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HomeMy WebLinkAboutMINUTES Public Works Committee 1987-09-17RECORD OF PROCEEDINGS Public Works Committee September 17, 1987 Committee: Attending: Also Attending: Chairman Brown, Trustees Barker and Hix All Mayor Dannels, Town Administrator Hill, Town Attorney White, Public Works Director Widmer, Finance Officer Vavra, Assistant Public Works Gerstberger, Ken Baylis, Bill Grove, Sr., Bill Grove, Jr., Don Engelhardt, Lon Kinnie, John Carmack, Ann Schnelzer, Art Anderson, Clerk O'Connor Absent: None WEBSTER RESUBDIVISION - ALLEY ENCROACHMENT - DISCUSSION: Public Works Director Widmer submitted the following correspon- dence: a letter dated July 20th issued to those adjacent property owners encroaching upon the alley and a legal opinion dated August 25th issued by Town Attorney White. The Committee also reviewed a. map of the area. The primary issue was access to Lots 7 - 12 from the alley off Big Horn Drive. Lots 7 - 12 are able to gain access from a 10' wide public road off Virginia Drive; the access is located on the north side of these lots. This access crosses private property. Adjacent property owners expressed concern about the alley becoming a "throughfare" due to increasing traffic volume. Three power poles are located in the alley; Town Attorney White advised the Town. could vacate the right-of-way and retain existing utility easements. The Commit- tee discussed. the possibility of a land trade, prescriptive rights, and public use easements vs. public roads and recommends (1) Town Attorney White research actual legal access for the west end of the alley connecting to Big Horn Drive, and the northeast end of the 10' road connecting to Virginia Drive; and (2) staff contact all property owners that would be affected if the 10° easement were widened an additional 10'. No further action was taken pending receipt of the aforementioned information. EPURA - REQUEST TO USE PORTION OF PARKING LOTS: Art Anderson, Executive Director/EPURA appeared before the Committee requesting use of portions of the Dark Horse and Continental Parking Lots as marshalling yards during Confluence Park/Plaza construction. Two yards are required due to con- struction taking place on both side of Fall River. The north hay of the Dark Horse lot will be closed; however access and parking will be available to the Nagl Bridge. The Dark Horse lot will be restored prior to Memorial Day Weekend. The Continental lot will be used as a paver, rock wall and sandstone storage area during the first four (4) months of construction. As work is completed on the north side of Fall River, the lot will become the project management site. Following discussion, the Committee recommends approval of the request, stressing the contractor should make a determined effort to retain all materials inside the fenced -in area. UNIVERSITY HEIGHTS ALLEY - REQUEST TO VACATE: Director Widmer summarized events leading to the request to vacate the alley located in a portion of University Heights. The Committee reviewed Town Attorney White's legal onion and adjacent property Roger B. Arnold's letter dated September 14, 1987. As the "travelled way" does not follow the "dedicated way", Mr. Arnold is requesting the Town vacate a portion of the alley which BRADFORD PLIBI ISM,. CO RECORD OF PROCEEDINGS Public Works Committee - September 17, 1987 - Page two would allow realignment and alleviate an acute angle adjoining his property. Ann Schnelzer, representing Dr. C. H. Ravesloot, reaffirmed Dr. Ravesloot's position in desiring the alley to remain a public access. Director Widmer reported the affected property owners would be required to perform a survey and submit a legal description of the proposed vacation and dedication to the Town. Following discussion, the Committee recommends accept- ing Mr. Arnold's proposal with the understanding the Town will not perform maintenance on said alley. Town Attorney White was directed to prepare an Ordinance for the vacation. EAST BOUNDARY FENCE LOCATED AT THE FISH HATCHERY - DISCUSSION: As directed by the Committee, letters were issued to adjacent property owners located in proximity to the east boundary of the Fish Hatchery Property advising of the Town's intention to fence said property line. The fence would block the private road and cul-de-sac that were encroaching on the Town's property. Corre- spondence in "opposition" to the fence installation were received from Jo Jones, Helen Christman, and Charles Cutler. The Commit- tee reviewed various options available to thc Town and recommends the property owners be advised, in writing, of the Town's inten- tion to fence said property line no later than October 1, 1988. The Town will allow continued use of the property until the October 1st deadline, thereby allowing the property owners adequate time to remove any encroachments. MOCCASIN CIRCLE DRIVE - REVIEW OF PROPOSALS: An RFP was issued July 20, 1987 seeking proposals for surveying, monumentation and mapping. The Committee reviewed a memorandum dated September 16, 1987 submitted by Assistant Public Works Director Gerstberger that indicated one of the two responses received for surveying work proposed an alternate to include design of the street. A savings in surveying costs would be realized by combining the design and surveying work. Revised RFPs were issued; the following three firms responded: Estes Park Surveying $6,245 Van Horn Engineering $6,900 Rocky Mountain Consultants $7,336 Discussion followed, with the Committee recommending the proposal in the amount of $6,245 be awarded be Estes Park Surveying. PUBLIC WORKS SHOP - AUTHORIZATION TO PURCHASE SAWDUST COLLECTION SYSTEM: Director Widmer presented a memorandum dated September 16, 1987 requesting authorization to purchase the aforementioned col- lection system for the Public Works Shop Facility. A large amount of potentially hazardous wood dust is created in the woodworking shop of the Facility; an adequate dust removal system is mandatory. Various systems were evaluated with the following bids received for dust removal systems: DCE, Inc. $3,538 plus wiring Air Sentry $4,137 The Air Sentry system is preferred as the collection motor and fan are placed outside the building. The DCE System would result in additional noise, space limitation in the vehicle maintenance area and less desirable ductwork. Sufficient funds are in the budget for such an expenditure. The Committee recommends award- ing the bid in the amount of $4,137 plus wiring to Air Sentry. 71( ",-./910-x) 47 BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - September 17, 1987 - Page three 1988 BUDGET - REVIEW: The Committee reviewed the proposed budget for 1988. REPORTS: The Committee reviewed the Customer Service Response Report and Residential Building Permit graph for August. Phase II of the Prospect Mountain Drainage Project is now under- way. Cornerstone Concrete was awarded the bid for the American Legion Parking Lot Project. The Moraine Restrooms will remain. open during construction. The 1987 Street Improvement Project is also underway. There being no further business, the meeting adjourned. °19C1P 2 1987 Vickie O'Connor, Town Clerk