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HomeMy WebLinkAboutMINUTES Public Works Committee 1986-01-23BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS ✓ Public Works Committee January 23, 1986 Committee: Attending: Also Attending: Chairman Wood, Trustees Brown and Hix Chairman Wood, Trustee Hix. Mayor Dannels, Trustees Aldrich, Graves, Laing, Town Administrator Hill, Town Attorney White, Public Works Director Widmer, Planner Stamey, Clerk O'Connor Absent: Trustee Brown LIBRARY - PRESENTATION OF LIBRARY FEASIBILITY STUDY: Ms. Judith Hoxsey, Director, Estes Park Public Library, submitted the Feasibility Study for the Library which was prepared by Midyette/Seieroe and Associates, an Architectural and Planning Firm located in Boulder. The purpose of the study was to discov- er various available options and to explore possible sites. Midyette/Seieroe analyzed the existing facility, present service levels and projected required service levels, feasibility of continued use of the present facility and feasibility of reno- vation - addition versus new construction. The study addressed viable alternatives as the solution for the present inadequacies of the existing facility and the goals and requirements of the Estes Park community. Bond Park was determined to be the most desired location. Drawings offering various options were also presented. The existing Library contains 3,700 square feet; optimum size would be 10 - 12,000 square feet. Members of the Library Board advised the Committee of the urgency in receiving authorization to use Bond Park as the Library site. Funding commitments would follow any decision on the site. The Committee recommends acknowledging receipt of the Estes Park Public Library Feasibility Study and taking the matter under advisement at this time. CEMETERY - DISCUSSION OF PROPOSED AGREEMENT: Ms. Kay Haughey, President, Estes Valley Memorial Gardens, Inc. addressed the Committee seeking an agreement to sell six acres of Town -owned land located at the Fish Hatchery for a cemetery. By acceptance of the Town, the question would be placed on the April 1, 1986 ballot. Town Attorney White submitted a proposed agree- ment. Estes Valley Memorial Gardens will review the agreement and return to the Committee for further discussion. NEWSPAPER RACKS - REPORT: In an effort to establish criteria for newspaper racks, Public Works Director Widmer reported a meeting was held January 8, 1986 with seven newspaper companies. Discussion included the use and number of newspaper racks, location, use of Town -owned newspaper pods, uniform appearance, and maintenance. Modification of the Town's existing Ordinance pertaining to Sidewalk Encroachments could allow a fair and equitable solution for everyone. Dis- w- cussion followed, with the Committee recommending (1) staff prepare a revision of the existing Ordinance for placement of individual racks located at specific locations which might include the Chevron Station, Main Intersection of Elkhorn and Moraine Avenues near Indian Village, Coffee Bar area and Post Qfficq, specifying a uniform color, restricting advertising on the exterior of the rack, which would include restrictions on attachment of the rack to public property; and (2) directing staff to review the zoning ordinance, specifically addressing the amortization of the possibility of removing the newspaper racks in private areas. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - January 23, 1986 - Page two HOLSTEIN ASSOCIATION - REQUEST TO HOLD CATTLE SALE: On behalf of the Colorado Holstein Association, Mr. James S. Ellis requested permission to hold the Rocky Mountain Rendezvous Holstein Cattle Sale at the Holiday Inn Report July 25, 1986. The Committee recommends approval of the Rocky Mountain Rendez- vous Holstein Cattle Sale being held July 25, 1986 with the condition that no foreign material be allowed to enter the storm sewer system. TRUCK CONVERSION AND STREET SWEEPER "TRADE" WITH STANLEY PARK: Public Works Director Widmer reported $9,700 was budgeted in 1986 for a new pickup truck which would be used by the Parks Division. Stanley Park received bids in the range of $450.00 on their 1969 one -ton stake -bed truck. With installation of a hoist and two-way radio, repainting, and body work, the truck could be used by the Public Works Department for an expenditure of approx- imately $5,000.00. Stanley Park would like to swap the 1969 truck for the Tennant Street Sweeper. The sweeper, however, would still be available for use by the Public Works Department. Following discussion, the Committee recommends converting the Stanley Park truck at a savings of approximately $5,000 in exchange for the Tennant Street Sweeper. CARPENTER SHOP IMPROVEMENTS - AUTHORIZATION TO PURCHASE TOOLS: Director Widmer requested authorization to purchase a table saw, belt sander and routing machine for the Carpenter Shop. Renovation of the Carpenter Shop, which is located in the Public Works Shop Facility, was budgeted in 1986. The Water Department has expressed an interest in sharing the cost of the table saw. The Committee recommends Public Works Director Widmer be authorized to purchase the table saw, belt sander and routing machine for an estimated expenditure of $3,200. PUBLIC RESTROOMS - REQUEST TO REBID CLEANING CONTRACT: One bid in the amount of $5,595 to clean the public restrooms was submitted in November. The Town accepted the contract which was for a two-year period unless terminated by either party by submission of a 30-day written notice. Seeking additional bids to determine a fair and equitable contract, Director Widmer requested authorization to rebid the cleaning contract. Follow- ing discussion, the Committee recommends a 30-day written notice of termination by given to the cleaning firm, and that Director Widmer be authorized to rebid the contract. REPORTS: The exhaust system authorized for installation in the Street Shop has been installed. Public Works Director Widmer submitted a summary comparing the cost per mile for snowplowing for 1983-1984 and 1984-1985 as $1,190.00 versus $704.00. Fifty-three days were spent plowing in 1983-1984 versus 35 days in 1984-1985. Tregent Park is now 31% complete. The river work is almost finished and the completion date of June 1, 1986 has not changed. A meeting was held with Wayne Lawlor/Larimer County to discuss the Municipal Building Facility Study. The meeting addressed funding and participation. No further action was taken at this n There being" nt5 JAN 2 81986 ther business, the meeting adjourned. Vickie O'Connor, Town Clerk tLES