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Home My WebLink AboutMINUTES Public Works Committee 1985-10-21BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS / Public Works Committee October 21, 1985 Committee: Attending: All Also Attending: Chairman Wood, Trustees Brown and Hix Mayor Dannels, Town Administrator Hill, Public Works Director Widmer, Finance Officer Vavra, Clerk O'Connor Absent: None CHAMBER OF COMMERCE - REQUEST TO USE THE SOUTHEAST PORTION OF THE VIRGINIA STREET PARKING LOT: Mr. Barry Myers, Advertising Coordinator/Chamber Advertising Committee, submitted a letter dated October 11, 1985 requesting the use of the southeast portion of the Virginia Street Parking Lot for the 35th Annual Christmas Lighting Ceremony, "Santa's Storybook Parade", and Holiday Season Festival activities. A stage will be placed on the first 3 southeast parking spaces and half of the sidewalk area. The stage would remain in place from November 29th to December 22nd. The front 8' of the stage would only be open on weekends. The entire parking lot and entrance should remain open at all times. Due to safety considerations, the Advertising Committee also requested the use of 4 sections of barricade which would be placed around the "tongue" side and rear of the trailer. Discussion followed with the Committee recommending the use be granted, with Mr. Myers and Public Works Director Widmer coordinating placement of the trailer, using barricades if needed to ensure public safety. JAMES McINTYRE SUBDIVISION - REQUEST TO VACATE PINE ROAD: In a letter dated October 4, 1985, Mr. and Mrs. John Nichol requested the Town vacate Pine Road. Mr. and Mrs. Nichol own Lots 1 and 6, James McIntyre Subdivision. Following discussion, the Committee recommends Director Widmer contact Town Attorney White and obtain a legal opinion as to the possible legal ramifications of such a road vacate. U. S. HIGHWAY 36 BICYCLE/PEDESTRIAN PATH - REVIEW OF BIDS: Public Works Director Widmer submitted the following list of bidders for the construction of an 8' wide concrete bicy- cle/pedestrian path located from Stanley Avenue west to the existing sidewalk along U. S. Highway 36: Cornerstone Concrete $ 8,483.50 Dan Brown Construction $10,394.87 Al Gorenson $11,250.00 Tom's Concrete $12,749.00 The Committee recommends accepting the low bid in the amount of $8,483.50 submitted by Cornerstone Concrete. 1986 STREET IMPROVEMENT PROJECT - AUTHORIZATION TO PERFORM DYNAFLECT TESTING: A savings of approximately $25,000 was realized due to the "dynaflect-based" Pavement Evaluation prepared by Pavement Management Systems in April, 1985. Public Works Director Widmer advised the Committee the dynaflect testing should be done again this Fall in preparation for the 1986 Paving Project. An es- timated expenditure is $3,200; the testing is a budgeted item for 1985. The Committee recommends Director Widmer be authorized to BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - October 21, 1985 - Page two contract with Pavement Management Systems to perform the dynaflect testing. PROSPECT MOUNTAIN (NORTHEAST) DRAINAGE STUDY - PHASE I DESIGN: Director Widmer advised several meetings were held with Estes Park Surveyors and Sellards & Grigg in order to negotiate a contract for the design of the Phase 1-A, 2-A, and 3-A Improve- ments described in the Prospect Mountain Drainage Master Plan. An agreement has been reached on the "scope of work" and associ- ated fees, with the proposed fees being 7.2% of the estimated construction costs. The estimate for providing a final design for the project is $24,000. The tentative time schedule is 66 working days. The Hospital and System A from Community Drive to Highway 7 are included in Phase I of the Project. The Committee recommends awarding the contract, submitted by Estes Park Survey- ors and Sellards & Grigg, for a "not -to -exceed" amount of $24,000. FISH HATCHERY PROPERTY - REQUEST FROM DIVISION OF WILDLIFE FOR EASEMENT: In a letter dated October 2, 1985, the Division of Wildlife requested a perpetual easement from the Town for the existing headgate structure located on the Fish Hatchery Property. The headgate for the ponds which will be located on Mr. Tom Brown's property allows water to enter the pipeline, without constructing a new diversion structure. The Committee recommends approval of the request, subject to the Division of Wildlife providing the legal description for the perpetual easement. ANNUAL PROJECT REQUESTS TO LARIMER COUNTY FOR THE COLORADO DEPARTMENT OF HIGHWAYS: Public Works Director Widmer advised a letter dated October 9, 1985 submitted by the Larimer County Commissioners concerning Larimer County's preparation of an annual list of State Highway Improvements had been received. The Committee recommends repeating last year's requests which are as follows: 1. Reconstruct State Highway 7 from U. S. Highway 36 to the Town Limits. 2. Widen U. S. Highway 34 East of Estes Park from the existing three -lane section to the Intersection of U. S. Highways 34 and 36. 3. Re -design the U. S. Highway 36 and State Highway 7 Intersection. 1986 TRANSFER STATION RATES - DISCUSSION: The Committee discussed the proposed 1986 Transfer Station Rates submitted by Larimer County. In 1985, the rates were $3.00 for five cubic yards of trash and $2.50 for each additional cubic yard. In 1986 the rate will be $3.00'for five cubic-yards-with- no-dec-l-i-n-ing-rate ---structure, resulting in a 15% increase for 5 cubic yards. Compacted rates will also increase from $3.501c.y. to $4.001c.y. TREGENT PARK SIDEWALK AND RESTROOM ALTERNATES - REQUEST TO AMEND CONTRACT: An alternate for the interior of the restroom to be constructed in Tregent Park was "Spectra -Glaze." The Contractor, NCE, Inc., did not bid on the alternate. Director Widmer supplied a sample of the Spectra -Glaze concrete block advising that when subjected to spray paint, magic markers, etc., the block was found to be as p.✓ � t (L ` u-de_ LA -cat) 42-1-4-eze-L.ci- `Lf tch cC B RADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - October 21, 1985 - Page three vandal -proof as possible. Following discussion, the Committee recommends Public Works Director Widmer be authorized to amend NCE's contract to include installation of Spectra -Glaze and obtain an architect to select the color scheme for an estimated expenditure of $16,000. MUNICIPAL BUILDING FACILITY STUDY - SUBMISSION OF FINAL REPORT: The Committee acknowledged receipt of the final report for the Municipal Building Facility Study which was prepared by Inter - Plan. 1986 BUDGET: The Committee reviewed the fourth draft of the Public Works Department Budget. REPORTS: Public Works Director Widmer and Staff attended a "Snow and Ice" Conference held in Fort Collins. Approximately 300 people attended the Conference. Robert Hirning and Marc Smith entered the "Snow Rodeo" competition which included approximately 30 entries. Estes Park placed sixth in its competition. Prepara- tion time spent by both men on their own time was quite exten- sive. Director Widmer requested a "Certificate of Appreciation" along with 4 hours each of Annual Leave be given to Robert Hirning and Marc Smith. The Committee recommends approval of the certificates and annual leave for a job well done. There being no further business, the meeting adjourned. rw Vickie O'Connor, Town Clerk ROVFD OCT 2 21985 :sirs PARK T;;U3TEES