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HomeMy WebLinkAboutMINUTES Public Works Committee 1985-11-21BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee November 21, 1985 Committee: Attending: Also Attending: Absent: Chairman Wood, Trustees Brown and Hix All Town Administrator Hill, Public Works Director Widmer, Finance Officer Vavra, Clerk O'Connor None JAMES McINTYRE SUBDIVISION - REQUEST TO VACATE PINE ROAD: As directed by the Committee October 21, 1985, Public Works Director Widmer submitted a legal opinion prepared by Town Attorney White concerning Mr. and Mrs. John Nichol's request that the Town vacate Pine Road. In summary, the opinion stated the Town would be prohibited from vacating Pine Road without providing another public access due to Section 43-2-302, Subsection 2 whereby "...no roadway or part thereof shall be vacated as to leave any land adjoining said roadway without an established public road connecting said land with another established public road." Mr. and Mrs. Nichol own Lots 1 and 6; however, the only solution would be to either provide other access to Lot 6 or combine Lots 1 and 6 into one lot. The Committee recommends Public Works Director Widmer contact Mr. and Mrs. Nichol and advise them of Attorney White's legal opinion. Should the property owners desire to pursue the vacate, the Town will require the owners to provide the legal description and to dedicate to the public the new access. Due to the type of dedication, the public road will not be maintained by the Town nor will the dedication be formally accepted by the Town. GOLF COURSE PROPERTY - REQUEST TO REVIEW BOUNDARY: As directed by the Committee September 19, 1985, Director Widmer presented a legal opinion prepared by Town Attorney White con- cerning the clarification of the east boundary of the Golf Course Property. The request to clarify the boundary was submitted by the Estes Valley Recreation and Park District. A question arose when the adjacent property owner informed the District the property line was the fenceline to the west of Fish Creek. The legal opinion addressed the "doctrine of avulsion" and Section 38-41-101(2), C.R.S. 1973. The Committee recommends Town Attorney White be directed to draft a letter, which will be executed by the Mayor, advising the property owner to move the fence in question to the eastern side of Fish Creek or remove the fence entirely. ESTES PARK BANK - REQUEST TO PLANT TREES ON TOWN PROPERTY: The Committee reviewed a request made by the Estes Park Bank to plant trees on the east side of the "football parking lot" which will aid in blocking the wind. The Committee recommends approval of the request subject to the following conditions: 1. The type of tree should be "blue spruce." 2. Spacing of the trees should be at least 15'±; approximately two trees will be required. 3. The Bank will assume responsibility for maintenance of the trees until such time as they are established (approximately two years). 4. With regard to the possibility of a paved, pedestrian path running from the parking lot to the Bank, staff BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - November 21, 1985 - Page two will contact Town Attorney White seeking a legal opinion. TREGENT PARK - CHANGE ORDER FOR BRICK PAVING: The Estes Park Urban Renewal Authority has requested that brick paving be extended to make a transition from West Elkhorn Streetscape to the park. $15,000 was "earmarked" for such a change order in the 1986 Budget; N.C.E. Inc. has submitted a bid in the amount of $13,173. The Committee recommends including the change order bid of $13,173 in the contract for Tregent Park. PUBLIC WORKS SHOP FACILITY - REVIEW OF BID TO INSTALL VEHICLE EXHAUST SYSTEM: Upon a recommendation made by the Town's insurance carrier, the Public Works Department requested a bid to install a vehicle exhaust system in the Public Works Shop Facility. Rowe Heating submitted a bid in the amount of $5,697.84 to install the system which can be moved to another building, should the need arise. Director Widmer advised $8,000 was budgeted for this item in the 1985 Budget. The Committee recommends accepting the Rowe Heating bid and allocating approximately $6,000 for this item, including electrical installation. TRASH SERVICES - REVIEW OF BID PROPOSALS: The Committee reviewed the bid tabulation sheet for "trash collection services." Bids were as follows: 1. A-1 Trash Service $4,786.44/year. 2. S & M Trash Service $4,698.02/year plus the right to adjust prices if and when the Transfer Station fees increase. 3. Rocky Mountain Trash Service$6,380.00/year. The contract period is two years; the contract will begin January 1, 1986 and expire December 31, 1987. Mr. Steve Shorland with- drew the clause regarding adjustment of prices. The Committee recommends accepting the low bid in the amount of $4,698.02/year submitted by S & M Trash Service. PUBLIC BUILDING CLEANING SERVICES - REVIEW OF BID PROPOSALS: The Committee reviewed the attached bid tabulation sheet for cleaning services for the Municipal Building, Police Department and Public Restrooms. The Committee recommends accepting the low bid in the amount of $8,580.00/year for the Municipal Building and low bid of $3,360.00/year for the Police Department submitted by Triple C Cleaning; and low bid of $5,595.00/year submitted by Village Maintenance for the Public Restrooms. The total bid price for cleaning services is $17,535.00. REPORTS: The final draft of the Prospect Mountain (Northeast) Drainage Study Design has been received and distributed. The topographical maps of the north z of Section 2, which in- cludes the proposed location of the Mary's Lake Water Treatment Plant, and Arapaho Meadows Addition have been received. As authorized by the Committee September 19, 1985, the Town will invoice Dr. Sam Luce for 19% of the total expenditure incurred by the Town. -,--The-COMMTtfgb discussed existing policy concerning sidewalk snow removal.` N fttrr}fing no further business, meeting adjourned. Vickie O'Connor, Town Clerk 1312ni:U OF TRUSTEES