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HomeMy WebLinkAboutMINUTES Special Public Works Committee 1986-07-03BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS "Special" Public Works Committee July 3, 1986 Committee: Chairman Brown, Trustees Barker and Hix Attending: Trustees Barker and Hix Also Attending: Town Administrator Hill, Town Attorney White, Public Works Director Widmer, Finance Officer Vavra, Clerk O'Connor Absent: Chairman Brown 1986 STREET IMPROVEMENT PROJECT - REVIEW OF BIDS: The Committee reviewed the bid tabulation for the 1986 Street Improvement Project. The engineer's estimate for the project was $138,220.75. The following bids were received: Coulson Excavating $127,641.00 Best Way Paving $132,887.25 Flatiron Paving $146,515.75 Sterling Paving $147,298.15 Loveland Excavating $154,552.40 The low bid submitted by Coulson Excavating is 18% below the estimate originally approved by the Committee and 8% below the engineer's estimate. Due to proposed waterline construction in 1987, Director Widmer suggested that Stanley Avenue not be overlaid this year as proposed. Deferral of this item coupled with the low bid prices will result in a savings of approximately $36,000 over the amount budgeted. Staff is in the process of reviewing street paving priorities and will return to the Committee if additional streets should be added to the 1986 Street Improvement Project. Following discussion, the Committee recommends accepting the low bid in the amount of $127,641.00 submitted by Coulson Excavating. "MEMORANDUM OF UNDERSTANDING" CONCERNING NEWSPAPER FIRMS - REVIEW: By Resolution #11-86, the Board of Trustees granted a temporary encroachment for newsracks within the designated locations from June 10, 1986 through July 8, 1986. The Committee reviewed a proposed "Memorandum of Understanding" by newspaper firms whereby the firms would strive to place only top-quality newsracks within the downtown area, keep the racks in a good, clean and orderly condition, and refrain from attaching them in any way to any public object or improvement. Public Works Director Widmer presented photographs depicting the various newsracks in the downtown area. Execution of the memorandum would be between the various newspaper firms themselves. Following discussion, the Committee recommends (1) Resolution #11-86 be extended to March 1, 1987 at which time further review will be conducted by the Committee; (2) serious consideration of style and color will be given by the Committee upon their review; and (3) adoption of a Newsrack Ordinance will be deferred pending review March 1, 1987. HANGING FLOWER BASKETS FOR MUNICIPAL BUILDING - REVIEW: The Committee reviewed a suggestion to place hanging flower baskets at all three entrances to the Municipal Building. Approximately 26 baskets would be required at an estimated cost of S200.00. Sufficient funds are available in the budget for such an expenditure. Following discussion, the Committee recommends approval of the suggestion on a trial basis which will improve the appearance of the building and establish the suitability of such baskets for additional areas. rther business, the meeting adjourned. 7/4,e,6-t- Vickie O'Connor, Town Clerk Approved minutes w/condition staff contact 2 newspaper firms having newsracks extending be- yond window sill of Indian Village bldg. re- questing they be replaced. TB 07/08/86. BRAOFORO PUBLISHING CO. RECORD OF PROCEEDINGS ✓Public Works Committee June 12, 1986 Committee: Chairman Brown, Trustees Barker and Hix Attending: All Also Attending: Town Administrator Hill, Public Works Direc- tor Widmer, Finance Officer Vavra, Barry Myers/Chamber of Commerce, Judy Hoxsey and Don Moorhead/Estes Park Public Library, Clerk O'Connor Absent: None CHAMBER OF COMMERCE - AUTHORIZATION TO ALLOW SCULPTOR TO USE PORTION OF BOND PARK: Mr. Barry Myers/Chamber of Commerce, presented a request seeking authorization to allow a sculptor to work on a portion of Bond Park. The Chamber of Commerce Special Events Committee is proposing to commission Mr. Thomas M. Miller to carve a double life-size bust of Joel Estes using a 1,400-1,500 pound block of Colorado Yule marble. Mr. Miller would sculpt daily in Bond Park June through September. The Joel Estes Family Association has been contacted and are very supportive of the project; they will seek a contribution to the effort from their Board of Directors. Entire cost of the project, including the base would be $9,000. The base would be 8' tall, constructed of concrete in which the natural stone would be imbedded. The Chamber has requested EPURA to fund the "start-up" costs of $3,300. These costs include the fee and transportation of the marble, erection of the working platform and research by the artist. The remaining $5,700 would be raised through a donation box and special events coordinated and operated by the Chamber Special Events Committee. The artist has not requested a guarantee of $5,700; he anticipates the fee will be raised from the contribution portion of the project. A decision has not been reached with regard to placement of the completed artwork. Discussion followed regarding vandalism, signage and liability. The Committee recommends approval of the following requests: 1. The "bare earth" section under the trees in the northeast corner of Bond Park for erection of a temporary working platform for the piece of marble. 2. Thomas M. Miller will be allowed to sculpt daily from June through September. 3. The Chamber of Commerce Special Events Committee will be allowed to erect a sign explaining the project which will contain a donation box. The Special Events Commit- tee will be held responsible for all collections, ensuring funds are not mingled and retained for this project. 4. In its ability to grant exceptions to the General Liability Insurance Policy, the Board of Trustees authorize the Town to assume the liability due to sponsorship of the project being the Chamber of Com- merce. 5. Should donations exceed $9,000, such funds will be returned to EPURA, replacing their initial expenditure of $3,300 thus allowing EPURA to become a "guarantor" not an "donor." BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - June 12, 1986 - Page two ESTES PARK PUBLIC LIBRARY - REQUEST AUTHORIZATION TO PLACE BOOK RETURN BOX: As a convenience to Library patrons, Ms. Judy Hoxsey, Director, Estes Park Public Library, requested authorization to place a 29"x29"x50" heavy -gauge steel book return box which would be bolted onto the cement island located at the intersection of MacGregor Avenue and Park Lane. The box will contain the Nation- al Library Logo in white lettering on a blue background. The Library staff will empty the return box on a daily basis. The Committee recommends the Estes Park Public Library be authorized to install the book return box on the aforementioned island, with exact placement to be determined by Public Works Director Widmer. ESTES PARK SANITATION DISTRICT - REQUEST TO OBTAIN BASE MAPS: The Committee reviewed a letter dated May 28, 1986 submitted by Mr. Ron Osborn, Office Manager/Estes Park Sanitation District. The District would like to obtain base maps with property lines shown to aid the District in locating sewer lines and establish a record of all lines within their District. Currently, a fee of $40.00/print is assessed by the Public Works Department. This fee enables the Town to recover their investment. The District is requesting twenty maps. Following discussion, the Committee recommends providing the reproducible base maps for a fee of $100/sheet with the stipulation the maps be available strictly for use by the Estes Park Sanitation District. 1986 STREET IMPROVEMENT PROGRAM - AMENDMENT TO PROJECT: Public Works Director Widmer reported the West Riverside Park and various Chamber of Commerce paths were omitted in the 1986 Street Improvement Program Project authorized May 15, 1986. $5,000 was included in the Budget to pave the paths. The Committee recom- mends the 1986 Street Improvement Program be amended to include the aforementioned paths. HOSPITAL BYPASS - REVIEW AND DISCUSSION: Acting upon Trustee Barker's request, Director Widmer reviewed information gathered in 1981/82 concerning the hospital bypass. The Town obtained appraisals for a 50' strip of land in which to construct such a bypass, however, the project was not completed due to the property owners being unwilling to sell. Stating it would be in the public's interest to pursue this matter, the Committee recommends Director Widmer be authorized to re -open negotiations and return to the Committee for further review. LOADER - REQUEST AUTHORIZATION TO BEGIN BID PROCESS: The 1974 John Deere Loader was scheduled for replacement in 1986; $65,000 was budgeted which included $20,000 for trade-in. Shop Foreman Shanafelt has researched this equipment for the past two months. The Committee recommends Public Works Director Widmer be authorized to begin the bid process. REPORTS: The Prospect Mountain (NE) Drainage Project is on schedule. The Committee reviewed a letter dated May 15, 1986 submitted by the State Department of Highways. The letter acknowledged receipt of the Town's application for Section 8 Funding for the Transit Plan Study. Estes Park is ranked third, preceded by the Las Animas County TDP and Weld County TDP. The State will advise when further information is available. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - June 12, 1986 - Page three Director Widmer reported the new curb, gutter and sidewalk installed at 120/130 East Riverside Drive had been inspected and accepted. A one-year warranty period will begin June 1, 1986 and will expire June 1, 1987. There being no further business, the meeting adjourned. 42 '&627(---x-47.4/ Vickie O'Connor, Town Clerk • I ^ JUN 2 4 6E6 TOWN Of ESTES PAR BOARD OF TRUSTEES