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Home My WebLink AboutMINUTES Public Works Committee 1986-04-04BRADFORD PUBLISHING GO. RECORD OF PROCEEDINGS 4 fr/£b Public Works Committee April 4, 1986 Committee: Chairman Wood, Trustees Brown and Hix Attending: Chairman Wood, Trustee Hix Also Attending: Trustees -Elect Barker and Habecker, Town Administrator Hill, Town Attorney White, Public Works Director Widmer, Finance Officer Vavra, Shop Foreman Shanafelt, Helen Rumley Bill and Paul Van Horn, Clerk O'Connor Absent: Trustee Brown FIRE DEPARTMENT RESERVES - REQUEST TO USE FIRE STATION: On behalf of the Fire Department Reserves, Mrs. Rumley requested the use of the Fire Station to sponsor a garage sale May 31st to benefit the Fire Department. An alternate date would be June 7th. The fire equipment would be parked in the street for the duration of the sale. All merchandise will be donated. The Committee recommends approval of the Reserves' request for a garage sale May 31, 1986. HUPP HOTEL - REQUEST FOR EASEMENT: Mr. Bill Van Horn, representing the owners, requested an easement from the Town along the west side of the Hupp Hotel. An archi- tect's drawing indicating the sidewalk extension to the existing walk was presented. The proposed renovation will enhance the structure; however, it will not increase the life of the building. There is an existing vehicle width of 27' curb to curb. The traffic flow could be improved at the corner of Elkhorn Avenue and Big Horn Drive if the encroachment did not exist. In reviewing this property, Director Widmer reported that in 1967/68, the former Hupp Hotel owner requested a variance from the Board of Adjustment to allow exterior renovation. The request was denied; however, the Town Board approved the request. Town Attorney White stated that due to longevity of the encroachment, the Town would experience difficulty in requiring the owner to demolish the building; however, the Town could grant an easement with conditions as they deemed necessary. Discussion followed regarding parking, storm sewer inlet, relocating the power pole and fire hydrant, zoning regulations, sidewalk options, and setting a condition that should 50% of the building be destroyed, the building not be replaced at its existing location. The Committee recommends the request be tabled to allow the owners to submit engineering drawings identifying possible alternatives available, indicating the possibility of placing the sidewalk all the way to the rear of the property. ESTES PARK GOLF COURSE BOUNDARY - UPDATE: Concerning the east boundary of the Golf Course Property, the Committee reviewed a letter dated "B4*y= 1, 1986 submitted by Mr. Bill Van Horn. The letter stated the fence was in its current position when Mr. Paul Van Horn purchased the property. In an effort to settle the question, Mr. Van Horn has offered to trade the Van Horn land along Fish Creek adjacent to the Community Church for clear title to the land within the fence located at the Van Horn Engineering Office Property. The Town has become involved with this matter due to the existing lease between the Recreation District and Town. Following additional discussion, the Committee recommends tabling this matter to enable the Town to advise the Recreation District of the newly -acquired information. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - April 4, 1986 - Page two PROSPECT MOUNTAIN (NE) DRAINAGE PROJECT - REVIEW OF BIDS: Eight bids were received for the Prospect Mountain (NE) Drainage Project. The engineer's estimate was $320,460; five of the bidders were below this estimate. Bids are as follows: Bidder Bid Price Weinland Construction Golden Construction R & D Pipeline Ry-Con Construction Wycon Construction Palmer Construction Jim's Construction Barker Construction $256,208.15 $261,212.40 $278,118.00 $290,888.50 $308,107.00 $321,435.80 $364,032.94 $374,222.60 The project was bid indicating Schedule A which includes Reclama- tion Subdivision and Schedule B which includes the hospital area. Public Works Director Widmer has requested a easement from the Estes Park Medical Center; to date, the easement has not been received. The Highway Department has reviewed the project and issued their approval. The Committee recommends accepting the low bid in the amount of $256,208.15 submitted by Weinland Construction and adoption of the project budget of approximately $320,000 as detailed in the Public Works Department Memorandum dated April 3, 1986. Budgeted amount of this project was $390,000, resulting in a savings of approximately $70,292. Work will begin as soon as possible. DUMP TRUCK/SNOWPLOW - REVIEW OF BIDS: Five vendors were contacted requesting bids for the 1986 Dump Truck/Snowplow. One firm did not respond. The trade-in vehicle will be the 1977 GMC Truck. Budgeted amount for the truck package complete (sander, dump body, lights and controls) was $55,000. The lowest qualified bidder was Rocky Mountain Interna- tional Truck with a bid of $34,500.00, including the trade-in ($4,500). Kois Equipment was lowest bidder on the truck equip- ment with a bid of $18,523.85. The Committee recommends accept- ing the bids submitted by Rocky Mountain International Truck and Kois Equipment for total bid package of $53,023.85, investigating the possibility of selling the 1977 GMC truck outright for a minimum selling price of $5,000. Delivery is anticipated by the end of this summer. CRACK SEALER/BOILER - REVIEW OF BIDS: Public Works Director Widmer reported that a demonstration of the "Speed King" Joint Sealing Compound Heater had recently taken place. This piece of equipment is used to seal asphalt cracks. Two bids were received: Bidder Gilsabind Convidor, Inc. MacDonald Equipment Bid Price $3,290 $3,890 The 1986 Budget contained $5,000 for this expenditure. The Committee recommends accepting the low bid submitted by Gilsabind Convidor, Inc. in the amount of $3,290. Delivery is expected to be 10 days. PICK-UP TRUCKS - AUTHORIZATION TO REQUEST BIDS: The purchase of two pick-up trucks was budgeted in 1986. Director Widmer requested authorization to obtain bids for these trucks. The Committee recommends Public Works Director Widmer be authorized to request bids for two pick-up trucks. BRADFORO PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - April 4, 1986 - Page three EMPLOYEE INCENTIVE AWARDS: Director Widmer submitted a memorandum nominating Gary Shanafelt and Dan Speedlin for "Incentive Awards." Shop Foreman Shanafelt, along with the assistance of Parks Superintendent Speedlin, converted a 1-Ton flatbed truck formerly used by Stanley Park for a total cost of $4,021 thus negating the purchase of a new vehicle. The amount budgeted for a new truck was $8,250 which resulted in a savings for the Town of $4,229. The Committee recommends awarding "Incentive Awards" in the amount of $250 to Gary Shanafelt and $50 for Dan Speedlin for a job well done. REPORTS: The general contractor, N.C.E., has made tremendous progress at Tregent Park and they are on schedule. The Snowfall Report through March 31, 1986 indicated the snowfall is greater than 84-85 and lower than 83-84. Director Widmer also presented a report indicating storm costs from September, 1985 through April 4, 1986 which totalled $27,881.99. Costs included labor, sand and vehicles. The Town is acting as the general contractor for the public restroom remodeling project. The restrooms have been closed to the public to allow for this renovation. It is anticipated the restrooms will be completed by mid -May. There being no further business, the meeting adjourned. Vickie O'Connor, Town Clerk APR .8 19 5 rS S 1:.R4t BuNRD OF TRUSTEES