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HomeMy WebLinkAboutMINUTES Public Works Committee 1987-02-20BRADFORD PUBLISHING CO. Public Works Committee February 20, 1987 Committee: Attending: Also Attending: RECORD OF PROCEEDINGS Chairman Brown, Trustees Barker and Hix Chairman Brown, Trustees Barker and Hix Town Administrator Hill, Public Works Director Widmer, Assistant Public Works Director Gerstberger, Finance Officer Vavra, Parks Superintendent Speedlin, Art Anderson and Bob Joseph/EPURA, Milt Ericson/ROTARY-EVIA Todd Shanafelt and Adam Oliver/Students US 36/SH7 ISLANDS Milt Ericson was present on behalf of Rotary and EVIA, requesting that the Town assume maintenance for this area. Mr. Ericson stated that members of both organizations would clean up the area this spring, prior to the Town's assuming responsibility. Director Widmer stated that, although there are no budgeted funds for this area, the Town could schedule maintenance for the Summer season at an approximate labor cost of $840.00. The Committee recommends accepting the maintenance of this area with a recommendation for redesign in the 1988 budget. The Committee recommends a letter from the Mayor be forwarded to the clubs involved in this project, thanking them for their participation. REQUEST TO USE BOND PARK FOR TEDDY BEAR PICNIC JUNE 20, 1987 Town Administrator Hill stated that on May 13, 1986, the Board of Trustees adopted a Town requirement that those persons or entities using Town properties for their own events provide a certificate of insurance indicating general liability insurance coverage, naming the Town of Estes Park as an "additional insured". Although the Teddy Bear Picnic was held as scheduled in July 1986 (without additional insurance) the Committee recommends that in this instance the insurance requirements not be waived Town Board 2/24/87 Amended recommendaton to read: ...the Committee recommends approval of the use; however, insurance requirements will not be waived. SERVICE FACILITIES MAS' The Committee reviewed serve as a guide for facilities for the Tc various options for aduitional tacilities/equipment. The Committee reviewed a 1972 conceptual drawing of the landfill area, in addition to a present map of the Town's property and adjacent land. The Committee requested that Town Staff research adjacent properties and determine the value of highway frontage in this area. The Committee also requested Staff to condense the 1972 study, comparing it with present statistics and submit those findings to the Committee. MOCCASIN STREET - REVIEW OF SURVEYING PROPOSALS The Committee reviewed a memo from Assistant Director Gerstberger to Director Widmer dated February 18, 1987 which summarized proposals received from four surveying firms. The proposed project consists of surveying, monumentation and mapping of that portion of Moccasin Street within Moccasin Addition. Proposals received were: Estes Park Surveyors Rocky Mountain Consultants VanHorn Engineering Precision West $1,225.00 $1,570.00 $1,996.00 $1,990.00 The Committee recommends accepting Estes Park Surveyors' proposal in the amount of $1,225.00. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - February 20, 1987 - page two PROSPECT MOUNTAIN PHASE II DRAINAGE PROJECT The Committee reviewed a memo from Assistant Director Gerstberger to Director Widmer dated February 19, 1987 regarding a Request for Proposal which was sent to seven engineering firms qualified in the design of storm drainage projects. Four proposals were received and cost estimates ranged from $6,970 to $16,500, excluding utility relocation design and construction management. The Committee recommends accepting the proposal from Rocky Mountain Consultants in the amount of $6,970.00 and approving Staff's request of an additional $1,500 to cover utility relocation design costs. MOTOR VEHICLE EQUIPMENT MANAGEMENT - REQUEST TO ALLOW FLEET MANAGER TO ATTEND SALT LAKE CITY SEMINAR The Committee recommends that the Town's Fleet Manager be authorized to attend the above seminar on April 2-3, 1987 at a not -to -exceed cost of $600.00. TREGENT PARK - DISCUSSION OF RIVER STEP BOLLARDS The Committee reviewed Engineering Technician Mike Mangelsen's memo to Assistant Director Gerstberger dated February 20, 1987 and recommends that the project be completed at an estimated cost of $3,500.00 to $4,000.00. ICE SKATING AREA - DISCUSSION OF REFERRAL FROM TOWN BOARD Todd Shanafelt and Adam Oliver were present to address the Committee regarding a 120 signature petition which was recently submitted to the Town Board and referred to the Public Works Committee. The students are requesting an ice rink/warming shed to be installed in the South parking lot at the Estes Area Chamber of Commerce. Committee members noted that past attempts to install ice rinks at various locations within the Town have not succeeded, due to the warm/sunny winter days which the Estes Valley experiences, thereby allowing the ice to melt and requiring constant maintenance. In addition, policing/fencing of the area are other factors to consider. Following discussion, including the inability of ice rinks to stay frozen without benefit of shade, the Committee recommends EPURA research the possibility of including this type of facility within the Dark Horse Plaza area. Technical Planner Bob Joseph stated the Authority would attempt to determine whether this type of project could be incorporated into the Dark Horse Plaza design. REPORTS 1. Snowplowing to Date - Director Widmer presented a report through February 19, 1987 which itemizes 1986-1987 costs of snowplowing and a chart indicating Estes Park's snowfall for the period 1983-1986. Year-to-date storm costs (October 11, 1986 - February 19, 1987) total $22,482.23. 2. Moccasin Saddle Addition - The Committee reviewed a preliminary plat of this addition and recommends Staff proceed with the annexation petitions. 3. Residential Building Permits - Director Widmer presented charts indicating year-to-date and total yearly residential permits for the Town of Estes Park (1979-1986). 4. US 34 Traffic Counts - Director Widmer presented a graph showing year-to-date and total yearly traffic counts on Highway 34/Mall Road (1978-1986). There being no further business, the meeting adjourned. . . . ...... J. ...... Donna Heifner, Secretary