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HomeMy WebLinkAboutMINUTES Public Works Committee 1985-07-18BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS 7 Public Works Committee July 18, 1985 Committee: Chairman Wood, Trustees Brown and Hix Attending: Chairman Wood, Trustee Brown Also Attending: Mayor Dannels, Town Administrator Hill, Public Works Director Widmer, Clerk O'Connor Absent: Trustee Hix CEMETERY - CONTINUANCE OF DISCUSSION FROM MAY 16, 1985: Ms. Kay Haughey and several representatives of the Estes Valley Memorial Gardens, Inc. were present. Ms. Haughey stated that the Board of Directors are willing to pay fair market value to purchase approximately six (6) acres of Town property for a cemetery. Estes Valley Memorial Gardens was seeking a commitment from the Town in this regard. Town Administrator Hill read Town Attorney White's July 16, 1985 legal opinion. In summary, the opinion stated that if the Town determines that it wishes to sell the property to the cemetery corporation, prior to submitting the question of said sale to the voters, the cemetery corporation must first obtain the necessary approval from Larimer County for the proposed cemetery. The approval would include rezoning of 3/ the property and approval of the necessary Larimer County health 10. authorities for the location of a cemetery in the proposed area. IinAlX I An "-MIA" appraiser would be used to determine fair market value. Ms. Haughey added another possible option would be to have the Town keep the land in question and lease it to the cemetery corporation. Attorney Meyers submitted a proposed agreement between Estes Valley Memorial Gardens, Inc. and the Town convey- ing the aforementioned real estate to the cemetery corporation. Mr. Walter Gurley, Member/Board of Directors - Estes Valley Memorial Gardens, Inc., presented a preliminary site plan for the Committee's review. The proposed project will be constructed in phases with headstones being placed flush with the ground; artificial flowers will not be allowed. By law, the cemetery would be required to have one space developed with grass for every four undeveloped sites sold. Mr. and Mrs. Francis Winters, along with their legal council Steve Francis were also present. Mr. Winters is the adjacent property owner and stated he does support the concept of a cemetery; however, in his opinion, he did not feel the property in questions was the best suitable for a cemetery. Mr. Winters obtained reports which addressed economics, geology and wildlife habitat from the following firms: Harold V. Farrenkopf, Loveland CDS Engineering Corporation, Loveland Wildlife Laboratories, Inc., Fort Collins. Mr. Francis stated Mr. Winters had offered to purchase the Town -owned property several times in the past and is prepared to purchase the property immediately, paying fair market value. Mr. Louis O'Riordan was also present stating he was opposed to the cemetery concept and urged the Committee to investigate legal ramifications in conveying the property to the cemetery corpo- ration. The Committee recommends taking the proposed cemetery agreement under advisement, stating all interested parties will be notified when the cemetery issue is again placed on the Public Works Committee agenda. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - July 18, 1985 - Page two / URBAN RENEWAL AUTHORITY - SPECIAL IMPROVEMENT DISTRICT - PARKING: Director Art Anderson and Bob Josephs/Urban Renewal Authority and Russ Caldwell/Kirchner Moore & Company were present to discuss a Special Improvement District for parking. The Estes Park Urban Renewal Authority (EPURA) Plan addressed parking in the downtown area, recommending structured parking combined with outlying parking and a transportation system. Due to cost of the structured parking and impracticality of a transportation system at this time, EPURA's efforts were directed to evaluating "close -in" parking. Approximately twenty (20) potential lo- cations in the immediate area, both surface and structured parking, were considered. The criteria used for final selection were: location, size, cost and balance of distribution within he District. Based upon criteria of selection, three (3) primary locations are recommended as potential parking sites: Birch-Bikle property, "Old Lumberyard" property and the "Coal Company" property. The estimated total project cost ranges from $1.5 to $1.7 million, depending upon the variables of land acquisition and construction costs. Assessments are based upon a $1.5 million bond issue. The addition of approximately 287 parking spaces are anticipated. Discussion followed on method- ology which contained three options and parking credit, assessments, procedures for forming a Special Improvement District, and timetable of events. The Committee recommends initiating the formation of a Special Improvement District, incorporating Option #1 with regard to assessment methodology; with Kirchner Moore & Company clarifying the assessment on vacant, developed and redeveloped land for presentation to the Board of Trustees Tuesday, July 23, 1985. / LONG'S PEAK SCOTTISH HIGHLAND FESTIVAL - REQUEST TO PLACE SEMI -TRAILER AT LANDFILL PROPERTY: Dr. James Durward, representing the Long's Peak Scottish Highland Festival, submitted a letter dated June 28, 1985 requesting permission to park one (1) 18' semi -trailer near the Light and Power Service Building located at the landfill property. The Committee recommends taking this request under advisement to allow staff an opportunity to obtain a legal opinion and investigate possible rental fee, zoning, and liability information. / FIRE DEPARTMENT TRAINING FACILITY - DISCUSSION: As referred by Mayor Dannels July 9, 1985, the Committee con- sidered the proposal submitted by the Estes Park Volunteer Fire Department for a training facility. The Committee recommends taking the request under advisement, directing Town Administrator Hill to meet with Fire Chief Rumley to discuss the possibility of an agreement between a neighboring municipality and the Town whereby the Estes Park Fire Department would use the training facility owned by a neighboring municipality; adding a request that staff submit a list of Town -owned property that would be suitable for such a facility. / PROSPECT MOUNTAIN (NORTHEAST) DRAINAGE STUDY - PROGRESS REPORT: Paul Kochevar and Debra Dixon were present and advised the Committee of progress to date in preparing the Prospect Mountain Drainage Master Plan. The northeast section of the Prospect Mountain area was divided into three parcels to determine what could be done to handle drainage in Stanley Park and Reclamation Subdivision. Ms. Dixon discussed hydrology whereby problem areas were identified, quantifying flows in the basins, evaluating storm frequencies for the 2, 5, 10, and 100-year storm events. The Committee reviewed a drawing outlining where alignments should take place, possible addition of a detention pond, and t BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - July 18, 1985 - Page three general upgrading of existing culverts in the Prospect Mountain area. Further information will be available at a later date. RIVERFRONT PARK - REVIEW OF BID PROPOSALS: Public Works Director Widmer submitted a bid tabulation sheet for the Riverfront Park bid proposals; the tabulation sheet is attached and made a part of the record of these proceedings. Firms submitting bid proposals were: R. C. Heath Construction Company, Jim's Construction, and NCE, Inc. The Committee recom- mends accepting NCE, Inc.'s low bid of $398,325.40 with Alternate #4 (deletion of restroom tile and substituting epoxy paint) in the amount of $380,145.50, authorizing Director Widmer, by use of change order, to incorporate the Committee's suggestions on the design detail on Bid Alternates 1 and 2, returning to the Committee for their review. / STANLEY PARK FENCING - REVIEW OF BID PROPOSALS: Director Widmer presented the Stanley Park Fencing bid proposals submitted by Life -Time Fence Company in the amount of $12,498.40 and Flatiron Paving Company, Fence Division, in the amount of $12,923.00. Approximately 15 bid documents were mailed, with only two firms submitting a bid proposal. Due to Life -Time Fence Company not properly fulfilling the bid requirements including the full amount of the 5% Bid Bond, the Committee recommends awarding the Stanley Park Fencing Project to Flatiron Paving Company for a contract amount of $12,923.00. BOND PARK - REQUEST TO RENOVATE "HACKY SACK" AREA: The Committee discussed alternate solutions in renovating the "hacky sack" play area located in Bond Park including rubber matting, concrete, road base, gravel and asphalt. The Committee recommends removal of the "hacky sack" area, re -sodding and banning "hacky sack" in Bond Park, effective immediately, and drawing an ordinance to that effect. RADIO MONITORS - AUTHORIZATION TO PURCHASE: Public Works Director Widmer requested authorization to purchase two (2) radio monitors which will be used by Street Superinten- dent Ford and Parks Superintendent Speedlin. The units will cost approximately $300.00/each and funds are available in the current budget for such a purchase. The Committee recommends Director Widmer be authorized to purchase two radio monitors for the Public Works Department. REPORTS: The Estes Park Medical Center Sign authorized June 20, 1985 has been installed. The location was changed due to traffic visibil- ity. The public pay telephone authorized June 20, 1985 should be installed at the Elkhorn Avenue and Park Lane greenbelt in the near future. There being no further business, the meeting adjourned. P.PFO VE1 JUL23 '. f;i,,il '3F ESTES PARK BOARD OF TRUSTEES Vickie O'Connor, Town Clerk