The URL can be used to link to this page

Home My WebLink AboutMINUTES Public Works Committee 1988-05-19BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS / Public Works Committee May 19, 1988 Committee: Chairman Aldrich, Trustees Barker and Habecker Attending: All Also Attending: Mayor Dannels, Trustees Dickinson, Garrett, and Hix, Town Administrator Klaphake, Public Works Director Widmer, Light and Power Director Dekker, Finance Officer Vavra, Assistant Public Works Director Gerstberger, Art Anderson, Executive Director/EPURA, Tom Brown, Seymour Graham, Bill and Paul Van Horn, Jon Gurban, Executive Director/EVRPD, Al Marranzino, George Peck, Clerk O'Connor Absent: None Chairman Aldrich called the meeting of the Public Works Committee to order at 2:00 P.M. LIGHTPOLE BANNERS - DEMONSTRATION. As referred by the Light and Power Committee, the Light and Power Department provided a demonstration of flags on existing lightpoles. The Committee recessed at 2:10 P.M. to personally inspect the six (6) arrangements on lightpoles near the Transit Center. The Committee reconvened at 2:20 P.M. and reviewed a memorandum dated May 9, 1988 submitted by Planner Stamey, and a memorandum dated May 19, 1988 submitted by Light and Power Director Dekker. Discussion followed concerning the various banner/flag arrangements as presented, height of the banner/flag placement and vandalism. Placement of the banners, not the American Flag, would require adoption of an ordinance as wind signs, etc., are prohibited in the Sign Code. The Committee recommends: (1) a modified version of arrangement #1, which could serve both the American Flag and a banner, be favorably recommended to the Town Board; (2) banners be placed a maximum of 7 days prior to an event, and removed no later than 2 days following an event; (3) the American Flag be placed on all 4 lightpoles at main intersections of Elkhorn Avenue, with banners individually placed on those lightpoles between the intersections --such placement to be determined by the staff (Public Works Department); (4) Town Attorney White prepare an ordinance allowing banners; and (5) the General Fund bear expenses incurred in placement of the pole brackets and associated American flags and potential banners, with a joint -labor effort by the Light and Power and Public Works Departments. EPURA - REQUEST TOWN ASSISTANCE IN DEMOLITION OF "ICE HOUSE" BUILDING. EPURA Executive Director Anderson appeared before the Committee and requested the Public Works Department demolish the "Ice House" building and bear all expenses such as labor and the dump fees. EPURA will receive ownership of the building May 31, 1988. Public Works Director Widmer submitted a memorandum dated May 19, 1988 which identified labor, vehicle, and material expenses for a total of $2,255, and a dump fee cost estimate of $1,128. In past demolition projects, EPURA has paid all dump fees, and the Town has paid all labor -related expenses. The Committee recommends: (1) demolition of the aforementioned building be accomplished with the Town being responsible for all labor -related expenses BRADFORD PUBLISHING GO. RECORD OF PROCEEDINGS Public Works Committee - May 19, 1988 - Page two and EPURA being responsible for all dump fees; (2) said demoli- tion to occur June 1st or as soon thereafter as possible; (3) the property be graded so as to allow for a temporary parking lot during the summer season. ESTES VALLEY RECREATION AND PARK DISTRICT/VAN HORN - RESOLUTION OF BOUNDARY DISPUTE. Director Widmer briefed the Committee on events to date concern- ing the eastern boundary of the 18-hole golf course as it related to Bill Van Horn's property near Fish Creek Road. The Town's position in the dispute relates to the fact the property was previously owned by the Estes Park Golf and Country Club Corporation until 1984, when it was deeded to the Town. Following several meetings, the Town advised the Recreation District they would not pursue the boundary question in a legal court of law. In an effort to resolve the boundary dispute, the District's legal counsel, in conjunction with Bill Van Horn, submitted the following documents: A deed from Van Horn to the Town containing 1.2 Acres which provides access for the District to the northeast corner of the golf course property; A deed from the Town to Van Horn containing 2.63 Acres which conveys a piece of property lying between an existing fence and the center of the creek; An easement agreement from Van Horn to the Town for a service road access; A "scenic" easement agreement from Van Horn to the Town conveying all development rights of property between an existing fence and the center of the creek to the Town; and A license agreement granting a revocable license to Van Horn allowing a maximum of three (3) horses on that parcel which Van Horn is conveying to the Town. Tom Brown and George Peck expressed concern regarding the actual title and disposition of the public property in question. Seymour Graham suggested surveys use exact monumentation in lieu of descriptions such as "to the center of the creek." Jon Gurban, Executive Director/EVRPD, reported the District Board had reviewed all documents and, at their Board meeting held May 10th, approved the documents and authorized the Executive Director to complete all agreements. Bill Van Horn stated he was in agree- ment with those documents as presented; however, he would not participate in the expense of a "title search." Discussion followed concerning a title search and related fees, with the Committee recommending (1) a study session of the entire Board of Trustees, Town Attorney, and staff be scheduled, at which time Town Attorney White could review his legal opinion; and (2) staff contact Town Attorney White to determine whether or not a title search was obtained --Public Works Director is authorized to obtain such a title search if not available. WEST RIVERSIDE PARK, PHASE IV - REVIEW OF CONTRACT. The Committee reviewed a contract between the State Division of Parks and Outdoor Recreation and the Town for Phase IV of West Riverside Park. Director Widmer briefed the Committee on the project which is located near the Post Office known as the "Baldwin Property." The Town applied for, and received, a $60,000 grant for development of a park. The contract contains a provision that the project must be completed by September 30, 1990; however, the Town could request a time extension. Town Attorney White has reviewed the contract. The Committee BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - May 19, 1988 - Page three recommends the Mayor be authorized to execute the contract, authorizing staff to request a time extension when appropriate. MOCCASIN STREET ALIGNMENT - REVIEW OF APPRAISAL PROPOSALS. In a memorandum dated May 19, 1988, Director Widmer advised RFPs for 4 parcels of right-of-way for the aforementioned street alignment were submitted to five "MAI" appraisers. Two "bound" narrative appraisals and two "letter" appraisals were requested. The following two firms responded: Appraisal Services Real Estate, Inc. $4,600 WestTerra $5-6,000, plus expenses The Committee recommends the low bid in the amount of $4,600 submitted by Appraisal Services Real Estate be accepted. REPORTS. The Committee reviewed the following monthly reports for April: Customer Service Response Report for April; the Snowplowing Yearly Report, and Residential Building Permits. Construction is underway for the renovation of the East Riverside Restroom. Several residents attended the Public Works Show during Public Works Week. The Committee reviewed a letter submitted by Planner Stamey to Director Widmer. The Committee commended the Public Works Department for a job well done. As the remaining agenda item would contain discussion regarding right-of-way negotiations for the MOCCASIN STREET ALIGNMENT, consensus of all Trustees in attendance was to enter executive session. There being no further business, Chairman Aldrich adjourned the meeting to executive session at 3:41 P.M. Vickie O'Connor, Town Clerk TiciirtR5S7r61, MAY 2 4 1988 TOM OF ESTES PARK BOARD OF TRUSTEES j