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HomeMy WebLinkAboutMINUTES Public Works Committee 1986-02-20BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS / Public Works Committee February 20, 1986 Committee: Attending: Also Attending: Chairman Wood, Trustees Brown and Hix All Mayor Dannels, Town Administrator Hill, Public Works Director Widmer, Finance Officer Vavra, Engineering Technician Mangelsen, Library Director Hoxey, Library Board Member Hostmark, Paul Kochevar, Dave Fetterly, Ruth Moorhead, Clerk O'Connor Absent: None LIBRARY FEASIBILITY STUDY - SITE RECOMMENDATION: On January 23, 1986, the Library Board requested authorization to use Bond Park as the site for the addition and/or new con- struction of the Library. The matter was taken under advisement at that time. Following further discussion, the Committee recommends the Library Board be authorized to use Bond Park as the site for the Library. PUBLIC RESTROOM CLEANING SERVICES - REVIEW OF BIDS: Eleven (11) Public Restroom Cleaning Services Bids were received February 19, 1986. The lowest qualified bidder was Estes Park Janitorial Services with a bid of $5,610.00. Stating Estes Park Janitorial Services met all the specifications, the Committee recommends accepting the bid submitted by Estes Park Janitorial Services for $5,610.00/year for a two-year period. PROSPECT MOUNTAIN (NORTHEAST) DRAINAGE STUDY PROJECT, PHASE I - AUTHORIZATION TO BID: Director Widmer reported $390,000 was budgeted in 1986 for the Prospect Mountain (NE) Drainage Phase I Project. Estes Park Surveyors have completed approximately 95% of the project design. An estimated time schedule for the bidding process is: request bids March 4th, receive bids April lst, begin construction second week of May. It is anticipated the highway crossing on U. S. Highway 36 will be completed by Memorial Day Weekend. The length of the contract will be 90 - 120 days. Cost estimates for the first phase could be under the original estimate of $390,000. The Fir Avenue portion of the project would be bid separately. Discussion followed concerning construction during the Spring vs. the Fall, and maintaining an access to and the inconvenience of commercial and residential owners along the project area. The Committee recommends Public Works Director Widmer be authorized to request bids for Phase I of the Prospect Mountain (Northeast) Drainage Project subject to: (1) including a special condition in the specifications stating that all effort be made to minimize the inconvenience to Commercial Businesses during construction; (2) contact be made with all affected business and home owners notifying them of the impending project; and (3) every possible effort be made to speed-up the process which would allow con- struction prior to the second week of May. TRANSPORTATION PROGRAM FUNDING - DISCUSSION: Director Widmer reported staff had contacted both the Larimer-Weld Council of Governments and the Colorado Department of Highways regarding funding for transportation programs. The information obtained is as follows: Section 8 Funding for a Transit Development Plan (TDP) is relatively easy to obtain; the funding range is $15-$25,000; the local match figure is currently BRAOFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - February 20, 1986 - Page two 20%; and Section 18 Funding for Capital, Operating and Adminis- trative Expenses requires an approved TDP for funding; new projects are at a disadvantage due to exceeding 1985 requests by approximately 7 times; earliest funding would be 1988. The Federal Government is the source of funds; administration is performed by the State. An approximate time schedule between completing the application and having the study actually per- formed is one year. Based upon the 20/30% match, the Town's portion of the study would be approximately $8,000. Discussion followed with the Committee recommending applying for the Section 8 TDP Funding, with Director Widmer presenting the application to the Committee prior to submission to the State. SNOWPLOW - AUTHORIZATION TO BID: A new snowplow in the amount of $55,000 was budgeted in 1986. Due to the lengthy bid and delivery process, Director Widmer requested authorization to bid the snowplow at this time. Specifications could be completed within two weeks. The 1977 snowplow is well worn; however, it has a relatively new engine and will be retained as a "backup" unit. Following discussion regarding delivery by next Fall, the Committee recommends au- thorizing Public Works Director Widmer to request bids on the snowplow, returning to the Committee for further review. CRACK SEALER/BOILER - AUTHORIZATION TO BID: $5,000 was also budgeted in 1986 for a crack sealer/boiler. This unit would be used to melt the tar to seal cracks in the asphalt. Currently, a metal tub and propane torch is used which has proven to be hazardous and inefficient. In the preventive maintenance program, approximately 24,000' of asphalt cracks were sealed last year. The Committee recommends Director Widmer be authorized to request bids on the crack sealer/boiler, returning to the Commit- tee for further review. MUNICIPAL BUILDING PUBLIC RESTROOM REMODEL - AUTHORIZATION FOR STAFF TO ACT AS GENERAL CONTRACTOR: The public restrooms located in the north wing of the Municipal Building were scheduled for remodeling during 1986. The budget amount is $25,000. Director Widmer informed the Committee it would be most cost-effective to have staff act as the General Contractor due to the variety of remodeling involved which includes: new partitions, fixtures, floor drains, exhaust systems, and flooring (including the lobby). If adequate funds are available, the walls of each restroom would also be treated with tile. The Committee recommends staff be authorized to act as the General Contractor in the Municipal Building Public Restroom Remodeling. MUNICIPAL BUILDING, MEETING ROOM 203 - REQUEST FOR NEW WATER HEATER: Mrs. Ruth Moorhead, President, Estes Park Woman's Club requested a new water heater for Meeting Room 203. The existing electric water heater is inadequate to serve the kitchen area of the meeting room. Cost estimates for a 40-gallon, 220-volt water heater are $500-$600. The heater would be installed in the women's restroom lounge located on the first floor, south wing. The Committee recommends installing a 40-gallon, 220-volt water heater with a not -to -exceed expenditure of $600.00 BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - February 20, 1986 - Page three FISH HATCHERY RENTAL HOUSE - REQUEST TO RENT HOUSE AND BOARD HORSE: The northern -most rental house located at the Fish Hatchery has become available. Mr. Gregg Filsinger has expressed a desire to rent the house subject to: replacement of two exterior doors and minor repairs to the interior. Director Widmer confirmed re- placement of two exterior doors and minor repair to the interior is necessary. An estimated expenditure for replacement of the doors is $100; materials to repair the interior is estimated to be an additional $100. Mr. Filsinger also requested au- thorization to board one horse on the property. Mr. Filsinger would install a temporary fence for this purpose; the fence would be located at the northeast corner of the site. Adjacent tenants have expressed no objection to a horse on the grounds. The Town collects $167.00/month for the rental. The Committee recommends expending approximately $200 to be used for maintenance materials on the house and approval of the horse subject to Larimer County Zoning Regulations. REPORTS: Tregent Park is now 40% complete. Installation of "Spectra -Glaze" on the interior walls of the restrooms has begun. The project is slightly ahead of schedule - the completion date of June 1st remains in place. The Snowplowing Report was updated through February 19th. The year-to-date figures indicate snowfall during 1986 is comparable to 1983-84 and ahead of 1984-85. Concerning the request to review the Golf Course Boundary, the Committee reviewed a letter which was mailed in January to the property owner requesting removal of the fence on or before March 1, 1986. Following discussion and review of a map indicating placement of the fence, the Committee recommends retaining the deadline of March 1, 1986. There being no further business, the meeting adjourned. A.,6,64.4,- O ec- S� Vickie O'Connor, Town Clerk Ui' ESTES PARK BOARD OF TRUSTEES