or less) This portion of the leave policy applies to non-occupational absences for brief illnesses, injuries, and minor medical procedures where the employee reasonably expects to be absent three (3) days or less, even if the absence ends up being longer. 1)Employees who need to use sick leave for an unexpected, brief illness or injury must contact their supervisor within 15 minutes after the beginning of the shift each day of the absence, or within a time frame set by the employees’ Department Director. 2)Employees who need to be absent for a scheduled medical procedure or short-term treatment must notify their supervisor as soon as the need for the absence is scheduled with the health care provider. v.Notice of Prolonged Absence (More than 3 Days) or Intermittent Leave This portion of the leave policy applies to employees who need to be absent for non-occupational illnesses or medical procedures for more than three days, or who need to use sick leave intermittently. Employees seeking job protection under the Family and Medical Leave Act (FMLA) should refer to Policy 311. vi.Medical Certification 1)The Town reserves the right to require employees to substantiate and/or document their need for sick leave, whether it is based on their own physical condition or the condition of an immediate family member. 2)The Town reserves the right to evaluate requests for, and extensions of, sick leave by consulting with the physician of the employee, or with the Town’s own medical consultants, and retains the right to request that the employee seek a second opinion of the illness/disability from a physician of the Town’s choice. Employees who request sick leave, or who have used sick leave, may be required by their supervisor (in consultation with Human Resources) to provide written verification of the following from the physician or other health care provider treating the employee: a.Date on which the condition commenced; b.Nature and extent of illness or injury, but only as is necessary to determine the employee’s ability to perform job functions; c.Probable duration of illness or injury; d.Confirmation that the employee is unable to perform essential job functions; Page 104 Document Title Policy 306 - Leave 5/20/22 Revisions: 43 Town of Estes Park, Human Resources Page 8 of 16 e.Anticipated date on which the employee may return to work; and/or f.Release stating that the employee is able to return and perform his or her duties without endangering the health and safety of himself/herself or others, and describing restrictions on the employee’s work activities. 3)Any illness or injury of an employee or an employee’s immediate family member requiring an employee to miss more than three (3) regularly scheduled work days may, at the discretion of the Department Director, require a physician’s statement verifying the condition of the person under the physician’s care. 4)At the end of any sick leave, the Town may require a physician’s statement verifying the employee’s fitness to return to work. vii. Payment upon separation A terminating employee that has completed 20 years of continuous service shall be compensated for fifty percent (50%) of their accumulated sick leave hours. Said compensation will be computed at the employee’s rate of pay at time of termination. This payment is taxed at the supplemental earnings rate. f.Family and Medical Leave Act The Town of Estes Park complies with the Family and Medical Leave Act of 1993, as amended. The Town posts the mandatory FMLA Notice and, upon hire, provides all new employees with notices required by the United States Department of Labor (DOL) on Employee Rights and Responsibility under the Family and Medical Leave Act. For more details on the Town’s compliance with FMLA, please see Policy 311. g.Jury Duty and Witness Appearance Leave The Town recognizes jury duty as an important civic obligation. If called to report to jury duty or required to serve on a jury, an employee will be granted the necessary time required and will be compensated at his or her regular pay rate. i.Notification If an employee is served with a summons to jury duty, the employee must inform his or her supervisor by the next regular work day and provide a copy of their summons (in electronic format or otherwise). ii.Exempt Employee Compensation Exempt employees will receive their regular wages for regularly scheduled work hours for jury duty. iii.Non-Exempt Employee Compensation Non-exempt employees will receive their regular wages for regularly scheduled work hours during each of the first three days of jury duty served during regular Page 105 Document Title Policy 306 - Leave 5/20/22 Revisions: 43 Town of Estes Park, Human Resources Page 9 of 16 work hours. Thereafter, any pay they receive for jury duty is paid by the governmental entity requesting the employee to participate in the jury service. iv.Compensation Requirements The Town has no obligation to pay wages for time spent on jury duty until and unless the employee’s supervisor verifies on the Court website that the employee was on jury duty during that period. v.Return to Work Employees are expected to return to work on any day or portion of a day they are released from jury duty as reasonable. vi.Witness Appearance Leave 1)Exempt employees will be paid during time they are subpoenaed or otherwise required by law to appear as a witness in any personal matter that overlaps with scheduled work time up to a maximum of two working days in any 12-month period. To receive this pay, the employee must pay to the Town any witness pay received by the employee, excluding mileage reimbursement. Any further time that an employee is required to appear as a witness is unpaid by the Town unless the employee chooses to use accrued paid leave time. A matter is considered personal if, in the discretion of the supervisor, it is not directly related to the employee’s essential job functions. An employee’s appearance as a witness in non-personal matters is considered regular working time and will be compensated accordingly. 2)Non-exempt employees will be granted all necessary time off when required to appear as a witness in personal matters, but such time is unpaid by the Town unless the employee chooses to use accrued paid leave time. An employee’s appearance as a witness in non-personal matters is considered regular working time and will be compensated accordingly. h.Voting Leave i. Eligibility To qualify for voting leave, employees must: 1)Be a registered, eligible elector entitled to vote at an election. 2)Advise their manager of the leave of absence prior to the day of the election. 3)Have less than three (3) hours between the time the polls open and the time the polls close during which they are not required to be on the job for the Town. ii.Benefit Eligible employees shall be entitled to up to two hours off, with pay, for the purpose of voting on the day of the election during the time the polls are open. The Town may specify the hours during which the employee may be absent. Page 106 Document Title Policy 306 - Leave 5/20/22 Revisions: 43 Town of Estes Park, Human Resources Page 10 of 16 i.Workers’ Compensation The Town complies with all applicable federal and state laws pertaining to Workers’ Compensation. Employees who are injured on the job may be eligible for leave time and other benefits. Any employee who suffers an occupational injury must report the injury to Human Resources and follow the incident reporting policy. Questions about workers’ compensation should be directed to Human Resources. j.Military Leave i. Eligibility All Town employees, regardless of employment category, are eligible to take military leave for active duty or active or inactive duty training if they are members of the reserves or enlisted in any branch of the United States Armed Forces, or are members of the National Guard of any state in the United States. Employees must present official documentation of the military duty prior to the leave and upon returning from leave. ii.Length of Paid Military Leave 1)Employees are provided with paid leave for a maximum of 15 working days (120 hours for full-time employees, pro-rated for less than full-time employees) per calendar year for active duty or active or inactive duty training with the National Guard or any branch of the United States Armed Forces. If the intermittent schedule of a part-time employee makes it difficult to determine the number of hours the employee would have worked during the leave period for proration purposes, the number of hours the employee actually worked during the 21 calendar day immediately preceding the leave shall be used to calculate the maximum length of the paid military leave. 2)After exhausting the 15 days of paid military leave, an employee may choose to use accrued vacation time, compensatory time, accrued but unused holiday time, and/or take leave without pay for active duty or active or inactive duty training with the National Guard or any branch of the United States Armed Forces. If an employee chooses to use the above described accrued paid leave, such use must be at the rate of 40 hours per week (prorated for part-time employees based on their FTE) and can only be used during the initial portion of the leave. Once the leave becomes unpaid, and employee cannot begin using accrued paid leave. An employee may not use any other type of paid leave during military leave, including, but not limited to, sick leave or injury leave. iii.Continuation of Medical, Dental, and Vision Insurance 1)After the first 30 continuous calendar days of unpaid leave for active military service, the Town-sponsored medical, dental, and vision insurance for the employee and covered dependents will terminate. After coverage terminates, the employee may elect to continue coverage at his or her own expense, and will be provided with detailed notice of the right to continue coverage. Page 107 Document Title Policy 306 - Leave 5/20/22 Revisions: 43 Town of Estes Park, Human Resources Page 11 of 16 2)Employees who are reinstated after completing active duty or active or inactive duty training will be eligible for immediate coverage under any applicable medical insurance plans existing at the time without a waiting period. iv.Retirement Plans Employees who are participants in any Town-sponsored retirement plan will continue to accrue service credits during military leave, and such leave will not constitute a break in service, so long as the employee complies with requirements for reinstatement after completing active duty or active or inactive duty training. v.Life and Disability Insurance After the first 30 continuous calendar days of unpaid leave for active military service, coverage under the life and disability insurance plans sponsored by the Town will terminate. These plans may contain limitations on coverage for death and disabilities which occur during a declared or undeclared war. For more information about the policy provisions of these plans, contact Human Resources for a copy of the summary plan descriptions or policies. vi.Reinstatement When all of the following conditions for reinstatement are met, an employee will be reinstated to the same position they had at the time the military leave commenced, or to a position of like status and pay, provided that: 1)The cumulative period of military service was no longer than five years, unless a longer period is required by federal or state law. 2)The individual employee must return to work, or apply in writing, for reinstatement in a timely manner as defined by federal and state law. While these laws contain exceptions, which could extend the time an employee has to return to work, they generally define timely manner as follows: a.Military service time of less than 31 days: reporting for work the next regularly scheduled work day following safe travel time plus eight (8) hours. b.Military service time of more than 30 days but less than 181 days: submitting an application for reinstatement within 14 days after release from military service. c.Military service time of more than 180 days: submitting an application or reinstatement within 90 days after release from military service. 3)The employee must provide documentation from the National Guard or United States Armed Forces that he or she honorably completed military service or active or inactive duty training, such as discharge papers. Page 108 Document Title Policy 306 - Leave 5/20/22 Revisions: 43 Town of Estes Park, Human Resources Page 12 of 16 4)An employee has the same right to reinstatement as if he or she had been continuously employed during the leave period. For example, the employee is not eligible for reinstatement if the job for which he or she was hired was for a specific time period which expired, or for a project which was completed during the absence, or if the position has been eliminated. 5)The employee is qualified to perform the duties of the pre-service position. If the employee is no longer qualified to perform the job with reasonable accommodations, he or she will be re-employed in another existing job that he or she is capable of performing. k.Administrative Leave i.Imposition of Administrative Leave 1)All Town employees, regardless of employment category, may be placed on administrative leave at any time, with or without cause or notice, at the sole discretion of the Town Administrator. Placement on administrative leave is not disciplinary in nature. Circumstances under which such a leave may occur include, but are not limited to, the following: a.To make inquiries into or investigate a work-related matter; b.To remove the employee from the workplace pending a determination of job action; c.To protect the employee; d.To protect the public; e.To protect other employees or property in the workplace; or f.To further any other work-related or business-related purpose. 2)Unless it would harm an administrative or criminal investigation, and after consultation with Human Resources, the supervisor or manager shall place an employee on administrative leave as soon reasonably practical upon determination that such leave is appropriate under Section 306.j.ii of this policy. ii.Paid and Unpaid Administrative Leave 1)Administrative leave shall be with pay except under that following circumstances, in which case administrative leave may be without pay: a.The employee has been formally charged or indicted for a felony or misdemeanor and: i.The employee occupies a position of public trust and public visibility; or Page 109 Document Title Policy 306 - Leave 5/20/22 Revisions: 43 Town of Estes Park, Human Resources Page 13 of 16 ii.The felony or misdemeanor relates to the performance of the employee’s official duties b.The employee has been formally charged or indicted for a crime of theft, a sex offense, or an offense that involves minors. 2)Before an employee is placed on unpaid administrative leave, the employee must be provided with a pre-determination hearing pursuant to Policy 308 for the purpose of providing the employee with the opportunity to be heard and present information concerning whether or not there are reasonable grounds to support the placement on unpaid administrative leave. 3)During paid administrative leave, an employee will continue to receive their regular, straight-time wages and benefits based on their position’s designated FTE. An employee eligible for holiday time and on paid administrative leave during a designated holiday will receive holiday pay for that day in lieu of pay for administrative leave. iii.Employee Required to Remain Available An employee on paid or unpaid administrative leave must remain available during their regular working hours, and be available to return to work within one (1) day if requested to do so. This means that an employee on administrative leave may not consider the leave time as vacation or personal time. The employee must provide his or her supervisor with telephone numbers where he or she can be reached during regular working hours and must promptly return calls from the supervisor or Human Resources. In addition, the employee must obtain the prior permission of the supervisor and use accrued vacation time, compensatory time, or other leave time in order to be out of contact with his or her supervisor for longer than a single workday. iv.Employee Restrictions during Administrative Leave During administrative leave, an employee may not contact other employees or be at the work site unless directed to do so by their supervisor. l.Bereavement Leave i. Eligibility In the event of a death in an employee’s immediate family (defined in Section iii below), the Department Director may authorize paid leave of up to 40 hours for full-time employees to manage family affairs and attend the funeral. Part-time employees may be authorized paid leave at a prorated rate of 20 hours for an employee working on average 20 – 29 hours and 30 hours for an employee working on average 30 – 39 hours by their Department Director. ii.Requesting Bereavement Leave In order to request bereavement leave, an employee shall submit a written request to his or her Department Director, who shall approve, deny, or reduce of leave Page 110 Document Title Policy 306 - Leave 5/20/22 Revisions: 43 Town of Estes Park, Human Resources Page 14 of 16 requested by the employee. In authorizing any requests for bereavement leave, consideration shall be given to the distance to be travelled and personal demands placed on the employee. iii.Immediate Family For the purposes of bereavement leave, the Town defines “Immediate Family” to include a spouse, a child, a parent, a parent in-law, a sibling, a brother or sister in- law, a grandparent, a grandchild, a stepparent, a stepchild, a stepbrother, a stepsister, a legal guardian, or a person with whom the employee shares a household with in a personal relationship. m.Domestic Violence Leave The Town complies with C.R.S. 24-34-402.7 as it relates to leave for victims of domestic violence. An employee eligible for leave under C.R.S. 24-34-402.7 will receive up to three (3) working days of unpaid leave from work in any twelve-month period. n.Emergency Volunteer Service Leave The Town complies with C.R.S. 24-33.5-801 through C.R.S. 24-33.5-828 as it pertains to emergency volunteer service leave for employees. o.Volunteer Firefighter Leave The Town complies with C.R.S. 31-30-1131 as it pertains to the employment of volunteer firefighters. p. Volunteer Leave The purpose is to create community engagement opportunities for Town staff that support the Estes Valley. In addition, the Town recognizes that participating in volunteer projects and encouraging philanthropy will also enrich and inspire the lives of our employees and build strong work teams. Activities performed in the use of Volunteer Leave are considered personal in nature and not representative of the Town. i. Eligibility: Eight hours is granted to all full-time and part-time employees annually. Volunteer leave is pro-rated for part-time employees (50% for 20 - 29- hour part-time employees, 75% for 30 - 39-hour part-time employees). ii. Ineligibility: 1)Employees are ineligible if their employment terminates for any reason. 2)If the Volunteer leave program is discontinued for any reason, all leave previously granted and unused will become null and void. 3)The Town reserves the right to modify, amend, suspend or discontinue the program at any time without prior notice. 4)The Town reserves the right to revoke previous approval if it is determined the employee is misusing the program. iii.Leave Authorization: 1) Volunteer leave shall be requested in advance and is granted at the discretion of each employee’s supervisor. Page 111 Document Title Policy 306 - Leave 5/20/22 Revisions: 43 Town of Estes Park, Human Resources Page 15 of 16 2)Employees must receive the approval of their supervisor for the use of volunteer leave. It is the responsibility of the supervisor to ensure the leave approved is in compliance with the requirements of this policy. 2)Work demands shall take priority over the volunteer leave request. 3) Volunteer leave may be used individually or with other employees as a team volunteer activity. 4)Volunteer leave shall not be used in the computation of overtime and compensatory time. iv.Use of Volunteer Leave: 1) Volunteer leave must be used during the year accrued or it will be forfeited on December 31st. 2)Employees will be paid at their regular wage for volunteer leave hours. 3)Following the use of volunteer leave, the employee must enter the time into Paylocity using the Volunteer Leave code and insert a note regarding the project. 4)Examples of appropriate volunteer leave include but are not limited to: a.Working with an organization to clean up a road or trail. b.Performing restoration work in a natural area. c.Volunteering at a food bank. d.Participating in childhood mentoring or educational programs. 5)Examples of inappropriate volunteer leave include but are not limited to: a.Taking a ski vacation and charitably giving ski lessons. b.Attending your child’s PTA conference. c.Canvassing for a political campaign. d.Religious, professional, or political activities. e. Town events associated with an employee’s normal job duties per the Fair Labor Standards Act (FLSA). 6) Volunteer Leave may be used in one day or spread over the calendar year in one (1) hour increments, depending on the work needs of the employee’s department and supervisor approval. 7) Volunteer Leave shall be used for nonprofits and taxing districts within the Park R-3 School District boundary. The organization must serve the Estes Valley. 8)Situations not addressed in this policy would require the approval of the Town Administrator. q.Education Leave Eligible employees, when necessary, and upon approval of the Department Director, may be granted a maximum of four hours per week of paid educational leave to attend classes (see Policy 305.f for more information). For the purposes of this policy, Town- sponsored and/or mandatory training is not considered education leave. r.Leave without Pay i. Eligibility Any full-time, part-time employee and contract employee in good standing is eligible for leave without pay. Page 112 Document Title Policy 306 - Leave 5/20/22 Revisions: 43 Town of Estes Park, Human Resources Page 16 of 16 ii.Benefit When in the best interests of the Town and the employee, the Town Administrator may grant a leave without pay to any eligible employee for a period of up to three (3) months. Such leave shall not constitute a break in employment, and the employee shall return to his or her position at the expiration of the leave period. Temporary help may be obtained during the employee’s absence. iii.Interaction with other Benefits Annual and sick leave shall not accrue while the employee is on leave without pay. Failure to return to work at the expiration of a leave of absence shall be considered a resignation. If applicable, leave without pay may run concurrently with FMLA leave subject to required medical certification. The employee will be responsible for all insurance premiums, and must pay these in advance of leave. iv.Requesting Leave without Pay In order to request a leave without pay, an employee shall submit a written request to his or her Department Director. Requests for leave without pay will be considered in the following manner: 1)If the request is for two (2) days or less, and will not exceed the two (2) days per month limitation, the Department Director may approve, deny, or change the requested leave. 2)If the request is for three (3) or more days, or if the two (2) days per month limitation is to be exceeded, the Department Director shall forward this request to Human Resources and the Town Administrator along with a recommendation to approve, deny, or change the requested amount of leave. In this case, the Town Administrator makes the final determination on whether to approve, deny, or change the requested amount of leave without pay. Approved: _____________________________ Wendy Koenig, Mayor _____________ Date Page 113 Town of Estes Park Holidays & Leave Nominal·Datea January· 1 st -a January·(Third ·Monday)a May·(Last·Monday)a July-4tha September·(First·Monday)a November·(Fourth-Thursday)a December·24 th •a December·25 th •a Holidaya New·Year's·Daya Martin ·Luther·King ·Daya Memorial· Daya Independence· Daya Labor· Daya Thanksgiving·Daya Christmas·Eve·Daya Christmasa Floating Holidays: 4 additional days observed -Town open to the public -Presidents Day -Veteran Day -Day after Thanksgiving -One additional day Attachment 2 Page 114 •Federal Holiday beginning June 19, 2021 •Colorado State Holiday as of May 2, 2022 Town Research of Municipalities Observing: Market Community -who we "compete" with. All communities Yes:33 No:49 Market Communities {15/45 reporting) Yes:7 No: 8 Police Communities {5/8 reporting) Yes:4 No: 1 Total Community -all Colorado communities who we have data for (including Market Communities). •Currently we lag behind our Market average by ~30 hours per year of PTO (vacation, sick, and holiday combined). •We lag the Total Community average by ~4 hours per year. Page 115 Current schedule is: o 0 - 3 years, 8 hours (96 per year) o 4 - 7 years, 1 0 hours (120 per year) o 8 - 1 5 years, 12 hours (144 per year) o 16+ years, 14 hours (168 per year) Potential new schedule: o 0 -2 years, 8 hours o 3 - 5 years, 1 0 hours o 6 -12 years, 12 hours o 12+ years, 14 hours •Pros: New hires have a shorter time until more accruals and move through tiers quicker. •Cons: Potential for no change for long term employees •Market Community Impact-It would move us from lagging by ~30 hours per year to lagging by ~22 hours per year. •Total Community Impact-it would move us from lagging by ~4 hours per year to leading by ~3 hours per year. Highest accrual tier still lags by ~8 hours per year. Add Juneteenth and Veterans Day while condensing vacation accrual schedule o Pros: The Town makes a statement on Juneteenth and/or Veterans day, new staff move through the first 3 tiers quicker. A bump in accrual happens about a year before average tenure. o Cons: Impacts new staff more so than veteran staff. Impacts on business operations with two additional days shut down. o Market Community Impact-It would move us from lagging by ~30 hours per year to lagging by ~6 hours per year. Lower accrual tiers begin to lead by ~2.5 hours per year. Highest accrual tier still lags by ~22 hours per year. o Total Community Impact-It would move us from lagging by ~4 hours per year to leading by ~19 hours per year. All accrual tiers lead. Page 116